Sponsorship Opportunities Organization ICLAM 2016 XXVth Congress of Life, Disability, and Health Insurance Medicine 22 – 25 May 2016 Maastricht, The Netherlands www.iclam2016.org
[email protected] Host Organization Stichting ICLAM Congres Nederland (SICN) - ICLAM Congress Netherlands Foundation Barchemseweg 24, 7271 SM, Borculo, Netherlands Chamber of Commerce: 50118870 National Organizing Committee President SICN : Robert Kneepkens, MD, MSc Member SICN : Jan Buitenhuis, PhD, MD Member SICN : Jan Bronsema, MD, MSc Member : Astrid Blaauw-Hoeksma, MD Treasurer SICN : Jeroen Roke, BEc Scientific Programme Committee President : Jan Buitenhuis, PhD, MD Vice-President : Jan Bronsema, MD Social Events Committee President : Astrid Blaauw-Hoeksma, MD Vice-President : Monique Tolsma-Piegza, MD Congress Secretariat CIM Global P.O. Box 302 1000 AH Amsterdam, Netherlands T: +31 20 5040 200 F: +31 20 5040 221
[email protected] Congress Venue Maastricht Exhibition & Congress Centre (MECC) Maastricht, Netherlands
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Sponsorship Opportunities Sponsoring the ICLAM Congress? The ICLAM 2016 Congress will be held in the Maastricht Exhibition and Congress Center in May 2016. The Netherlands is the first country that will organize this prestigious congress for the fourth time, after the ICLAM Congresses in The Hague 1989 and Scheveningen 1958, and the AIMECA Congress in Amsterdam 1901, when AIMECA/ICLAM was founded. Insurance Medicine has reached a high level of expertise in the Netherlands, thanks to a very active insurance medicine association, the Dutch Association of Insurance Medical Officers (GAV), the registration of insurance medical officers, and an education curriculum for insurance medicine (private insurances and social security combined) of 4 years. The Dutch International Conference of Insurance Medicine (DICIM) attracts 250 insurance doctors every year. In 2012 the GAV founded the Dutch Academic Center for Insurance Medicine (ACPV, www.dacim.nl), together with the University of Groningen. The international insurance industry faces a large number of challenges, which emphasize the need of expertise in insurance medicine. Evidence-based underwriting & claims assessment, swift and adequate adaptation to new regulations and medical developments, and transparency are now key requisites in insurance medicine world-wide. The ICLAM Congresses bring together hundreds of insurance doctors, underwriters, claim evaluators and actuaries in scientific debate and social activities. By combining the forces and expertise of ICLAM, GAV, DACIM, and members of the organizing committee of DICIM, we are confident that ICLAM 2016 will help these professionals to encounter the challenges ahead.
What the ICLAM Congress is about The ICLAM Congresses have become since 1935 the international benchmark for congress aimed at scientific training, interactive discussion and networking on topics related to risk underwriting – and more recently in claims assessment. It has a proud tradition and is well respected for the high quality of its faculty and presentations. It usually attracts delegates from both sides of the Atlantic, as well as Asia, Africa, the Far East and Australasia. Delegates include medical directors, underwriters, actuaries, product developers, claims assessors and business managers in risk management. The congress is an ideal platform to share world trends, learn from others’ experience, focus on medical and product advances, and to align oneself to international best practice. Topics covered span from medical scientific lectures, to pricing issues, claims assessments, risk to the industry and related issues. The satellite programme will cover technical advancements, underwriting guidelines, and other ‘translations’ from theory to practice. Main sponsors are invited to participate in the satellite programme. ICLAM has become the prestige congress to attend on risk underwriting and claims assessment and is 2
Sponsorship Opportunities well attended by respected members of the insurance industry. At the last four congresses participants from 60 countries were present. Thirty countries are officially represented in the ICLAM Committee.
Why should your company become a sponsor for ICLAM 2016? ICLAM is the platform where every significant direct insurer and reinsurer world-wide have a presence. Any company with a vision to expand globally can not afford its brand name to be absent on a forum like this. Taking up any of the sponsorship levels will mean that your company’s name and logo will be noticed by all international markets. With a special focus on accessibility, ICLAM 2016 will be an excellent opportunity for local direct insurers to become visible on the world map, as well for reinsurers to highlight their presence and marketing position in both developing as developed countries. Financial sponsorship also underlines responsible commitment to ongoing training and research. Main sponsors have the possibility to demonstrate their commitment in he satellite programme. Because companies with official sponsorship will be visible throughout the congress, they will be seen as market leaders world-wide. In summary : ICLAM 2016 will be an opportunity that your brand cannot ignore!
A special offer : the satellite programme The satellite programme will offer the delegates information on new technical possibilities and will help the delegates to bring theory into practice. Lecture time in the satellite programme is only offered to main sponsors (Gold, silver and Bronze sponsorship levels). The sponsor is allowed to use the brand name and logo on slides and print-outs, and to use the brand name in all announcements of the satellite programme. The satellite programme is meant to contribute to the scientific programme, and not to compete with it. To ensure this, all proposed lectures must be discussed with and approved by the Scientific Programme Committee (SPC). Time and place of the lectures will be designated by the SPC to optimize the benefits for the delegates. The satellite programme will only take place during break-out sessions (workshops), not during plenary sessions. Sponsors can decide whether their programme is open to the public, or to their customers only. The time offered in this document is the minimum time: if free time remains, it will be divided under the main sponsors.
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Sponsorship Opportunities Table of Contents Open sponsorship opportunities o Silver sponsor o Bronze Sponsor o Bag insert o USB stick o Award sponsor o Tour sponsor o Presence sponsor o Free public transportation o Lunch bag o Stand of 6 or 9 m2
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Overview benefits
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Sponsor Interest Form o Sponsor details o Sponsor package o Payment details o Agreement and conditions
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Sponsorship Opportunities Still open sponsor opportunities Silver Sponsor
Euro 30 000
As a silver sponsor you will be mentioned as sponsor on various communications in the run-up to the congress. Benefits of this sponsorship include: Logo* in the digital newsletters* Half page in the congress magazine One insert in delegate bag Half morning or afternoon block in satellite programme (min. 50 min.) One speaker during one of the concurrent sessions Free exhibition space (9 m2) in entrance hall (many long coffee breaks in same hall) 2 free registrations for the ICLAM 2016 congress* 2 extra tickets for welcome reception Logo* with link on the congress website Assistance with the search for the ideal location for a dinner on Monday evening
Bronze Sponsor
Euro 20 000
As a bronze sponsor you will be mentioned as sponsor on various communications in the run-up to the congress. Benefits of this sponsorship include: Logo* in the digital newsletters* Half page in the congress magazine Half morning or afternoon block in satellite programme (min. 50 min.) Free exhibition space (6 m2) in entrance hall (many long coffee breaks in same hall) 1 free registration for the ICLAM 2016 congress* 1 extra ticket for welcome reception Logo* with link on the congress website and in congress app Assistance with the search for the ideal location for a dinner on Monday evening
Bag insert
Euro 1 500
All congress delegates will receive a delegate bag. Several companies can insert a brochure/ flyer. Benefits of this sponsorship include: Your company flyer / brochure will be included in the delegate bag 5
Sponsorship Opportunities USB-stick
Euro 10 000
Euro 7.500 if company USB-sticks are used. The USB-stick will contain all presentations of ICLAM 2016 we are permitted to distribute, and general information on ICLAM 2016 and the city of Maastricht. Sponsorship of the USB-stick brings the following benefits: Logo on the USB-stick or suitable alternative if agreed upon One page in the congress magazine Logo* with link on the congress website and in congress app
Award Sponsor
Euro 2 500
As the Award sponsor you will be mentioned as sponsor on various all communications concerning the ICLAM Award for best submitted abstract. Benefits of this sponsorship include: Your name and logo attached to the ICLAM Award in all communications and during the Award ceremony.
Tour Sponsor
Euro 1 500 – 5 000
As a tour sponsor (€ 1 500) you will be mentioned as sponsor on various all communications concerning the tours in general and the chosen tour in the run-up to the congress. Only the three most popular Tuesday afternoon tours for all delegates and accompanying guests are eligible for sponsorship. As exclusive tour sponsor (€ 5 000) you will be presented as the sponsor of all 7 tours (6 half day tours and 1 full day tour). Benefits of this sponsorship include: Your name and logo attached to the Tuesday afternoon Tour of your choice in all communications concerning the tours in general and the chosen tour. Logo* with link on the congress website and in the congress app.
Presence Sponsor
Euro 2 500
As a presence sponsor you will be mentioned as sponsor on the website.You will get a discount on registration fees. This packet can easlily be combined with any other package. Benefits of this sponsorship include: Early bird fees for four delegates registered after 31 January 2016, or one free registration. If this package is combined with another package, another free registration is granted. 6
Sponsorship Opportunities Logo* with link on the congress website and in the congress app.
Free public transportation
Euro 2 000
As the sponsor of free public transportation you will be mentioned as sponsor on various all communications concerning the this included service.
Lunch bag
Euro 1 500
On Tuesday afternoon all participants will go on a social tour. To make optimal use of the available time, everyone will receive a lunch bag prepared by caterer “Maison de Boer”. As sponsor you are allowed to add your business card or leaflet in the bag, announcing yourself as sponsor of this healthy meal. Benefits of this sponsorship include: The presentation to all particpants of a small leaflet or business card-like announcement of your sponsorship (to be provided by you). Linking your sponsorship to a healthy meal – where you can refer to. Your name and logo attached to the ICLAM Award in all communications referring to the lunch bag.
Stand of 6 or 9 m2
Euro 325 – 1 575
Area 3 days Monday Tuesday Wednesday Basic stand 6 m2 € 975 € 510 € 325 € 465 9 m2 € 1 275 Single days not possible Complete stand 6 m2 € 1 275 € 670 € 425 € 610 9 m2 € 1 575 Single days not possible Stands are placed in the entrance hall, where all coffee breaks and lunches are served. The Basic stand includes: White shell scheme walls, height 2.5m; Fascia including company name (max. 20 characters); LED spotlights (1 per 3 m2); Power supply (230V, 2KW); Carpet tiles; Free Wifi. The Complete stand includes also: Welcome desk (1.00 x 1.05m); Basic table and 2 chairs; Waste bin including garbage bags; Daily sand cleaning. Cable internet and furniture are available via the MECC Webshop.
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Sponsorship Opportunities Notes *
Logo size depending on level of sponsorship Digital Newsletters will be send out before the congress on several occasions Free registration for the congress includes tickets for the welcome reception and gala dinner
NB ICLAM is not subject to VAT, so there will be no VAT calculated on the invoice. The MECC is subject to VAT, All branding material including artwork to be supplied by the sponsor.
Sponsorship benefits overview
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½ page
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2
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½ page
1
1
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1 page
Logo printed on USB
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Extra tickets Welcome reception
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Free registration (including Welcome Reception + Gala dinner)
Free exhibition space in m2
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Advert in congress magazine
Logo in digital newsletter
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Logo/ link on website
Block in satellite programme
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Insert in delegate bag
Speaker concurrent session Silver Sponsor € 30 000 Bronze Sponsor € 20 000 Bag insert € 1 500 USB-stick € 10 000 ҂ ICLAM Award € 2 500 ҂ Tour sponsor € 1 500 (or € 5 000 ҂) Presence € 2 500 Public transportation € 2 000 ҂ Lunch bag € 1 500 ҂ Exhibition € variable
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Acknowledgment in all communications regarding ICLAM Award Acknowledgment in all communications regarding Congress Tour(s) √
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Acknowledgment in all communications regarding Free public transportation Insert in lunch bag, acknowledgment in all communications thereof 6/9
҂ = Exclusive : one sponsor only.
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Sponsorship Opportunities Sponsor registration form Please complete each section of the form (2 pages) and return it to the congress secretariat @:
[email protected] T: +31 20 5040 200 F: +31 20 5040 221
Sponsor details Company
[______________________________________________________]
Contact person
[______________________________________________________]
Department
[______________________________________________________]
Address
[______________________________________________________] [______________________________________________________] [______________________________________________________]
Country
[______________________________________________________]
Telephone
[______________________________________________________]
Email
[______________________________________________________]
Sponsor package Please tick your preference (of the package or item you would like to sponsor):
Silver Sponsor Bronze Sponsor Bag insert USB stick ICLAM Award Tour sponsor Bag insert Free public transportation Lunch bag Presence Stand, size ____ m2, Monday __, Tuesday __, Wednesday __
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Sponsorship Opportunities Payment details Payments can be made in Euro or US$ by bank account or by credit card. In order to secure your sponsorship position and the benefits associated the full amount of intended payment is required. Your confirmation of sponsorship will be forwarded along with the entitlements on receipt of this form. After receiving back this form signed by your company, you will receive an invoice for the sponsor amount.
Agreement and conditions After receipt of this contract, an invoice will be processed and sent. You are kindly requested to send your payment to: Account number: Name account holder: Bank: Address bank: IBAN: BIC / SWIFT:
40 46 64 520 ICLAM 2016 ABN-AMRO Heuvelring 88, Tilburg, NB, Netherlands NL14ABNA0404664520 ABNANL2A
NB: The sponsor is responsible for all bank charges and transfer charges. Payment schedule Amount over € 7 500 40% due on confirmation 60% due in March 2016
Smaller amounts 100% due in within 30 days or before the congress, whatever comes first
Agreement The undersigned declares to have read, understood and to abide by the Conditions of payment as described above.
Date: _______________________
Name: _____________________________
Signature:
Company stamp:
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