APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS CLUB/ORGANIZATION INFORMATION Name of Applicant Club(s) or Inter-Club Association___________________________________________ Address:_____________________________________________________________________________________ Please list the major competitions hosted by applicant club(s) or inter-club association in the last five years (international, nonqualifying and qualifying competitions only). a)___________________________________________________________________________________________ b)___________________________________________________________________________________________ c)___________________________________________________________________________________________ d)___________________________________________________________________________________________ If awarded, will this competition be totally managed by the host club(s) or inter-club association? YES NO If not, please list below the organization that will assist the host club(s) or inter-club association. Name of Organization:__________________________________________________________________ Address:_____________________________________________________________________________________ What type of organization is this (city, state, sports commission, etc.)? _____________________________________________________________________________________________ How will the organization support this event, i.e., contributions of cash, value in kind services and/or products, manpower, etc.? _____________________________________________________________________________________________ Please list the organization's experience with running figure skating events or similar sporting events: a)___________________________________________________________________________________________ b)___________________________________________________________________________________________
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS This application was prepared by: Name:__________________________________________________________________________________ Address:_____________________________________________________________________________________ Daytime Telephone Number:________________________ Email Address:__________________________ Signature:___________________________________________________________________________________ Club or Organizational Affiliation:____________________________________________________________
This application meets with the approval of the Board of Directors of the Applicant Club(s) or Inter-Club Association and Applicant is willing to submit further information if requested.
Signature:___________________________________________________________________________________ Officer's Name and Title:_____________________________________________________________________ Address:_____________________________________________________________________________________ Telephone Number:__________________________________________________________________________
This application meets with the approval of the Board of Directors of the Applicant Organization and the Organization is willing to submit further information if requested.
Signature:___________________________________________________________________________________ Organization's Executive Director:_______________________________________________________ Address:_____________________________________________________________________________________ Telephone Number:__________________________________________________________________________ Signature:___________________________________________________________________________________ If further information is needed regarding the application or accompanying documentation, please list below the person who should be contacted. Name:___________________________________________________________________________________ Daytime Telephone Number:________________________ Email Address:__________________________
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS HOST CITY INFORMATION Proposed Dates of Competition:______________________________________________________________ City & State:________________________________________________________________________________ Average Temperature for month of event (high & low):_____________________________________ Average Precipitation for month of event:_____________________________________________________ Altitude:_____________________________________________________________________________________ List any major activities or events scheduled to take place in the host city during the same time period as the U.S. Adult Championships: a)___________________________________________________________________________________________ b)___________________________________________________________________________________________ List community and volunteer resources proposed to help host and promote the U.S. Adult Championships: a)___________________________________________________________________________________________ b)___________________________________________________________________________________________
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS VENUE INFORMATION A. EVENTS ARENAS Item Description
Competition Arena
Facility Name Address Contact Name Telephone number/Email Address # of Ice Surfaces (2 required) Main Competition Surface/Secondary Competition Surface Ice surface size Facility Rental Cost/Cost Ice Per Hour Seating capacity (both surfaces) # of Zambonis Can hockey lines be removed/covered? Can ice be painted? Can dasherboard advertising be covered? # of dressing rooms # of function rooms available Does the arena have a Video Board/Jumbotron Is an existing medical/training room available for use during the event? Distance to hospital/emergency room? Can food/beverages be brought in? Is there paid parking? If so, what is the # of comp. parking spaces available for event staff Are merchandise sales allowed that meet U.S. Figure Skating agreement specifications?
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS Item Description
Practice Events Arena
Facility Name Address Contact Name Telephone number / Email Address # of Ice Surfaces Ice surface size Seating capacity # of dressing rooms available Is an existing medical/training room available to use during the event?
B. LOCAL ARENA/CLUB PERMISSION 1. Is the proposed arena the applicant’s club or inter-club association’s primary facility/arena for use? Yes No 2. If No to question 1 above, do you have permission from the applicable home club to use the primary facility/arena for the event during the dates and times listed? Yes
No
3. If No to question 1 above, Please attach a letter of approval from the applicable home club of the primary facility/arena.
C. ADDITIONAL ISSUES (Please provide additional sheets as needed to cover topics below) 1. Is there sufficient space at the main events arena for all event officials (includes announcers, music) to be seated rinkside with clear viewing lanes to all areas of the ice surface? Yes
No
2. Does the main event arena have any permanent advertising that cannot be removed or draped? If yes, please provide a list of advertisers. U.S. Figure Skating has the right to request that the main competition venue have clean boards for these championships.
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS Yes
No
3. Please attach arena diagrams showing ice entrances/exits, zamboni entrance, back of house/event level, etc. 4. If the main event arena has a Jumbotron (or similar video screens) and matrix boards, will U.S. Figure Skating/LOC be able to use them throughout the competition at no charge? Yes
No
5. In the event that the U.S. Adult Championships are televised/webcast live, will the main events arena waive the hook-up fee and provide power at no charge for the television trucks? Yes
No
6. Will U.S. Figure Skating merchandise be able to be sold in the competition arena at no cost to U.S. Figure Skating? Yes No 7. Is their sufficient space on the concourse for designated sponsor and vendor booth space? Will the competition venue/LOC provide U.S. Figure Skating and designated booth space as outlined in the agreement to host? Yes
No
8. The previous questions summarize some of the requirements the Main Venue will need to meet or provide. Does the Main Venue agree to meet the above requirements if awarded the bid for the U.S. Adult Figure Skating Championships? Yes
No
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS HOTEL INFORMATION Item Description
Official Hotel
Hotel Name Address Contact Name Telephone Number Email Address # of rooms available # of complimentary suites # of complimentary rooms # of doubles in block Proposed rate(s) Are rates guaranteed? # available meeting rooms Gym/pool Guest parking available? Cost of parking? # of comp. parking spaces with in/out privileges available? # of restaurants Type of menus/Price Range Hours of operation 24 hour room service? # restaurants near venues and hotels
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Secondary Hotel
Tertiary Hotel
APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS ADDITIONAL ISSUES: 1.
Please attach brochure information for all proposed hotels.
2.
Discuss with the sales manager the challenge that lower advertised internet rates bring to the LOC and stress that the group rates need to be lower than all internet rates to promote booking through the room block.
3.
Please provide an area map showing venue locations, hotels and nearby restaurants.
4.
Please include a listing of available additional hotels in the area showing the number of rooms, room rates, and distances from the official hotels and rinks.
5.
Will host hotel provide all meeting space at no cost if it is utilized for event functions? Yes
6.
No
Will any complimentary parking be available at the hotel for official delegations? Yes
7.
No
Please attach a copy of the official hotel(s) contract.
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS TRANSPORTATION INFORMATION Name of nearest airport Major airlines serving area Distance to proposed hotels from airport Is transportation available from airport to hotels? If so, what is the cost? Will complimentary transportation be provided for arrival and departure of Official Delegation, other officials, etc.? Distance to competition arena from airport? Distance to competition arena from hotels? Will a shuttle system be provided between the hotels and venues? Is there a potential traffic problem getting between the venues and hotels? GENERAL INFORMATION A. ADDITIONAL ATTACHMENTS 1. Please present the reasons why the U.S. Adult Championships should be organized by the applicant club(s) and listed organization(s) at the facilities proposed. 2. Please attach a proposed LOC organizational chart including, if planned, outside organization involvement. 3. Please attach the resume(s) of the proposed Chair(s). B.
FINANCES 4. Please complete the enclosed "Preliminary Budget Form".
Submission of Bid: Please send electronic copies of the bid and any supporting documents to: Gia Witmer, U.S. Figure Skating Competitions Coordinator E-mail:
[email protected]
With a copy to: Lexi Rohner, National Vice Chair, Adult Competitions E-mail:
[email protected]
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS
Preliminary Budget Worksheet INCOME: U.S. Figure Skating Grant
________$16,000___________
Entry Fees
__________________________
Admissions: All-Event Ticket Packages
__________________________
Single Day Ticket Sales
__________________________
Practice Ice Fees
__________________________
Hotel Rebates/Commissions
_________________________
Vendor Fees/Commissions
__________________________
Program Sales (Net)
__________________________
Program Advertising
__________________________
Merchandise/Souvenir Sales (Net)
__________________________
Sponsors (please detail): Cash
__________________________
Concessions
__________________________
Competitor’s Party
__________________________
Other Social Functions (Ice Dance)
__________________________
Additional Coach Credentials
__________________________
TOTAL INCOME
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__________________________
APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS EXPENSES: Officials: Travel
__________________________
Lodging
__________________________
Meals
__________________________
Gifts
__________________________
Reimbursement (baggage, parking, taxi)
__________________________
Facilities Costs (including rental & labor): Competition Arena
__________________________
Practice Rinks
__________________________
Carpentry (officials platforms)
__________________________
Dressing of Arena
__________________________
Signage
__________________________
Shipping Costs IJS Equipment
__________________________
Trophies and Medals
__________________________
Miscellaneous
__________________________
Printing Costs: Marketing/Promotional Materials
__________________________
Program/Scorebook
__________________________
Tickets
__________________________
Accreditation/Registration Credentials
__________________________
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS Technical: Computers
__________________________
Copier/Fax Equipment
__________________________
Radios/Phones
__________________________
Furniture Rental
__________________________
Power/Internet Lines
__________________________
Office Supplies
__________________________
Miscellaneous
__________________________
Marketing: Advertising
__________________________
Creative/Logo Development
__________________________
Public Relations
__________________________
Web Site/Internet
__________________________
Sponsor Expenses Acquisition/Servicing
__________________________
Hospitality: Arenas
__________________________
Hotels
__________________________
Special Events Official’s Dinner
__________________________
Competitor’s Party
__________________________
Other Social Functions
__________________________
Gifts: Competitors' Gifts
__________________________
Officials’ Gifts
__________________________
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APPLICATION FOR ORGANIZING AND HOSTING THE 2014 U.S. ADULT FIGURE SKATING CHAMPIONSHIPS
Administration: Meeting Expenses
__________________________
Stationary
__________________________
Postage/Shipping Charges
__________________________
Telephone/Fax/Internet
__________________________
Local Transportation: Event Vehicles
__________________________
Shuttle system
__________________________
Medical: Personnel
__________________________
Supplies
__________________________
Miscellaneous
__________________________
Volunteers: Uniforms
__________________________
Hospitality
__________________________
Awards: Trophies and Medals
__________________________
Flowers/Gifts
__________________________
Podium
__________________________
Contingency
__________________________
TOTAL EXPENSES
__________________________
NET REVENUE (REVENUE LESS EXPENSES)
__________________________
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