United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I TA I R E S

Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S

UNOCHA MYANMAR - VACANCY ANNOUNCEMENTS The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is seeking the applications from dynamic and highly motivated Myanmar nationals for the following vacancy. Detailed terms of reference for vacancy are attached. Vacancy No.: UNOCHA/YGN/2017/001 Job Code Title: Administrative & Logistic Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 6 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/002 Job Code Title: Administrative and Human Resources Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 6 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/003 Job Code Title: Finance Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 7 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/004 Job Code Title: Senior Admin Officer Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: NOB Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Requirements: Please find the TORs.

United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I TA I R E S

Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S

Applications should be addressed to: Admin and HR Unit, UNOCHA Myanmar Room (211), No (5), Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, Myanmar (In front of Pearl Condo) Email to: [email protected], [email protected] Only those candidates in whose qualifications and experience the Organization has further interest will be contacted for subsequent interview(s). Interviews will be competency based. The incumbent must be a Myanmar citizen. People living with HIV/AIDS are encouraged to apply. Qualified women are encouraged to apply. Applicants are also requested to mention in the applications if they are related through marriage or by blood to any of the employees currently serving with any of the UN agencies in Myanmar. UNOCHA is an equal opportunity employer.

UNOCHA regrets its inability to reply individually or attend to telephone queries on the advertised posts. Closing Date: 30 January 2016

I. Position Information Job Code Title: Pre-classified Grade: Supervisor:

Senior National Administrative Officer National Officer (NO-B) Chief of Administrative & Finance Unit

II. Organizational Context Under the guidance of Chief of Administrative & Finance Unit, the National Administrative Officer performs the major tasks of administration, human resources management, efficient procurement and logistical services, and ICT. The main role is to lead the operations, ensuring smooth functioning of the CO/programmes/ projects operations, consistent services delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.

III. Functions / Key Results Expected Summary of Key Functions:     

Ensuring strategic direction of operations Financial resources management and supervision of the Finance staff Human Resources Management and supervision of the HR staff Efficient procurement and logistical services and supervision of the Procurement staff Information and communication management and supervision of ICT staff

1. As a member of the CO management team, ensures the strategic direction of operations focusing on achievement of the following results: 





 

Full compliance of operations with UN/UNOCHA rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring of achievement of results. Establishment of collaborate arrangements with potential partners, a Client relationship Management system for resource mobilization purposes and appropriate operational partnership arrangements. CO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services. Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment. Knowledge building and sharing with regards to management and operations in the CO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNOCHA knowledge networks and communities of practice.

1

2. Ensures effective and accurate financial resources management and supervision of the Finance staff focusing on achievement of the following results:   



Proper planning, expenditure tracking and audit of financial resources, in accordance with UNOCHA rules and regulations. Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies. Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, timely accounting and reconciliation of all transactions, security for cash assets on site. Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOCHA staff at HQ of the results of the investigation when satisfactory answers are not obtained.



3. Ensures strategic human resources management and supervision of the HR staff focusing on achievement of the following results:   



CO compliance with corporate human resources policies and strategies. Optimal staffing of the office and projects. Oversight of recruitment processes in accordance with UNOCHA rules and regulations, appropriate use of different contractual modalities, contracts management, performing the function of Local Administrator in OCM. Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.

4. Ensures provision of efficient procurement and logistical services and supervision of the Procurement staff focusing on achievement of the following results: 





CO compliance with corporate rules and regulations in the field and elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement. Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNOCHA rules and regulations.  Proper management of OCHA assets, facilities and logistical services, including full compliance with UMOJA in the accounting for the procurement, utilization and disposal of the CO’s assets.  

5. Ensures forward-looking information and communication management supervision of ICT staff focusing on achievement of the following results:    

and

Use of OFFIS functionality for improved business results and improved client services. Identification of opportunities and ways of converting business processes into webbased systems to address the issues of efficiency and full accountability. Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries. Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including eregistry, web-based office management system, etc.

2



IV. Impact of Results The key results have an impact on the overall economy, efficiency, and effectiveness of CO operations as it relates to the use of corporate resources in the following areas:  Financial services  Human Resources  Procurement and logistical services  ICT

V. Competencies and Critical Success Factors Functional Competencies: Building Partnerships Level 2: Identifying and building partnerships  Effectively networks with partners seizing opportunities to build alliances  Identifies needs and interventions for capacity building of counterparts, clients and potential partners  Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments Promoting Organizational Learning and Knowledge Sharing Level 2: Developing tools and mechanisms  Participates in the development of mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies Job Knowledge/Technical Expertise Level 2: In-depth knowledge of own discipline  Understands advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration)  Continues to seek new and improved methods and systems for accomplishing the work of the unit  Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally  Demonstrates comprehensive knowledge of information technology and applies it in work assignments  Continually looking for ways to enhance financial performance in the office Promoting Organizational Change and Development

3

Level 2: Assisting the individuals to cope with change  Performs appropriate work analysis and assists in redesign to establish clear standards for implementation Design And Implementation of Management Systems Level 2: Designing and implementing management system  Makes recommendations regarding operation of systems within organizational units  Identifies and recommends remedial measures to address problems in systems design or implementation Client Orientation Level 2: Contributing to positive outcomes for the client  Anticipates client needs  Demonstrates understanding of client’s perspective  Solicits feedback on service provision and quality

Promoting Accountability and Results-Based Management Level 2: Input to the development of standards and policies  Provides inputs to the development of organizational standards for accountability

Core Competencies:  Building support and political acumen  Building staff competence, creating an environment of creativity and innovation  Building and promoting effective teams  Creating and promoting enabling environment for open communication  Creating an emotionally intelligent organization  Leveraging conflict in the interests of UNOCHA & setting standards  Sharing knowledge across the organization and building a culture of knowledge sharing and learning.

 Fair and transparent decision making; calculated risk-taking

VI. Recruitment Qualifications Education:

Master Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

2 years of relevant experience at the national or international level in managing staff and operational systems. Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language Requirements:

Fluency in the UN and national language of the duty station.

4