United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I TA I R E S

Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S

UNOCHA MYANMAR - VACANCY ANNOUNCEMENTS The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is seeking the applications from dynamic and highly motivated Myanmar nationals for the following vacancy. Detailed terms of reference for vacancy are attached. Vacancy No.: UNOCHA/YGN/2017/001 Job Code Title: Administrative & Logistic Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 6 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/002 Job Code Title: Administrative and Human Resources Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 6 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/003 Job Code Title: Finance Associate Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: GS 7 Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Vacancy No.: UNOCHA/YGN/2017/004 Job Code Title: Senior Admin Officer Contract Type: Fixed-Term Appointment (FTA) Position Number: 1 Position Grade: NOB Duration: One year with possibility of extension Position Start Date: As soon as possible Duty Station: Yangon Requirements: Please find the TORs.

United Nations B U R E A U D E L A C O O R D I N AT I O N D E S A F FA I R E S H U M A N I TA I R E S

Nations Unies O F F I C E F O R T H E C O O R D I N AT I O N O F H U M A N I TA R I A N A F FA I R E S

Applications should be addressed to: Admin and HR Unit, UNOCHA Myanmar Room (211), No (5), Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, Myanmar (In front of Pearl Condo) Email to: [email protected], [email protected] Only those candidates in whose qualifications and experience the Organization has further interest will be contacted for subsequent interview(s). Interviews will be competency based. The incumbent must be a Myanmar citizen. People living with HIV/AIDS are encouraged to apply. Qualified women are encouraged to apply. Applicants are also requested to mention in the applications if they are related through marriage or by blood to any of the employees currently serving with any of the UN agencies in Myanmar. UNOCHA is an equal opportunity employer.

UNOCHA regrets its inability to reply individually or attend to telephone queries on the advertised posts. Closing Date: 30 January 2016

I. Position Information Job code title: Pre-classified Grade: Supervisor:

Finance Associate GS-7 Administrative Officer

II. Organizational Context Under the guidance and supervision of the International Administrative & Finance Management Officer and direct supervisor, Administrative Officer, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNOCHA rules and regulations. The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNOCHA HQs staff for resolving finance-related issues and information exchange.

III. Functions / Key Results Expected Summary of Key Functions:       

Implementation of operational and financial management strategies Administration of budgets and cost-recovery system Accounting. Finance and administrative support CO cash management Facilitation of knowledge building and knowledge sharing Monitoring petty cash management Manage the registration process of all OCHA vendors in UNGM system

1. Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results: 

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Full compliance with UN/UNOCHA rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework. CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management. Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management. Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

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2. Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:    

Preparation and modifications of budgets for UNOCHA management projects, follow-up with HQs for management projects. Presentation of researched information for planning and status of financial resources of the CO. Sending project budget to HQs if authorized by the Senior Management. Timely preparation of cost-recovery bills for the services provided by UNOCHA, implementation of the tracking system and follow up on cost recovery.

3. Provides accounting and administrative support focusing on achievement of the following results:     

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Proper control of the supporting documents for payments and financial reports; preparation of all types of vouchers. Supervise and manage all aspects of day to day operations of the accounting. Proper receipting of goods and services and establishment of accruals. Preparation of payments and creation of vendors into OCHA’s online financial system Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in OCHA online financial system; travel claims, MPOs and other entitlements are duly processed Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues. Timely corrective actions on erroneous data in OCHA’s online financial system. Preparation of financial reports as required. Maintenance of the Accounts Receivables for UNOCHA projects and follow-up with partners on contributions. Timely accounts closure

4. Ensures proper CO cash management functioning focusing on achievement of the following results:       

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Preparation of monthly UN exchange rate report. Timely and accurate preparation of IOV reconciliations. Timely preparation of monthly cash flow forecast for use by the Office. Initiation of bank transfers and deals in OCHA online payment. Work with all program/support departments to consolidate the monthly cash projection Work with the program staff to help them develop accurate cash forecast and expenditure tracking mechanism.

5.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

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Organization of trainings for the operations/ projects staff on Finance. Synthesis of lessons learnt and best practices in financial management. Sound contributions to knowledge networks and communities of practice.

6. Performs any other tasks assigned by the supervisor and/or the Head of Office.

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IV. Impact of Results The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

V. Competencies and Critical Success Factors Functional Competencies: Building Partnerships Level 1.1: Maintaining information and databases  Tracks and reports on mobilized resources Promoting Organizational Learning And Knowledge Sharing Level 1.1: Basic research and analysis  Researches best practices and poses new, more effective ways of doing things  Identifies and communicates opportunities to promote learning and knowledge sharing Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures  Understands the main processes and methods of work regarding to the position  Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).  Strives to keep job knowledge up-to-date through self-directed study and other means of learning  Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change  Documents ‘best practices’ in organizational change and development within and outside the UN system  Demonstrates ability to identify problems and proposes solutions Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems  Uses information/databases/other management systems  Makes recommendations related to work procedures and implementation of management systems

Client Orientation

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Level 1.1: Maintains effective client relationships  Reports to internal and external clients in a timely and appropriate fashion  Organizes and prioritizes work schedule to meet client needs and deadlines  Responds to client needs promptly Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information  Maintains databases

Core Competencies:        

Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Informed and transparent decision making

VI. Recruitment Qualifications Education

Experience:

Language Requirements:

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University diploma/ Bachelor Degree or other formal training in Accounting and Finance or other related filed.  Demonstration knowledge of data management, office administration  Experience in Accounting Software  Knowledge of using online financial software is desirable 7 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Fluency in English and the national language of the duty station.

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