NEWPORT SURF LIFE SAVING CLUB INCORPORATED

ABN 56 603 611 439

AFFILIATED WITH SURF LIFE SAVING A USTRALIA All correspondence addressed to: Hon. Secretary, PO Box 57, Newport Beach NSW 2106 www.newportsurfclub.com.au

Minutes of Meeting Wednesday 11th November, 2015

Commenced at 7.30pm Attendance: Sandy Menzies, Alan Channells, Rob Barkley, Jane Steinert, Karen Hennessy, Therese Brennan, Kieran Menzies, Guyren Smith, Nick Carroll, Glen Borg, John Guthrie, Ted Smithies, Sharon Smithies, Leanne Budd, Ian Crutch Apologies: Michael Rosic, Jess Menzies, Craig MacDougal, Bev Barnes, John Greenhill, Jay Borthwick, Alana Smithies Confirmation of minutes the previous October 2015 minutes: Moved: Therese Brennan Seconded: Leanne Budd Business arising from the October 2015 Minutes There was no business arising from the October 2015 minutes. Correspondence

In:

Application for Long Service from Luke Morrison Letter from Pittwater Council – Infringement notices Pub2Pub $5,000 cheque

Out: Email to Pittwater Council – re trailers infringement notices President’s report o

Barefoot wine and bubbly information passed on to Bar Committee

o

Nominations for Junior Lifesaver of the Year needs to be selected and submitted (SRC aged group) – Guyren & Crutchie asked to advertise for nominations from the U 14 SRC group. These will then go to internal interviews to select one Male & one female, who will then be nominated for the Branch award. Our nominations are due at Branch by 8 January 2016.

o

Council Amalgamation – Branch will be writing a letter to the State Government outlining the expectation that SLS Clubs will not be disadvantaged by council amalgamations, and will receive the same or better funding, and better council relationships.

Page 1

Treasurer’s Report 1. FINANCIAL PERFORMANCE YTD Chart of accounts Year to Date. 2. SECTIONAL BUDGETS TO REVIEW A. Patrols; Budget received B. Training; Budget received C. IRB; Budget received D. Building E. Competition 3. FUNDS ON HAND o As per attached Financial Report. We have recorded a $21,422 improvement in our cash position since last month. Membership subscription and s significant improvement in Bar trading’s has contributed to this result. Subscription income will slow over the next month. o Alan to look into checking the loan repayments with regard to the interest owed. (Paying it off could hamstring what we are about). o Rebate for our GST which should come back. 4. REVIEW ITEMS o We expect the Bar to continue trading well helped by warmer weather and Friday night trading. We acknowledge the volunteers who assist with bar preparation and service. Bev and Jane being instrumental with establishing our Friday night Bar trading. o INSURANCE REVIEW Our new policy is now in place. Club Captain’s Report 1. Activities, Meetings and events attended: o 14th Oct– Management meeting o 18th Oct – Assisted the Bloody Long Walk Fundraiser o 19th Oct - Pittwater council donation o 1st Nov – Peninsula Challenge o 3rd Nov – Boss meeting o 3rdhNov – Melbourne Cup Fundraiser o 7th Nov - Knackers Fundraiser o 8th Nov - Carried out Proficiencies o 8th Nov – Nipper Carnival Items, News or Issues to report since last meeting o We have received our allocation of new uniforms and have arranged for the Nipper clothing store to stock standard male and female size shorts for purchase by patrol members. o Congratulations to our organisers Karen Hennessy and Peter Tullett on the recent Nipper carnivals and the support they received from the army of Newport members. The carnivals which were a huge success gauge by the smiles on our visiting Nippers from other beaches o We had a successful Melbourne Cup function enjoyed by about 40 members and friends. We may want to take this function to another level next year pre selling tickets as it has the potential to be a major fundraiser. o We intend to reconcile each patrol team on current and past members prior to distributing contacts list. o Will supply list of Patrolling Members names to Clothing Shop (Snez & Bec).

Page 2

Nipper Delegate Report Items, News or Issues to report since last meeting o Peninsula Challenge ran successfully. Consideration for some changes for next year. o Use of Team App for competition and Age Managers working well o Newport JAC went well; Newport did very well though will still have issues with numbers of officials. o Have ordered two new tents with sponsor details on them and now another four as all current tents are broken, including a double that was lent to the senior club for the function on Saturday night o Continuing involvement by Academy with Nippers competitors. o Stickers are done, $2 each o Shop is ordering a number of new items including caps and goggles from Engine. o Committee last night voted to support the Bar Committee in the purchase of furniture to a total of $5,000. It was agreed at Mgmt. meeting, that Nipper minutes be forwarded to the Management Committee meeting when available for their information.

Competition Organiser’s Report Items, News or Issues to report since last meeting o Last meeting of the committee was held Tuesday 3rd November 2015 o Key areas discussed o Review Previous Minutes o Agree Frequency of meetings (Next Meeting date) o Identify Carnivals we will target and planned events at Newport this season o Entries procedures for 2014/2015 season. o Process of information flow from various competitions to BoSS and media personnel o Review List of Competitors o Discuss requirements for Officials and Water Safety o New Bronze and SRC Courses o Identify areas of competition currently not utilized by the club o Review Reporting of patrols hours and substitution o Entry figures for 2013/2014 o Dates for Kings & Carroll Cup o Dates for Club Champs – One Round – 13th December, afternoon (Alan Channells approved $600 expenditure on Club Champ medals and to also use leftover medals from last year) o Communication o General business o Interbranch Team announced with Newport members – U15 Water James Finn, U17 Water Isaac Smith, U17 Beach Olivia Heaton, U19 & open Water Charlie Brooks, Mitchell Trim, Lara Moses, U19 & Open Beach Newbie Redding - Congratulations to all of you, and we wish you well.

Publicity Report o o o o o

We missed one issue of the e-Newsletter this month due to circumstances beyond our control. That's the first time that has happened. There was also an error in our last e-Newsletter when we publicised the junior carnival when it should have been another story. My apologies. Judging by the sales of patrol shorts and the unfortunate error already mentioned it is clear that members are reading the newsletters. A meeting of the Pool to Peak was held on Sunday 8 Nov. to check on arrangements for the big event on Sunday 3 January. It will be a big day so we will need as many helpers as possible. Dave & Chris Garnham are working on putting together a team of registration workers so if you know of anyone who would like to help please let Chris or David know.

Page 3

o o o

I would encourage members and their friends to like the Pool to Peak Facebook page to help boost our "likes". Editorial is being written for the Pittwater Ocean Swim Series which kicks off with the Bilgola swim 13 December. Finally, I can report that Pool to Peak entries are now officially open on www.oceanswims.com

IRB Captain’s Report o o o

o o

We have been busy with carnivals over the past month On top of this, we also assisted Northern Beaches Interchange with their paddle on the weekend at short notice. A huge thank you must go to all of our IRB volunteers We have an IRB crew course underway. We have a full course of 10 participants. We are hoping to have this completed over the next 3 weeks. General Discussion items: Finance approvals and timing for spending budgeted items. If items are listed and approved in the budget, when will the financing be available? We need to look at placing a deposit for an IRB. Word around now is that the wait time has extended from 8 months to 12 months. The current boats are ageing and discussions about replacing the boats have been around for the last 2 years with it being put backwards on the priority list due to club finances. A boat is ~$13,000. A deposit is ~$6000 leaving ~$7000 when it is ready for delivery.

It was discussed that we need to move with the purchase of a new IRB and to put a Sponsors’ name on all IRB’s. Kieran to place order and work with getting sponsorship name’s on IRB’s. Moved: Ted Smithies Seconded: Jane Steinert Carried Unanimously

First Aid Report o

o o

o o o o o o o

We have done our first 2 Carnivals of the season. The peninsular Challenge and the JAC carnival. For the Pittwater Challenge I did the First aid on my own but with some assistance from John’s wife who is a nurse as it got quite busy. I struggled to get volunteers for the Nipper Carnival. Eventually got enough people by Kieran asking people individually. We had 5-6 injuries at each carnival. Only one at each carnival referred to hospital with a wrist injury and a hamstring injury. No-one transported to hospital via ambulance. I have had to purchase quite a few small items in recent weeks as cases are wearing out. We also had an oxygen cylinder that was dropped last week after I had checked it for Patrol. This resulted in damaging the regulator which had to be replaced. I have also noticed a few times recently that the oxygen is being left on the table on Patrol and left out in the sun. More care is needed with our equipment and I would like this to be brought up the next Patrol Captains meeting and possibly in the newsletter. The First Aid Room is also being left very dirty and messy of late. Equipment is being left in a very sandy state. Last week I had to clean up to 10 stiff neck collars as everyone had sand all over it. I would also like to request a key for the outside First Aid Room door. I have not been given one and there are times when I do need it. I have had to purchase quite a few small items in recent weeks as cases are wearing out. We also had an oxygen cylinder that was dropped last week after I had checked it for Patrol. The First Aid Room is also being left very dirty and messy of late. Equipment is being left in a very sandy state. Last week I had to clean up to 10 stiff neck collars as each one had sand all over it. Please remember this equipment is expensive and we need to look after it! Ted Smithies to supply Outside First Aid key to Leanne.

Page 4

General Business: o

Outdoor Equipment for discussion and / or approval. Brendan Doyle showed the committee the proposed outdoor table & chairs, he suggested that the table base be circular for more stability. Lead time is 7-14 days. It was agreed that money raised from Bar Committee/Knackers function will be put towards the outdoor furniture. Karen Hennessy also explained that the Nipper committee have kindly offered to help with some of the payment if necessary. Thank you Nippers. It was agreed that the budget for outdoor furniture would be up to $6,000. Crutchie explained that investing in improving the amenities within the club will benefit all members and bring everyone closer together as one. Moved: Sandy Menzies Seconded: Jane Steinert Carried unanimously

Meeting closed: 8.40pm Our next meeting will be held 7.30pm on Wednesday 9th December, 2015

Page 5

Newport SLSC – List of actions requiring attention November, 2015 Action

Reference

Responsibility

Due date

Action

Have ordered tactile dots. Still to repair top and bottom of stairs

8/9/14

Ted Smithies

7/10

Before 7/10

Boat shed has new lockup keypad. Need to inform boatshed members of key code

12/11/14

Ted Smithies

7/10

A working bee for clubhouse was also discussed. Ted to organise dates and specific duties required. Kitchen

10/12/14

Ted Smithies

Dec 14 OVERDUE

Increase surf Education in nipper groups

14/1/15 Karen H.

Nipper committee

Plan for next season

Lodge for Grant for new Lift

8/7/15

Ted Smithies Sept 2016 Sandy Menzies

Signing off of Nipper Proficiencies

9/9/15

Karen

Competition Transfers should become NSLSC members and pay the membership levy

9/9/15

John Greenhill Bev Barnes

18/10

7/10

Bar Committee Minutes to be distributed to NSLSC 9/9/15 Committee

Bar Committee

Sept

Ray Bratton

Junior Lifesaver of the Year Nomination selection

Guyren Smith

8/1/16

GS

Rob Barkley to supply list of Patrolling members to 11/11/15 Shop – Snez Bartlem & Bec Capel

Rob Barkley

14/11/15

RB

Place order for IRB

11/11/15

Kieran Menzies

2016

KM

Organise Sponsorship stickers on IRB’s

11/11/15

Kieran Menzies

Jan 2016

KM

Letter to Dan Gaffney – Thank you

11/11/15

Jane Steinert

15/11/15

JS

Letter to Luke Morrison

11/11/15

Jane Steinert

15/11/15

JS

Send reminder out to Members for Membership renewal

11/11/15

John Greenhill/ Rob Barkley

15/11/15

JH/RB

Nipper Minutes to be distributed to Mgmt committee

11/11/15

Karen Hennessy

Monthly

KH

Supply exterior door First Aid Key to First Aid Officer

11/11/15

Ted Smithies

15/11/15

Ted

11/11/15

Page 6