How to configure your Windows PC post migrating to Microsoft Office 365

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Contents Purpose ...................................................................................................................................3   What is Office 365? .................................................................................................................3   Examples used in this document .............................................................................................3   General Settings and logon information ..................................................................................4   Logging on to Office 365 ......................................................................................................4   Outlook Web Access ........................................................................................................4   Document Support Boundaries ................................................................................................4   Windows email client configuration ..........................................................................................5   Outlook 2003 ........................................................................................................................5   Outlook 2007 and 2010 ........................................................................................................6   Thunderbird (14.x and later versions) for Windows: ..........................................................10  

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  Purpose This document is designed to assist with configuring email clients, for your Windows PC, following your migration to the Microsoft Office 365 (Office 365) single email platform.

What is Office 365? Office 365 is a cloud based software service provided by Microsoft that offers secure, anywhere access to email and calendars, Office Web Apps, instant messaging, video conferencing, and file sharing. For a more detailed explanation please visit www.microsoft.com/en-us/office365/what-is-office365.aspx The ANU Email Project will be implementing the email and calendaring functionality provided by Office 365 with the expectation that functionality such as file sharing and office web apps to be investigated for future implementation. ANU Staff will also be provided with instant messaging functionary through Microsoft Lync.

Examples used in this document We have used examples throughout this document for usernames and email addresses

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Where email address is asked for, please enter your ANU email address.

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Where username is asked for please enter it in the format listed below [email protected] (for example [email protected])

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General Settings and logon information Logging on to Office 365 Outlook Web Access Office 365 offers an Outlook Web Application (OWA) that can be accessed and used through supported web browsers. To use OWA visit https://outlook.com/owa/anu.edu.au Your logon credentials for OWA are: • User Name: eg [email protected] • Password: your ANU password

Document Support Boundaries This Document is written to support the following mail clients on a Windows Operating System; Outlook 2003 Outlook 2007 Outlook 2010 Thunderbird 14.x

• • • • NOTE

For any other versions of email clients, please consult your manual, built in help system, place of purchase or use online searches for configuration instructions.

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Windows email client configuration Outlook 2003 1. Launch Outlook If you have not used Outlook before: a. Select Next. b. You are asked if you wish to configure an E-mail account. c. Select Yes and select Next. If you have used Outlook before: a. Select E-mail Accounts from the Tools menu. b. Select Add a new e-mail account. c. Select Next. 2. Select server type IMAP, then select Next. 3. Enter the following information: User Information • Your Name: eg John Smith • E-mail Address: eg [email protected] for staff or [email protected] for students • User Name: eg [email protected] • Password: your ANU password Server Information • Incoming mail server (IMAP): pod51024.outlook.com •

Outgoing mail server (SMTP): pod51024.outlook.com

4. Select More Settings. 5. Select the Advanced tab. 6. Select This server requires an encrypted connection (SSL) under both Incoming and Outgoing servers. 7. Select OK. 8. Select Next. 9. Select Finish.

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Outlook 2007 and 2010 1. Open the Control panel. 2. Double click the Mail icon. 3. Select Email Accounts.

4. Ensure the E-mail tab is selected, and then select New….

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5. Select Microsoft Exchange, POP3, IMAP or HTTP.

6. Select Next 7. You will be prompted for Auto Account Setup, enter the following information: • Your Name: eg John Smith • E-mail Address: eg [email protected] for staff or [email protected] for students • Password: your ANU password • Retype Password: your ANU password 8. Select Next. Outlook will then try to connect to the email server.

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9. You may be prompted for a username/password for autodiscover.anu.edu.au • •

User name: eg [email protected] Password: your ANU password

10. Select Remember Password.

Outlook will establish a connection to your email account A popup may appear asking you to configure server settings 11. Select Don’t ask me about this website again. 12. Select Allow.

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13. Select Finish when Outlook says your account is successfully configured.

[email protected]

14. Close to the Account Settings screen. 15. Close to the mail setup screen. 16. Close the Control Panel.

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Thunderbird (14.x and later versions) for Windows:

1.

Launch Thunderbird.

If you have not used Thunderbird before: a. Select Skip this and use my existing email at the bottom of the dialog box.

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2.

Enter the following information: • • •

Your name: eg John Smith Email address: eg [email protected] for staff or [email protected] for students Password: tour ANU password

3.

Check Remember password.

4.

Select Continue.

5.

Select Manual config.

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6.

Enter the following information:

Incoming • • • • •

Server type: IMAP Server hostname: pod51024.outlook.com Port: 993 SSL: SSL/TLS Authentication: Normal password

Outgoing • • • • •

Server hostname: pod51024.outlook.com Port: 587 SSL: STARTTLS Authentication: Normal password Username: [email protected]

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7.

Select Done.

Thunderbird also needs an advanced configuration to work with Office 365 IMAP correctly. 1.

From the Thunderbird menu, select Preferences. • If the Menu bar is not visible on top, right click on the blue bar and select Menu.

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2.

From the Tools menu select Options.

3.

Select the Advanced section, then the General tab.

4.

Select Config Editor.

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Select I’ll be careful, I promise!

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6.

7.

Enter expunge in the search fiel.

Double click on the mail.imap.expunge_after_delete setting to change the value to true.

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Close the configuration window.

9.

Select OK.

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