Camp Cherry Valley Summer Boy Scout Resident Camp Attendance 2500

2358 2142

2179

2000 1750

1500

1000

500

0 2011

2012

2013

2014

Camp Cherry Valley Summer Boy Scout Resident Camp Revenue $1,400,000

$1,307,841 $1,246,085

$1,268,807

$1,200,000 $1,013,920 $1,000,000

$800,000

$600,000

$400,000

$200,000

$0 2011

2012

2013

2014

Camp Holcomb Valley Summer Boy Scout Resident Camp Attendance 1200 1060 1000

854 800

737

600

400

200

Camp Closed 0 2011

2012

2013

2014

Camp Holcomb Valley Summer Boy Scout Resident Camp Revenue $400,000 $355,210 $350,000

$300,000

$275,512 $248,980

$250,000

$200,000

$150,000

$100,000

$50,000

Camp Closed

$0 2011

2012

2013

2014

SGVC Combined Camps Summer Boy Scout Resident Camp Revenue $1,800,000 $1,663,051 $1,600,000

$1,521,597

$1,400,000 $1,268,807

$1,262,900

2013

2014

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$0 2011

2012

SGVC Combined Camps Summer Boy Scout Resident Camp Attendance 4000

3500

3418

2996

3000 2487 2500 2179 2000

1500

1000

500

0 2011

2012

2013

2014

SUBJ: 2014 ATTENDANCE BY SGVC TROOPS AT SGVC CAMPS Data collected reflects actual attendance reports from the 2014 resident summer camp sessions at Camp Cherry Valley and Camp Holcomb Valley. Attendance was compared with the total available number of Troops within the San Gabriel Valley Council that operate a traditional Boy Scout Troop. The data collected does not calculate Troops that are part of the Council’s outreach programs. 2014 Findings: 

38% of SGVC Troops choose to attend an SGVC Boy Scout resident camp o 28% of Troops at Camp Cherry Valley were from SGVC o 38% of Troops at Camp Holcomb Valley were from the SGVC By District



GE – 37% of Troops choose to attend an SGVC Boy Scout resident camp o 24% of SGVC Troops at Camp Cherry Valley were from GE o 6% of SGVC Troops at Camp Holcomb Valley were from GE  LB – 26% of Troops choose to attend an SGVC Boy Scout resident camp o 9% of SGVC Troops at Camp Cherry Valley were from LB o 26% of SGVC Troops at Camp Holcomb Valley were from LB  MA – 41% of Troops choose to attend an SGVC Boy Scout resident camp o 15% of SGVC Troops at Camp Cherry Valley were from MA o 12% of SGVC Troops at Camp Holcomb Valley were from MA  RB – 57% of Troops choose to attend an SGVC Boy Scout resident camp o 43% of SGVC Troops at Camp Cherry Valley were from RB o 38% of SGVC Troops at Camp Holcomb Valley were from RB  VDS – 25% of Troops choose to attend an SGVC Boy Scout resident camp o 9% of SGVC Troops at Camp Cherry Valley were from VDS o 18% of SGVC Troops at Camp Holcomb Valley were from VDS

3450 E. Sierra Madre Blvd. Pasadena, CA 91107-1934 Phone 626.351.8815 Fax 626.351.5049 www.sgvcbsa.org

Troops Attending Camp Cherry Valley 80

70

60

Number of Troops

50

40

30

20

10

0

2011

2012

2013

2014

SGVC TROOPS

23

19

28

21

OUT OF COUNCIL TROOPS

76

71

68

54

Troops Attending Camp Holcomb Valley 35

30

Number of Troops

25

20

15

10

5

0

2011

2012

SGVC TROOPS

33

32

OUT OF COUNCIL TROOPS

29

17

2013

Camp Closed

2014 16 26

Percentage of SGVC Troops Choosing SGVC Camps 60%

50%

51% 49%

40% 38% 30% 27% 20%

10%

0% 2011

2012

*Camp Holcomb Valley Closed

2013*

2014

SUBJ: ANALYSIS OF SGVC SUMMER CAMP PAYMENT PLAN WITH COMPETING COUNCIL CAMPS Data collected through local Councils and their payment plans as compared to similar programs offered by the SGVC camps. Findings:  





SGVC Camps require initial payment to camps 2 ½ - 3 months prior to competing council camps. SGVC camps due Oct 31, competing camps due Jan 10 – Feb 21. SGVC Camps require Final payment 1 – 3 months prior to competing council camps. SGVC camps due February 28 (Holcomb), March 28 (Cherry). Competing camps final payment is due April 30 to 16 days prior to first day of camp. Early payment (in full) is 1 ½ - 3 months prior to competing council camps with similar discounts. Early payment discount does not provide much of an incentive when competing council camps offer a much higher reduced rate when terms are met. Resulting in a lower cost than an SGVC camp. SGVC units and other Councils are looking at other camps to find a better deal.

Recommendations:  

Align the SGVC camp payment program with other local councils. Begin the first instalment to Camps on January 31. Offer a more robust early sign up and early payment incentive as compared to other local councils.

Consequences: 

Based on the data collected for the 2014 camping season, the cash flow for SGVC will be compromised by $248,700 on October 31. An impact to the cash flow will devastate the financial operation of SGVC. Income for camps will be delayed for 3 months.

3450 E. Sierra Madre Blvd. Pasadena, CA 91107-1934 Phone 626.351.8815 Fax 626.351.5049 www.sgvcbsa.org

The San Gabriel Valley Council has a strong tradition of offering a superior summer camp experience over our competing councils. Our program and operation of our camps provide a unique experience that our competing councils cannot duplicate. There has been a dramatic trend in attendance not only with our own Troops but also with the Troops from other councils attending our camps. Financially the cost of our camps are very competitive with other Councils. Unfortunately, when comparing our payment plan with our competitors we fall drastically short on offering the best deal to our customer. Over the past two years I have spent a countless amount of time in both our camps, attending roundtables and Troop meetings talking with Troop leaders and parents. The number one suggestion I walk away with is changing our payment plan. Most Troop leadership (in and out of our Council) agree that it is very difficult to generate the funds to meet our policy. Our policy requires to have our customers make their initial payment on October 31, second payment on January 31, third payment on February 28, and the balance by March 28. The SGVC payment policy is 2-3 months ahead of our competing Councils. As a result they have communicated that this is a major deciding factor on whether or not they choose an SGVC camp. They have all communicated that our program offered within our camps is stellar and not offered at other camps, but stands a far second to the decision making process. Changing our payment policy will have a devastating effect on the cash flow for Council operations and other sources of revenue will have to fill in the gap. If we continue to follow the same path without a drastic change we will continue have a decrease in camp attendance. Before the 2013 camp season SGVC reduced the number of weeks offered at both camps to meet the declining trend in attendance. Reducing weeks is not a fix to the solution, only a way to keep our camps attendance in correlation to its expenses. After the 2014 camp season we will again look at our attendance and determining if we will have to drop another week of camp. If at the end of each camp season we need to drop a week of camp the SGVC will no longer have an option for our Troops to attend an SGVC summer camp.

Matt Bear Director of Camping Services San Gabriel Valley Council

2014 - Summer Camp Rates and Payment Schedules Cost Per Scout

Cost Per Adult

Deposit

San Gabriel Valley

$585

$585 one free

$200

West Los Angeles

$624

$424

$300

San Diego

$400

$225

$100 & $10 per person

Los Angeles

$395

$230

$100

San Gabriel Valley

$380

$380 two free

$200

Camp Lost Valley

Orange County

$365

$175

$200

Camp Whitsett

West Los Angeles

$374

$294

$300

Camp Camp Cherry Valley Camp Emerald Bay Camp Fiesta Island Camp Forrest Lawn Camp Holcomb Valley

Council

1st Payment $100 per Person $100 per Person 25% Reservation $100 per Person $100 per Person $1,000 or $100 per Person $100 per Person

Catagory Leader in best deal to unit.

1st Payment Due

2nd Payment

3rd Payment Due

3rd Payment

3rd Payment Due

4th Payment

4th Payment Due

31-Oct

$100 per Person

31-Jan

$100 per Person

28-Feb

Balance

28-Mar

10-Jan

$200

7-Mar

Balance

16 Days prior to 1st Day

31-Jan

25% Reservation

28-Feb

25% Reservation

31-Mar

Balance

30-Apr

25-Apr

Balance

30 Days prior to 1st Day

31-Jan

$100 per Person

28-Feb

21-Feb 31-Oct

$100 per Person $100 per Person

BONUS $10 per camper discount if paid in full by January 31 and receive additional Free Adult. $50 per camper discount if paid in full by March 7. One Free Leader if paid in full by April 30. None. $10 per camper discount if paid in full by by January 31.

5-Feb

$100 per Person

30-Apr

Balance

16 Days prior to 1st Day

Pay prior year rates if reservations are made befor Sept 30.

10-Jan

$100 per Person

7-Mar

Balance

16 Days prior to 1st Day

One Free Adult for every ten youth if registered by December 1.

Category Leader in expense to unit & due date.

Camp Cherry Valley Summer Cub Scout Resident Camp Attendance 450

400

395

334

350

310 300

250 211 200

150

100

50

0 2011

2012

2013

2014

Camp Cherry Valley Summer Cub Scout Resident Camp Revenue $80,000

$74,937 $69,925

$70,000 $64,246 $60,000

$50,000

$44,588

$40,000

$30,000

$20,000

$10,000

$0 2011

2012

2013

2014

Camp Cherry Valley Cub Scout Weekend Camp Attendance 400

337

350 317 296 300

250

200

195

150

100

50

0 2011

2012

2013

2014

Camp Cherry Valley Cub Scout Weekend Camp Revenue $60,000

$56,992

$55,183 $52,991 $50,000

$40,000 $35,092

$30,000

$20,000

$10,000

$0 2011

2012

2013

2014

Camp Trask Cub Scout Day Camp Attendance 600 540

500

384

400

394

300

273

200

100

0 2011

2012

2013

2014

Camp Trask Open Camp Weekends 6000 5144

5132

5000 4191

4000

3000

2000

2014 Data Not Available Untill End of Year Year to Date Attendance: 3761 1000

0 2011

2012

2013

2014