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The Board of Education of the Mansfield City Schools District met in a Special meeting at 5:00 p.m., on Thursday, November 20, 2014 at the Raemelton Administration Building, 856 West Cook Road, Mansfield, Ohio. Renda Cline, President, called the meeting to order. The roll, as taken by the treasurer, was as follows: Members Present - Ms. Renda Cline, Mrs. Dina Davis, Mr. Chris Elswick, Mrs. Monica Hubbard -------------------------------------------------------------------- 4 Members Absent – Mr. Cliff Crose---------------------------------------------------- 1 Brian Garverick, Superintendent, and Rosetta Stephens, Treasurer, were in attendance along with community members and staff. 14-120 Resolution to Adopt the Agenda Mrs. Hubbard moved and Mrs. Davis seconded a resolution to adopt the meeting agenda. Roll Call: Aye: Mr. Elswick, Mrs. Davis, Mrs. Hubbard, Ms. Cline ---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed Presentations: Superintendent Garverick commended Senior High orchestra students Colin Henley, viola, and Paige Gutai, violin, for their selection to the Ohio Central Regional Orchestra for a second consecutive year. Colin, a junior, and Paige, a sophomore, played two selections for the board, including “The Star Spangled Banner.” Colin was awarded first chair viola in the Central Regional Orchestra, qualifying him for participation in the AllState Orchestra, which will perform in February at the Ohio Music Educators Association convention. Colin also has been selected to be a member of the prestigious Cleveland Orchestra Youth Orchestra.

The Spanish Immersion School was recognized by Mr. Garverick for its recent designation as an Ohio School of Promise. The award, a result of the school’s outstanding 2014 state report card, was announced by Dr. Richard A. Ross, state superintendent of public instruction.

Mr. Garverick commended Senior High business teacher Virginia Groff. She recently received a proclamation from Ohio Treasurer Josh Mandel for her classroom work to promote financial literacy. Using a software program provided by Richland Bank, Mrs. Groff has supplemented her classroom instruction in a wide range of personal finance topics, including savings, banking, credit cards, interest rates and insurance. Board Development: Ms. Cline reported that she attended the Ohio School Boards Association Capital Conference in Columbus on November 9, 10, 11, 2014. She found the conference to be very informative and enjoyed the speakers. She also found resources for developing a Board member handbook, and intends to go forward with creating a handbook. Superintendent’s Report: Mr. Garverick called the board’s attention to one of the new policies in our NEOLA policy updates - the Procurement and use of Epinephrine Auto Injectors in Emergency Situations. Mr. Garverick informed the board that our nurses met with Dr. Vadada at the November 20, 2014 Page 1

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Health Department and he has added MCS nurses to the standing orders for implementing the new Epi Pen policy. The district nurses will be responsible for training district staff members on the administration of the Epi Pens. Mr. Garverick also reported that Mansfield City Schools has received a $77,621.50 grant from the Fran and Warren Rupp Advised Fund of the Richland County Foundation for district field trips. Spanish Class students recently attended a music concert by Ennio Emanuel and toured the Cleveland Museum of Art. Field trips such as this are exposing many Mansfield City School students to educational exhibits and events that enhance their learning opportunities. Mr. Garverick discussed the current Coca-Cola contract with the Board. He asked the board to consider allocating the annual sponsorship funds from Coca Cola to the Athletic Booster Club instead of to the general fund. The booster club concessions are the district’s primary sellers of the Coca Cola products, and depend on those sponsorship funds to replenish their concession stands for the upcoming school year. Treasurer’s Report: Mrs. Stephens submitted for approval the Board Minutes from the October 21, 2014 Board meeting and the Special Board Meeting on October 27, 2014. She also submitted the October financial actions and gifts to the district. In regards to the contract with the OHSAA for MCS to host Regional Football tournaments at Arlin Field; Mrs. Stephens shared that she met with the Chief Financial Officer of OHSAA to discuss accounting for athletic tournaments monies through an agency fund at MCS district. The MCS Treasurer office is providing the accounting for the OHSAA as authorized by the Ohio Revised Code 5705.12 by establishing this fund. Contract is on the board agenda and purchase requests are on the over $5,000.00 requisition list. Mrs. Stephens also submitted the following documents for the board to review: A list of purchase requests that are over $ 5,000.00 that will be submitted to the Financial Planning and Supervision Commission for approval at their November 25, 2014 board meeting. Copies of financial information data End of October 2014 close SM-1 reports Approve Financial Planning and Supervision Board Commission recommended November 30, 2014 - 5 year forecast and assumptions Board Matters: 14-121

Resolution to approve NEOLA Policy Updates and revisions

Policy 1530: Evaluation of Principals and other Administrators Policy 2430: District-Sponsored Clubs and Activities Policy 2430.02: Participation of Community/STEM School Students in Extra-curricular activities Policy 2510: Adoption of Textbooks

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Policy 2520: Selection of Instructional materials and equipment Policy 5330: Use of Medications Policy 5330.02 Procurement and use of Epinephrine Auto Injectors in Emergency Situations Policy 5336: Care of Student with Diabetes Policy 5830: Student Fundraising Policy 8325: Receiving Legal Documents Policy 8330: Student Records Policy 8500: Food Services Policy 8540: Vending Machines Policy 8660: Transportation of Students by Private Vehicle Policy 9211: District Support Organizations Mr. Elswick moved and Mrs. Davis seconded a resolution to approve NEOLA policy updates and revisions Roll Call: Aye: Mr. Elswick, Mrs. Davis, Mrs. Hubbard, Ms. Cline ---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed 14-122

Resolution to approve Consent Agenda I

A. Office of the Treasurer 1. Approval of Minutes: Regular Board Meeting, October 21, 2014 and the Special Board Meeting, October 27, 2014 2. Approval of October Financials and Gifts to the District 3. Approval of the 5-Year Forecast and Assumptions dated November 30, 2014 Mrs. Hubbard moved and Mr. Elswick seconded a resolution to approve Consent Agenda I. Roll Call: Aye: Mrs. Davis, Mrs. Hubbard, Mr. Elswick, Ms. Cline ---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed 14-123

Resolution to approve Consent Agenda II

B. Office of the Superintendent Superintendent’s recommended Contracts

a. Preschool and Futures tuition and related services provided to Mansfield City students by Mid-Ohio Educational Services based on number of students enrolled, billed monthly and paid from general fund, pupil services account during FY15

b. Contracted services between OSU-Mansfield and the Mansfield City Schools for tutoring services. Math tutoring will take place at Malabar Intermediate School, monitored by OSU-Mansfield Math Literacy Initiative. Tutors will be paid from Richland County Grant funds and will not exceed $5,280.

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c. Contracted consultant services with Mid-Ohio Educational Services and the Mansfield City Schools. Consultant will provide Professional Development for grades K-12 teachers and administrators focused on Common Core State Standards-Based Pacing Guides and/or Curriculum Maps, and coupled with aligned Formative and Summative Assessments. Consultant will bill for services through Mid-Ohio ESC and will receive $425 per day, not to exceed $30,000 in FY15 and will be paid through Grant funds. d. Approval to Accept Grant: Richland County Foundation Grant from the Fran and Warren Rupp Advised Fund. The grant will fund field trips for all Grades K – 12. Mansfield City Schools students will have the opportunity to attend the Columbus Zoo, concerts, robotics competitions and many other educational experiences outside of the classroom. The total of the field trip grant is $77,621.50

e. Contract between OHSAA and Mansfield City Schools for Regional Football Tournaments at Arlin Field. Terms of contract will be administrated by Skip Fulton, site manager and district Athletic Director. 2. Superintendent’s recommended Personnel Actions a. Retirements – Certificated, Non-Certificated Certificated Michelle Angle Teacher – Third Grade Prospect Elementary Terri Brenneman Teacher – Computer Literacy Mansfield Middle

Eff: 6/30/15

Eff: 5/31/15

Kathy Hoecker Teacher – Social Studies Mansfield Middle

Eff: 5/1/15

Non-Certificated Rebecca Cromberg Inactive Student Records Secretary Pupil Services

Eff:9/1/14

Ronald Dailey Head Custodian Malabar Intermediate

Eff:1/1/15

b. Resignations – Certificated, Non-Certificated, Supplemental Certificated Annette Heil Teacher – Second Grade Sherman Elementary Amaia Saragueta Garrido Teacher – Kindergarten Spanish Immersion

Eff: 1/16/15

Eff: 6/9/15

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c. Appointment – Certificated & Non-Certificated Certificated Laurie Sorrick Tutor – Title I Senior High (Grant funded)

Eff: 11/11/14 $22.00/hour, maximum 29.5 hours/week no benefits

Effie James Jr. Tutor – Home Instruction Senior High

Eff: 2014-2015 school year $22.00/hour, less than 30 hours/week no benefits

d. Change of Status – Certificated & Non-Certificated Certificated Hallie Cramer Teacher – Health Technologies Senior High (Education upgrade)

Eff:12/1/14 BA150, Step 3 $38,826

Veronica Williams-Payne Teacher – Science Mansfield Middle (Change in assignment) Jamie Zellner Teacher – Kindergarten Sherman Elementary (Education upgrade)

Eff:11/5/14 BA150, Step 13 $57,852 Eff:12/1/14 MA+15, Step 13 $61,255

Non-Certificated Lesa Weis Food Service General Help – 3 Hour Malabar Intermediate (Substitute to full-time) e. Substitutes for the 2014-2015 school year Teacher Bus Aide Elleena Cameron Sara Wentz Cindy Greene Effie James Jr. Deborah Stull Terry Vaught Custodian Matthew Hall Jennifer Lawhorn

Eff:11/10/14 Step 1, $9.53/hour

Paraprofessional Danielle McQuillen Dean Proudfoot Federico Sanchez

Secretary Elaine Blake Danielle McQuillen

f. Supplementals for the 2014-2015 School Year Senior High Jermaine Bradley Nancy Fry Stan Gilbert Christine Jones Jonny Price

Freshman Football Coach, 8% Department Chairperson – Mathematics Assistant Varsity Football Coach, 10% Department Chairperson – English Drama Club Advisor, 2%

$2,474.96 $70.00 $3,093.70 $70.00 $618.74

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Bradley Kentosh Eric Meier Phyllis Randall Edward Stevens Crystal Weese Sherman Tonya Kral

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Department Chairperson – Science Department Chairperson – Social Studies Science Fair Coordinator, 2% Athletic Intervention Coordinator; 15% (5% per season) Class Advisor – Class of 2016, 3% Elementary Music Programs, 4%

$60.00 $60.00 $618.14 $4,640.55 $928.11

$1,237.48

Resident Educator Mentor – 2014-2015 school year, 2.5%, pro-rated as noted Angela Hartz – $687.49 Connie Zhu - $601.56 g. Stipends for the 2014-2015 School Year Detention Monitors for Mansfield Middle for the 2014-2015 school year; $22.00/hour, paid as worked, excludes benefits Lisa Petric Counseling Services for the Alternative School for the 2014-2015 school year; paid hourly as worked based on per diem, excludes benefits Leslie Hill - $44.72/hour Pamela Jones - $44.72/hour Young People’s Project Math Extended Learning Opportunity (ELO) at Malabar and Sherman for 2014-2015 school year; limited to 9 hours/week, $22.00/hour, paid as worked, excludes benefits; grant funded Margaret Cohen Malabar Sherry Reese-Vaught Sherman Bradley Strong Malabar Extended Learning Opportunity Tutors for 2014-2015 school year; $22.00/hour, paid as worked, excludes benefits; grant funded Linda Cantzler Barbara Collins Sue Hoffer Deborah Stull Game or Tournament Workers for 2014-2015 school year; paid as worked, excludes benefits; tournament workers are paid through the Ohio High School Athletic Association Accounts Tim Amstutz Rick Baker Frank Bartholow Scott Boddy Patricia Brooks Ken Carroll Rebecca Cashell Doug Castle Dominga Chatman Steve Chelski Mike Cline Chris Connolly Harold Dean Darrell Downs Lloyd Fulton Richard Gerich Kay Gibson Jeff Gillis Edward Golden Sheri Gombosch Chris Hahn Sarah Harker John Henderson Richard Henson Brenda Kohli Todd Krill Michael Lehman Paul Lamadue Sarah Mosier-Napier Peggy Peterson Bill Redman Michael Redman Kyle Repp Chuck Riley Laurie Romano Larry Schacherer November 20, 2014 Page 6

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Abbi Schepflin Deb Seymour Bruce Sliney Jack Soliday Scott Toney Steve Warner David Willeke Mario Windham John Davis Tim Niswander

Jeff Schwall Robert Skropits Joseph Soehnlen Tony Summers Chris Wachter Bruce Weirich Patrick Williams Bill Owings Kim Brookins Michael Napier

Literacy Professional Development for 2014-2015 school year; $22.00/hour, paid as worked, excludes benefits; grant funded Maria Beal Amy Bradley Julie Bohland Wendy Carmichael Soni Crist Holly Christie Ellen Eichler Angela Hartz Jennifer Jarvis Keri Loughry Bonnie Rice Cindy Rice Sheryl Shaw Olivia Siegfried Tracy Stein Chris Stevens Leslie Ternes

h. Resolve to approve the following job description: Pre-Kindergarten Assistant (GDA-R 158) If filled, the position will be part-time at a maximum of 29.5 hours per week and will be grant-funded

i.

Mileage 2014-2015 School Year James McMillen

Mrs. Davis moved and Mrs Hubbard seconded a resolution to approve Consent Agenda II minus Personnel item G. Roll Call: Aye: Mrs. Davis, Mrs. Hubbard, Mr. Elswick, Ms. Cline ---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed

Mr. Elswick moved and Mrs Hubbard seconded a resolution to approve Consent Agenda II item G. Roll Call: Aye: Mrs. Hubbard, Mr. Elswick, Ms. Cline ------------------------------------- 3 Nay: None ------------------------------------------------------------------------------ 0 Abstain: Mrs. Davis ------------------------------------------------------------------------ 1 Motion passed

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Future Meeting: (All meetings will be held in Room 1 of the Raemelton Administration Building, 856 West Cook Road.) Financial Planning and Supervision Commission Meeting November 25, 2014 4:00 p.m. Raemelton, Room 1 Board of Education Meeting December 16, 2014 7:00 p.m.

Raemelton, Room 1

Financial Planning and Supervision Commission Meeting December 17, 2014 4:00 p.m. Raemelton, Room 1 Organizational Meeting January 6, 2015

7:00 p.m.

Raemelton, Room 1

14-124 Resolution to go into Executive Session (for the purpose of appointment, employment, dismissal, discipline, promotion of public employees or officials) Mrs. Hubbard moved and Mrs. Davis seconded the motion for the board to go into executive session Roll Call: Aye: Mrs. Davis, Mrs. Hubbard, Mr. Elswick, Ms. Cline --------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed

The board went into Executive Session at 5:33 p.m.

The board returned from Executive Session at 6:03 p.m.

14-125 Resolution to return from Executive Session Ms. Hubbard made the motion to return from executive session, Ms. Cline seconded the motion Roll Call: Aye: Ms. Hubbard, Mr. Elswick,Mrs. Davis, Ms. Cline ---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed 14-126 Resolution to Adjourn Ms. Cline moved and Mrs. Davis seconded a motion that the meeting be adjourned. Roll Call: Aye: Mrs. Davis, Mrs. Hubbard, Ms. Cline, Mr. Elswick---------------------- 4 Nay: None ------------------------------------------------------------------------------ 0 Motion passed

Ms. Cline declared the meeting adjourned at 6:05 p.m.

Renda Cline, President

Rosetta Stephens, Treasurer

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