Woolworths PALLET LABEL Specification May 2015

Version: V6 Authors: Vendor Capability – Logistics Division

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

1 of 35

Fixed Weight Pallet Label (The GS1

SSCC Logistics Label)

Note: This Label is not to scale Label Size: A6 (105mm wide x 148mm) or longer

EAN BEAN FACTORY

Item description

SSCC

Plain text shall be clearly legible and no less than 3mm high

393123450000000013 Baked Beans 12 x 410g

Item Information

ITEM No

QUANTITY

09312345000005 20 Magnification factor 25% - 100%

USE BY (ddmmyy)

BATCH

01.12.05

246813

Height: 32 mm

Human Readable should be 7mm or above in height

Unique SSCC Number

Format : GS1 128 (02)09312345000005(37)20(17)051201(10)246813

Bar code interpretation text should be 3mm or above in height

Magnification factor 50% - 100% Height: 32 mm

(00) 393123450000000013 ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

Format: GS1 128 2 of 35

Another fixed weight pallet label format that Woolworths will accept. Landscape Format Note: This label is not to scale

Label Size: Larger than A6 EAN BEAN FACTORY SSCC

393123451234567891 Baked Beans 12 x 410g ITEM No

QUANTITY

09312345000005

20 Cases

USE BY (ddmmyy)

BATCH

11.12.99

246813

(02)09312345000005(37)20(17)991211(10)246813

(00)393123451234567891

Optimal Print Direction ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

3 of 35

Variable Weight Pallet Label

(For items with variable weight.)

Note: This label is not to scale Label Size: A6 (105mm wide x 148mm) or longer

Individual carton weight must be calculated then multiplied by the amount of cartons being placed on the pallet. The pallet label should then include the total net weight.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

Total net weight must be displayed in human readable format.

The total net weight (excluding pallet weight) must be printed on the label in bar code format, preferably as part of the top bar code. AI (310n) N = Number of decimal places eg. (3103 = x.xxxkg)

4 of 35

What is a pallet label?

A pallet label contains an SSCC (Serial Shipping Container Code) or Licence Plate which is unique to each individual pallet. You wouldn’t drive a car without licence plates on the front and back - Woolworths wants to drive pallets more efficiently through our joint supply chain by using industry standard pallet labels on the front and back containing the unique SSCC number and other information about the contents of the pallet. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

5 of 35

What is an SSCC?

SSCC Serial

Shipping

Container Code

The Serial Shipping Container Code, or SSCC, is one part of the Woolworths pallet label. It is designed to track product distribution from the manufacturer to the retailer. The SSCC number uniquely identifies the transport unit or pallet and can be used in conjunction with the Advanced Shipping Notice (ASN). ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

6 of 35

Examples of Acceptable Pallet Label Formats

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

7 of 35

Quiet Zone Area The clear area which must surround every bar code. Previously known as the light margin area. Note: Label not shown to scale

Quiet Zone

Quiet Zone (02)09312345000005(37)20(17)991211(10)246813

Quiet Zone

Quiet Zone (00)393123451234567891

The compulsory quiet zone area in nominal size (100%) on both the left and right of the bar code is 10 mm. Quiet zone areas vary according to magnification. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

8 of 35

Pallet Label – Position on Pallet Pallet Labels – Full Pallet •

•

If the pallet needs to be stretch wrapped for stability, two pallet labels must be applied to the outside of the stretch wrap, eg. one pallet label on each of the fork entry sides of the pallet on the right hand side. If the pallet does not need to be stretch wrapped, two pallet labels must be placed on each of the fork entry sides of the pallet, eg. one pallet label on each of the fork entry sides of the pallet on the cartons and, where possible, should not bridge across two cartons. Pallet label MUST be placed no closer than 50mm and no more than 100mm in from the right hand edge of the pallet

Height < 800mm

Pallet label MUST be on right hand side Height > 400 mm

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

9 of 35

Pallet Label – Position on Pallet Pallet Labels – Part Pallet Single Line Item •

•

If the pallet height does not permit the pallet labels to be at least 400mm from the ground, then the pallet labels should be placed as high as possible on the right hand side on each of the fork entry sides of the pallet. If the pallet does not need to be stretch wrapped for stability, the pallet labels must be applied on the cartons. If the pallet needs to be stretch wrapped for stability, the pallet labels must be applied to the outside of the stretch wrap as shown below. One pallet label is required on each of the fork entry sides of the pallet, a total of two pallet labels per pallet.

Pallet label MUST be on right hand side ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

Pallet label MUST be placed no closer than 50mm and no more than 100 mm in from the edge of the pallet 10 of 35

Pallet Label – Position on Pallet Pallet Labels – Part Pallet Single Line Item •

•

Where there is only one layer high of the trade unit on a pallet and the trade unit height is less than the height of the pallet labels. Please ensure that the bar codes of the labels are on the vertical face of the trade unit with the human readable portion of the labels folded over onto the horizontal surface of the trade unit. Pallet labels must be on the fork entry sides of the pallet on the right hand side, therefore, two pallet labels are required, eg. one pallet label on each of the fork entry sides of the pallet. If the individual pallet needs to be stretch wrapped for stability, the pallet labels must be applied on the outside of the stretch wrap on the right hand side of the pallet. If the pallet is not stretch wrapped, the pallet labels are to be placed on the cartons on the right hand side of the pallet and, where possible, should not bridge across two cartons. The top half of the label is to be folded over onto the horizontal surface of the trade unit.

A pallet label in “landscape” format is also permissible and may fit onto the vertical surface of small trade units.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

11 of 35

Pallet Label – Position on Pallet Pallet Labels – Multiple Products (Maximum of 4 Products) – Single Layer A maximum of 4 different line items can be delivered on one pallet as long as the combined total of those cartons does not exceed 1 layer (footprint). One of each of those line items should be placed on the corner of the pallet with a pallet label affixed, facing outwards, on the outside. The remainder of the cartons should be grouped together behind the corresponding carton with the pallet label. Then the pallet is to be stretch wrapped. Note: Mixed pallets are only for products on the same Purchase Order. Pallet labels on these cartons facing the rear fork entry side of the pallet

Pallet Labels

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

12 of 35

Pallet Label – Position on Pallet Pallet Labels – Multiple Stacked Pallets - OPTION 1 OF 2 Deliveries can be made with multiple stacked pallets which are stretch wrapped together in “one footprint”. Each individual pallet will need to have its own pallet label applied directly on the carton and underneath the stretch wrap, eg. one pallet label on each of the fork entry sides of the pallet, so when the stretch wrap is cut away to separate the pallets, the pallet labels are not lost.

Pallet label MUST be on right hand side

Pallet labels MUST be placed no closer than 50mm and no more than 100mm in from the edge of the pallet

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

13 of 35

Pallet Label – Position on Pallet Pallet Labels – Multiple Stacked Pallets - OPTION 2 OF 2 - Pallets Wrapped Individually Deliveries can be made with multiple stacked pallets. Where each line item pallet is stretch wrapped individually, pallet labels will need to be affixed to the outside of the stretch wrap on both of the fork entry sides of the pallet.

Pallet label MUST be on right hand side

Pallet label MUST be placed no closer than 50mm and no more than 100mm in from the edge of the pallet

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

14 of 35

Dispatch Notes, Address Notes, Miscellaneous Notes, etc. on Pallets

Loose pieces of paper that are inserted under the stretch wrap of pallets are causing issues in our DC infrastructure. This example of an adhesive label removes the issue of excess paper falling on the floor of our DC’s. The adhesive label must be applied to the outside of the stretch wrap. Paper can also be taped to the outside of the stretch wrap as long as all 4 sides of the paper are affixed to the wrap securely. The method of either an adhesive label or securely taped paper is preferred. There is no requirement on the size or information on this label as long as it does not cover your pallet label ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

15 of 35

Dispatch Notes, Address Notes, Miscellaneous Notes, etc. on Pallets

These examples of labels that are not secured by tape or glue will fall to the floor once the stretch wrap is removed, increasing our management of waste and may become a hazard. This application method is not acceptable.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

16 of 35

Pallet Wrapping – Overhanging of Wrap on Pallet RIGHT The plastic cannot be wrapped around the base of the pallet. The stretch wrap must be applied to the top one-third of the pallet only.

WRONG Plastic wrap cannot overhang below the bottom of the top board, as shown.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

17 of 35

Woolworths preference is for the pallet label to be placed between a minimum height of 400mm and a maximum height of 800mm and MUST be on the right hand side of the pallet as shown. > 50mm & < 100mm

h< 800mm

Place label between Min. 400mm (H) & Max. of 800mm (H), & MUST be on the right hand side.

H< 600mm

h> 400mm

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

18 of 35

Examples of Poorly Placed Pallet Labels 4 Outside the range >50mm 3 Outside the range h> 800mm, also stuck across 3 cartons 3 2 Pallet label stuck across 3 cartons. The label must be placed on one single carton and the location height must be compliant. 1 Outside the range h< 400mm

4 h< 800mm

2

1 h>

5

5 Outside Angle: > 5o degrees

400mm

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

19 of 35

Pallet Label Business Benefits •Saves costs by doing it once • Avoids multiple label types (industry standard) • Faster receiving, quick turnaround • Improves data integrity - use by and quantity fields • Stock rotation based on use by date •Pallet tracking from vendor to retailer can assist product recalls •Works in conjunction with a dispatch advice Advanced Shipping Notice (ASN)

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

20 of 35

Pallet Label – Duplication Issue •

Duplications occur when: – The pallet label on the front of the pallet has a different SSCC number to the pallet label on the back of the same pallet. Both labels must be identical, just like the licence plates on the front and back of a car. – Your software does NOT produce unique SSCC labels for each pallet (2 labels each), therefore, more than 1 or all pallets have the same SSCC number. – Your software produces unique SSCC numbers correctly, but the labels are being mixed up during application and, therefore, one pallet has a different SSCC label on the front of the pallet to the SSCC label on the back of the same pallet.

Scenario #1 - SOFTWARE ISSUE SYSTEM NOT PRODUCING SEQUENTIALLY NUMBERED SSCC LABELS •

Incorrect Process – The same SSCC number is being produced for all pallet labels.

•

Correct Process – For Pallet Number 1 - The software should produce 2 pallet labels with the same SSCC number eg. 1234 and should both be applied to each fork entry side of Pallet Number 1. – For Pallet Number 2 - The software should produce 2 pallet labels with the same SSCC number eg. 1235 and should both be applied to each fork entry side of Pallet Number 2.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

21 of 35

Pallet Label – Duplication Issue Scenario #2 - SYSTEM CRASHES WHILE PRODUCING SSCC LABELS • Incorrect Process –If your system crashes it must not reset itself to a default start position, as the SSCC numbers produced must be unique for a minimum 12 months. If it does reset to a default position then it will re use numbers that you have already issued on previous deliveries therefore causing duplications within our DC operations.

• Correct Process – Any restart should continue with the next number in sequence. Scenario # 3 - SSCC LABELS BEING MIXED UP IN APPLICATION ON PALLETS • Incorrect Process –Pallet labels are produced, for example, 2 pallets - Your system produces two sets of labels with two unique SSCC numbers; SSCC 1234 for pallet 1 & SSCC 5678 for pallet 2. –In Application - SSCC No. 1234 is put on the front of pallet 1 & SSCC No.5678 is put on the back of pallet 1. The second SSCC label 5678 is put on the front side of pallet 2 & the second SSCC label 1234 is put on the back of pallet 2.

• Correct Process –Your application methods need to ensures that the same SSCC label is applied to the front and back of the same pallet on the fork entry sides. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

22 of 35

Suggested for a Low Volume Supplier

Using stand alone Software

This application is using a standard PC requiring a Windows based PC, software and a printer.

Approx Cost: Less than $ 4,000

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

23 of 35

Suggested for a High Volume Supplier Online applicators use a roll of labels to make the process automatic and not operator controlled.

This application is using an online applicator which is connected to the Warehouse Management System. It is an automatic procedure.

Approx Cost: $ 30,000

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

24 of 35

Hardware & Software Providers Woolworths does not endorse any particular equipment manufacturer, but if you require information on hardware and software providers who can support all GS1 requirements, then cut and paste the link below into your Internet Browser: • http://www.gs1au.org/membership/spd/

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

25 of 35

Some Pallet Label Pitfalls

 Pallet label underneath the plastic.  Pallet label format not within guidelines.  Pallet label drifting causing quiet zone errors.  Faded pallet labels.  Print head failure.  Gloss surface pallet labels.  Ripple in pallet label application. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

26 of 35

Pallet Label Underneath Plastic Wrap

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

27 of 35

Click here to close

Non Compliant Pallet Label Format

Two different bar code locations will not be scanned by fixed head scanners.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

28 of 35

Click here to close

Drifting during the printing of the pallet label will cause quiet zone errors.

This pallet label cannot be used ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

29 of 35

Click here to close

A faded bar code will not read on any scanner.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

30 of 35

Click here to close

Print Head Failure

Print head failure creates a split between bars making the bar code unreadable. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

31 of 35

Click here to close

Gloss surface pallet labels do not scan.

Do not over stick existing GTIN bar codes.

Too much gloss on the label can cause a No Read. Matte labels are recommended by Woolworths.

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

32 of 35

Click here to close

A ripple in the label through the bar code can cause a No-Scan on the readers.

Ripple

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

33 of 35

Click here to close

Way Forward: •Pallet label Barcode Verification should be obtained prior to pallet labels being delivered to a Woolworths’ DC. •Woolworths can assist by providing further information once the verification report has been received, including correct placement on pallet and human readable label content. •Using industry standard pallet labels are a way for Woolworths and trading partners to work together to lower end-to-end supply chain costs. •Pallet labels conforming to Woolworths and the verification report specifications are required now for all pallets delivered to a Woolworths DC, or a Woolworths Americold, Swires DC for Temperature Controlled products. Non–conformances will be recorded and managed. ©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

34 of 35

Questions Please Contact GS1 Australia

1300 366 033

©Woolworths Limited 2015. No reproduction, disclosure or other use of this without Woolworths Limited's written licence is permitted.

http://www.gs1au.org

35 of 35