Valhalla Union Free School District Performance Review Employee Name: Job Title: Department: Review Period Start: Review Period End: Last Review Date: Reviewer Name: Reviewer Title:

BOE Board Member Education 7/1/2014 6/30/2015 6/30/2015 BOE Board Member

CURRENT GOALS Communication and Community

Exceeds job requirements

Due Date: 6/30/2015 Weight: 30% Description: Focus on improved communication and community support. Measurement: 1. Increase the use of the parent portal and a Valhalla UFSD application.2. Support volunteerism for students, staff, parents and community members.   

Successful launch of app; greater use of parent portal; new volunteer service award announced. The Valhalla App and parent portal have been successfully launched and well received. The district makes good use of social media as a communication tool. Board members are visible and accessible at community and school events. The new volunteer service award will bring needed recognition to deserving members of the community. I feel we use every form of contact we can find. We are truly trying to involve every member of the community.

Facilities

Exceeds job requirements

Due Date: 6/30/2015 Weight: 30% Description: Ensure facilities are safe, secure and current Measurement: Develop a capital construction project to take to the voters. Identify and prioritize facilities in need of capital improvement. 

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The district has done a great job in completing recent projects on time and budget building trust in the community and proving students with an improved educational environment. There are multiple priorities and associated projects that need to be funded completed during the next 3-5 years. Careful planning and communication will be a must in order to be successful in this area. We are not looking to be the preeminent facility in the county. We want the best facility for the dollar spent. We want all corners of the campus to be used and taken care of. If something is underutilized or not used… we need to evaluate the best way to maximize the facility. There are still classrooms that require re-organization, and I would like to bring “shop” back to our district corresponding to our future “STEM” planning. Shop space requires renovation.

Students First

Exceeds job requirements

Due Date: 6/30/2015 Weight: 40% Description: Place students first when making all decisions and setting priorities. Measurement: Increase the number of BOE presentations regarding student programs. Participate in Learning Cafés and school events.  

These two measurements were met by the Board. 20% project presentations were a welcome addition to a BOE meeting at the end of the year, and Learning Cafes provide a great forum for discussion and questions. We have a good mix of student programs at Board meetings and do not feel we need to increase the amount.

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All decisions are measured by this simple statement – “does it put our students first.” Student presentations at BOE meeting is a good thing for all involved, I feel that every decision we make is influenced by the Students. I feel that we are not reaching all of the kids in our district / we’ve made wonderful changes for technology driven kids but not every child wants to sit behind a desk and work on a computer - there’s a large amount of students that need something more hand on driven – I would like to see our shop space being utilized instead of wasted and not make it just a “how to operate a power tool” environment – it could be tied into and promote a STEM environment that will make kids career ready or give them a foundation to build-on for a trade / engineering / science future of interest.

PERFORMANCE COMPETENCIES Communications

Meets job requirements

Weight: 10% Expresses ideas and thoughts verbally Expresses ideas and thoughts in written form Exhibits good listening and comprehension Keeps others adequately informed Selects and uses appropriate communication methods

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BOE displays very good verbal skills, communicating clearly and concisely. He demonstrates excellent written communications skills. When communicating, he is very good at selecting and using the most effective methods. BOE listens and comprehends well. He keeps others adequately informed. 

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The addition of the “From the Board” page in the newsletter gives the BOE a direct line of communication into the community. Email notifications prior to public hearings are another step in the right direction. These efforts must continually be built upon. Website/BoardDocs also now include members’ terms of office and email addresses. Every member of the BOE is able to express ideas and concerns. The communication processes and tools in place make it simple for all community members to understand what is going on in the school district. The Board has open communications with each other and treat each other with respect.

Conflict Resolution

Meets job requirements

Weight: 10% Encourages open communications Confronts difficult situations Maintains objectivity Keeps emotions under control Uses negotiation skills to resolve conflicts

Exceeds job requirements Meets job requirements Meets job requirements Meets job requirements Meets job requirements

BOE strongly encourages his subordinates to openly communicate their work problems. He displays a willingness to confront situations which may be difficult. When conflicts arise, he usually is able to maintain his objectivity. BOE maintains control of his emotions. He works with others in trying to negotiate issues and resolve conflicts.    

BOE members often listen to each other’s concerns, and with constructive feedback, a discussion ensues and action (if needed) is taken. Sometime we are not objective and seem to have own bias’s when deliberating or making decisions. Unfortunately we are human and that will happen, but we need to be work on being objective whenever possible. The BOE is able to calmly resolve conflicts. Although not always in full agreement there has been aligned with all decisions.

Cost Consciousness Weight: 10%

Exceeds job requirements

Works within approved budget Conserves organizational resources Develops and implements cost saving measures Contributes to profits and revenue

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BOE has little difficulty operating within his approved budget and he gets excellent results from his efforts to conserve organizational resources. He has a good track record for developing and implementing cost saving measures. BOE is a solid contributor to the organization's profits and revenues.   

Effective budgeting practices are employed each year, including the building up of reserves. Program sustainability is prioritized. The BOE always asks “how much will it cost and where is the money coming from” The Board has focused all spending around the goals of the district.

Dependability

Exceeds job requirements

Weight: 10% Responds to requests for service and assistance Follows instructions, responds to management direction Takes responsibility for own actions Commits to doing the best job possible Keeps commitments Meets attendance and punctuality guidelines

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BOE responds promptly and reliably to requests for service and assistance. He follows instructions conscientiously and responds well to management directions. He assumes full responsibility for his own actions and outcomes. His dedication to the job often exceeds normal expectations and he keeps his commitments without delay or follow up. His attendance and punctuality record is within guidelines.   

Students are at the forefront of each and every decision made. Issues and requests are addressed and responded to as they come up. The members of the BOE are usually dependable, however, a member will sometimes give short notice that they will not be attending a meeting or an event. All BOE members (and some spouses) attended the senior honors dinner. The board is dependable particularly in times of need.

Judgment

Exceeds job requirements

Weight: 10% Displays willingness to make decisions Exhibits sound and accurate judgment Supports and explains reasoning for decisions Includes appropriate people in decision making process Makes timely decisions

Exceeds job requirements Exceeds job requirements Exceeds job requirements Exceeds job requirements Meets job requirements

BOE confidently makes decisions in all areas of his job. His decisions are on target and reflect his reliable, sound judgment skills. He can clearly explain the reasoning and provide good support for his decisions. He verifies that the appropriate people are included in the decision making process. His decisions are made in a timely manner.  

Sometimes involves members of the leadership team before the BOE and Superintendent has had a chance to discuss the issue. The displays sound judgement and a willingness to make to make difficult decisions.

Leadership

Exceeds job requirements

Weight: 10% Exhibits confidence in self and others Inspires respect and trust Reacts well under pressure

Exceeds job requirements Meets job requirements Exceeds job requirements

Shows courage to take action Motivates others to perform well

Exceeds job requirements Exceeds job requirements

BOE exhibits a high degree of confidence in himself as well as in others. He tolerates a great deal of pressure and he quickly assumes a strong leadership role when action is needed. BOE excels at motivating others to perform better. He inspires the respect and trust of others through his actions.  

This BOE instills trust and exhibits a willingness to listen to the community, staff, teachers and administrators. BOE visibility is one leadership aspect that can be improved for enhanced external and internal communication. The school community, including teachers and staff, appreciates when BOE members are present, visible, and engaged. This interaction also helps to shape a member’s perspective when making decisions at the Board level.

Planning & Organization

Meets job requirements

Weight: 10% Prioritizes and plans work activities Uses time efficiently Plans for additional resources Integrates changes smoothly Sets goals and objectives Works in an organized manner

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BOE is very good at prioritizing and planning his work. He sets specific, ambitious goals and objectives for himself. He plans and organizes his time efficiently and he plans ahead for additional resources. BOE usually integrates changes smoothly into existing plans and he works in an organized manner.   

Goals and objectives are clearly laid out and referenced in the planning and decision-making processes. Due to growing enrollment, the BOE added a Kindergarten teacher without hesitation. Goals and objectives are clear and communicated. Goals are used as a key decision-making tool.

Problem Solving

Meets job requirements

Weight: 10% Identifies problems in a timely manner Gathers and analyzes information skillfully Develops alternative solutions Resolves problems in early stages Works well in group problem solving situations

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In group situations, BOE contributes actively to help solve problems. He identifies most problem situations within appropriate time frames. His information gathering and analysis meet the requirements of his position. Most of the time, he develops several alternative solutions to problems. BOE usually resolves or minimizes most problems before they grow into larger issues.  

The Board as a whole works well together. Communications, Strategic Thinking, Conflict Resolution, Cost Consciousness and Planning & Organization are strengths of the Board and are tools used during the Problem Solving process.

Strategic Thinking

Meets job requirements

Weight: 10% Develops strategies to achieve organizational goals Understands organization's strengths & weaknesses Analyzes market and competition Identifies external threats and opportunities Adapts strategy to changing conditions

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The strategies BOE formulates are closely aligned with organizational goals. His strategic decisions are based on a solid understanding of the organization's strengths and weaknesses. He displays a good understanding of the market and competitive forces. Most of the time, he accurately identifies external threats and opportunities. BOE is aware of changing conditions and can adjust his strategy accordingly. 

The Board develops, evaluates and communicates a 3-5 year strategic plan every year. This plan becomes a road map the district wide goals and decisions.

Teamwork

Meets job requirements

Weight: 10% Balances team and individual responsibilities Exhibits objectivity and openness to others' views Gives and welcomes feedback Contributes to building a positive team spirit Puts success of team above own interests

Meets job requirements Meets job requirements Exceeds job requirements Meets job requirements Exceeds job requirements

BOE gives candid, constructive feedback and welcomes it from team members. He keeps the success of the team in the forefront of all his actions. He has been able to balance the needs of the team with his individual responsibilities. BOE exhibits objectivity and openness to the views of others. He contributes to building a positive team spirit.  

Works well as a team. Always discusses and issue and tries to reach consciences. The Board presents itself as a team in all situations. Teammates do not always agree but always find a way to move the organization closer to its goals.

SUMMARY   

Overall Rating: Exceeds job requirements

I think we do a good job and gave mostly a 3 for everything. This board works well together and is not afraid to make tough decisions. The BOE is working to meet the needs of students at every grade level. We managed to meet many of the goals we set for our selves The Board has done an excellent job helping navigate the district through difficult times. Valhalla schools do a great job educating the whole child and every child and the district is getting better all the time.

FUTURE GOALS 1. Students First o o

Increase the Boards understanding of the impact of 21st Century Learning, STEM, and Technology Integration. Advocate for state policies and practices that support students, teachers and learners.

2. Focus on Improved Communications and Community Support o o o

Increase the use of the parent portal and a Valhalla UFSD application. Support volunteerism for students, staff, parents and community members. Participate in Learning Cafes, High Honors dinner, and school events.

3. Ensure Facilities are Safe, Secure and Current o o

Identify and prioritize facilities in need of capital improvements. Develop capital construction project to take to the voters