SPONSORING OPPORTUNITIES for the

9TH WORLD CONGRESS OF INTERNATIONAL SOCIETY OF PHYSICAL AND REHABILITATION MEDICINE IN CONJUNCTION WITH THE 120TH CONGRESS OF THE GERMAN SOCIETY OF PHYSICAL MEDICINE AND REHABILITATION AND THE ANNUAL MEETING OF THE AUSTRIAN SOCIETY OF PHYSICAL MEDICINE AND REHABILITATION

19-23 June 2015 • Maritim Hotel Berlin

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

2

Introduction The International Society of Physical & Rehabilitation Medicine World Congress brings together a large number of doctors, who are interested in the treatment of people with disabling neurological and musculoskeletal conditions. They are very much involved in pharmacological and technical treatments as well as in physical interventions. The delegates attending are at the forefront of medical developments and research and will be interested in commercial developments to assist them in their work.

Sponsors & Exhibitors Argo Medical Technologies GmbH Berlin (DE) Arthrex GmbH München (DE) Bauerfeind AG Zeulenroda (DE) BOSANA Medizintechnik GmbH Dorsten (DE) BTL Medizintechnik GmbH Ulm (DE) Cadwell Laboratories, Inc. Kennewick, WA (US) CARF Europe London (UK) Cyberdyne Care Robotics GmbH Bochum (DE) Ekso Bionics London (UK) EMS Electro Medical Systems Nyon (CH) eZono AG Jena (DE) Galileo Novotec Medical GmbH Pforzheim (DE) Hamad Medical Corporation Doha (QT) HASOMED GmbH Magdeburg (DE) h/p/cosmos sports & medical gmbh Nussdorf (DE) Idrogenet srl - GLOREHA Lumezzane (IT) IPSEN Innovations (BRONZE Sponsor) Boulogne-Billancourt (FR) Juzo® Julius Zorn GmbH Aichach (DE)

as of: March 2015

medica Medizintechnik GmbH (THERA-Trainer®) Hochdorf (DE) Motekforce Link Amsterdam (Netherlands) Neofect Yongin-si (KR) Otto Bock HealthCare GmbH Berlin (DE) Reck-MOTOmed Betzenweiler (DE) Rehab Robotics Company Hong Kong (HK) Rex Bionics Oxfordshire (UK) Parker Hannifin Cleveland, OH (US) Pharm-Allergan GmbH Frankfurt (DE) PHYSIOMED ELEKTROMEDIZIN AG Schnaittach (DE) Reha Technology AG Olten (CH) Softsolution International Ltd. Lahti (FI) STORZ MEDICAL AG Tägerwilen (CH) Tekscan, Inc. South Boston,MA (US) Thieme & Frohberg GmbH Berlin (DE) TTC TrainingTradingConsulting GmbH Vienna (AT) Tyromotion GmbH Graz (AT) zebris Medical GmbH Isny (DE)

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Index Sponsorship Opportunities

4

Sponsoring Packages

5

Sponsoring Opportunities (Main Sponsors)

7

Industrial Symposia

7

Advertising Opportunities

8

Further Sponsoring Opportunities

9

Exhibition Floor Plan

10 11

At A Glance

13

Booking Forms & Contracts

14

Sponsorship

15

Exhibition

17

Terms & Conditions

18

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Sponsorship Opportunities

Diamond Sponsor

Platinum Sponsor

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Lunch Symposium

Exhibition

Please note that all following prices are exclusive VAT (19%)!

150,000 €

100,000 €

75,000 €

50,000 €

25,000 €

20,000 €

475/550 €

Acknowledgement on - all congress prints and on congress website - Sponsor’s Board on-site - ppt-slides during session breaks

✓

✓

✓

✓

✓

✓

✓

Lunch Symposium (60’ plus 30' prep time) – included

✓

✓ 50 %

30 %

10 %

SPONSORSHIP LEVEL

Price (excl. VAT) BENEFITS

Lunch Symposium (60' plus 30' prep time) – discount Booking a symposium includes: - Allocation of a room - Allocation of the standard technical equipment (additional equipment on request) - Supervision by a technician during the symposium - Explicit mention and acknowledgement in the congress programme and on the congress website - Signposting to the room - No simultaneous scientific programme

✓

✓

✓

✓

✓

60 m²

45 m²

30 m²

20 m²

12 m²

Advertisement – Preliminary Programme brochure

ob cover

if cover

ib page

1 page

½ page

Advertisement – Final Programme brochure

ob cover

if cover

ib page

1 page

½ page

Company’s logo included on the congress website with a link to the company’s homepage

✓

✓

✓

✓

✓

Congress registrations for booth personnel (free of charge)

14

10

8

6

4

Media lounge

✓

Congress bags

✓

Exhibition space (choice of space according to priority)

Company’s logo printed on name badges

✓

Name badge neck wallets/lanyards

✓

✓

✓

Writing pads and pens Company’s logo printed on poster numbers and poster signage or on screens of e-posters Welcome signage (banner)

✓

✓ 1st choice option

2nd choice option

3rd choice option

4th choice option

5th choice option

✓

✓

✓

✓

✓

✓

Display of brochures on the seats of the plenary lecture hall

✓

Display of brochures in the display area near Check In desk

✓

✓

Advertising leaflets on the seats in a lecture hall during a session break

✓

✓

Advertising leaflets in the congress bags

✓

✓

50%

ob cover = outside back if cover = inside front ib cover = inside back

as of: March 2015

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Sponsoring Packages ISPRM 2015 will provide sponsors with exposure and access to participants who have the capacity to influence the selection of products and services within their organisation. In order to ensure that your company achieves its objectives by participating in the meeting, we designed five attractive sponsoring packages: Diamond Sponsoring

150,000 €

As Diamond Sponsor you will receive the following benefits:             

Acknowledgement at the opening ceremony, on all congress prints, the congress website, sponsor’s board on-site, and ppt-slides during session breaks 60 minutes Lunch Symposium (plus 30 minutes prep time) on Saturday, Sunday or Monday – first choice Up to 60 m² central exhibition space at no charge. Additional space to be negotiated. Full Advertisement on the outside back cover of the congress preliminary and final programme brochure Company’s logo included on the congress website with a link to the company’s homepage Up to 14 free congress registrations Privilege to equip the media lounge with mouse pads, computer mice, desktop image etc. Privilege to provide congress bags for all participants 1st choice option: Company’s logo printed on the congress welcome signage (banner) Privilege to place brochures on the seats of the plenary lecture hall Privilege to place brochures in the display area near Check In desk Privilege to place advertising leaflets on the seats in a lecture hall during a session break Privilege to place advertising leaflets in the congress bags

Platinum Sponsoring

100,000 €

As Platinum Sponsor (max. 2) you will receive the following benefits:            

Acknowledgement on all congress prints, the congress website, sponsor’s board on-site, and ppt-slides during session breaks 60 minutes Lunch Symposium (plus 30 minutes prep time) on Saturday, Sunday or Monday – second choice Up to 45 m² exhibition space at no charge, located centrally. Additional space at 300 €/m² Advertisement on the inside front cover of the congress preliminary and final programme brochure Company’s logo included on the congress website with a link to the company’s homepage Up to 10 free congress registrations Privilege to print company’s logo on name badges Privilege to provide name badge neck wallets/lanyards 2nd choice option: Company’s logo printed on the congress welcome signage (banner) Privilege to place brochures in the display area near Check In desk Privilege to place advertising leaflets on the seats in a lecture hall during a session break Privilege to place advertising leaflets in the congress bags

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015 Gold Sponsoring

6 75,000 €

As Gold Sponsor you will receive the following benefits:          

Acknowledgement on all congress prints, the congress website, sponsor’s board on-site, and ppt-slides during session breaks 50% discount on a Lunch Symposium on Saturday, Sunday or Monday Up to 30 m² exhibition space at no charge, located centrally. Additional space at 350 €/m² Advertisement on the inside back cover of the congress preliminary and final programme brochure Company’s logo included on the congress website with a link to the company’s homepage Up to 8 free Congress registrations Privilege to provide writing pads and pens for all participants 3rd choice option: Company’s logo printed on the congress welcome signage (banner) Privilege to place brochures in the display area near Check In desk Privilege to place advertising leaflets in the congress bags

Silver Sponsoring

50,000 €

As Silver Sponsor you will receive the following benefits:          

Acknowledgement on all congress prints, the congress website, sponsor’s board on-site, and ppt-slides during session breaks 30% discount on a Lunch Symposium on Saturday, Sunday or Monday Up to 20 m² exhibition space at no charge, additional space at 400 €/m² Full page advertisement inside the congress preliminary and final programme brochure Company’s logo included on the congress website with a link to the company’s homepage Up to 6 free congress registrations Company’s logo printed on poster numbers and poster signage or on screens of e-posters 4th choice option: Company’s logo printed on the Congress welcome signage (banner) Privilege to place brochures in the display area near Check In desk Privilege to place advertising leaflets in the congress bags

Bronze Sponsoring

25,000 €

As Bronze Sponsor you will receive the following benefits:         

Acknowledgement on all congress prints, the congress website, sponsor’s board on-site, and ppt-slides during session breaks 10% discount on a Lunch Symposium on Saturday, Sunday or Monday Up to 12 m² exhibition space at no charge, additional space at 450 €/m² Half page advertisement inside the congress preliminary and final programme brochure Company’s logo included on the congress website with a link to the company’s homepage Up to 4 free congress registrations 5th choice option: Company’s logo printed on the congress welcome signage (banner) Privilege to place brochures in the display area near Check In desk Privilege to place advertising leaflets in the congress bags

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Sponsoring Opportunities (Main Sponsors) Please note: The following sponsoring opportunities are included in the main sponsor packages. In case the main sponsor does not want to make use of his preferential right it is possible to book this option without booking a sponsorship package. Please contact us for more details and arrangements in this matter. Price Media lounge

7,500 €

Congress bags

5,000 €

Writing pads and pens

4,000 €

Company’s logo printed on name badges

2,000 €

Name badge neck wallets/lanyards

4,000 €

Welcome signage (banner)

1,250 €

Company’s logo printed on poster numbers and poster signage or on screens of e-posters

1,500 €

Industrial Symposia We offer you the chance to organise your own symposium and to present it with your company’s name. The lectures are scheduled for a duration of 60 minutes plus 30 minutes for preparation and follow-up (15 minutes beforehand and 15 minutes afterwards). Your symposium will receive the following benefits:  Allocation of a suitable room  Allocation of the standard technical equipment (additional equipment on request)  Supervision by a technician during the symposium  Explicit mention and acknowledgement in the congress programme and on the congress website  Signposting to the room  No simultaneous scientific programme  Option: 50% discount on sponsoring opportunity “Advertising leaflets in the congress bags” Please note that the topics have to be confirmed by the scientific programme committee and, if necessary, adjusted to the scientific programme. The first draft of the symposium, including topic and details of the invited speakers, need to be handed in by 6 October 2014 to Conventus GmbH at the latest. Please hand in the final draft of the symposium until 31 March 2015 (title, preliminary chairs & speakers). Additional costs, for speakers (such as fees, travel and accommodation expenses) and for catering for the symposium are not included. For a separate order of food and beverages for your symposium you will be provided with a specific order form after booking a symposium. Industrial Symposia Lunch Symposium (20-22 June • 12:45-13:45h)

Price 20,000 €

as of: March 2015

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Advertising Opportunities The programme will be distributed to all participants prior to the congress and will be sent online. Furthermore every participant will receive a final programme brochure and a pocket programme at the Check In desk. All copies are to be printed and distributed in high quality. You will have the opportunity to place an advertisement in our final programme: Advertisement Please see page 18 for more detailed information on the requirements for advertisements.

Price final programme brochure

Outside back cover*

4,000 €

Inside front cover*

3,000 €

Inside back cover*

3,000 €

Full page inside

2,000 €

Half page inside

1,250 €

Footer (Logo/Slogan on every inside page)

3,000 €

Insert in the final programme (max. 25g and DIN A5)

3,000 €

Bookmark

2,000 €

Deadline for submitting your advertisement

22 March 2015

* upon availability (preferential right included in sponsor package)

In addition, your company has the opportunity to make information accessible to the participants of the congress by displaying and/or posting advertising material:

Further Advertising Opportunities

Price

Company’s logo included on the congress website with a link to the company’s homepage

750 €

Display of brochures/give-aways in the display area near the Check In desk

500 €

Display of brochures/give-aways on the seats of the plenary lecture hall

2,500 €

Advertising leaflets on the seats in a lecture hall during a session break

1,750 €

Advertising leaflets/give-aways in the congress bags

1,500 €

Advertisement cube

2,500 €

Advertisement balloon

1,500 €

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Further Sponsoring Opportunities Price Footsteps (excl. production costs) Attract more attention in the industry via placing footsteps on the floor that will lead to your booth. Label on revolving doors (excl. production costs) Your company has the possibility to attract participants by labelling the revolving doors of the venue. Banner (excl. production costs) Use the opportunity and turn the participant’s attention to your advertising banner within the venue. Panelling of steps/stairs in the venue (excl. production costs) Highlight your company by panelling the stairs of the venue with your company’s logo or with a slogan. Seating cubes (excl. production and costs for furnishings) You have the chance to place seating cubes with your company’s logo within the catering area.

1,500 € 1,500 € 1,000 €

2,000 €

1,500 €

Shuttle service Create your own advertising flyer that will be handed out to the speakers via various shuttle services. Shuttle services may be offered for various occasions like transfer Airport-Hotel, Venue-social evening etc. Possible options are disputable open to negotiation.

2,000 €

Hostess with vendor tray (excl. costs hostess and snacks with company logo/branding) Benefit greatly from the advertising effect of hostesses carrying vendor trays with logo printed bags of gummi bears (or similar). Cartoonist at booth Exclusive possibility to attract participants the whole congress with a cartoonist to your booth.

2,000 €

1,500 €

Hand out of city maps at booth Don't miss the opportunity to attract the participants with the distribution of city maps at your booth. The Check In hostesses will point out that city maps are just available at your booth.

1,500 €

Media Check In Become an exclusive sponsor of the Media Check In. As sponsor your company’s logo will be displayed as wallpaper on the notebooks. Further advertising possibilities are possible.

2,000 €

Wireless LAN Your company has the opportunity to present itself as a sponsor of the Wireless LAN. Your company will be named as sponsor wherever applicable.

5,000 €

Educational Grant You have the chance to support the scientific programme with an unrestricted grant. Your unrestricted grant will be mainly used, among other things for the takeover of arising speaker fees including travel and accommodation costs.

upon request

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Exhibition A commercial exhibition provides companies with the opportunity to present themselves and their products during the conference. The minimum booth size is 6 m². Please note that the floor space is reserved by incoming reservations according to "First come, first served". Price Early registration (until 31 August 2014)

475 €/m²

Late registration (from 01 September 2014)

550 €/m²

Exhibitors receive the following services:    

Allocation of an exhibition area Explicit mention and announcement in the congress programme and homepage Booth equipment (electricity, furniture and additional equipment) is not included, but can be booked upon on request Please note that the booth personnel have to be registered and will be provided with name badges. There is no fee for the following number of personnel depending on the booked exhibition space: -

6 m²-12 m² 12 m²–18 m²

2 persons 3 persons

-

18 m²-24 m² over 24 m²

4 persons 5 persons

Any additional exhibitor will be charged an exhibitor registration fee of 250 €. An exhibitor registration form will be included in the exhibitor’s manual. Exhibitor’s manual An exhibitors’ manual outlining all technical aspects of exhibiting will be circulated approximately 3 months before the congress. It will include technical details about the venue, final exhibition details and information on setup/exhibition opening/dismantling times, contractor details, services available to exhibitors and order forms.

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Floor plan (Ground Floor) (Please note that the indicated exhibition area is preliminary and subject to correction! State of March 2015)

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

12

Floor plan (1st Floor) (Please note that the indicated exhibition area is preliminary and subject to correction! State of March 2015)

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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AT A GLANCE Your advantages as sponsor and/or exhibitor 1. Individual presence in a unique environment - In consideration of the scientific aspects, the 9th World Congress of ISPRM in Berlin can be considered as the leading meeting of the premier association in rehabilitation and physical medicine. 2. A high profile in a professional exhibition environment for your company, your products, and your services. 3. Extend your network and meet scientists and clinicians, specialists in occupational therapy and physical therapy, therapists and representatives of national and international societies, among them many decision makers and opinion leaders in your own unique space. 4. Present yourself as an attractive employer to the next generation of young clinicians and basic scientists in the field of physical and rehabilitation medicine. 5. Listings in the conference programme and on the conference website facilitate your customer contacts.

Important deadlines to remember Final draft of the Industrial Symposium Advertising final programme brochure

31 March 2015 22 March 2015

Further Information Upon request we will gladly offer you tailored sponsoring to suit your company’s presentation strategies. Please do not hesitate to contact us in case of any ideas, proposals and/or suggestions for sponsoring opportunities from your side. For further questions about the sponsorship opportunities and the industry exhibition please contact: Conventus Congressmanagement & Marketing GmbH Carl-Pulfrich-Straße 1 • 07745 Jena (Germany) Ms. Nadia Al-Hamadi Phone +49 3641 3116 -315 Fax +49 3641 3116 -243 E-mail [email protected]

Mr. Oliver Ong Phone +49 3641 3116 -316 Fax +49 3641 3116 -243 E-mail [email protected]

Please visit www.isprm2015.org for more detailed information.

as of: March 2015

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BOOKING FORM & CONTRACT Intern

□C

□ Ex

p. 1 of 4

□H

□ EM

Name _______________

Please note that all acknowledgements of your company and listing of company name and address will be generated from the following information!

Please send completed form via Fax:

+49 (0)3641 3116 -243

CONTACT NAME

NAME OF COMPANY

ADDRESS

POST/ZIP-CODE

CITY

PHONE

COUNTRY

FAX

E-MAIL

WEBSITE

VAT NUMBER

PO NUMBER (as needed)

Billing address (if different)

CONTACT NAME

NAME OF COMPANY

ADDRESS

POST/ZIP-CODE

CITY

COUNTRY

__________________ Initials as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Sponsorship Booking Form & Contract

p. 2 of 4

We hereby book the following sponsorship:

Diamond Sponsor

Price (excl. VAT) 150,000 €

Platinum Sponsor

100,000 €

Gold Sponsor

75,000 €

Silver Sponsor

50,000 €

Bronze Sponsor

25,000 €

SPONSORING PACKAGES (Main Sponsors)

SPONSORING OPPORTUNITIES

(only available if not booked by one of the Main Sponsors)

Media lounge

Price (excl. VAT) 7,500 €

Congress bags

5,000 €

Writing pads and pens

4,000 €

Company’s logo printed on name badges

2,000 €

Name badge neck wallets/lanyards

4,000 €

Welcome signage (banner) Company’s logo printed on poster numbers and poster signage or on screens of e-posters

1,250 €

INDUSTRIAL SYMPOSIA Lunch Symposium (60 minutes plus 30 minutes prep time) Option: Advertising leaflets in the congress bags ADVERTISING OPPORTUNITIES Outside back cover

X

X

1,500 € Price (excl. VAT) 20,000 €

X

750 € Price final preliminary (excl. VAT) programme programme 4,000 € --

Inside front cover

3,000 €

--

Inside back cover

3,000 €

--

Full page inside

2,000 €

--

Half page inside

1,250 €

--

Footer (Logo/Slogan on every inside page)

3,000 €

--

Insert in the final programme (max. 25g and DIN A5)

3,000 €

--

--

Bookmark

2,000 €

--

--

Please see next page for your signature! __________________ Initials as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Sponsorship Booking Form & Contract

p. 3 of 4

We hereby book the following sponsorship: Price (excl. VAT)

ADVERTISING OPPORTUNITIES Company’s logo included on the congress website with a link to the company’s homepage Display of brochures/give-aways in the display area near the Check In desk

750 € 500 €

Display of brochures/give-aways on the seats of the plenary lecture hall

2,500 €

Advertising leaflets on the seats in a lecture hall during a session break

1,750 €

Advertising leaflets/give-aways in the congress bags

1,500 €

Advertisement cube

2,500 €

Advertisement balloon

1,500 €

FURTHER SPONSORING OPPORTUNITIES

X

Price (excl. VAT)

Footsteps (excl. production costs)

1,500 €

Label on revolving doors (excl. production costs)

1,500 €

Banner (excl. production costs)

1,000 €

Panelling of steps/stairs in the venue (excl. production costs)

2,000 €

Seating cubes (excl. production and costs for furnishings)

1,500 €

Shuttle service

2,000 €

Hostess with vendor tray (excl. costs hostess and snacks with company logo/branding)

2,000 €

Cartoonist at booth

1,500 €

Hand out of city maps at booth

1,500 €

Media Check In

2,000 €

Wireless LAN

5,000 €

Educational Grant

upon request

X

We accept the terms and conditions (pages 17-19) and agree to abide by the guidelines for industry participation for the congress. I am authorised to sign this form on behalf of the applicant/company.

CITY, DATE

SIGNATURE & COMPANY STAMP as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

Exhibition Booking Form & Contract

17 p. 4 of 4

We hereby book the following exhibition space: BOOTH SPACE

Please complete!

Early registration (until 31 August 2014) Late registration (from 1 September 2014)

475 € 550 €

Space

m²

Front

m

Width

m

Height

m

Furniture required

yes/no

Electricity required

yes/no

Internet required

yes/no

Catering required

yes/no

Special notes Please locate our stand preferably next to the following company: _____________________________________________________________ Please do not locate our stand preferably next to the following company: _____________________________________________________________ Please indicate here if any special configuration is needed: _____________________________________________________________

We accept the terms and conditions (pages 17-19) and agree to abide by the guidelines for industry participation for the congress. I am authorised to sign this form on behalf of the applicant/Company.

CITY, DATE

SIGNATURE & COMPANY STAMP as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Terms & Conditions Terms of Contract for Sponsorship, Symposia, Advertising in Printed Materials & Exhibition 1. Conclusion of Contract The coordinating company accepts an offer for sponsorship, performance of a sponsored symposia, advertising in printed materials, and/or exhibition by mailing the appropriate form. 2. Terms of Payment The coordinating company will pay remuneration fourteen days from receipt of an invoice at the latest, creditable to the bank account stated on the invoice. While stand rentals must be credited in the full amount within this period, other stand furnishings, which are ordered up to one month before commencement of the event or are reordered on-site, will be charged following the event. Regarding advertising in printed materials, invoicing will be on completion of a print medium. 3. Cancellation Policy For reasons of existing third-party commitments, special arrangements cannot be made. The following cancellation fees will be charged plus legal VAT: Cancellation seven months before commencement of the event: 50% of total sum, Cancellation four months before commencement and up to day of the event: 100% of total sum. Notice of cancellation must be served in writing. Concerning the exhibition it will not be regarded as a new lease arrangement if unused space is allocated to another exhibitor without the customer/host receiving further income from a subsequent new lease of the moved company’s originally attributed space due to optical reasons occurring because of the withdrawal of exhibitors. If the customer/host is, for any reason that has occurred through none of his or the exhibitor’s fault, unable to hold the exhibition, he will not be entitled to claim compensation or remission of stand rentals paid or payable. 4. These terms of contract will apply accordingly to sponsored symposia, advertising in printed materials, and exhibition as detailed specified below.

Symposia a. Topic The coordinating company will notify Conventus of the topic, lecture title and lecturer/chairman at the latest six months before commencement of the event. b. Allocation of Premises, Extras, Regulations By signing the application form, the coordinator accepts the Conventus safety regulations and those in force on the conference venue. Allocated room space may only be utilized in the size agreed with Conventus (number of seats in a row or, seating in a classroom style) and in a previously accepted fashion. Conventus and/or the venue manager must be informed about any additional requirement duly in time. Each extra feature will require written approval. Corridors, escape routes, emergency lighting, fire extinguishing system and fire alarms must not be covered cannot be obstructed and must remain accessible. Floors and walls must be treated with due care and left behind in proper condition. The coordinator shall be liable for damage caused by him, his staff, authorized representatives or visitors. All police regulations or requirements imposed by other governmental authorities must be strictly observed at all times, including during assembly and dismantling activities. The coordinator hereby accepts the safety regulations of TÜV (German Technical Control Board) or equivalent institutions. The performance of an event must be completed within the specified timescale. You are not allowed to install your own company’s advertising placards and/or notes, unless by prior written approval of Conventus. You are prohibited from attaching advertising material to walls, columns, etc. within the room facilities of the assigned venue. c. Dismantling The coordinator shall clear the assigned room and surrender all rented furnishings according to the agreed time schedule. Damaged areas or furnishings will be cleaned and repaired at the coordinator’s cost. Upon failure to provide clearance duly in time, clearance will be arranged at the coordinator’s cost. The coordinator will be liable for damage actually occurred.

as of: March 2015

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Terms & Conditions Advertising in Printed Materials a. Technical Information Please observe the following criteria for your advertisement/logos: Design composition with a graphic programme, e.g. InDesign, FreeHand, CorelDRAW -

Format: DIN A5 210x148 mm (excl. 3 mm trim) > 216x154 mm integrated advertisement images: 4c and greyscale: minimum resolution of 300 ppi (for pixel graphics and non-interpolated) b/w or line graphic: minimum resolution of 900 ppi (non-interpolated) preferably no adverts which have been completely compiled in a single image processing programme no RGB data (e.g. graphs, scripts, pictures) no use of special colours use only embedded scripts plus 3mm of trim cut margin use only trim cut marks as printing aids exposable (printable) standard PDF or PDF X3 no advertisements composed in Word or Power-Point format

Please, send in your logos ideally compiled in vector graphics. Acceptable formats are: Vector-eps, fh9 (FreeHand Version 10), cdr (CorelDraw up to Version 12) or ai Should a given logo be available only in pixel graphic format, a resolution higher than 300 ppi with an output size of at least 5x5 cm or a file size of at least 1000 x 1000 pixels will be required. Preferred format: tif. Please note that booked advertisements will be fitted into a pre-existing basic design. They will not be printed with bleed off. b. Artwork Design The advertiser will submit to Conventus an artwork draft of his printed advert material by the time of printing at the latest. Conventus will approve such artwork drafts, unless a printed material design is found to conflict with the nature of an event in terms of design style, content or the product being advertised. Upon failure to provide delivery by the time of printing, the advertiser will forfeit his right to claim fulfilment of the contract by Conventus. Notwithstanding this, the agreed amount will still be charged. c. Extras & Provisions Print-ready files compiled to meet the specifications of a designated printing shop must be delivered to Conventus or such designated printing shop according to the established time schedule. Advertisements will be published as such without any by-notes.

Exhibition Technical & Organisational Conditions of Participation As long as an event is in progress, the exhibitor will be subject to the house rules of the venue and related stipulations issued by Conventus on any part of the grounds. The exhibitor agrees to conceptually devise and provide an on-site presentation of his exhibition stand in a manner that will not obstruct the view of other exhibition stands in the immediate surroundings or nearby. Notably, no walls may be built around a standalone booth. A standalone booth is a section of stand area that does not directly border with another stand. The exhibitor is obliged to utilize the assigned stand for the duration of the event and maintain adequate stand personnel. Advertising of any kind will not be allowed, unless performed within the loaned stand area to promote the exhibitor’s own business or products manufactured or sold by him. You are prohibited from exchanging allocated stand space with another exhibitor and from the partial or complete transfer of your stand to a third party, unless you have obtained the customer’s/host’s prior written consent. Other items such as electric power, additional equipment or furniture can be made available on request. The exhibition area is allocated by or in coordination with Conventus. The day, on which this sponsorship booklet is mailed, will be the starting day for registrations. Advance reservation is possible. The exhibitor will provide his own decoration.

as of: March 2015

CONVENTUS GMBH - Sponsoring Opportunities for the ISPRM 2015

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Terms & Conditions 5. Liability The coordinating company or exhibitor will be held liable for any personal or material damage caused by him, his legal representatives or authorized agents whether through his or their own fault or not. In particular, liability will include damage to structural parts of the administration building. Conventus will assume no liability for damage, unless shown to be due to deliberate action or gross negligence by him, his authorized representatives or staff. This will not include damages arising in the form of harm to life, physical injury or harm to health, as well as damages resulting from the breach of a cardinal obligation. In particular, Conventus will not be liable for damages caused by a third party or force majeure. 6. No Competing Event The coordinating company or exhibitor agrees to refrain from staging other events, whether on or beyond the event site, in order to prevent competition with the event. 7. General Legal Regulations Both parties declare these terms of contract to be the sole and entire understanding with no further supplementary or secondary agreement in force between them. Any amendment or supplement to these terms of contract shall be in writing in order to be effective. This will also apply in the event of cancellation of this written form requirement. Should individual regulations of the terms of contract be or become invalid, the remaining regulations shall continue in full force and effect. The parties undertake to replace any invalid regulations with other valid and enforceable regulations having the same economic effect. The same will apply to any potential loopholes. 8. Place of Performance and Jurisdiction For any dispute arising out of or in connection with these terms of contract, Jena will be the place of performance and jurisdiction.

as of: March 2015