SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM Process Diagram

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP NetWeaver PI) (1/3) SAP ERP

SAP NetWeaver PI

HR Administrator (OM)

HR Administrator (PA)

(F03) Maintain Organization Structure

(F05) Administer Personnel: Hire / Rehire / External Hire

SuccessFactors Hiring Manager

Recruiter

Superior Manager / Candidate

A (SF7) Transfer of SAP ERP HCM Basic Employee Data to SuccessFactors

Create Position

B

1

Trigger Job Requisition Creation 1

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

2

Create Job Requisition

4

3

Update Job Requisition C

Application Relevant Steps in SuccessFactors

Check Job Requisition D Set Candidate Status SendToSAP

Page Link 1

© 2014 SAP AG. All rights reserved.

2

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP NetWeaver PI) (2/3) SAP ERP HR Administrator (OM)

SAP NetWeaver PI

SuccessFactors

HR Administrator (PA)

Hiring Manager

Recruiter

Superior Manager / Candidate

Page Link 1 D Set Candidate Status SendToSAP

E

2 Import Recruiting Data 5 6 Call API Run AdHoc Report 7

8

Map SFSF BizX Candidate Relevant Fields to Corresponding SAP ERP Fields

F View Transfered Candidates

Set Candidate Status TransferredToSAP

G Correct Errors H

9 Enter Hiring Data

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

10

Set Candidate Status HiredAtSAP I

Page Link 2

© 2014 SAP AG. All rights reserved.

View Candidate Status

3

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP NetWeaver PI) (3/3) SAP ERP HR Administrator (OM)

SAP NetWeaver PI

SuccessFactors

HR Administrator (PA)

Hiring Manager

Recruiter

Superior Manager / Candidate

Page Link 2 J

3 Trigger Closing of Job Requisition

11

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

12 Close Job Requisition

Update Candidate Profile with Employee ID Close Job Requisition K View Candidate Profile

L Execute Synchronization of Employee Data Report 13

Replicate Employee Data 14

Receive and Update Employee Data

Consolidate Candidate Profile M View Employee Data

© 2014 SAP AG. All rights reserved.

4

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP NetWeaver PI) (Icon Legend) (1/2) Icon Legend for UI Icon SAP ECC / SFSF Menu Path

Transaction Code

A

SAP ECC: Human Resources  Organizational Management  Organizational Plan  Organization and Staffing  Change

PPOME

B

SAP ECC

SE38

C

SAP ECC: Human Resources  Organizational Management  Organizational Plan  Organization and Staffing  Change

PPOME

D

SFSF: Home  Recruiting

E

SAP ECC

HRSFI_RCT_DATA_IMP

F

SAP ECC

HRSFI_RCT_HIRE

G

SAP ECC

HRSFI_RCT_HIRE

H

SAP ECC

HRSFI_RCT_HIRE

I

SFSF: Home  Recruiting

J

SAP ECC

K

SFSF: Home  Recruiting

L

SAP ECC

M

SFSF: Option 1: Home page  My Team tile Option 2: Home page  Links tile  Org Chart link Option 3: Home  My Employee Files

© 2014 SAP AG. All rights reserved.

SE38

Program Name

RH_SFI_TRIGGER_JOB_REQUISITION

RH_SFI_TRIGGER_JOB_REQUISITION

HRSFI_SYNCH_EMP_DATA

5

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP NetWeaver PI) (Icon Legend) (2/2) Icon Legend Interfaces / Batch Scripts Icon

Icon Legend Rapid-Deployment Solution / Best Practice Icon

Name 1 - 14

Package Name

Simple Object Access Protocol messages (SOAP messages) For details see config guide of building block SF2 and table “SOAP Interfaces” below

(F03)

SAP Personnel Administration and Organization Management rapid-deployment solution V4.607

1

Report: RH_SFI_TRIGGER_JOB_REQUISITION

(F05)

2

Report: RH_SFI_IMPORT_RECRUITING_DATA

SAP Personnel Administration and Organization Management rapid-deployment solution V4.607

3

Report: RH_SFI_TRIGGER_JOB_REQUISITION

SOAP Interfaces (valid for each of the numbers in interface icon) Sequ. Sender Interface (SAP ERP) #

Sender Communication Receiver Communication Channel Channel

Receiver Interface (SuccessFactors)

I

SFSFSessionHandlingLoginQueryResult_Out





SFSFSessionHandlingLoginQueryResult_In

II

SFSFQueryHandlingSubmitJobQueryResponse_Out





SFSFQueryHandlingSubmitJobQueryResponse_In

III

SFSFQueryHandlingGetJobStatusQueryResponse_O ut SFSFQueryHandlingGetJobResultEmbeddedQueryR esponse_Out SFSFJobApplicationStatusUpdateRequestConfirmatio n_Out

IV V



SFSFQueryHandlingGetJobStatusQueryResponse_ In SFSFQueryHandlingGetJobResultEmbeddedQuery Response_In SFSFJobApplicationStatusUpdateRequestConfirma tion_In

VI

SFSFQueryHandlingCancelJobQueryResponse_Out





SFSFQueryHandlingCancelJobQueryResponse_In

VII

SFSFSessionHandlingLogoutQueryResult_Out





SFSFSessionHandlingLogoutQueryResult_In

VIII

SFSFAPIDictionaryListSFObjectsResult_Out





SFSFAPIDictionaryListSFObjectsResult_In

IX

SFSFAPIDictionaryDescribeSFObjectsExResult_Out





SFSFAPIDictionaryDescribeSFObjectsExResult_In

X

SFSFCandidateUserIdUpdateRequestConfirmation_O ut



SFSFCandidateUserIdUpdateRequestConfirmation _In

XI

SFSFGenericUpsertRequestConfirmation_Out



SFSFGenericUpsertRequestConfirmation_In

© 2014 SAP AG. All rights reserved.



6

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP HCI) (1/3) SAP ERP

SAP HCI

HR Administrator (OM)

HR Administrator (PA)

(F03) Maintain Organization Structure

(F05) Administer Personnel: Hire / Rehire / External Hire

SuccessFactors Hiring Manager

Recruiter

Superior Manager / Candidate

A (SF7) Transfer of SAP ERP HCM Basic Employee Data to SuccessFactors

Create Position

B

1

Trigger Job Requisition Creation 1

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

2

Create Job Requisition

4

3

Update Job Requisition C

Application Relevant Steps in SuccessFactors

Check Job Requisition D Set Candidate Status SendToSAP

Page Link 1

© 2014 SAP AG. All rights reserved.

7

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP HCI) (2/3) SAP ERP HR Administrator (OM)

SAP HCI

SuccessFactors

HR Administrator (PA)

Hiring Manager

Recruiter

Superior Manager / Candidate

Page Link 1 D Set Candidate Status SendToSAP

E

2 Import Recruiting Data 5 6 Call API Run AdHoc Report 7

8

Map SFSF BizX Candidate Relevant Fields to Corresponding SAP ERP Fields

F View Transfered Candidates

Set Candidate Status TransferredToSAP

G Correct Errors H

9 Enter Hiring Data

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

10

Set Candidate Status HiredAtSAP I

Page Link 2

© 2014 SAP AG. All rights reserved.

View Candidate Status

8

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP HCI) (3/3) SAP ERP HR Administrator (OM)

SAP HCI

SuccessFactors

HR Administrator (PA)

Hiring Manager

Recruiter

Superior Manager / Candidate

Page Link 2 J

3 Trigger Closing of Job Requisition

11

Map SAP ERP Infotype Fields to Corresponding SFSF BizX Fields

12 Close Job Requisition

Update Candidate Profile with Employee ID Close Job Requisition K View Candidate Profile

L Execute Synchronization of Employee Data Report 13

Replicate Employee Data 14

Receive and Update Employee Data

Consolidate Candidate Profile M View Employee Data

© 2014 SAP AG. All rights reserved.

9

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP HCI) (Icon Legend) (1/2) Icon Legend for UI Icon SAP ECC / SFSF Menu Path

Transaction Code

A

SAP ECC: Human Resources  Organizational Management  Organizational Plan  Organization and Staffing  Change

PPOME

B

SAP ECC

SE38

C

SAP ECC: Human Resources  Organizational Management  Organizational Plan  Organization and Staffing  Change

PPOME

D

SFSF: Home  Recruiting

E

SAP ECC

HRSFI_RCT_DATA_IMP

F

SAP ECC

HRSFI_RCT_HIRE

G

SAP ECC

HRSFI_RCT_HIRE

H

SAP ECC

HRSFI_RCT_HIRE

I

SFSF: Home  Recruiting

J

SAP ECC

K

SFSF: Home  Recruiting

L

SAP ECC

M

SFSF: Option 1: Home page  My Team tile Option 2: Home page  Links tile  Org Chart link Option 3: Home  My Employee Files

© 2014 SAP AG. All rights reserved.

SE38

Program Name

RH_SFI_TRIGGER_JOB_REQUISITION

RH_SFI_TRIGGER_JOB_REQUISITION

HRSFI_SYNCH_EMP_DATA

10

SFA - Recruiting Integration between SuccessFactors and SAP ERP HCM (using SAP HCI) (Icon Legend) (2/2) Icon Legend Interfaces / Batch Scripts Icon

Name 1 - 14

Icon Legend Rapid-Deployment Solution / Best Practice Icon

Package Name

Simple Object Access Protocol messages (SOAP messages) For details see config guide of building block SF2 and table “SOAP Interfaces” below

(F03)

SAP Personnel Administration and Organization Management rapid-deployment solution V4.607

1

Report: RH_SFI_TRIGGER_JOB_REQUISITION

(F05)

2

Report: RH_SFI_IMPORT_RECRUITING_DATA

SAP Personnel Administration and Organization Management rapid-deployment solution V4.607

3

Report: RH_SFI_TRIGGER_JOB_REQUISITION

SOAP Interfaces (valid for each of the numbers in interface icon) Sequ. Service Name # I

com.sap.SFIHCM01.hcm2bizx.SFSFSessionHandlingLoginQueryResult

II

com.sap.SFIHCM01.hcm2bizx.SFSFSessionHandlingLogoutQueryResult

III

com.sap.SFIHCM01.hcm2bizx.SFSFQueryHandlingSubmitJobQueryResponse

IV

com.sap.SFIHCM01.hcm2bizx.SFSFQueryHandlingGetJobStatusQueryResponse

V

com.sap.SFIHCM01.hcm2bizx.SFSFQueryHandlingGetJobResultEmbeddedQueryResponse

VI

com.sap.SFIHCM01.hcm2bizx.SFSFAPIDictionaryDescribeSFObjectsExResult

VII

com.sap.SFIHCM01.hcm2bizx.SFSFAPIDictionaryListSFObjectsResult

VIII

com.sap.SFIHCM02.hcm2bizx.SFSFJobApplicationStatusUpdateRequestConfirmation

IX

com.sap.SFIHCM02.hcm2bizx.SFSFCandidateUserIdUpdateRequestConfirmation

X

com.sap.SFIHCM02.hcm2bizx.SFSFGenericUpsertRequestConfirmation

© 2014 SAP AG. All rights reserved.

11

Appendix

Process Diagram Legend Lane

Process Step A

*

Interface

A Optional Manual Process Step

Manual Process Step

Process Step Outside Scope Item Scope

User Role A

≈

A A

1

Interface

A

1 Process Step (manual or automatic)

1 Optional Process Step (manual or automatic)

1

1

1

≈

Automatic Process Step

Optional Automatic Process Step

Process Step Outside Software

Optional Process Step Outside Software

Link

Connection Sequence flow

Page Link

User Interface (UI)

Events 1

Incoming Link

Data flow

Batch Script

Gateways Inline / Standalone XOR

() Link to SAP Best Practices Process or Scope Item

Documents

1

Outgoing Link OR 1

Timer Event AND Output Document

Accounting Document

A

Icon for the Link to SAP Best Practices Process or Scope Item

* : SAP System (PPMS name), or non-SAP System, or lane for steps outside software © 2014 SAP AG. All rights reserved.

1

Message

Complex**

** Combination of XOR, AND, OR 13

Thank you

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