Minutes of the 12th Annual General Meeting of Old Conna Ladies Golf Club held on Wednesday 5th December 2012

The 12th AGM of Old Conna Ladies Golf Club The 12th AGM of Old Conna Ladies Golf Club was held in the Clubhouse on Wednesday 5th December 2012. It was called to order by the Honorary Secretary Jane Mathews at the request of the Lady Captain Eileen O’Donovan. 51 ladies attended and apologies were received from 33 ladies. The Lady Captain said that this was a public meeting and she pointed out the fire exits. The Lady Captain asked members to stand for a minute’s silence in remembrance of members, members’ relatives and friends who had passed away during the year. She also advised that from the standpoint of the laws of libel this was regarded as a public meeting and care should be taken with regard to any remarks passed. The Honorary Secretary read out the Standing Orders for the meeting. Minutes of the 2011 AGM of the Old Conna Ladies Golf Club The minutes were taken as read, and approval of the minutes was proposed by Susan Murphy and seconded by Margaret Melican. Matters Arising: There were no matters arising. Presentation of Reports a) Honorary Secretary’s Report The 2012 Annual Report had been circulated and was taken as read. There were a few discrepancies in the printed version and these were pointed out and were deemed to have been included in the Report. The Report was proposed by Anne O’Kane and seconded by Monica Purcell Matters Arising: There were no matters arising. b) Honorary Treasurer’s Report The Honorary Treasurer Una Scollard presented her report to the meeting. As it was only a budget account, she could only give a short summary, a full audited set of accounts for the club would be presented at the Parent AGM. Lady Captain Eileen

thanked Una for her report and the excellent way she kept the accounts throughout the year. Election of Committee Members. In accordance with the rules of Old Conna Golf Club, the Incoming Lady Captain Annette Rath and incoming Lady Vice Captain Ann Quinlan were appointed. Election of Honorary Handicap Secretary As Catherine Fitzpatrick was the only nomination for this position she was deemed elected Election of Committee As the number of vacancies equalled the number of candidates they were all deemed elected. The committee for the year 2012/2013 was announced as: Una Scollard Jane Mathews Lou Gavin Fiona O’Connor Rosemary Rynhart Sandra O’Doherty 5. Motions There were no motions. 6. Lady Captain’s Address Lady Captain Eileen said she would like to thank all the ladies for making the year so special for her. It was an honour and a privilege for her to serve as your Lady Captain for 2012. Firstly, she thanked Anne C Rooney for affording her this honour and also Susan Murphy who asked her to join her Committee in 2008. She then thanked Tom Sheridan, our General Manager, his staff Lorraine and Marie. Dave and Ross on 1st Tee, Donal our Club Pro and not forgetting Kevin, our Course staff, Brian Ludlow our Chef, Audrey and Anne Marie and last but not least Paddy and his staff Jonathan and Charlie who were always so helpful and courteous. To President Jim O'Mahony and the members of our Council who have done superb work during the year on our behalf, in particular Brenda Manley who has served as our Ladies Representative on Council. Hopefully, after the Parent Club AGM, we will have a new Locker Room to be proud of, thanks to Brenda and her House Committee for their time and effort which went in to this proposal. Brenda has agreed to go on Council for another year. A special thank you to Captain Eric for his support during the year. To the Men's Committee for all their help and assistance during the past year. A heartfelt thanks to our Caddies and Supporters, in particular to our Team Managers for their time, commitment, energy and with the wet summer we experienced, their stamina. A huge thank you to our members who played on teams, it was hoped that you all have gained invaluable experience and that this will prove equally invaluable next year when we commence again to try and bring long overdue silverware to our cabinet. You are all a credit to our Club.

A special welcome to our 21 new members this year, it is great to see so many of you playing in our weekly competitions and getting involved in our Club. To our members who cannot be with us here this evening through illness, she wished a speedy recovery and hoped to see you back here in our Club shortly. This year she was delighted to say that the Committee spent time updating our Rules of Competition and creating a new position of Interclub Competitions Manager. Thanks to Susan Murphy for taking on this role and for agreeing to commit for another twelve months. Thanks to Margaret Melican for taking on the role of Junior Liaison Officer for the past twelve months and to Anne C Rooney for taking on the responsibility of Child Protection Officer. Thanks also to Myra Glynn and Eileen O'Brien who managed the Bridge Club and to Mary Rose Sweeney for taking charge of our Book Club, Mary Rose is stepping down this year and she wished her well. She said she was delighted that Annette agreed to be her Lady Vice Captain. Thank you, Annette for your loyalty and support during the year. She had no doubt, whatsoever, that she would make a great Lady Captain in 2013. She also congratulated Lady Vice Captain elect Ann Quinlan, another first for Old Conna, a member who is going to take on the role of Lady Captain for a second time. She wished LVC Annette (not for much longer) and her new Committee for 2013 nothing but the best of luck for next year. She pointed out that there were three ladies retiring from Committee, she thanked Anne O'Kane who had spent three years in Competition and for taking on the role of Competition's Secretary this year. Jacqui Berkeley for her contribution to Competition duties, thank you Jacqui for your time and effort. Deirdre Downey who was in charge of Prizes this year, thanks Deirdre for your fabulous selection of Prizes for our various competitions throughout the year. She also thanked Jackie Horan who stepped down during the year from Committee for personal reasons, for her contribution. Thank you ladies for your service to our Club and I want to wish you well for the future. She then mentioned the ladies who had decided to stay on Committee, Jane Matthews our Secretary, thanks Jane for your support during the past year, a lot of time goes into the Minutes and Reports, she said she knew what was involved as she had done them herself for two years, so thank your for compiling the Minutes and Reports for our AGM. Una Scollard, who had spent the past year as our Treasurer and who has managed our Club finances, and finally Ann Quinlan who was Acting Handicap Secretary and also involved with Competitions. Good luck to Ann in her new role as Lady Vice Captain. She said that she could not have enjoyed the year without the time and effort of this year's Committee, she will be forever grateful for all your support. She said that she could not believe after four years, 48 Committee meetings, that she was finally stepping down. She had a look at all the photos during the past week from the Drive In, Away Day in Mount Wolseley, her Lady Captain's Days, Lady Captain's Away Trip to Tullamore and finally her LC Dinner but her abiding memory of her year will be the endless sunshine on what was a miserable summer weather wise, but most of all for the endless support that you ladies gave her throughout the year.

She thanked each and everyone one of you for your gifts and cards on her Lady Captain's Day and the support that you have shown her. She had one objective at the start of the year, which was to be able to look back and know that she had given the role her time and her best effort. She enjoyed getting to know each and everyone of you. She can now turn to concentrating on her own golf game and spending more time on her second obsession, Bridge. She thanked her family for their support during the year, in particular to John. She said that she was honoured and proud to represent you outside our Club and privileged to be your Lady Captain for 2012. This will stand out as a very special year for her. She wished you all a happy and peaceful Christmas, continued good health but most of all, a great golfing season for 2013. Lady Vice Captain Annette responds On behalf of the Ladies’ Committee and Ladies’ Club LVC Annette thanked Lady Captain Eileen for all the hard work she contributed to Old Conna, not only as Lady Captain and Lady Vice Captain but also as Honorary Secretary over the previous years. She also thanked LC Eileen for giving her the opportunity to be LC of Old Conna Golf Club. She thanked Phyllis O’Sullivan for her invitation to join her Committee in 2010. She also thanked Anne C Rooney for inviting her to stay on Committee in 2011 and our Lady Captain Eileen for giving her the honour to be her Lady Vice Captain. It has been a joy and an honour to work with her and the Committee. And LVC thanked committee for their help and support during 2012. Also for their time, commitment and dedication given in previous years. Also to all the ladies who have served over the years thank you on behalf of our Club. LVC thanked Susan Murphy who accepted the position to represent the Ladies’ Club in the Inter Club Competitions Committee (ICC). And for accepting to continue this role for 2013. She thanked all the members of Old Conna for all their good wishes, cards, text and emails and especially their support to her during 2012. LVC said that Old Conna Golf Club is well known as being a welcoming, warm and friendly Club and she will do her utmost to ensure that this tradition lives on. She said she looks forward to representing the Club in the fashion it is accustomed to in 2013. She mentioned that she looks forward to working with incoming Captain Billy. She wished him every success for the coming year. LVC announced that there are five new committee members this year namely, Catherine Fitzpatrick, Lou Gavin, Fiona O’Connor, Sandra O’Dorherty, and Rosemary Rynhart. She thanked Jane Mathews and Una Scollard for accepting her invitation to stay on for another year. She congratulated Ann Quinlan who accepted

her invitation to be her Lady Vice Captain and who has great experience in the running of the Ladies Club and will be an asset to the Ladies Committee. 7. Any Other Business Lady V Captain Annette advised that her day away would be to Seafield on Friday 10th May. She also announced that a Swap Day had been arranged with Powerscourt on 21st May. As Margaret Melican in stepping down as Junior convenor, a replacement is being sought and anyone who wishes to take on this role should speak to the Lady V Captain. The Lady V Captain also asked if ladies would offer to be sponsors. The cost per Open is €250 - €300 and maybe some ladies would agree to join together. The cost for sponsorship of a Seniors Open off season is €150. A number of ladies have already come forward to act as Team Managers but another 3 are required. Ladies were urged to volunteer their services. Betty Allen pointed out that on occasion, when she was playing late, the competition was closed when she got in and therefore her card and those of her partners were not included in the results. Apologies were offered for this occurrence but it was pointed out that this cannot happen in a singles event as the computer will not allow the competition to be closed until all those who have entered are accounted for. However, it is possible to happen on team events but hopefully it will not happen in future. A lively discussion was had in relation to Alternative Day Competitions and Lady Captain pointed out that after numerous discussions at committee the consensus was that there should be no Alternative Day for major competitions. On those days the time sheet will be extended to cater for all ladies wishing to play. There will still be Alternative Day Competitions for Medals. Susan Murphy requested that the last hour be reserved for ladies. Jodie Wright requested that the current end time of competitions from April to September be extended. Ann Quinlan pointed out that evening players were happy to go out in 2 balls late & take their chances that they will get in with sufficient light Ann Quinlan asked the meeting if it was agreed that there would be no Alternative Day for Major Competitions and there was unanimous agreement in favour of no Alternative Days. It was agreed that there was no necessity to put the matter to a vote. Joan O’Leary requested that a Notice be put up at the Starter’s Office that Ladies have priority on the course on Tuesdays as some men had started to play on Tuesday afternoons. Annette Ward pointed out that she thought it should be the responsibility of the Starter to bring this to the attention of male players.

Lady Captain Eileen said that any incidences on the course which were brought to the attention of the Lady’s Committee had been notified to Council also it has been brought up at Council that the Starter should be more pro-active in this regard and with regard to late starters. The issue of slow play was discussed at length. Ann Quinlan pointed out that all ladies must abide by the rules and ensure that they are on time for their allotted tee time. Rita Purcell felt that the Starter should be telling ladies to hurry up. Jackie Horan felt that ladies should go on rather than wait for latecomers Ann Quinlan said that quite a number of ladies wait too long to tee off. To quote Ross “Some ladies expectations outweigh their abilities” Monica Purcell said that we all had a duty to lead by example. A further discussion was had in relation to off season prizes. Olive Dignam felt that there was too long an interval between the out of season prize-givings to allow ladies to get the best value from their vouchers. Lady Captain pointed out that the vouchers are posted out from October to March. She suggested that maybe in future they could either be left for collection with the office or posted out as the men do. She said she would check with the office to see which would be most suitable. Joan O’Leary thanked the Lady Captain and her Committee for a great year and wished the incoming Lady Captain Annette and incoming Lady Vice Captain Ann the very best for the coming year. There being no other business to discuss, the LC Eileen then presented medals to the medal winners. 8. Handover to new Lady Captain LC Eileen presented LVC Annette with her new blazer for 2013. The Lady Captain and Committee take office after the Club AGM which follows this meeting. 9. Closure of Meeting Lady Captain Eileen officially declared the meeting closed, thanked all the ladies for attending and wished them all well for the coming year. Proposed by: _____________________________ Seconded by: ______________________________ Signed: Signed:

__________________________________ Lady Captain Annette Rath __________________________________