MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA JANUARY 11-12, 2016
EXECUTIVE SUMMARY JANUARY 11-12, 2016 BOARD OF TRUSTEES MEETING
TOPIC
PAGE
DISPOSITION
ACTION ITEMS Special Leave Applications
3
Approved
School Trip Requests i. Frontier Collegiate Institute
3
ii. Waterhen School iii. Mel Johnson School iv. Frontier Mosakahiken School
4 4 4
Ratified/ Approved Approved Ratified Approved
2016/17 Calendars i. 2016/17 School Year Calendar ii. 2016/17 Board Meeting Calendar
5 5
Approved Deferred
Disbursements
5
Approved
Debenture By-Law D-15-4
6
Approved
School Bus Purchase
6
Approved
Spring School Committee By-Elections Request
6
Approved
COMMITTEE REPORTS
7
Information
Policy Review Committee
7
Approved
CHAIRPERSON’S REPORT
8
Information
EDUCATION AND BOARD DEVELOPMENT
9
Information
Chief Superintendent Secretary-Treasurer
9 10
Information Information
CONFERENCE/MEETING REPORTS
11
No items
The following were approved for distribution and comment: - Revised E.2.E-R – Remoteness Allowance – Support Staff Regulation, - Revised E.1.I-R – Employee Attendance Regulation. The following was approved for implementation: - Revised D.1.D-R – Fundraising Projects Regulation.
ADMINISTRATION REPORTS
GENERAL DISCUSSION
11
No items
CORRESPONDENCE
11
Received
ADJOURNMENT
12
Approved
DRAFT Pending Board Approval
Present:
MINUTES BOARD OF TRUSTEES MEETING FRONTIER SCHOOL DIVISION 30 SPEERS ROAD WINNIPEG, MANITOBA JANUARY 11-12, 2016
Linda Ballantyne Donna Calvert Tanya Friesen Marg Imrie Graeme Montgomery Hilbert Mosiondz Darlene Osborne Marion Pearson Howard Sanderson
Area 2 Area 4 Area 3 Area 3 Area 1 Area 1 Area 5 Area 4 Area 2
Reg Klassen Gerald Cattani Debbie Laubmann
Chief Superintendent Secretary-Treasurer Assistant to Chief Superintendent
Absent:
Kathleen Ettawacappo Graeme Montgomery
Area 5 (Excused Absence – Personal) Area 1 (January 12, 2016 – Excused Absence – Sick)
Presenters:
Jamie Wilson Tyson Mac Gillivray
Manitoba Treaty Relations Commission Assistant Superintendent – High Schools and Career Programs Instructor, University College of the North
Dean Unger
Chairperson Ballantyne called the meeting to order at 9:04 a.m. on Monday, January 11, 2015. 1.00
APPROVAL OF AGENDA Chairperson Ballantyne reviewed the draft meeting agenda and the addendum for January 11-12, 2016. MOTION #01-2016:
That the draft revised meeting agenda for January 11-12, 2016 be approved. Mosiondz Sanderson Carried
MOTION #02-2016:
That the additional meeting topic (School Committee By-Elections Request) be added to the draft revised meeting agenda for January 11-12, 2016. Calvert Pearson Carried
2.00
APPROVAL OF MINUTES Chairperson Ballantyne reviewed the draft minutes of the December 14-15, 2015 meeting. A minor typographical error was noted. MOTION #03-2016:
That the draft revised regular meeting minutes for December 14-15, 2015 be approved. Montgomery Imrie Carried
3.00
IN-CAMERA MOTION #04-2016:
That the Board move into in-camera session. Friesen Calvert Carried
The Board moved into in-camera session at 9:07 a.m. on Monday, January 11, 2016. A teleconference was scheduled with the USW regarding an employee grievance. MOTION #05-2016:
That the Board move out of in-camera session. Friesen Montgomery Carried
The Board moved out of the in-camera session at 10:37 a.m. on Monday, January 11, 2016.
2
MOTION #06-2016:
That the Area 4 USW Grievance F02-15 be denied. Calvert Mosiondz Carried
4.00
DELEGATION/GUEST(S)
5.00
ACTION ITEMS a.
Special Leave Applications Chairperson Ballantyne reviewed Policy E.3.N – Special Leave – Teaching Staff and recommendations of the sub-committee consisting of Trustees Friesen and Montgomery, Frontier Teachers’ Association representatives Pierce and Cable, and Chief Superintendent Klassen. The sub-committee reviewed special leave applicants for the 2016/17 school year.
MOTION #07-2016:
That applicants for Special Leave 2016-17 be approved. Osborne Friesen Carried
One (1) applicant was not approved as it did not meet the requirements as per Policy. Applicants will be notified. b.
School Trip Requests i.
Frontier Collegiate Institute (3) Chairperson Ballantyne reviewed three (3) out of province trip requests from Frontier Collegiate Institute for eleven (11) Grades 9-12 male students to travel as follows: • • •
January 15-16, 2016 to Davidson, Saskatchewan – ratified by Chief Superintendent Klassen, January 29-30, 2016 to Tisdale, Saskatchewan, February 5-6, 2016 to Norquay, Saskatchewan.
MOTION #08-2016:
That the Frontier Collegiate Institute trip requests be approved as follows: • Eleven (11) Grades 9-12 male students to participate in sports competitions on January 15-16, 2016 in Davidson, Saskatchewan, 3
•
•
Eleven (11) Grades 9-12 male students to participate in sports competitions on January 29-30, 2016 in Tisdale, Saskatchewan; And further that the January 15-16, 2016 trip for eleven (11) Grades 9-12 male students to participate in a sports competition be ratified.
Imrie Pearson Carried ii.
Waterhen School Chairperson Ballantyne reviewed a request from Waterhen School for nine (9) Grades 6-9 students to participate in a YMCA Exchange trip to Exeter, Ontario on May 1-7, 2016.
MOTION #09-2016:
That the Waterhen School trip for nine (9) Grades 6-9 students to participate in a YMCA Exchange trip to Exeter, Ontario on May 1-7, 2016 be approved. Friesen Calvert Carried
iii.
Mel Johnson School Chairperson Ballantyne reviewed a request to ratify a Mel Johnson School for two (2) Grade 9 students to travel to Kananaskis, Alberta to participate in a conference on January 26 to January 30, 2016.
MOTION #10-2016:
That the Mel Johnson School trip for two (2) Grade 9 students to travel to Kananaskis, Alberta on January 26-30, 2016 be ratified. Mosiondz Montgomery Carried
iv.
Frontier Mosakahiken School Chairperson Ballantyne reviewed a request from Frontier Mosakahiken School for two (2) Grade 10 students to travel to Ottawa, Ontario to participate in Encounters with Canada on January 31-February 6, 2016. 4
MOTION #11-2016:
That the Frontier Mosakahiken School trip request for two (2) Grade 10 students to travel to Ottawa, Ontario for Encounters with Canada on January 31February 6, 2016 be approved. Imrie Mosiondz Carried
c.
2016/17 Calendars i.
2016/17 School Year Calendar Chairperson Ballantyne reviewed the Province’s directions as well as a proposed Division School Year Calendar for 2016/17.
MOTION #12-2016:
That the 2016/17 School Year Calendar be set as follows: • • • •
School Opening – Tuesday, September 6, 2016, Last day of school before Christmas break – Thursday, December 22, 2016, First day of school after Christmas break – Monday, January 9, 2017, Last day of school for 2016/17 – Friday, June 30, 2017.
Pearson Mosiondz Carried ii.
2016/17 Board Meeting Calendar Chairperson Ballantyne reviewed the draft Board meeting calendar. Topic for February Board meeting.
d.
Disbursements Chairperson Ballantyne reviewed disbursements for the month of December 2015.
MOTION #13-2016:
That the December 2015 $11,411,405.78 be approved.
disbursements
of
Mosiondz Sanderson Carried
5
e.
Debenture By-Law D-15-4 Secretary-Treasurer Cattani read Debenture By-Law D-15-4.
MOTION #14-2016:
That the Debenture By-Law D-15-4 be approved as read short a second time. Friesen Imrie Carried
MOTION #15-2016:
That the Debenture By-Law D-15-4 be approved as read short a third and final time. Montgomery Calvert Carried
f.
School Bus Purchase Chairperson Ballantyne reviewed a request to participate in the Central School Bus Purchase. Secretary-Treasurer Cattani reviewed the process.
MOTION #16-2016:
That the request for the Division to participate in the Central School Bus Purchase for 2016/17 be approved. Friesen Mosiondz Carried
g.
Spring School Committee By-Elections Request Chairperson Ballantyne reviewed a request from Senior Elections Official Whitford to hold spring By-Elections in seven (7) Division communities.
MOTION #17-2016:
That the request to hold spring School Committee By-Elections in seven (7) Division communities be approved. Montgomery Sanderson Carried
6
6.00
COMMITTEE REPORTS a.
Policy Review Committee Chairperson Montgomery provided a report of the meeting held January 78, 2016.
MOTION #18-2016:
That the following draft revised policies be approved for distribution and comment: • •
E.2.E-R – Remoteness Allowance – Support Staff Regulation, E.1.I-R – Employee Attendance Regulation.
Calvert Mosiondz Carried MOTION #19-2016:
That revised D.1.D-R – Fundraising Projects Regulation be approved for implementation. Friesen Pearson Carried
The next meeting is scheduled for April 13-14, 2016. b.
Finance Committee Chairperson Imrie reported on the meeting held January 11, 2016. The next meeting is scheduled for some time during the February Board meeting.
c.
N.O.F.I. Committee Chairperson Friesen reported on the meeting held January 12, 2016.
d.
Support Staff Liaison Committee No report.
e.
Employee Pension Committee No report.
7
f.
F.S.D./F.T.A. Liaison Committee No report.
g.
Employee Benefits Committee No report.
h.
Collective Bargaining No report.
7.00
CHAIRPERSON’S REPORT a.
38th Annual School Committee Conference – Board Report Discussion.
b.
Manitoba School Boards Association (MSBA) i.
Invitation – Role of Women Trustees Information on anniversary marking Women’s right to vote scheduled for January 12, 2016 at the Legislative Building.
ii.
Region 4 Teleconference Discussion.
iii.
Nomination for Student Awards Review of nomination for student citizenship award. Chief Superintendent Klassen informed the Board a nomination will be forwarded for the Premier Award for School Board Innovation.
c.
Canadian School Boards Association Congress 2016. Information.
d.
Request for Input – City of Thompson Information.
e.
Correspondence Information.
8
8.00
EDUCATION AND BOARD DEVELOPMENT a.
Truth and Reconciliation Commission (Timed Item, January 11, 2016, 1:00 p.m.) Chairperson Ballantyne welcomed Jamie Wilson, Commissioner for the Manitoba Treaty Relations Commission to the meeting. Mr. Wilson walked trustees through the Truth and Reconciliation Commission of Canada: Call to Action.
b.
Our Children, Our Success, Our Future Strategic Plan – Program Report – High Schools and Careers Programs (Timed Item, January 12, 2016, 9:15 a.m.) Chairperson Ballantyne welcomed Assistant Superintendent Mac Gillivray and Mr. Unger from the University College of the North. Trustees participated in a virtual welding simulation. Mac Gillivray provided a report on high schools and careers programs for 2014/15.
9.00
ADMINISTRATION REPORTS
9.01
Chief Superintendent’s Report a.
“Our Children, Our Success, Our Future” Strategic Plan i.
Program Reports Information.
b.
Meetings and Travel Information.
c.
Attendance Information.
d.
Bravos Bravos were conveyed to Mel Johnson School student Andrena Bayer and Frontier Collegiate Institute student Jaiden Moise on receiving the “Premier’s Healthy Living Award for Youth”; to Rorketon School students for participating in “Free the Children” workshop; to department staff in the Work Education/Experience program; and three Area 4 schools for their support of the fiddling program.
9
e.
Enrollments Information.
f.
Articles Information.
g.
Correspondence Information.
h.
Annual School Committee Conference Information.
i.
50th Anniversary Video Chief Superintendent Klassen reviewed the final cut of the 50th anniversary video. The official unveiling of the video will take place at the Annual School Committee Conference.
9.02
Secretary-Treasurer’s Report a.
Finance i.
Outstanding Accounts Information.
ii.
Province of Manitoba Funding Adjustment Information.
iii.
Wanipigow School Information.
iv.
Gillam School Information.
b.
Facilities Information.
10
c.
Transportation Information.
d.
Trustee Professional Development Information.
e.
D-Grants Information.
f.
Special Allocation F-Grants Information
10.00
CONFERENCE/MEETING REPORTS
11.00
GENERAL DISCUSSION
12.00
CORRESPONDENCE Incoming a. Letter to Josh Watt, Executive Director, MSBA from Murray Skeavington, Chair, Board of Trustees, Flin Flon School Division, re Nomination of Trustee for Region 4 Director Position. b. Electronic correspondence from The Manitoba School Boards Association (MSBA) for December 9, 2015: 2016 MSBA Annual Convention Recognition and Awards Programs Information and Forms, CSBA 2016 Call for Presentations, E-News for December 9, 2015, Memo from Darren Thomas, Risk Manager, re Holiday Decorations/Winter Concerts/Winter Outdoor Activity, Memo from Darren Thomas, Risk Manager, re Highway Traffic Act Amendments, MASBO Maintenance/WSH Conference. c. Letter to Josh Watt, Executive Director, MSBA from Kathlyn McNabb, Secretary-Treasurer, Rolling River School Division, re Nomination of Trustee for 2015 MSBA President. d. Electronic correspondence from The Manitoba School Boards Association for December 16, 2015: Canadian BCP & Emergency Management Event Information. e. Christmas card from Greg Selinger, Premier of Manitoba and family. f. Letter from Darryl Gervais, Coordinator, Instruction, Curriculum and Assessment Branch, re “Mental Math: Grade 9 Mathematics”. g. Manitoba Association of School Business Officials Advertisement of Executive Director. 11
h. i. j.
Memo from George Coupland, re Pending Legislation. Letter from Dale Lyne, Way to Go Consulting, re City of Thompson/LDG of Mystery Lake Amalgamation. Letter from Lynne Mavins, Director, Manitoba Education and Advanced Learning, Schools’ Finance Branch, re Information Pertaining to 2016/17 Funding.
Outgoing a. Letter from Linda Ballantyne, Chairperson to Mr. Shaun and Mrs. Jeanette Harbottle, re Delegation Request. b. Letter from Linda Ballantyne, Chairperson to Various Partners, re Invitation to the 38th Annual School Committee Conference. MOTION #20-2016:
That the correspondence be received. Mosiondz Sanderson Carried
13.00
ADJOURNMENT MOTION #21-2016:
That the meeting be adjourned. Imrie Carried
The meeting adjourned at 11:17 a.m. on Tuesday, January 12, 2016.
12
