Board of Trustees Meeting April 4, 2011
April 1, 2011
NOTICE OF MEETING BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT The Board of Trustees of the San Jacinto College Community District will meet at 5:30 p.m., Monday, April 4, 2011, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.
BOARD WORKSHOP AGENDA
I.
Voluntary Separation and Severance Plan
II.
Legislative Update
III.
4620 Fairmont Pkwy - Update
IV.
Dinner
V.
Trustee Institute
VI.
Election Update
VII.
General Discussion
Certification as to Posting or Giving of Notice On this day, April 1, 2011, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request.
_____________________________________________ Dr. Brenda Hellyer, Ed.D.
April 1, 2011
NOTICE OF MEETING BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m., Monday, April 4, 2011, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.
BOARD MEETING AGENDA I. II.
Call the meeting to order Invocation and Pledge to the Flag
III.
Special Announcements, Recognitions, Introductions, and Presentations Check presentation to the San Jacinto College Foundation Mitch Schacter from the Houston Pilots Anchor Watch Foundation
IV.
Student Success Presentation Fall 2010 and Spring 2011 Data Highlight
V. VI.
George González
Communications to the Board of Trustees Hearing of such citizens or groups of citizens desiring to be heard before the Board Informative reports to the Board A. San Jacinto College Financial Statement B. Capital Improvement Program C. San Jacinto College Foundation Financial Statement
ACTION ITEMS VII.
VIII. IX.
X.
Consideration of Approval of Amendment to the 2010-2011 Budget For Restricted Revenue and Expenses Relating to Federal and State Grants Consideration of Approval of Honoraria Consideration of Approval of Memorandum of Understanding with Pasadena Independent School District to Establish an Early College High School Consideration of Approval of Memorandum of Understanding with Clear Creek ISD to Operate the Clear Horizons Early College High School
XI.
Consideration of Approval of an Order of Cancellation for the San Jacinto Community College District Trustees Election
XII.
Consideration of Approval to Sell Surplus Real Estate Located at Fairmont Parkway and Federal Road
XIII.
Consideration of Approval of the Voluntary Separation and Severance Plan and Approve Modifications to Select Human Resource Policies and Guidelines
XIV.
Consideration of Approval to Modify Certain Nursing Program Incidental Fees
PURCHASING REQUESTS XV.
Consideration of Construction Requests
CONSENT AGENDA (Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for the March 7th Board Meeting and Board Workshop B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Next Regularly Scheduled Meeting Items for Discussion/Possible Action (continued) (Items removed from the Consent Agenda, will be considered at this time) Reports from the Board Committees (when applicable) XVI.
Adjournment
The Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001, et seq. of the Texas Government Code move into Closed Session under the following provision(s) of the ACT: Section 551.071 – Consultation with Attorney Section 551.072 – Deliberation Regarding Real Property Section 551.073 – Deliberation Regarding Prospective Gifts Section 551.074 – Personnel Matters Section 551.076 – Deliberation Regarding Security Devices Section 551.086 – Economic Development Negotiations Certification as to Posting or Giving of Notice On this day, April 1, 2011, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request. _____________________________________________ Brenda Hellyer, Ed.D.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
San Jacinto College Foundation Statement of Financial Position As of February 28, 2011
ASSETS Current Assets Checking/Savings General Fund Other Funds Total Checking/Savings
$
Accounts Receivable Scholarship Receivables Special Events Receivables Allowance Discounts Total Accounts Receivable
23,260 9,770 (3,428) (199) 29,403
Other Current Assets SJC Foundation Investments Total Other Current Assets
5,154,188 5,154,188
Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Event Payable Grants Payable Programs Payable Scholarships Payable Student Success Payables Total Accounts Payable
1,344,822 1,344,822
6,528,413 $
6,528,413
$
20,083 15,743 91,675 393,050 65,933 586,484
Total Current Liabilities
586,484
Total Liabilities
586,484
Equity Net Assets Net Income Total Equity
5,303,422 638,508 5,941,929
TOTAL LIABILITIES & EQUITY
$
6,528,413
San Jacinto College Foundation Statement of Activities For the Period of July 1 to February 28
2011 Ordinary Income/Expense Income Contributions Total Income
$
Expense Grants Awarded Programs Sponsored Scholarships Awarded Student Success Initiatives Total Expense
783,158 783,158
2010
$
16,444 448,299 53,144 517,887
916,576 916,576
$ Change
$
44,307 132,875 690,588 175,261 1,043,031
(133,418) (133,418)
(44,307) (116,431) (242,289) (122,117) (525,144)
Net Ordinary Income
265,271
(126,455)
391,726
Other Income/Expense Other Income Donation Income Fundraising Events Investment Income Total Other Income
2,500 60,416 328,146 391,062
13,604 105,349 395,778 514,731
(11,104) (44,933) (67,632) (123,669)
518 15,177 30 2,100 17,825
9,842 1,700 11,542
373,237
503,189
Other Expense Bad Debt Foundation Expenses Management Expense Sponsorship Expenses Suspense Total Other Expense Net Other Income Net Income
$
638,508
$
376,734
518 5,335 30 400 6,283 (129,952) $
261,774
February 1 - February 28, 2011 Contributions Over $1000 Donor Amigas Latinas for College Inc. Bank of America Pamela Betts Frost National Bank Galena Park Rotary Wayne Huse McDaniel Charitable Foundation John P McGovern Foundation Project Grad Houston Smart Scholarship Funding Group Robert and Johana Thomas Tulsa Community Foundation
Amount $2,500 $10,491 $15,000 $1,875 $1,000 $1,000 $1,000 $5,000 $1,000 $1,552 $1,000 $2,500
Fund Scholarships In/Out Scholarships In/Out New Computer Related Technology Scholarships In/Out Scholarships In/Out Wayne Huse Scholarship Scholarships In/Out McGovern Foundation Scholarships In/Out Scholarships In/Out Robert and Johana Thomas Scholarship Scholarships In/Out
Andrews Kurth LLP Bay Architects Pamela Betts Melvin Cowart Durotech Facility Programming & Consulting HTS Inc. Consultants J E Dunn South Central Thompson & Horton LLP Bay Architects
$2,500 $5,000 $2,000 $3,000 $1,000 $1,000 $1,000 $5,000 $5,000 $1,600
2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2011 Promise For Their Future 2010 Golf Tournament
Employee Contributions Various Various Various
$1,375 $516 $100
2010 Golf Tournament Promise For Their Future Memorials
Action Item “VII “ Regular Board Meeting April 4, 2011 Consideration of Approval of Amendment to the 2010-2011 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 20102011 budget for restricted revenue and expenses related to grants. BACKGROUND Federal, state, and local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of March 2011. IMPACT OF THIS ACTION Approval of the budget amendment will allow the College’s staff to implement the programs in accordance with the requirements of the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be increased by $530,029 so the net impact on the College budget is zero. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations, which are included in the annual financial report to the Board of Trustees. ATTACHMENTS Attachment 1- Budget Amendments 04-04-11 Attachment 2- Grant Detail 04-04-11 RESOURCE PERSONNEL Ken Lynn Kelly Chapman Simons
281.998.6306
[email protected] 281.998.6123
[email protected]
SAN JACINTO COLLEGE DISTRICT Federal, State, and Local Grant Amendments April 4, 2011
Fund
Org.
National Aeronautics and Space Administration Strategic Education Alliance Grant (Additional Funds) (Modification 11) Federal Grant Revenue 214326 56700 Contracted Svs - Grant Subrecipient Expense 214326 56700
Account
Prog.
554100 731550
110000 660945
Amount Debit (Credit)
(345,094) 345,094 $
Department of Health and Human Services / Texas Education Agency / University of Texas Health Science Center - Texas School Ready Program (TSR)(Additional Funds) Federal Grant Revenue 539305 56700 554100 110000 PT - Institutional 539305 56700 614100 460920 Benefits 539305 56700 650000 460920
-
(362) 358 4 -
Houston Endowment/Houston Community College – Houston Pathways Initiative (HPI) (Additional Funds) Local Grant Revenue 573002 56700 554300 110000 (184,573) Non-Instr Labor - Overtime 573002 56700 613000 460913 31,856 573002 56700 614100 460913 185 PT - Institutional PT - Extra Service Agreements 573002 56700 614200 460913 365 Benefits 573002 56700 650000 460913 2,708 Computer Supplies - Consumable 573002 56700 711310 460913 9,500 Operating Supplies - Consumable 573002 56700 711410 460913 11,000 Travel 573002 56700 720000 460913 4,730 Contracted Services 573002 56700 731000 460913 20,400 Contract Svcs-Indirect Cost/Grants 573002 56700 731500 620909 16,779 Lease - Supplies 573002 56700 731750 460913 2,000 S/A Departmental Scholarships T&F 573002 56700 751009 520235 50 S/A - Tuition & Fees - In District 573002 56700 751111 520235 25,000 S/A - Stipends 573002 56700 751140 520235 60,000 Net Increase (Decrease)
$
Note: Credits to revenues are increases and credits to expenses are decreases. Conversely, debits to revenue are decreases and debits to expenses are increases.
Attachment 1-Budget Amendments 04-04-11
-
April 04, 2011 Board Book – Grant Amendments Detail List National Aeronautics and Space Administration - Strategic Education Alliance (SEA) Grant (Additional Funds) (Modification 10) The San Jacinto College Aerospace & Biotechnology Academy is the prime recipient for this five-year cooperative agreement. The Academy is responsible for staffing, fiscal, and program management of the five program areas: Reduced Gravity Student Flight Program, Minority Research & Education Program, Education Information Technology: IT Projects Planning, Higher Education Student Programs, and Texas Aerospace Scholars. This action funds the National Community Aerospace Scholars program (CAS) for 2011. Universities Space Research Association, a sub-recipient of San Jacinto College, implements the CAS program at three locations: Johnson Space Center, Marshall Space Flight Center, and the Jet Propulsion Lab. Houston Endowment/Houston Community College – Houston Pathways Initiative (HPI) (Additional Funds) Texas educational leaders recognize that over 90 percent of new jobs that will be available to students in this century require some form of postsecondary education. This grant will help coordinate college readiness and success plans with strategies for persistence and timely graduation included in the Texas Higher Education Coordinating Board’s “Closing the Gaps” plan. The initiative will also enhance the existing work of Achieving the Dream, an initiative designed to increase academic success for at-risk students. The Houston Endowment, Inc., funds the HPI and HCC is appointed as the fiscal agent. The purpose of the initiative is to develop and share a database that tracks students’ academic progress across institutional levels, from prekindergarten through elementary, middle and high school, and on through college. SJC will collaborate with the Channelview, Pasadena, Deer Park, LaPorte, Sheldon, Clear Creek and Galena Park Independent School Districts. Department of Health and Human Services / Texas Education Agency / University of Texas Health Science Center - Texas School Ready Program (TSR)(Additional Funds) The purpose of the grant is to implement a cohesive service model to dramatically improve early literacy, language, math and social development for preschool eligible children; to provide high quality early childhood education programs that coordinate Pre-kindergarten resources among public school districts, Head Start programs, and childcare providers; and to assist preschool children in achieving school readiness and successful transition into Kindergarten. The Children’s Learning Institute (CLI) at the University of Texas Health Science Center, Houston, is the technical assistance provider for these grants and will assist SJCD with the implementation of program components, as required. This action is to defray the costs of training.
Attachment 2 – Grant Detail – 04-04-11
Action Item “VIII” Regular Board Meeting April 4, 2011 Consideration of Approval of Honoraria
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve honoraria in the amount of $2,000. BACKGROUND According to the Policy Manual, Policy IV-E-14: Policy on Honoraria – the College may pay an honorarium to full-time employees for appropriate scholarly accomplishments, including but not limited to books written and published by a commercial publisher other than San Jacinto College District. IMPACT OF THIS ACTION This will continue the College’s recognition and support of outstanding faculty achievement and professional development. The honoraria requested are for David LeMaster and Ken Luce. David LeMaster, Central Campus, English Professor: $750 for three short play scripts $500 for an art exhibit of three pieces at the Art Alliance Center in Clear Lake, August 26October 7, 2010 $250 for a photography exhibit entitled Light-Born at the Art Alliance Center in Clear Lake, June 3-30, 2010 Ken Luce, North Campus, Art Professor: $500 for an art exhibit of two pieces at William Reaves Fine Art Gallery entitled Trotter and Luce, Expanding the Boundaries of Texas Abstraction BUDGET INFORMATION Included in 2010 - 2011 budget. MONITORING AND REPORTING TIMELINE N/A ATTACHMENTS N/A RESOURCE PERSONNEL Stephen Trncak
281-998-6348
[email protected]
Action Item “IX “ Regular Board Meeting April 4, 2011 Consideration of Approval of Memorandum of Understanding with Pasadena Independent School District to Establish an Early College High School
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Memorandum of Understanding with Pasadena Independent School District to establish an Early College High School serving grades 9 through 12 and providing concurrent enrollment for academic dual credit college courses. BACKGROUND Following discussions over the last few years regarding increased dual credit participation, Pasadena Independent School District (PISD) approached San Jacinto College (SJC) in fall 2010 to collaborate on the opening of an Early College High School designed to initially serve the students of Pasadena High School. Soon after, SJC and PISD staff attended site visits to other Early College High School programs in Texas and began planning the features and expectations of that Pasadena Early College High School (PECHS). SJC and PISD are preparing an application for submittal to the Texas Education Agency (TEA) for a fall 2011 launch. One of the required documents for that application is a Memorandum of Understanding (MOU) between the parties. The application is to be submitted to TEA by April 15, 2011, and the MOU must be approved by both the PISD and SJC Boards of Trustees. At capacity, the PECHS will serve up to 500 traditionally underserved students at no cost to the student. These students include economically disadvantaged, first generation in college, and at-risk students who would not likely attend college. Through the PECHS program, these students will have the opportunity to earn up to 60 college credit hours resulting in an Associate of Arts or Science degree by the time they graduate from high school. Classes for freshmen and sophomores will be held at Pasadena High School in a wing of the school to be dedicated to the PECHS. Students will take pre-advanced placement level high school courses and two college courses each year. During their junior and senior years of high school, students will travel to San Jacinto College Central campus to attend their college courses with other traditional college students. Staffing for the college sections will be met with current full-time faculty with no full-time faculty added specifically for PECHS. Therefore, the cost to SJC is primarily the addition of adjunct faculty or approved overloads as necessary to maintain the number of course sections on the campus and at PECHS. The fiscal impact to the College over four years is projected to be positive with the major cost being the addition of adjunct faculty as the program reaches full capacity as well as the funding for a full time educational planner. The educational planner is funded for the first year pending further review.
Action Item “IX “ Regular Board Meeting April 4, 2011 Consideration of Approval of Memorandum of Understanding with Pasadena Independent School District to Establish an Early College High School
The Dual Credit Office at Central Campus will act as liaison with PECHS administration and facilitate access to SJC student support systems. Dr. Neil Matkin is the coordinating leader for SJC on the project. IMPACT OF THIS ACTION Approval of the MOU provides an outline of the collaboration required between the SJC and PISD to create an Early College High School program to serve grades 9 through 12. The program will be known as the Pasadena Early College High School (PECHS) which will provide concurrent enrollment for academic dual credit college courses to traditionally underserved high school students in the PISD attendance zones BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) In the first year of operation, due to the beginning cohort of sixty (60) students, SJC operates at a return of forty-six cents ($.46) for every dollar spent for an operational loss of $28,192. As the next cohort increases to full capacity of 100 to 125 students, SJC recognizes a return of $1.05 for every dollar expended with a gain of $3,784 at the end of the second year. In the third and fourth years, as PECHS is fully enrolled, SJC recognizes gains of $1.38 per dollar spent in year three ($47,488) and $1.86 in year four ($182,896). The four year average total return per dollar spent is $1.45 with total positive revenue equaling $205,976.
MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 - Memorandum of Understanding Attachment 2 - Enrollment Data and Financial Analysis RESOURCE PERSONNEL Dr. Neil Matkin
281.542.2000
[email protected]
Table 1: Enrolllment Data and d Financial An nalysis for SJCD D for Pa asadena Early College C High Scchool Operatio on (2011-2015)
M Methodology and d Notes: 1. Reimbursement Rate at 2010‐2 1 2011 Level 2 2. Tuition at 2010 0‐2011 Level 3 3. Includes 50% T Tuition Waiver 4 4. Based on 3 Cre edit Hour Courses 5 5. Based on Adju unct/Overload Salary for All Sectio ons not include Geneeral Fees ($135 p 6 6. Revenue does per student) 7 7. 25 to 30 Stude ents per Section 8 8. Funding Rate f for Psychology, Social Services and d History Comparable for Core Claasses rticipants projectted for first year aare 60 followed b 9 9. Number of Pa by increases each h year of 125‐150 0 students to peakk at 500 studentss total.
Action Item “X“ Regular Board Meeting April 4, 2011 Consideration of Approval of Memorandum of Understanding with Clear Creek ISD to Operate the Clear Horizons Early College High School
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Memorandum of Understanding with the Clear Creek Independent School District to renew and extend the agreement to operate the Clear Horizons Early College High School. BACKGROUND The original agreement between San Jacinto College and Clear Creek Independent School District to operate the Clear Horizons Early College High School was entered into on July 1, 2009. The termination date of this agreement was to be June 30, 2012, unless renewed or terminated by mutual consent. The parties have agreed to renew the operating agreement at this early date because of a requirement for independent school districts to reapply with the Texas Education Agency to operate an early college high school. The deadline for reapplying is April 15, 2011. IMPACT OF THIS ACTION Approval of the memorandum of understanding will allow Clear Creek Independent School District to reapply with the Texas Education Agency by the deadline of April 15, 2011. Additionally, approval will extend the operating agreement two years past the termination date of the original agreement. The agreement still provides for termination upon written notice. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Clear Horizon Early College High School students are fully integrated into academic studies including classes and student services at the San Jacinto College South Campus. The marginal cost of attendance is the same as other students who enroll through a dual credit program. The College waives one-half of the tuition and fees for the students enrolled in the Clear Horizons Early College High School which is consistent with the treatment of all San Jacinto College dual credit students. The Clear Creek Independent School District pays the applicable tuition and fee charges for students in this program and a supplement provides to the College in an amount of $33,000 annually. MONITORING AND REPORTING TIMELINE Periodic updates will be provided. ATTACHMENTS Attachment 1 - Memorandum of Understanding
Action Item “X“ Regular Board Meeting April 4, 2011 Consideration of Approval of Memorandum of Understanding with Clear Creek ISD to Operate the Clear Horizons Early College High School
RESOURCE PERSONNEL Dr. Maureen Murphy
281-484-1900
[email protected]
Action Item “XI” Regular Board Meeting April 4, 2011 Consideration of Approval of an Order of Cancellation for the San Jacinto Community College District Trustees Election
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an Order of Cancellation for the San Jacinto Community College District Trustees election to be held on May 14, 2011.
BACKGROUND In accordance with Section 2.052 of the Texas Election Code, the attached Certification of Unopposed Candidates is submitted to the Board Chairman certifying that candidates, for a six-year term for Trustee Position One (1) and Trustee Position Two (2); and a four-year unexpired term for Trustee Position Seven (7); are unopposed for election. The attached Order conforms to the requirements of the Texas Election Code, Section 2.053(a). IMPACT OF THIS ACTION Adoption of the Order of Cancellation will allow the College to cancel the scheduled election to be held on May 14, 2011, being the second Saturday in May 2011, and declare each unopposed candidate elected to the office. A copy of the order shall be posted on Election Day at each polling place used or that would have been used in the election. Unopposed candidates will be sworn into their elected position after the official canvassing date. BUDGET INFORMATION Adoption of the Order of Cancellation has no budget impact. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 - Certification of Unopposed Candidates for Other Political Subdivision (Not County) Attachment 2 - Order of Cancellation RESOURCE PERSONNEL Ginger Lambert Ken Lynn
281-998-6183 281-998-6306
[email protected] [email protected]
AW12‐2 Prescribed by Secretary of State Section 2.051 – 2.053, Texas Election Code 03/2007
ORDER OF CANCELLATION
EJEMPLO DE ORDEN DE CANCELACION
The San Jacinto Community College District hereby cancels the election scheduled to be held on Saturday, May 14, 2011 in accordance with Section 2.053(a) of the Texas Election Code. The following candidates have been certified as unopposed and are hereby elected as follows: El San Jacinto Cominito College Distrito por la presente cancela la elección que, de lo contrario, se hubiera celebrado el Saturday, May 14, 2011 de conformidad, con la Sección 2.053(a) del Código de Elecciones de Texas. Los siguientes candidatos han sido certificados como candidatos únicos y por la presente quedan elegidos como se haya indicado a continuación: Candidate (Candidato) Office Sought (Cargo al que presenta candidatura) Brad Hance Position 1 Ruede M. Wheeler Position 2 Keith Sinor Position 7 A copy of this order will be posted on Election Day at each polling place that would have been used in the election. El Día de las Elecciones se exhibirá una copia de esta orden en todas las mesas electorales que se hubieran utilizado en la elección. ________________________________________________________ Chairperson of the Board of Trustees (Presidente de la Junta de Síndicos) _________________________________________________________ Secretary of the Board of Trustees (Secretario de la Junta de Síndicos) _________________________ Date of adoption (Fecha de adopción)
Action Item “XII“ Regular Board Meeting April 4, 2011 Consideration of Approval to Sell Surplus Real Estate Located at Fairmont Parkway and Federal Road
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the offer from Moon Capital Corporation to purchase five acres, more or less, of surplus property owned by the College located at the intersection of Fairmont Parkway and Federal Road, City of Pasadena, Texas. BACKGROUND The real property described as 5.0106 acres of land (approximately 218,620 S.F.) located at the corner of Fairmont Parkway and Federal Road, City of Pasadena, being part of lots 63 and 64, Highland Acres, as recorded in Volume 10, page 62, of the map records of Harris County, Texas was purchased in 1984 by San Jacinto College. The College does not have intentions of developing the real estate and at the March 7, 2011, regular Board meeting the Board approved the property be declared as surplus property and authorized to offer the land for sale or exchange. The College obtained an Opinion of Value assessing the current value of the property to be $1.50 per square foot. In accordance with Local Government Code Section 272.001, the College initiated the action to dispose of the property by issuing a Invitation for Bids, Project Number 11-13 to sell the property. The property was being conveyed “as is” with a minimum bid price of $1.50 per square foot with the purchaser responsible for all closing costs. The notice was published for two consecutive weeks in the Pasadena Citizen and three parties who had previously expressed interest in the property were notified of the solicitation. One bid was received from Moon Capital Corporation in the amount of $1.55016 per square foot for a total of $338,338. IMPACT OF THIS ACTION Approval of this offer to purchase the surplus property will allow the College to dispose of the property and release the College from further liabilities associated with the property. Upon approval and completion of the sale, a Special Warranty Deed will be conveyed to Moon Capital Corporation. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The proceeds from the sale will be recorded as revenue in the operating fund and the appropriate adjustments will be made to the fixed asset records recording the sale. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Resolution and order of sale of land
Action Item “XII“ Regular Board Meeting April 4, 2011 Consideration of Approval to Sell Surplus Real Estate Located at Fairmont Parkway and Federal Road
RESOURCE PERSONNEL Ken Lynn Ann Kokx-Templet
281.998.6306 281.998.6103
[email protected] [email protected]
RESOLUTION AND ORDER OF SALE OF LAND STATE OF TEXAS COUNTY OF HARRIS
§ § §
WHEREAS, Section 130.084 of the Texas Education Code provides that a public community college shall be governed in the establishment, management, and control of community college by the general law governing the establishment, management, and control of independent school districts; and WHEREAS, Section 11.151 of the Texas Education Code provides that the trustees of an independent school district may convey property that is no longer necessary for the operation of the school district, which provision is applicable to public community colleges; and WHEREAS, Section 272.001 of the Local Government Code provides for the sale or exchange of property owned by a political subdivision by publication for bids for the purchase of the property; WHEREAS, the San Jacinto Community College District ("SJCCD" or "College") Board of Trustees is the governing body of College, a political subdivision of the State of Texas; WHEREAS, the College owns that certain tract of land containing approximately 5.0106 (approximately 218,260 square feet) located at the corner of Fairmont Parkway and Federal Road, City of Pasadena, being out of and part of Lots 63 and 64, Highland Acres, as recorded in Volume 10, Page 62 of the Map Records of Harris County, Texas and as described in deeds under Clerk’s File Nos. J-384834 and J-384835 of the Real Property Records of Harris County, Texas, SAVE AND EXCEPT, that tract of land described in deed under Clerk’s File No. X623052 of the Real Property Records of Harris County, Texas ("Property"); WHEREAS, the SJCCD Board of Trustees declared at its March 7, 2011 meeting that the Property was surplus and no longer necessary for the operation of the College and authorized the
College administration ("Administration") to advertise the Property for sale pursuant to Section 272.001 of the Local Government Code; WHEREAS, the Administration advertised for bids in accordance with Section 272.001 of the Local Government Code and received a offer for purchase of the Property from Moon Capital Corporation (“Buyer”) for Three Hundred Thirty-Eight Thousand Three Hundred ThirtyEight and NO/ 100 Dollars ($338,338.00) (“Buyer’s Offer”); and WHEREAS, the Administration recommends to the Board of Trustees to accept the Buyer’s Offer and sell and convey the Property to the Buyer pursuant to the Special Warranty Deed (“Deed”) attached hereto as Exhibit “A”. THEREFORE,
BE
IT
RESOLVED
AND
ORDERED
BY
SAN
JACINTO
COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES THAT: 1.
all of the above paragraphs are incorporated into and made part of this Resolution
and Order; and 2.
the Buyer's Offer is hereby accepted by the SJCCD and that the Chair of the
Board of Trustees is authorized to execute the Deed and that the Vice Chancellor for Fiscal Affairs or his designee is authorized to take all additional actions necessary or advisable to consummate the conveyance of the Property to Buyer, including without limitation, negotiating and executing any other documents involved in the transaction.
PASSED, APPROVED and ADOPTED this _____ day of __________, 2011. __________________________________ Marie Flickinger Chair, Board of Trustees Attest:
______________________________ Ben Meador Secretary, Board of Trustees
-2-
Exhibit "A" SPECIAL WARRANTY DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. THE STATE OF TEXAS COUNTY OF HARRIS
§ § §
NOW ALL PERSONS BY THESE PRESENTS:
That, SAN JACINTO COMMUNITY COLLEGE DISTRICT, a public community college established under Chapter 130 of the Texas Education Code and a political subdivision of the State of Texas, ("Grantor"), for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by Grantor, acting herein pursuant to the resolution of the Board of Trustees of Grantor passed as of the 4th day of April, 2011 has GRANTED, BARGAINED, SOLD and CONVEYED and by these presents does GRANT, BARGAIN, SELL and CONVEY unto MOON CAPITAL CORPORATION, with an address of P.O. Box 3487, Pasadena, Texas 77501, ("Grantee"), and Grantee's successors and assigns, all the following described tract or parcel of land located in Harris County, Texas: That certain tract of land containing approximately 5.0106 (approximately 218,260 square feet) located at the corner of Fairmont Parkway and Federal Road, City of Pasadena, being out of and part of Lots 63 and 64, Highland Acres, as recorded in Volume 10, Page 62 of the Map Records of Harris County, Texas and as described in deeds under Clerk’s File Nos. J-384834 and J-384835 of the Real Property Records of Harris County, Texas, SAVE AND EXCEPT, that tract of land described in deed under Clerk’s File No. X-623052 of the Real Property Records of Harris County, Texas together with all appurtenances and fixtures, and improvements located thereon (the Land, appurtenances, fixtures, and improvements are referred to herein as the "Subject Property"). Reservations and Exceptions: This conveyance is made by Grantor subject to, and Grantee assumes all obligations under, all encumbrances, restrictions, easements, conditions, covenants and conveyances or exceptions that appear in the official public records of Harris County, Texas and visible or apparent on the ground, applicable to and enforceable against the Subject Property. Excepted from this conveyance and reserved unto Grantor is all oil, gas or any other minerals or mineral rights (collectively, “Mineral Rights”) relating to the Land; except that the Mineral Rights do not include and Grantor expressly waives and releases any rights of ingress and egress on or above the surface of or above the subsurface depth of 500 feet under the Land (or rights-of-way, lakebeds, waterways or other strips adjacent or contiguous to the Land) for exploring for, mining, drilling for,
-3-
developing, producing, removing, storing, processing, treating and transporting such oil, gas, and other minerals, or for any other purpose.
THE PROPERTY IS BEING CONVEYED "AS IS", "WHERE-IS" AND WITH ALL FAULTS AND GRANTOR MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESSED OR IMPLIED, WITH RESPECT TO THE PROPERTY INCLUDING, BUT NOT LIMITED TO, THE AVAILABILITY OF UTILITIES; ACCESS TO PUBLIC ROADS; ITS PHYSICAL AND ENVIRONMENTAL CONDITION, INCLUDING WHETHER THERE IS COMPLIANCE WITH ENVIRONMENTAL LAWS; ITS VALUE; EXPENSE OF OPERATION; ITS INCOME POTENTIAL; OR TO ANY OTHER FACT OR CONDITION THAT HAS OR MIGHT AFFECT THE PROPERTY OR THE CONDITION, REPAIR, VALUE, EXPENSIVE OPERATION, OR INCOME POTENTIAL OF THE PROPERTY OR ANY PORTION THEREOF. ADDITIONALLY, THE GRANTOR MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESSED OR IMPLIED, WITH RESPECT TO MATTERS OF TITLE OR ANY MATTER AFFECTING TITLE; ENVIRONMENTAL MATTERS RELATING TO THE PROPERTY OR ANY PORTION THEREOF; GEOLOGICAL CONDITIONS, INCLUDING, WITHOUT LIMITATION SUBSURFACE CONDITIONS, DRAINAGE, SOIL CONDITIONS, INCLUDING THE EXISTENCE OF INSTABILITY, PAST SOIL REPAIRS, SOIL ADDITIONS OR CONDITIONS OF SOIL FILL, OR THE SUFFICIENCY OF ANY UNDERSHORING; USES OF ADJOINING PROPERTY; ACCESS TO THE PROPERTY OR ANY PORTION THEREOF; THE EXISTENCE OR NONEXISTENCE OF UNDERGROUND STORAGE TANKS; THE EXISTENCE OR NON-EXISTENCE OF ANY HAZARDOUS MATERIALS; TAX CONSEQUENCES OF THE PROPERTY; OR FITNESS OF THE PROPERTY FOR ANY PARTICULAR PURPOSE. NO WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, MATERIALS, WORKMANSHIP, OR APPLIANCES HAS BEEN MADE OR IS EXPRESSED OR IMPLIED BY THIS SPECIAL WARRANTY DEED. GRANTOR EXPRESSLY DISCLAIMS ANY WARRANTY OF HABITABILITY, GOOD AND WORKMANLIKE CONSTRUCTION, SUITABILITY, OR DESIGN. GRANTEE HAS CONDUCTED ITS OWN INDEPENDENT INSPECTION OF THE PROPERTY AND HAS ELECTED NOT TO RELY ON ANY REPRESENTATIONS THAT MAY HAVE BEEN MADE BY GRANTOR BUT, RATHER, AS A SIGNIFICANT PORTION OF THE CONSIDERATION GIVEN TO GRANTOR FOR THIS CONVEYANCE, HAS AGREED TO BE SOLELY AND EXCLUSIVELY RESPONSIBLE FOR EVALUATING THE CONDITION OF THE PROPERTY. Taxes for the calendar year 2011, which Grantee assumes and agrees to pay, have been prorated or otherwise settled between Grantor and Grantee as of the date of this Special Warranty deed. TO HAVE AND TO HOLD the Property, together with all and singular the rights and appurtenances thereto and anywise belonging, unto Grantee, its successors and assigns forever, subject to the exceptions and reservations and any matters herein stated and any matter of record, Grantor binds itself and Grantor's successors and assigns to warrant and forever defend title to the Subject Property unto Grantee, Grantee's successors and assigns against every person whomsoever lawfully claiming by, through, or under Grantor, but not otherwise.
-4-
EXECUTED this ______ day of ______________, 2011. GRANTOR: SAN JACINTO COMMUNITY COLLEGE DISTRICT
By: Name: Marie Flickinger Chair, Board of Trustees
-5-
THE STATE OF TEXAS COUNTY OF HARRIS
§ § §
This instrument was acknowledged before me on _________________, 2011 by Marie Flickinger, Chair of the Board of Trustees of San Jacinto Community College District, a public community college organized under Chapter 130 of the Texas Education Code and political subdivision of the State of Texas, on behalf of said entity. ______________________________ Notary Public in and for The State of T E X A S Name:_________________________ My Commission Expires:________ GRANTEE'S ADDRESS: Moon Capital Corporation Attn: John Moon P.O. Box 3487 Pasadena, Texas 77501
PLEASE RETURN DEED TO GRANTEE AFTER RECORDING
-6-
Action Item “XIII” Regular Board Meeting April 4, 2011 Consideration of Approval of the Voluntary Separation and Severance Plan and Approve Modifications to Select Human Resource Policies and Guidelines
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Voluntary Separation and Severance Plan and approve modifications to select human resource policies and guidelines. BACKGROUND San Jacinto College is facing budget challenges in these unprecedented economic times. The state budget deficit is somewhere between $24 and $27 billion and is a looming obstacle for all State agencies. In reviewing the House and Senate bills regarding State appropriations, it is very clear that community colleges face significant reductions for the next biennium. Cuts are being projected in formula funding and health and retirement benefit allocations. Based on current estimates for state funding, the impact to San Jacinto College (SJC) is approximately $10 million in less revenue for each of the next two years or $20 million over the biennium. This does not take into consideration additional legislation being considered which may affect other sources of funding and mandated costs. Additionally, there is concern about potential declines in property tax revenues due to lower valuations. The College has already sustained two years of such declines in valuations. As the Strategic Leadership Team has been working through the college’s budget plan, the focus has been to sustain achievement of the college’s strategic goals, minimize the impact on students, preserve jobs and maintain employee productivity. The budget plan for achieving the necessary cost reductions is a multi-faceted approach as noted below: Phase 1: A cost-saving program has been instituted to reduce current budget year (2010-2011) spending by $4 million dollars. This amount is in addition to the $2.9 million in cuts already submitted to the State and $1.7 million in lower projected maintenance and operations tax collections. The $4 million is being set aside to assist with a Voluntary Separation and Severance Plan (see Phase 3 below), and to address potential shortfalls for next year. Phase 2: A cost-saving program for 2011-2012 is being instituted to achieve $6 million dollars from the college’s operating budget (non full-time personnel categories). Employees have been asked to submit cost savings ideas. Those and many more will be assessed and implemented as part of this reduction effort. Phase 3: The College will offer a Voluntary Separation and Severance Plan (VSSP) to all full-time employees with three or more years of service with SJC. The purpose of this plan is to encourage employees who are considering retirement or a career change or a different path to consider seriously those options at this point. The hope from implementation of this plan is that full-time personnel related costs will be reduced by $6 million.
Action Item “XIII” Regular Board Meeting April 4, 2011 Consideration of Approval of the Voluntary Separation and Severance Plan and Approve Modifications to Select Human Resource Policies and Guidelines
Phase 4: In the event that the necessary cost reductions are not realized through the above actions, the College will implement other initiatives including business process enhancements, outsourcing, and involuntary personnel reductions, as part of a college-wide reorganization. Any decisions regarding involuntary reductions have not yet been made and could be affected by the number of employees who participate in the voluntary program. IMPACT OF THIS ACTION The approval of this Voluntary Separation and Severance Plan (VSSP) (see attachment 1 for complete plan) provides the College with an opportunity to reduce full-time labor costs by seeking voluntary separations from its employees. The VSSP offers a monetary severance and enhanced benefit package to employees in exchange for the execution of a standard voluntary and waiver release agreement. Nine hundred ninety three (993) employees are eligible to participate in the VSSP. Program components of the VSSP include: •
A lump sum monetary severance payment equal to three, four, five or six months of pay dependent upon years of service with the College.
•
Employees who have grandfathered sick leave balances (sick leave earned prior to 1988) will be paid out at their current hourly rate.
•
Employees will receive an enhanced vacation benefit and will be paid for the actual balance of earned vacation hours at separation defined as follows: carryover from one year to the next, plus current year’s accrual, prorated for the termination date. For the VSSP, the enhancement is the payment for the prior year vacation carryover which is a one-time revision to the current vacation guidelines. This revision impacts the bolded statement on the attached HR Guideline Section 4-8 Vacation (see attachment 2.)
Employees must notify administration of their intent to participate by the end of day on April 7, 2011. Formal documents must be executed by the employee by the end of day on May 23, 2011. Employees have seven days to revoke their intent. In addition, upon completion of the VSSP program on May 31, 2011 and following a confirmation of the final number of employees who have accepted the program, the Strategic Leadership Team will assess the impact of the separations on instructional areas, support areas, organizational needs, service levels, and functional areas.
Action Item “XIII” Regular Board Meeting April 4, 2011 Consideration of Approval of the Voluntary Separation and Severance Plan and Approve Modifications to Select Human Resource Policies and Guidelines
Administration’s first priority is to address vacancies and service needs through redeploying current employees rather than hiring external replacements. Therefore, Administration is requesting in order to respond and manage the redeployment of employees and talent in key areas efficiently and effectively, certain employment policies and guidelines currently in place at the College be utilized with modifications for this unique budget situation through December 31, 2011. Specifically, IV-C-3 Policy for Filling Vacancies, HR Guideline Section 4-1 Job Vacancies, and HR Guideline Section 4-5 Employee Transfers will assist with guiding the redeployment process. The overarching premises of such policies and guidelines state that the Chancellor is responsible for the employment of all full-time employees, is allowed to assign and reassign employees as deemed necessary, and is responsible for recommending to the Board of Trustees full-time employment actions. Additionally, these policies and guidelines provide that assignments and reassignments are not dependant on location. Several sections and requirements of the current policies and guidelines would hamper the process of responding in the most efficient and effective methods necessary to meet the demands of operating a large community college. The current and proposed sections of the policies and guidelines to be modified for this unique situation are noted in the attachments (see attachments 3, 4, and 5.) If it is determined that selected positions must be filled externally, then the appropriate postings and advertisements will be processed through the Human Resources Office and the postings will continue for the periods defined in current policies. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The cost associated for the VSSP has not been budgeted for fiscal year 2010-2011. Such expenses will be covered by the cost savings achieved from phase 1 of the budget plan. Currently, $4 million of cost savings have been achieved through phase 1 to cover the severance and vacation enhancement components of the VSSP. MONITORING AND REPORTING TIMELINE A full accounting of the plan and associated cost savings achieved will be presented to the Board of Trustees for informational purposes. ATTACHMENTS Attachment 1 - VSSP Document (pages 1 – 5) Attachment 2 - HR Guideline 4-8 Vacation (pages 6 – 7) Attachment 3 - IV-C-3 Policy for Filling Vacancies (page 8) Attachment 4 - HR Guideline 4-1 Job Vacancies (page 9) Attachment 5 - HR Guideline Section 4-5 Employee Transfers (page 10)
Action Item “XIII” Regular Board Meeting April 4, 2011 Consideration of Approval of the Voluntary Separation and Severance Plan and Approve Modifications to Select Human Resource Policies and Guidelines
RESOURCE PERSONNEL Brenda Hellyer Stephen Trncak
281.998.6150 281.998.6348
[email protected] [email protected]
1
2
3
4
5
6
7
8
9
10
Action Item “XIV“ Regular Board Meeting April 4, 2011 Consideration of Approval to Modify Certain Nursing Program Incidental Fees
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve additional modifications to the College’s nursing program incidental and lab fee schedule. Such changes would be effective for the Summer and Fall 2011 semesters. BACKGROUND The requested fee changes have been recommended and approved through the Fall 2010 curriculum process. All curriculum revisions including incidental and laboratory fees are reviewed and approved by campus instructional affairs committees and the instruction and student services council. IMPACT OF THIS ACTION This request is to approve increases in the Health Education Systems Incorporated (HESI) text and exam fees for the vocational nursing and registered nursing program that were effective in January 2011. These fee increase requests were inadvertently omitted from the request that came to the Board last month. Adoption of the fee recommendations will modify the fee charged to students for the Summer and Fall 2011 semesters. These fees modification result from increase in HESI text and examination fees charged on a headcount basis. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The net effect of the recommended fee change will have a minimal impact on the 2010-2011 operating budget, and no budget adjustment is required because of this recommendation. There are no staffing implications to this recommendation. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment A - Revised Fees RESOURCE PERSONNEL Laurel Williamson Catherine O’Brien
281.998.6182 281.998.6318
[email protected] [email protected]
REVISED FEES
SUBJECT VNSG RNSG RNSG RNSG RNSG RNSG RNSG
Curriculum, 2010-11 Page 1
COURSE NUMBER 1119 1251 1343 2121 2201 2213 2231
COURSE TITLE Professional Development Care of Childbearing Families Complex Concepts of Adult Health Management of Client Care - Exit Exam Care of Children and Families Mental Health Nursing Advanced Concepts of Adult Health
CURRENT AMOUNT 41 19 22 37 19 19 19
PROPOSED AMOUNT 45 21 24 40 21 21 21
RATIONALE change in incidental expenses, HESI text vendor increased cost of HESI exam vendor increased cost of HESI exam vendor increased cost of HESI exam vendor increased cost of HESI exam vendor increased cost of HESI exam vendor increased cost of HESI exam
Printed for Review on 3/24/2011
SAN JACINTO COMMUNITY COLLEGE DISTRICT CONSTRUCTION RECAP APRIL 4, 2011 I.
EQUIPMENT, SUPPLIES & SERVICES BIDS Central: RFP #11-11 - Tool Storage Cabinets and Shelving (pgs 2-3)
$
165,000
TOTAL OF BIDS
$
165,000
II.
III.
CONSTRUCTION PROJECT REQUESTS
Construction Request #1 GMP for South Campus Science / Allied Health Building (pgs 4-18)
$ 39,475,495
TOTAL OF CONSTRUCTION REQUESTS
$ 39,475,495
CONSTRUCTION PROJECT EQUIPMENT PURCHASES
Construction Request #2 Network/Wireless Equipment and Installation Services (pgs 19-20)
$
Construction Request #3 Dell Computer Workstations (pgs 21-22)
TOTAL OF CONSTRUCTION PURCHASES
GRAND TOTAL:
2,100,000
1,170,000
$
3,270,000
$42,910,495
1
RFP #11-11 Regular Board Meeting April 4, 2011 Consideration of Approval to Purchase Tool Storage Cabinets and Shelving
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve a contract with Netcore Industrial to purchase tool storage cabinets and shelving for the Central Campus Transportation Center. BACKGROUND A request for proposal, Project Number 11-11, was issued to procure new tool storage cabinets, industrial shelving and workbenches for each training bay in the Transportation Center. Five responses were received and reviewed by a team of five evaluators. After thorough review, Netcore Industrial was determined to provide the best value to the College. The tool storage cabinets and shelving units will be located in the new Central Campus Transportation Center. This facility is intended to provide a new world-class training facility for the Automotive Technology Department and the automotive manufacture technician training degree and certificate programs. IMPACT OF THIS ACTION The items will be used in the centralized tool storage area and training bays to provide a secure and organized location for stocking, distribution and restocking of tools and supplies utilized by the students and instructors. The new cabinetry will increase student and faculty safety and efficiency and achieve better inventory control of all the parts and products utilized as part of the instructional programs. Student learning outcomes of the Automotive Technology program courses will be improved as equipment will be ready at hand and less time and money will be spent searching for or replacing lost, damaged or missing materials. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated expenditure for this request is $165,000. This expenditure will be funded by 2008 Bond Program. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 - Tabulation RESOURCE PERSONNEL Jim Braswell Steven Horton Randi Faust
281.478.2771 281.476.1806 281.998.6106
[email protected] [email protected] [email protected]
2
Tool Storage Cabinets and Shelving Project Name: RFP 11-11 Project Number: Number of Evaluators: 5
Stated Criteria
Project Approach and Services
Criteria Explanation
Total Points Available
Technical approach to the scope of services, breadth and depth of the Plan Detail
Services Provided by the Firm's ability to provide necessary service Firm
e ac ar p s m s t C l d k c n i l r u ia L a V e ial e r ia y di tr , L Wo rod y or str e ng ustr ppl uar dus ply c l i et u on P ra d Su G In up an N Ind G In St Ly S
75
49
0
75
73
50
18
5
49
29
59
34
96
68
Product Warranty
Firm's warranty coverage and guarantee respresentative of the scope of services
100
Quality of Items
Firm's items respresentative of the scope of services
100
85
51
100
100
Price Proposal
Firm's pricing respresentative of the scope of services
175
85
165
168
115
500
296 255 488 Total Points received
385
Total possible points (100 points x 5 evaluators)
Nonresponsive
Final Ranking Vendor Name Netcore Industrial Stanley Vidmar Guardian Industrial Supply, LLC Lyon Workspace Products Grainger Industrial Supply
Total Score 488 385 296 255 Non-responsive
3
Construction Request #1 Regular Board Meeting April 4, 2011 Consideration of Approval for Funding of Guaranteed Maximum Price, South Campus Science/Allied Health
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Guaranteed Maximum Price contract of $39,475,495 with JE Dunn to construct the South Campus Science/Allied Health Building. BACKGROUND JE Dunn was awarded the contract for Construction Manager at Risk (CMR) for the South Campus Student Science/Allied Health Building at the December 2009 Board Meeting. The project has been progressing with detailed construction design development. The bids returned pursuant to the solicitation for this project were received on March 11, 2011. Once received, they were thoroughly assessed for accuracy and scope. Based upon this evaluation, it was determined that the sub-contractors (listed in attached report) offer the best value to the College. The contract includes the requirement that the contractor comply with Chapter 2258 of the Texas Government Code regarding applicable prevailing wage rates. It is recommended that the Board approve funding for the construction of the South Campus Science/Allied Health Building. IMPACT OF THIS ACTION The scope of work includes construction of the new Science/Allied Health Building and associated sidewalks, drives, landscaping, entries, and temporary automobile parking lot. This 155,000 square foot building will be located across Rick Schneider Drive at the southeast end of South Campus. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The total expenditure for the requested package of work is $39,475,495 which is the Guaranteed Maximum Price (GMP) for this project. The total budget for the South Campus Science/Allied Health Building is $51,737,917. This work will be funded through the 2008 Bond Program. MONITORING AND REPORTING TIMELINE All work is scheduled to be completed four hundred seventy-five (475) calendar days from the Notice to Proceed making the building ready for student use during the spring semester, 2013.
4
Construction Request #1 Regular Board Meeting April 4, 2011 Consideration of Approval for Funding of Guaranteed Maximum Price, South Campus Science/Allied Health
ATTACHMENTS Attachment 1 – Letter from JE Dunn and Exhibit C RESOURCE PERSONNEL Bryan D. Jones, PE Larry Logsdon
281-998-6343 281-998.6120
[email protected] [email protected]
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Construction Request #2 Regular Board Meeting April 4, 2011 Consideration of Approval to Purchase Network/Wireless Equipment and Installation Services
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve a purchase from Verizon Business for network switches and wireless access point equipment and installation services for the facilities under construction from the 2008 Bond. BACKGROUND Network switches and wireless access point equipment are significant components of the new facilities being constructed through the 2008 Bond Program to enable the operations of each buildings technology infrastructure. In order to determine the appropriate current and future needs, an extensive planning process was conducted over the last nine months. This includes computers, phones, cameras, digital signage, and security systems. Wireless networking is also required throughout each facility as a method of connecting to the college’s internal network per the standardized guidelines established per the building program documents. After negotiating with the hardware manufactures and integration vendors, it was determined that issuing one combined purchase order for all the required networking infrastructure equipment for the bond projects would provide the maximum discount available. Quotes were obtained from multiple suppliers utilizing existing Department of Informational Resources (DIR) contracts. The bids were compared on the basis of price and the supplier’s experience, size, ability to accommodate the bulk purchase requirement and the capability to install, deliver and provide support for the size of these projects. This acquisition strategy produced a thirty-two percent savings below standard DIR contract pricing. Based on a thorough review of all the factors it was determined that Verizon Business afforded the best overall value to the College. Verizon Business will purchase the equipment in bulk from the manufacture and will deliver and install the equipment on a just-in-time basis to coincide with the construction schedules for each building. Verizon Business will acquire, install, and provide product and installation warranties for all the switches and wireless access points installed in the new facilities. The College will be invoiced as the equipment is installed at each location. The equipment will be procured utilizing the DIR cooperative contracts program. DIR contracts have been executed from solicitations that were competitively bid and awarded. The DIR contract number for the Juniper Equipment is DIR-SDD-1470 and the DIR contract number for the Meru Equipment is DIR-SDD-1535. This purchase complies with the competitive sourcing requirement as stated in Section 44.031 of the Texas Education Code and Section 791.001(g) of the Government Code. IMPACT OF THIS ACTION The network switch and wireless gear for the new facilities are required to enable all data components such as the campus security systems, internet, email, telephones, and all other
19
Construction Request #2 Regular Board Meeting April 4, 2011 Consideration of Approval to Purchase Network/Wireless Equipment and Installation Services
aspects of technology use by faculty, staff and students. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated expenditure for all the network and wireless equipment for the seven new facilities is $2,100,000. This expenditure will be funded by the 2008 Bond program budget. The cost breakdown for network and wireless equipment for each individual building is provided below: Central Transportation Central Allied Health Central Science North Student Success North Science/Allied Health South Student Success South Science/Allied Health Total
$200,000 150,000 425,000 200,000 450,000 200,000 475,000 $2,100,000
MONITORING AND REPORTING TIMELINE The current construction and installation timeline for all required installations should be completed by December 2012 and will be monitored accordingly for adjustments in the construction schedule. ATTACHMENTS None RESOURCE PERSONNEL Rob Stanicic Jeff Tambrella Ann Kokx-Templet
281.998.6137 281.998.6353 281.998.6103
[email protected] [email protected] [email protected]
20
Construction Request #3 Regular Board Meeting April 4, 2011 Consideration of Approval to Purchase Dell Computer Workstations
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve a purchase from Dell Computers for desktop computers for the facilities under construction from the 2008 Bond. BACKGROUND The new facilities in the 2008 Bond program include instructional and non-instructional areas, many of which include audio visual equipment and computer labs. Most of the classrooms will be equipped with an audio visual lectern which requires a desktop PC installed for instructional and presentational uses. There are also multiple computer and testing labs that require desktop PCs. The college standard for desktop workstations is Dell computers. The new facilities will utilize over eight hundred new workstations that will be installed in various classrooms, computer and testing labs and teaching theaters. The acquisition of Dell workstations will be direct purchases as opposed to leased equipment. When leases are implemented, payments for the computers are spread over the duration of the lease and equipment becomes intermingled with other systems throughout the institution. This intermingling hinders tracking of assets procured with bond funds. The cost different between leasing and direct purchases is minimal. The equipment will be procured utilizing the Texas Department of Informational Resources (DIR) cooperative contracts program. DIR contracts have been executed from solicitations that were competitively bid and awarded. The contract number is DIR-SDD-890. This purchase complies with the competitive sourcing requirement as stated in Section 44.031 of the Texas Education Code and Section 791.001(g) of the Government Code. IMPACT OF THIS ACTION The purchase of the new Dell workstations is essential to fulfill the requirements as specified in the program manuals for each of the new facilities. The equipment will provide instructors with necessary teaching resources and instructional tools to maximize learning effectiveness and student success. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) If approved, the estimated expenditure to procure Dell computer workstations for the seven new facilities is $1,170,000. This expenditure will be funded by the 2008 Bond program budget. The cost breakdown for Dell workstations for each individual building is provided below: Central Transportation Central Allied Health Central Science
$ 93,600 156,000 162,500
21
Construction Request #3 Regular Board Meeting April 4, 2011 Consideration of Approval to Purchase Dell Computer Workstations
North Student Success North Science/Allied Health South Student Success South Science/Allied Health
169,000 197,600 196,300 195,000
Total
$1,170,000
MONITORING AND REPORTING TIMELINE The current construction and installation timeline for all required installations should be completed by December 2012 and will be monitored accordingly for adjustments in the construction schedule. The DIR contract term expires January 13, 2013. ATTACHMENTS None RESOURCE PERSONNEL Rob Stanicic Jeff Tambrella Ann Kokx-Templet
281.998.6137 281.998.6353 281.998.6103
[email protected] [email protected] [email protected]
22
Item “A” Regular Board Meeting April 4, 2011 Approval of the Minutes for the March 7, 2011, Workshop and Regular Board Meeting
RECOMMENDATION Recommend approval of the minutes for the March 7, 2011, Workshop and Regular Board Meeting.
SAN JACINTO COLLEGE DISTRICT BOARD WORKSHOP MEETING MINUTES March 7, 2011 The Board of Trustees of the San Jacinto Community College District met at 5:00 p.m., Monday, March 7, 2011 in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Board Workshop. Board of Trustees
Marie Flickinger, Chair Dan Mims, Vice Chair Ben Meador, Secretary Larry Wilson, Assistant Secretary John Moon, Jr. Dr. Ruede Wheeler
Chancellor:
Brenda Hellyer
Others Present:
Ken Lynn
Joined after Item II
Steven Trncak Allatia Harris Maureen Murphy D k Danny S Snooks
I. II. III. IV.
Rob Stanicic Laurel Williamson
Budget Plan Proposed Concealed Handgun Bill Dinner Real Estate
Workshop adjourned at 6:50 p.m.
1
SAN JACINTO COLLEGE DISTRICT BOARD MEETING MINUTES March 7, 2011 The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, March 7, 2011 in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for the Regular Board Meeting. Board of Trustees:
Marie Flickinger, Chair Dan Mims, Vice Chair Ben Meador, Secretary Larry Wilson, Assistant Secretary John Moon, Jr. Dr. Ruede Wheeler
Chancellor:
Brenda Hellyer
Others Present:
Amy Ammerman Richard Bailey Dean Barnes Amber Blakeney Amanda Booren James Braswell Pam Campbell Jason Chan Suzanne DeBlanc Pauline Eckland Gary Friery Maria Gallegos Daron Garrett George Gonzalez Rebecca Goosen Kathy Greenway Joseph Hamilton Barbara Hanson Terry Hargus Allatia Harris
Joseph Hebert Alison Hennessey Dave Hill Andy Hinojosa Nancy Hutchinson Gary Hutchinson Claire Iannelli David Janda Michael Kane Ruth Keenan Mike Kent Ann Kokx-Templet Ginger Lambert Larry Logsdon Ken Lynn Kevin McKisson Kathryn McPherson Kerry Mix Kelly Mizell Edgar Moore
Wanda Munson Maureen Murphy Catherine O'Brien Toni Pendergrass April Randell Edna Robinson Kathy Roosa Michael Shelton Chris Shelton Shawn Silman Kelly Simons Danny Snooks Randy Snyder Angie Spruel JD Taliaferro Tadd Tellepsen Stephen Trncak Monica Valencia Niki Whiteside Laurel Williamson
Chair Marie Flickinger called the regular meeting of the Board of Trustees to order. The invocation was given by Laurel Williamson and the pledge was led by Steve Trncak.
2
Special Recognitions: 1. Maureen Murphy and Allatia Harris recognized Pauline Ecklund and Chris Shelton – Top 10 finalists in the NISOD Essay Contest. 2. Maureen Murphy recognized Nancy Hutchinson - “Classroom Teacher of the Year” for the State of Texas. 3. Neil Matkin recognized Joe Hamilton – Texas Department of State Health Services as 2010 EMS/Trauma Educator of the Year. 4. Allatia Harris recognized Kathy Greenway – United Way – Bright Beginnings. 5. Allatia Harris recognized North Campus students selected for Texas Two-Year College All-State Choir.
Achieving the Dream George González presented Fall 2010 and Spring 2011 Data Highlights. Student Success Presentation
Communications to the Board:
Thank you’s: 1. Lori Barbay – for the plant sent in honor of her father in law Nolan Barbay Updates: 1. Brenda Hellyer gave an update on the Board of Trustees Election and introduced election applicant David Janda.
Hearing of Citizens:
None
Motion 9218 Budget Amendment
Motion was made by Dan Mims, seconded by Larry Wilson to approve an amendment to the 2010-2011 budget for restricted revenue and expenses relating to federal and state grants.
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None
Motion 9219 Modify Certain Incidental and Lab Fees Yeas: Nays:
Motion was made by Dr. Wheeler, seconded by Ben Meador to approve a modification to certain incidental and lab fees. Motion Carried. Meador, Mims, Moon, Jr., Wheeler, Wilson None
3
Motion was made by Larry Wilson, seconded by John Moon, Jr. to approve Notification to THECB to notification to The Higher Education Coordinating Board (THECB) to update Distance Update Distance Learning Learning Degree and Certificate Offerings by San Jacinto College.
Motion 9220
Degree and Certificate Offerings by San Jacinto College
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None Motion was made by John Moon, Jr., seconded by Dr. Ruede Wheeler to approve notification to Southern Association of Colleges and Schools (SACS) to update Notification to SACS to Update Distance Learning Distance Learning Degree Offerings by San Jacinto College.
Motion 9221
Degree Offerings by San Jacinto College
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None
Motion 9222 Construction Requests
Motion was made by Dan Mims, seconded by Dr. Ruede Wheeler to approve the following construction requests: Construction Request 1
GMP for North Science/Allied $ Health
29,032,541.00
Construction Request 2
Building Exterior Envelope Consulting Srvcs
$
69,950.00
Construction Request 3
Change order for design of South Student Bldg
$
26,391.00
Construction Request 4
Change order for South Civil Insfrastructure Design Audio Video Equip and Installation Services
$
108,000.00
$
3,000,000.00
$
32,236,882.00
$
32,236,882.00
Construction Request 5
Total of Construction Requests: Grand Total: Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None
4
Motion 9223 Non-Construction Requests
Motion was made by Larry Wilson, seconded by Ben Meador to approve the following non-construction requests: Purchase Request #1 Purchase Request #2
Internship Staffing Services Welding Consumables Total of Purchase Requests: Grand Total:
$ $ $ $
550,000.00 60,000.00 610,000.00 610,000.00
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None Motion was made by Dr. Ruede Wheeler, seconded by Ben Meador to approve the consent agenda.
Motion 9224 Consent Agenda A. B. C. D. E.
Approval of the minutes for theFebruary 7, 2011 Workshop and Board Meeting Approval of the 2010 - 2011 Budget Transfers Approval of the Personnel Recommendations
Approval of the Affiliation Agreements Approval of the next regular meeting - April 4, 2011 Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None
Motion 9225 Property at 4620 Fairmont Parkway, Pasadena, TX 77504
Motion was made by Dr. Dr Ruede Wheeler, Wheeler seconded by Ben Meador to approve Authorization for the Chancellor or Designee to Complete the Inspection of and to Effect the Purchase of Property Located at 4620 Fairmont Parkway, Pasadena, TX 77504
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler Nays: None Larry Wilson abstained from vote.
Motion 9226 Declare Real Estate Located at Fairmont Parkway and Federal Road To Be Surplus Property
Motion was made by Larry Wilson, seconded by Ben Meador to approve Authorization to Declare Real Estate Located at Fairmont Parkway and Federal Road To Be Surplus Property.
Motion Carried. Yeas: Meador, Mims, Moon, Jr., Wheeler, Wilson Nays: None
Adjourned Regular Board Meeting: 7:36 p.m.
5
Item “B” Regular Board Meeting April 4, 2011 Consideration of Approval of Budget Transfers
ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve budget transfers for 20102011 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the College in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the College to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None – reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn Mini Izaguirre
281.998.6306 281.998.6347
[email protected] [email protected]
SAN JACINTO COLLEGE DISTRICT Budget Transfers For The April 4, 2011 Board Meeting Fiscal Year 2010 - 2011
ELEMENT OF COST
DEBIT
CREDIT
DISTRICT INSTRUCTION PUBLIC SERVICE ACADEMIC SUPPORT STUDENT SERVICES INSTITUTIONAL SUPPORT PHYSICAL PLANT AUXILIARY ENTERPRISES
-
21,371 -
INSTRUCTION PUBLIC SERVICE ACADEMIC SUPPORT STUDENT SERVICES INSTITUTIONAL SUPPORT PHYSICAL PLANT AUXILIARY ENTERPRISES
2,948 11,659 -
-
INSTRUCTION PUBLIC SERVICE ACADEMIC SUPPORT STUDENT SERVICES INSTITUTIONAL SUPPORT PHYSICAL PLANT AUXILIARY ENTERPRISES
1,700 330 -
330 -
INSTRUCTION PUBLIC SERVICE ACADEMIC SUPPORT STUDENT SERVICES INSTITUTIONAL SUPPORT PHYSICAL PLANT AUXILIARY ENTERPRISES
3,678 1,664 21,979
278 21,979
CENTRAL
NORTH
SOUTH
These transfers reflect adjustments of budgetary allocations between campuses and departments. CENTRAL $
11,475 SIGN SHARES - CENTRAL 11,475
Attachment 1 – Budget Transfers
Item “D” Regular Board Meeting April 4, 2011 Approval of the Affiliation Agreements
RECOMMENDATION Recommend Board approval of the following Affiliation Agreements: 1. Affiliation Agreement between San Jacinto College Central Campus Surgical Technology Program and San Jacinto Methodist Hospital; 2. Affiliation Agreement between San Jacinto College Central Campus Medical Imaging Program and Unicare MRI & Diagnostic Center; 3. Affiliation Agreement between San Jacinto College Central Campus Respiratory Care Program and Memorial Hermann-Texas Medical Center and Children’s Memorial Hermann Hospital; 4. Affiliation Agreement between San Jacinto College South Campus Physical Therapist Assistant Program and Spine & Osteoarthritis Center of Texas; 5. Affiliation Agreement between San Jacinto College South Campus Physical Therapist Assistant Program and Silver Spring Healthcare; 6. Affiliation Agreement between San Jacinto College South Campus Physical Therapist Assistant Program and Concentra Health Services, Inc. dba Concentra Medical Centers; 7. Affiliation Agreement between San Jacinto College South Campus Vocational Nursing Program and Christus St. John Hospital; and 8. Affiliation Agreement between San Jacinto College South Campus Pharmacy Technician Program and Park Plaza Hospital and Medical Center. RATIONALE The Affiliation Agreements were reviewed by the College’s external legal counsel.
FISCAL IMPLICATIONS TO THE COLLEGE N/A
CONTACT PERSONNEL Daniel J. Snooks, Attorney Laurel Williamson
281-998-6184
[email protected]
Item “E” Regular Board Meeting April 4, 2011 Approval of the Next Regularly Scheduled Meeting
RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees will be Monday, May 2, 2011.
