Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

Pulaski Technical College Board of Trustees Regular Board Meeting The Board of Trustees of Pulaski Technical College met for a regular meeting on Monday, November 3, 2014, at Pulaski Technical College’s Culinary Arts and Hospitality Management Institute, Sysco Le Culinaire Room located at 13000 Interstate 30, Little Rock, Arkansas. Chairman Ronald Dedman called the meeting to order at 1:04 p.m. with a quorum present. Members Present: Ronald Dedman, Chair James Herzfeld, Vice Chair, Secretary Diane Bray MaryJane Rebick Emily Jordan Cox Staff and Faculty Present: Dr. Margaret Ellibee, President Dr. Michael DeLong, Executive Vice President/Provost Patricia Palmer, Vice President for Finance Cindy Harkey, Vice President for Student Services Mary Ann Shope, Vice President for Learning Bentley Wallace, Vice President for Economic Development Stacey Hogue, Associate Vice President for Finance Tim Jones, Associate Vice President for Public Relations and Marketing David Glover, Associate Vice President for Information Services Jasmine Ray, Associate Vice President for Institutional Research Mickey Quattlebaum, Associate Vice President for Human Resources Shannon Boshears, Chief Development Officer Rhonda Carroll, Dean of Academic Success Pam Cicirello, Dean of Allied Health and Human Services Joseph Cole, Dean of Fine Arts and Humanities Wendy Davis, Dean of Libraries Christy Sherrill, Dean of Business and Information Technology Dick Burchett, Interim Dean of Technical and Industry Beth Trafford, Dean of Enrollment Services Megan Pritchett, Director of Admissions Zach Perrine, Director of Advising and Career Services Tena Carrigan, Recorder Others Present: Jeannie Roberts, Education Reporter, Arkansas Democrat-Gazette

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

Agenda Item No. 1 Public Comment There was no public comment. Agenda Item No. 2 Welcome Emily Jordan Cox Chairman Dedman welcomed Ms. Cox who was appointed to the board October 2014. Ms. Cox currently manages government relations for the City of Little Rock; and previously served as Director of Policy to Governor Mike Beebe where she focused on budget and education issues. Agenda Item No. 3 Minutes of Meetings-September 8, 2014 Chairman Dedman called for corrections to the minutes of the September 8, 2014 meeting. There being no corrections, MaryJane Rebick moved, seconded by Emily Jordan Cox, to approve the minutes as presented. Motion passed unanimously. Agenda Item No. 4 Finance Report Patricia Palmer, Vice President for Finance, reviewed the balance sheet, statement of revenue and expenditures, and construction project update. Diane Bray moved, seconded by James Herzfeld, to approve the report as presented. Motion passed unanimously. Agenda Item No. 5 Finance Committee Report MaryJane Rebick, Chair of the Finance Committee, recommended the following items for board consideration: Legislative Audit Report: Fiscal Year Ending 2013; Pulaski Tech Comprehensive Annual Financial Report; and Request to Dispose of Property: 1901 Moss Street, North Little Rock. Legislative Audit Report: Patricia Palmer, Vice President for Finance, presented the 2013 Legislative Audit Report to the board of trustees. Emily Jordan Cox moved, seconded by James Herzfeld, to approve the report as presented. Motion passed unanimously. Pulaski Tech Comprehensive Annual Financial Report-Ms. Palmer presented the comprehensive annual financial report to the board. She stated that the report covered the college’s financial statistics and included information on the college’s vision, mission and strategic planning. The report contained information on the college’s economic development and community engagement as with future considerations that the college has identified to maintain a viable financial future. Emily Jordan Cox moved, seconded by James Herzfeld, to approve the report as given. Motion passed unanimously.

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

Request to Dispose of Property: 1901 Moss Street, North Little Rock: Ms. Palmer stated that the college needs approval to dispose of property located at 1901 Moss Street in North Little Rock. She stated that the land was given to the college under the Youth Build program; since the college no longer runs the program, the land would need to be donated back to Youth Build and the land commissioner would need to cancel the donation to return the land back to HUD. Emily Jordan Cox moved, seconded by James Herzfeld, to approve the request as presented. Motion passed unanimously. Agenda Item No. 6 Academic Affairs Committee Diane Bray, Chair of the Academic Affairs, recommended the following items for board consideration: Ratification of Employment; New Degree: Associate of Science in Education; and Approval: Associate of General Studies. Ratifications of Employment: Ms. Bray presented a request to ratify the following nonclassified professional staff members: Shannon Boshears, Foundation Executive Director; Louise Branscomb, Grants and Contracts Administrator; Shannon Cantrell, Academic Advisor; Norma Edwards, Graphic Design Specialist; and Daniel George, Counselor. James Herzfeld moved, seconded by Emily Jordan Cox, to ratify the employment as presented. Motion passed unanimously. Associate of Science in Education: The College requests approval for the following new degree. ASSOCIATE OF SCIENCE IN EDUCATION DEGREE PLAN Associate’s Degree Requirements: 60-62 semester credit hours GENERAL EDUCATION REQUIREMENTS = 35 credit hours English/Communications ENGL 1311 English Composition I ENGL 1312 English Composition II SPCH 1300 Speech Communications Mathematics MATH 1302 College Algebra Lab Science BIOL 1404 Biological Science PHYS 1401 Physical Science Fine Arts/Humanities ARTS 2300 Introduction to Visual Arts or MUSC 2300 Introduction to Music or THEA 2300 Introduction to Theatre ENGL 2337 World Literature from the Beginning to 1650 or ENGL 2338 World Literature from 1650 to the Present Social Sciences POLS 1310 American National Government

3 hours 3 hours 3 hours 3 hours 4 hours 4 hours

3 hours 3 hours 3 hours

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

HIST 1311 History of Civilization I or HIST 1312 History of Civilization II HIST 2311 U. S. History to 1877 or HIST 2312 U. S. History Since 1877 Education Core Requirements = 9 credit hours HIST 2355 History of Arkansas EDUC 2300 Introduction to Education EDUC 1301 Introduction to K-12 Educational Technology

3 hours 3 hours

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Teaching-Related Content Coursework = 16 credit hours EDUC 2302 Children’s Literature ENGL 2337 World Literature from the Beginning to 1650 (if not used in the core) ENGL 2338 World Literature from 1650 to the Present (if not used in the core) ENGL 2335 American Literature from the Beginning to 1865 ENGL 2336 American Literature from 1865 to the Present ENGL 2330 Creative Writing MATH 2330 Math for Teachers I MATH 2340 Math for Teachers II MATH 2310 Discrete Mathematics MATH 1308 Business Calculus MATH 2320 Introduction to Statistics and Probability PHYS 1400 Earth Science CHEM 1403 Fundamental Chemistry I CHEM 1405 General Chemistry I PHYS 1402 College Physics I GEOL 1403 Physical Geology BIOL 2405 General Zoology BIOL 2402 General Botany HIST 1311 History of Civilization I (if not used in the core) HIST 1312 History of Civilization II (if not used in the core) HIST 2311 U. S. History to 1877 (if not used in the core) HIST 2312 U. S. History Since 1877 (if not used in the core) GEOG 1310 Physical Geography GEOG 2310 Cultural Geography ECON 2323 Principles of Economics II-Macroeconomics EDUC 2301 Development and Learning Theories EDUC 2303 Praxis Core Preparation ARTS 1202 Public School Art MUS 1202 Public School Music EDPA 2301 Teaching Physical Education

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

HLSC 1300 Concepts of Lifetime Health and Wellness Any EDPA prefix course (Education Physical Activity) James Herzfeld moved, seconded by Emily Jordan Cox, to approve the new degree as presented. Motion passed unanimously. Approval: Associate of General Studies Mary Ann Shope, Vice President for Learning, informed the board that the Associate of General Studies was presented to the board in 2010 as an informational item and the Higher Learning Commission has requested board approval. The degree is as follows: ASSOCIATE OF GENERAL STUDIES DEGEE PLAN Associate’s Degree Requirements: 62 semester credit hours Certificate Requirements: 31 semester credit hours GENERAL EDUCATION REQUIREMENTS = 35 credit hours English/Communications ENGL 1311 English Composition I ENGL 1312 English Composition II SPCH 1300 Speech Communications Mathematics and Technology MATH 1302 College Algebra CIS 1103 Computer Concepts Social Sciences ANTH 1415 Physical Anthropology ANTH 2310 Cultural Anthropology ECON 2322 Principles of Microeconomics ECON 2323 Principles of Macroeconomics GEOG 1310 Physical Geography GEOG 2310 Cultural Geography HIST 1311 History of Civilization I HIST 1312 History of Civilization II HIST 2311 U. S. History to 1877 HIST 2312 U. S. History Since 1877 PSYC 2300 Psychology and the Human Experience POLS 1310 American National Government SOCI 2300 Introduction of Sociology Lab Science BIOL 1404 Biological Science PHYS 1401 Physical Science Fine Arts/Humanities ARTS 2300 Introduction to Visual Arts or MUSC 2300 Introduction to Music or THEA 2300 Introduction to Theatre ENGL 2337 World Literature from the Beginning to 1650

3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 3 hours 4 hours 4 hours

3 hours

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or ENGL 2338 World Literature from 1650 to the Present Education Core Requirements = 9 credit hours HIST 2355 History of Arkansas EDUC 2300 Introduction to Education EDUC 1301 Introduction to K-12 Educational Technology

3 hours

3 hours 3 hours 3 hours

James Herzfeld moved, seconded by Emily Jordan Cox, to approve the request as presented. Motion passed unanimously. Agenda Item No. 7 Board of Trustees Policy Updates Dr. Michael DeLong, Executive Vice President/Provost, requested the board approve the following updated policies: College Governance Mission Statement ..............................................................................1.00 Name and Authority...........................................................................1.10 Board of Trustees ...............................................................................1.20 Meeting and Bylaws of the Board .....................................................1.21 Power and Duties of the Board ..........................................................1.22 Officers of the College .......................................................................1.23 In-service for the Board of Trustees ..................................................1.24 College Organization and Participatory Decision Making ................1.30 Accreditation ......................................................................................1.40 Job Description for the President .......................................................1.50 Board of Trustees Travel Policy ........................................................1.60 Non-Waiver of Tuitions and Fees for Trustees and Dependents .......1.70 The policies and changes are as follows: Mission Statement Pulaski Technical College is a comprehensive two-year college that serves the educational needs of central Arkansas through technical programs, a universitytransfer program and specialized programs for business and industry. The College’s mission is to provide access to high quality education that promotes student learning, to enable individuals to develop to their fullest potential, and to support the economic development of the state. provides high quality university transfer, career and technical, and workforce education that promotes student learning, success, and the economic development of the state. Purposes 1. To provide technical programs for students who wish to develop competencies in specific career areas or to upgrade their skills.

Board of Trustees Meeting-January 26, 2015 2. 3.

4. 5.

6. 7.

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To provide a university-transfer program of high academic quality for students who plan to transfer to a four-year institution. To support economic development in central Arkansas by providing specialized job-specific programs for business, industry and other organizations. To provide developmental education courses for students who need basic academic skills. To provide opportunities for adults and continuing education through credit or non-credit courses designed to meet the academic, occupational and vocational needs of community. To provide academic advice, library services, learning assistance, counseling, financial aid and other services to students. To expand access to higher education through distance learning and delivery of instruction at sites accessible to students.

Name and Authority The Arkansas State Board of Higher Education, (now the Arkansas Department of Higher Education Coordinating Board or ADHE) under the authority of Act 1244 of 1991 enacted by the Arkansas General Assembly, on July 1, 1991, designated Pulaski Vocational Technical School as a technical college which became part of the Arkansas Technical and Community College System under the coordination of the State Board of Higher Education Arkansas Department of Higher Education. The institution shall be known and distinguished by the name of Pulaski Technical College (College). The Board of Trustees (Board) of Pulaski Technical College shall be responsible for the administration and operation of the College pursuant to the powers and duties enumerated by Act 1244 of 1991 and rules and regulations adopted by the State Board and shall be further responsible for the provision and services to meet the two-year post-secondary educational needs of those citizens located within the service area of the College. The College will not discriminate on the basis of race, color, creed, religion, sex, national origin, age or handicapped status in the providing of educational services or in the admission to, employment by, or promotion within the College. The Board shall comply with Titles VI and VII of the Civil Rights Act; Title IX of the Education Amendments; the Drug-Free Schools Act; Drug-Free Workplace Act. Section 504 of the Rehabilitation Act; the Age Discrimination Act; the Americans with Disabilities Act; the Family Educational Rights and Privacy Act; the Student Right to Know Act; the Campus Security Act; and all other applicable state and federal laws, rules and regulations.

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

Board of Trustees A.

Membership

Membership: The Board of Trustees shall consist of seven (7) members who shall be appointed by the Governor and subject to the confirmation of the Senate. Term of Office: The term of office of Board members shall be seven (7) years. The initial Board appointees shall determine their terms by lot so that no more than one (1) term shall expire during any year. Qualifications: Members of the Board shall be qualified electors of the service area of the College and knowledgeable in business, labor, industry or economic development. No candidate for public office, holder of public office in the state, certified or noncertified employee of a public school district, classified or non-classified employee of any community college, vocational-technical school, or institution of higher learning, or any member of a board of trustees of a school district, community college, or institution of higher learning, or his or her spouse, shall serve as a member of the Board. Vacancies: When a vacancy occurs in the membership of the Board, the President of the College shall so notify the Governor who shall appoint a successor to the person who vacated membership to serve the expired term of the person succeeded. B.

Officers

At its first regular meeting after July 1 each year, the Board shall elect from its membership for a two-year term, and until their respective successors have been elected, a Chair, Vice Chair and a Secretary. The Board may designate a member of the President’s staff to serve as an assistant to the Secretary for the purpose of the minutes of board meetings. Meetings and Bylaws of the Board A.

Meetings

Regular Meetings: Regular meetings of the Board shall be held quarterly five (5) times a year. Each regular meeting shall be held at such time and place as the Chair may designate, with notice concerning the time and place to be mailed to each member of the Board by the President at least twenty (20) days in advance of the meeting date. Special Meetings: Special meetings of the Board may be called by the Chair at his or her discretion or upon the call of not fewer than four (4) members of the Board, with notice concerning the time and place to be provided to each member of the Board at

Board of Trustees Meeting-January 26, 2015

Minutes of Meeting-November 3, 2014

least five (5) days in advance of the meeting date. Notice for emergency meetings shall be as required by the Arkansas Freedom of Information Act. Meetings by Teleconference: Meetings may be by teleconference, provided every party to the meeting and the public can hear what every other party says. Open Meetings: Public notice as required by the Arkansas Freedom of Information Act shall be given of all meetings, including meetings by teleconference. Bylaws: The bylaws shall be subject to amendment at any meeting of the Board provided any such proposed change is a matter of the agenda in accordance with the procedures outlined herein. B.

Agenda

The agenda for regular or special meeting of the Board shall be prepared by the President in consultation with the Chair. Members of the Board may submit to be included on the agenda by notifying the President. All requests for inclusion of a given item on the agenda of a particular meeting should be made no later than seven (7) days prior to the date of the meeting concerned. A copy of the agenda for each regular meeting of the Board and, insofar as is practicable, copies of all reports and other materials to be presented at the regular meeting as a part of the agenda, shall be mailed to each member of the Board at least five (5) days in advance of the meeting. If practicable, a copy of the agenda for special meetings, with reports and other materials to be presented shall be mailed to each member of the Board at least five (5) days in advance of the special meeting. Any item not on the mailed agenda of a regular or special meeting shall not be considered without approval of four (4) members of the Board. C. Conduct of Business Quorum- A quorum for the conduct of business of the Board shall consist of four (4) members of the Board being present or by proxy. Presiding Officer: The Chair shall preside at all regular and special meetings of the Board. In absence of the Chair, the Vice Chair shall preside. In the absence of the Vice Chair, a presiding officer shall be elected by and from the membership of the Board. Power to Vote: All members of the Board may vote on all matters coming before the Board for consideration. Members may vote by proxy. In order to vote by proxy, written authorization is required. It shall require a majority vote to take official action on a matter.

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Rules of Order: Except as modified by these by-laws, Roberts Rules of Order (latest edition) shall constitute the rules of parliamentary procedure applicable to all meetings of the Board and its committees. D.

Minutes

The Secretary shall keep minutes of all meetings of the Board, shall file, index, and preserve all minutes, papers and documents pertaining to the business and proceedings of the Board, shall be custodian of the College seal and of all records of the Board, and shall attest the execution by the Chair of all legal documents and instruments of Pulaski Technical College. E.

Open Meetings

All meetings of the Board shall be open to the public unless consistent with the requirements of the Arkansas Freedom of Information Act, a meeting is closed to the public for consideration of personnel matters. Should any decision be made during an executive session, the Board must reconvene in public session for official action. F.

Committees

Standing Committees: The Board shall establish an Academic Affairs Committee and a Finance Committee, each to consist of three members chosen by the full board to a two-year term commencing with the first regular Board meeting held after July 1. The Board chair shall select a chair for each committee, to serve a two-year term. The Academic Committee shall consider matters concerning personnel, academic programs and faculty and student appeals. Any proposal considered by the Academic Committee with respect to the College academic program shall have first been reviewed by a faculty committee. The Finance Committee shall consider matters concerning the budget, audit report review, construction bond issues, contracts, and real and personal property. Special Committees: Special committees may be appointed by the Chair of the Board. Special committees shall cease to exist when their functions have been discharged. However every special committee shall cease to exist one (1) year after the date of its creation unless continued by affirmative action of the Board. The agenda for any meeting shall be mailed to each member of the committee at least five (5) days in advance of the committee meeting. Public notice as required by the Arkansas Freedom of Information Act shall be given of all meetings. Power and Duties of the Board A.

To acquire, hold and transfer real and personal property, to enter into contracts, to institute and defend legal actions and suits, and to exercise such

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other rights and privileges as may be necessary for the management and administration of the College. B.

To appoint the President of the College.

C.

To appoint ratify, upon nomination of the President, EVP/Provost, members of the administrative and teaching staffs.

D.

To determine, with the approval of the State Board, Arkansas Department of Higher Education (ADHE) the educational program of the College.

E.

To make rules and regulations consistent with Act 1244 of 191 1991 and consistent with the rules and regulations of the State Board ADHE as are necessary for the proper administration and operation of the College.

F.

May contract with the Arkansas Department of Workforce Career Education, a non-profit organization, or a local school board within its service area to offer secondary level general academic and vocational technical courses and programs and adult literary courses.

G.

May establish and operate a transportation system for students within the service area of the College.

H.

Other powers and duties as provided by Act 1244 of 1991 and as delegated by the ADHE State Coordinating Board.

Officers of the College A.

President

The President of the College shall serve at the pleasure of the Board and by delegation of the Board as the Chief Executive Officer. When a vacancy occurs in the office of the President, the Board shall be responsible for initiating a search for a new President. B.

Executive Vice President/Provost

The EVP/Provost serves at the pleasure of the President and shall be ratified by the Board. When a vacancy occurs, the position will be filled in accordance with established administrative search, hiring, salary and promotion policies and rules, and in keeping with all applicable state and federal laws, rules, and regulations. B.

Other Officers and Staff

The Board upon nomination of the President shall ratify members of the administrative and teaching staffs of the College. When a vacancy occurs in the

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teaching and administrative staff, the All positions shall be filled in accordance with established faculty search, hiring, salary and promotion policies and in keeping with all applicable state and federal laws, rules and regulations. C.

Compensation of Faculty and Staff

The Board ensures may set compensation levels for the teaching and administrative staff, the compensation plan is consistent with the provisions of state law, applicable state regulations and the policies of the State Higher Education Coordinating Board ADHE. In-service for the Board of Trustees The Arkansas General Assembly, through Act 1171 of 1993, requires all Board members of publicly supported institutions of Higher Education to complete eight hours a year of instruction and training in the duties and responsibilities associated with their positions. Pulaski Technical College will meet the intent of Act 1171 through participation of each member of the Board of Trustees in any accumulation of eight (8) hours from among the following in-service options and opportunities: 1.

Board members participation in local, regional or national meetings concerning higher education and/or the duties and responsibilities associated with their positions. (Total hours of participation.)

2.

In-house (PTC sponsored) orientation sessions for Board of Trustees and special meetings such as advisory council meetings. (Total hours of participation.)

3.

Individual study of written or taped material concerning higher education, community colleges or boards of trustees functions. Items of interest and information available from the President’s office. (Total hours as reported by the members of the Board.)

4.

Visitation(s) to other institutions of higher education. (Total hours on-site.)

Certification of member engagement in the required in-service education will be administered through the President’s office.

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College Organization and Participatory Decision Making College Committee Organization Much Through participation in institutional committees, faculty and staff share of the responsibility for institutional planning and policy recommendation at Pulaski Technical College rests with the work of committees. The work of both standing committees and ad hoc committees is important to the achievement of institutional objectives. Faculty and staff members are given an opportunity to specify the committees on which they would prefer to serve. Every effort is made to make assignments based on those preferences. Employees are generally not asked to serve on more than one (1) standing committee. Membership on one standing committee and one ad hoc committee is possible should an employee specify an interest in serving in such a capacity. The President will have responsibility for approving the establishment of the structure and process of College committees, based on the needs of the College. Accreditation Pulaski Technical College is accredited by the Higher Learning Commission and is a member of the North Central Association, 30 North LaSalle Street, Suite 2400, Chicago, IL 60602, (800) 621-7440. Pulaski Technical College is approved for the enrollment of veterans by the Arkansas State Agency for Veterans Training. Program accreditations include: Arkansas State Board of Nursing National Automotive Technician Education Foundation (NATEF) Federal Aviation Administration (FAA) Commission on Dental Accreditation of the American Dental Association Commission on Accreditation of Allied Health Education Programs Job Description for the President The Board of Trustees of Pulaski Technical College, in its role of stewardship for the state of Arkansas and the community, is responsible for formulating a framework of policies, which shall govern the overall accomplishment of the College Mission. The

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Board further recognizes, as the policy-making body, that day-to-day administration that implements the policies of the Board must be assigned to a chief executive officer. Accordingly, the Board delegates the ongoing management and operation of the College to the College President and hereby delineates the authority, responsibilities, and duties of the President. Responsibilities and Duties of the President 1.

To be directly responsible to the Board of Trustees for the overall administration of the College in pursuit of the stated College Mission and Purposes.

2.

To provide the organizational structure and direction for the administration of the College to effectively and efficiently direct funds and personnel toward accomplishment of the College Mission.

3.

To provide an organizational structure and direction for the teaching/learning process and an educational program which promotes excellence and provides faculty with a voice in educational policy and procedure formulation.

4.

To provide motivational leadership to all segments of the College.

5.

To maintain an awareness of community needs for higher education.

6.

To provide an effective system for internal and external communication that ensures information flow and dissemination within the College and the community.

7.

To maintain a system of long and short-range planning which provides for future educational programs, financial resources and student welfare.

8.

To provide a system of accountability which includes evaluation of programs, faculty, staff and administrators to ensure excellence and efficiency of service provided to the community.

9.

To be responsible for the fiscal management of the College, providing the Board with an Annual Budget for approval and reports ensuring that expenditures remain within the budget constraints.

10.

To be responsible for facilities, equipment and College property, ensuring high standards of security, maintenance, and appearance which complements the College Mission.

11.

To recruit and manage a highly qualified faculty and professional staff, recommending to the Board for confirmation all appointments, assignments, promotions, suspensions and dismissals of contractual employees.

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12.

To recruit, appoint, assign, promote, suspend or dismiss employees of the classified staff in accordance with state regulations and local policy.

13.

To ensure compliance with all of the state and federal laws and regulations.

14.

To provide procedures for ensuring the safety of employees and students while on campus.

15.

To recommend new policies and/or policy changes to the Board.

16.

To ensure that all reporting requirements to local, state and federal government are met promptly and accurately.

17.

To maintain constructive relations with educational, governmental, business, industrial and civic organizations and with the general public.

18.

To participate in professional and social organizations on a local, state and national level.

19.

To represent the College to the community, the state and the country.

20.

To perform such duties as may be assigned by the Board.

Board of Trustees Travel Policy Out-of-state travel for board members will be limited to the Chair or his/her designee, accompanied by no more than two (2) other board members. The Chair will be responsible for determining which board members attend each conference. The Association of Community College Trustees National Legislative Conference held every February in Washington, D.C., shall be excluded from the policy. Non-Waiver of Tuitions and Fees for Trustees and Dependents No waiver of tuition and fees will be granted to members of the Pulaski Technical College Board of Trustees and their dependents. This policy does not apply to official scholarships awarded for academic achievement, leadership, performance and special initiatives that contain specific guidelines for receipt and continuance. Dr. DeLong stated that polices are set to be reviewed every two years. James Herzfeld moved, seconded by Emily Jordan Cox, to approve the updated policies as presented. Motion passed unanimously.

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Agenda Item No. 8 President’s Report Dr. Margaret Ellibee, President, stated that she is looking at the spring enrollment information and is working closely with all areas to maintain enrollment. She stated that Lexicon Steel donated two new heavy-wire gauge welders to our welding department; with these new welders we are able to advance our course offerings and forge community partnerships with employers. We have new scholarship opportunities with The League of United Latin American Citizens (Lulac) that offer Latin American citizens opportunities to complete college. Agenda Item No. 9 Executive Vice President/Provost Report Dr. DeLong updated the board on The Center for Humanities and Arts building, which is scheduled to be completed in early November. He stated that rain has slowed down the construction but has not affected the completion date. The college’s physical plant department is working hard to cut expenses. Completing projects in-house has reduced the costs of high dollar projects which frees up funds to cover more developments. Dr. DeLong stated that his office is looking at programs and courses that are not viable to our students. He will report back to the board at the January meeting. Agenda Item No. 10 Fall 2014 Enrollment Report Jasmine Ray, Associate Vice President for Institutional Research, reported to the board the fall 2014 enrollment report. Ms. Ray stated that the college had 9,241 students enrolled for fall 2014, which is a decrease of 1,287 students (12.2 percent) from fall 2013. The total student semester credit hours are 91,918, with a full-time equivalency of 6,128 students. The student population at Pulaski Tech is 64 percent female and 36 percent male. Ms. Ray further broke down enrollment by location, enrollment by recent high school graduates, and by zip code.

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Agenda Item No. 11 Introduction of Pulaski Technical College Foundation Director Dr. Ellibee introduced Shannon Boshears the new director of the college’s foundation. Ms. Boshears received a bachelor’s degree in journalism/public information from the University of Arkansas at Little Rock. She worked previously at Heifer Foundation and Heifer International. Agenda Item No. 12 Library Report Wendy Davis, Dean of Libraries, presented the PTC Ottenheimer Library annual report for 2013-2014. Ms. Davis stated that over 147,020 patrons visited the library based on gate count numbers. The numbers for Little Rock-West were down due to a low enrollment, while the main campus library had an increase over last year; she stated that staff record counts throughout the day on how the facilities are being used. Thirty-three percent of total use was for study space, including the tables, soft seating, and the study rooms. Computer research comprised the remaining 67% of the total. Ms. Davis stated that 1,515 printed books were added at the main campus, Little Rock-South, and Little Rock-West. Two databases were added, a community college e-book database with over 50,000 titles and Westlaw, a highly anticipated database for the paralegal program. The library sponsors several events for students: Banned Book Week, National Library Week, and a Student Art Show featuring the work of Pulaski Tech students during the spring semester. Agenda Item No. 13 Human Resources Report-Staff Contracts Mickey Quattlebaum, Associate Vice President for Human Resources, stated that she approached the board earlier this year to eliminate the staff contracts. The board asked for additional information on how the staff felt about this. Ms. Quattlebaum spoke with Megan Pritchett, Staff Senate President, who inquired the staff members on discontinuing a yearly contract. Ms. Pritchett stated that a survey was sent out to staff members who receive a contract asking for feedback on discontinuing the contract. She stated that with responses from the survey and with ample time to evaluate with staff members, the Staff Senate made a motion “that we recommend to the Board that we no longer have staff contracts.” This motion was passed September 18, 2014. Mr. Herzfeld moved, seconded by Diane Bray, to approve the elimination of staff contacts. Motion passed unanimously.

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Agenda Item No. 14 Continuing Education/Business Outreach Report Bentley Wallace, Vice President for Economic Development, reported to the board the continuing education/business outreach report for July-September 2014. Total contact hours were 19,828. Comparison totals from July-September 2012 showed 24,985 contact hours. Mr. Wallace highlighted recent partnerships/events to the board: Dassault Falcon Jet-Upholstery and Panel Training Partnership-Two-phase training program designed to identify and train potential new employees. The program expanded while in progress. Dassault Falcon Jet-Cabinet Fabricator Training Partnership-Based on success of upholstery project, Dassault has requested similar project to identify and train cabinet fabricators. Arkansas Highway and Transportation Department-New professional writing and communication program in development for several departments. Kimberly-Clark-Recently completed courses and training for employees, included for-credit classes building towards AAS degrees taught via faculty at the Business and Industry Center. YouthBuild Grant-New partnership with Little Rock Workforce Investment Board to provide construction and weatherization related training as part of a recently awarded YouthBuild grant. Agenda Item No. 15 Board of Trustees Nomination Committee Report Diane Bray, Chair of the Nomination Committee, recommended Ronald Dedman for 20152017 chair position. Mr. Dedman stated that James Herzfeld would serve as Vice Chair/Secretary. Motion passed unanimously. Agenda Item No. 16 Other Business There being no further business, the meeting adjourned at 2:00 p.m.

___________________________ James Herzfeld, Secretary

_______________________ Tena Carrigan, Recorder