KCTC Committee Meeting

KCTC Tennis Club, 26th October @ 7:30pm.

Attendees Jeff Nickel, Jo Magnik, Sue Newton, Gary Leech, Jeff Connan, Steve Rennick, Clive Pontin, Fiona Hogan, Chloe. Apologies Lesley Goh, Jayne Hollier

(attended for later part of meeting)

President’s report: J. Nickel Thank you for attending our second general meeting and I hope you have all been working hard during the last month attempting to achieve the tasks you were all given. Since our last meeting I have completed the Good Sport annual online report which is required to enable the club to remain a level 3 Liquor Licence. I also had a meeting with Council Food Regulations Officer in an attempt to have our level 3 food handling licence reinstated. I was informed that the current state of the kitchen does not suffice with Victorian Standards. We currently don’t have any food licence, which means we are not allowed to serve any food at all except from the vending machine. In the next month I will be having a meeting with Council Facility’s who will inform me exactly what is needed to have the kitchen comply with standards. During this meeting I hope to find out if the club or council will pay for these upgrades and if there are any grants available. I was also informed that there might be an opportunity for the club to apply for several grants in relation to the service of healthy foods. I also attended the last working bee and was very disappointed with the turn out. I understand that there was short notice but for the club to remain neat and tidy and the courts to play as good as they do, it is imperative that members attend to assist. Clive does a brilliant job but he can’t do by himself. At this point in time I can’t seem to find any continuity in relation to any filing or continuation of club sponsorship. I attended a workshop held by council, incorporation with ClubHelp. The session was very informative and set out step by step guides for clubs to use in an attempt to obtain sponsorship. It is a great initiative for the club in moving forward and I can’t wait to run through the proposal guide given to the club. ClubHelp is also a voluntary free support program that can assist clubs if required. The attendance at this workshop granted the club access to the next workshop in February 2016. This workshop will have several local businesses attend willing to provide sponsorship to local clubs pending their proposals. I look forward to implementing the sponsorship proposals and gaining some long-term spencers for the club. 1

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Rebel discount still available 5% for all members Need to find Mission Statement Looking for new places to advertise We need a Level 3 Licence to be able to serve food from the kitchen, for this to happen we need to have some work done Tile some areas Fit Rangehood Fit hand basin Change some of the Electricals

Vice President Report – J. Magnik Secretary report – L. Goh • There has been consistent enquiries for court hire. • On their 2nd time for court hire, I follow up with them to let them know about membership. • We have 5 new memberships from court hire. • Other enquiries in regards to coaching has been passed on to Gary leech. • Correspondence: 14th October from Robert Morton KNOX city council. Smoke free council events and facilities to be enforced. Email has been forwarded to all execs.

Treasurer Report – S. Rennick • Transaction Acc $9239.62 Savings Acc • Since finally getting access to the bank account all bills outstanding have been paid • Wall phone needs to be fixed (Gary to action) • Internet Wifi in club, initial install between $300-$500 then $50-$80 a month unlimited, committee voted in favour Steve R to action • Website to stay with Ross $300 per year Mid week Ladies: Sue Newton Senior Convenor – Gary Leech Memberships - Jeff Connan • 207 current paid memberships, reminders going out, 50 personel reminders • Sue to send Jeff C spread sheet for midweek ladies • New midweek ladies to be passed on to Sue 2

Night Convenor – Jeff Connan • 25 teams. • 1 team leaving as not enough members,trying to find A res players for Tuesday nights. • Need to put teams in for next season starting February. • A number of teams will make finals. Maintenance report – Clive Pontin • SMS broadcast message to be sent on the Monday and friday before working bee as a reminder by Lesley • Next Working Bee 15th November 11am till 1pm free BBQ • Weed to be sprayed by Jeff N • Flooding has been accuring due to sprinklers being on to long, Clive to change time on settings. • Metal signs for courts re- bagging, watering and correct foot wear, and No BYO sign to be actioned be Jo • Clive to let Jo Know what needs to be writn on signage Junior Convenor Report – S. Tate • Gary has been helping Steve T • Scores must be put in on time • No issues on court • No presentation as the was no response from any Juniors • New Trophies have been done • Gary R to do presentation asits his last year • Junior club champs to be worked out when is best to do. • Looking into Senior club champs to see if ther is any interest, maybe fast 4s. • Facebook promo on club champs

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Club Coach Report – G. Leech Thursday 1st October, a number of KCTC juniors played in the Guy Turner tournament. Nick Hallo won the A grade boys doubles with a school mate.

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Term 4 commenced Monday 5th Oct – 11 week program until 20th December

• 26 new inquires for lessons, approx. 14 new students enrolled. • Started Wednesday morning clinic at Templeton PS with 16 grade 4 students, Jack Taylor assisting.

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• Started clinics on a Wednesday morning with new school association, St Andrews Christian College year 9 and 10. Curtesy of Lesley Goh. Court hire for year 7 & 8 SACC for 1 session in week 3. • Caulfield Grammar hiring courts on Tuesdays and Thursdays •

Supervised Bayswater district Hot Shots Competition, Friday 16 th October (all day). Approximately 120 students, playing across 32 mini courts

• Cup Day Tournament challenge scheduled against H. E. Parker TC • New Friday 4:30pm Hot Shots league competition started week 3. • Not enough players for Sunday morning Hot Shots league to commence as planned. Hopefully later in the term • Attended TA, Professional Development workshop with assistant coach Nick Jankovskis on Thursday week 3. • Open up courts for approximately 10 visitors • In consultation with Tennis Knox, review of Spring into Tennis event. • Ongoing court maintenance as required, including bins, rubbish collection around gardens • Organised 3 emergency coaches to cover my sessions. Danni Bridgland, Daneja Mijic, • School Holidays • Tuesday 22nd – Bendigo, taking 5 kids to tournament, cancelled • Wednesday 31st to Friday 2nd Oct TCAV tournament, cancelled due to lack of participants. • • Term 4 Calendar th • Thursday 29 October – Knox Tennis meeting (Knox Gardens TC) • Sunday morning Hot Shots Community Play •

Tuesday 3rd November Cup Day Challenge – H.E. Parker

• TBA – Christmas Club/Coaching program Break Up • Studfield News Article to be created. Ideas ? • Senior Convenor Report – G. Leech 4

• Collected score books from Eric Beeston, still need to collected fixture booklets. • Contacted KCTC players regarding complaint about Winter pennant grade 6 team from Clarinda, sent email back to Clarinda TC secretary. Issue is now closed.

• Bar Report – G. Leech • Restocking fridge as required • Ran Grand Final day bar for approximately 40 people for night competition team. Other members who attended were Tate family. • Team Money from 2 teams in till last Thursday was not rung up.

• Marketing & Promotion Report • Studfield News • Club monthly newsletter • Club Web Site • Club Facebook page • Tennis Knox – January Knox Ozone Plan • January Festival of Tennis Plan

• Other Items: • Attended working bee, cleaned up shed. 6 hours, removed unused club stuff and put onto nature strip for council collection • Organising Ball Allocation for Night, Weekend and Mid Week Competition • Running Bar of some night competition evenings, closing and clocking clubhouse • CCTV Password and instructions still not located from David Willing • Committee contact details up on notice board • Notifying Clive or court and equipment repair problems, net on court 8 is dangerous, bottom tap is breaking away. 5

• Question - Do we want a committee photo wall ??

Rodney Lack – Tennis Memorabilia afternoon Sunday 22nd November

GRANTS: - Gary Calender of Events Junior Winter Season Presentation – to be confirmed Club Christmas Break Up Party Working Bee’s: • Last turn out was very dissapointing, needs to be more reminders. • Next working bee to be on the 15th 11am -1pm free BBQ GENERAL BUSINESS • Club Motto!!!! we will run a competion on Facebook and in the local paper to find a new club Motto, the competition will run until end of January and the prize will be a club membership renewal or a free membership. • Quote gotten by Jo for electrical work to be done, committee in favour and work to commence asap. (Aiden to look at light in mens toilet too) • Tennis Memorabilia afternoon 22nd November 12noon- 4pm • Grand final day a huge success • Hall hire to be taken on by Jayne • We need to get council approval for extention of liquor licence hours and to extent area outside before we can apply for a variation to our existing permit. To be actioned by Jo • New Coffee machine was bought for club house, mid week ladies are very excited about it! • Looking into a Monday morning hit and giggle with morning tea for ladies in the new year, will advertise in Paper and in Schools when details are finalised. Actioned by Jo • Uniform update; there is no list of who orderered uniforms, the representative of the printing company has left , so the list cant be found! Email has been sent out to all member letting them know the uniforms have arrived at the club and to contact Jeff N to organise collection. • Make a list of products to purchase, Actioned by Jo. • It was bought up that Coaching was going to late on a Tuesday night. It is writen in the Velocity tennis coaching contract they can use one court for unlimited time unless there are 5 or more teams playing, in which case they are to finish at 7.30. • Finalize flyers for club for Gary to promote. 6

• Gary to look after grants. • Role discription for committee

Meeting Finished 10.55

 Next meeting: Monday 7th December 7.15 for a 7.30 start at the Club rooms.

Action Items. Item

Details

Person

Date

Blue Phone Repair

Take blue phone to Telstra Shop for repair

Gary

5th November

Tennis Knox Meeting

Attend meeting at Knox Gardens

Gary

29th October

Knox Council Ward Grant

Complete application, get quotes and submit to Adam Gill

Gary

11th November

Junior Winter Break Up

Need to reschedule with a new date

Gary/Steve

6th November

Club Brochure

Create a glossy club marketing brochure

Studfield Wantirna News Article

Create a draft, get committee approval and submission before 6th Nov

Gary

5th November

Knox Shopping Centre Fee Promotion day Membership November Newsletter

Organise a day and time with

Gary

7th November

Need to create a draft newsletter, require information from all committee to create

Gary

6th November

Members to be notified regarding pick up and payment of uniforms to Jeff N

Lesley

David Willing warning

Jeff Nickel to verbally warn David

Jeff N

Metal signage

Look into signs for ouside

Jo M

Wantirna Mall Promotion Studfield Shopping strip Promotion Club Uniforms

5th November

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