Instructions for Configuring Office 365 for smarshEncrypt Versions Addressed: Microsoft Office 365 Document Updated: April 15, 2015 Confidential Copyright © 2015 Smarsh, Inc. All rights reserved.
Purpose: This document will assist the end user in configuring smarshEncrypt for Microsoft Office 365.
Configuring Microsoft Office 365 for Email Encryption ............................................................... ....................................
Tables of Contents Configuring smarshEncrypt Connector on Office 365 .................................................................................................... 3 Adding the rule to direct mail to the connector ............................................................................................................. 9
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... This document is intended to serve as a guide for configuring the Microsoft Office 365 Admin Control Panel to enable email encryption. If you need assistance with this process, please call 1-866-SMARSH-1 or email
[email protected]. The instructions that follow are designed for the Office 365 admin panel. You will need the following information: Your fully qualified domain name (FQDN): obsmtp01.smarsh.com
Configuring smarshEncrypt Connector on Office 365
Sign into: https://login.microsoftonline.com/ 1) From the application selection page select “Admin” button.
2)
On the left side, select Exchange under the ADMIN section.
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 3) Select “Mail Flow” in the left hand column
4)
Select connectors at the top and click the plus sign to add a new connector
5)
For your mail flow scenario, choose the following: o From: Office 365 o To: Partner organization o Click next
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption
6)
7)
............................................................... .................................... For Name: Enter a name for the connector (Ex. Encryption) o Click next
Choose Only when I have a transport rule set up that redirects messages to this connector o Click next
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 8)
Choose Route email through these smart hosts o Click the plus sign
9)
Enter: obsmtp01.smarsh.com o Click save
10) Click next
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 11) Ensure Always use Transport Layer Security to secure the connection is selected o Click next
12) Review that your settings look as what is below o Click next
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 13) Click the plus sign to add an email address for validation
14) Enter an email address to test the connector o Click ok
15) Click validate
16) After the test is complete, click close
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 17) Ensure that the validation was successful o Click save to finish adding the connector
Adding the rule to direct mail to the connector 1)
Choose rules at the top
2)
Click the plus sign
3)
Click Create a new rule…
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption
4)
............................................................... .................................... Under name, enter a matching name with your connector o Click More options… at the bottom
5) Under Apply this rule if… o Under The recipient o Choose is external/internal
o Select Outside the organization o Click ok
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 6) Under Do the following… o Under Redirect the message to… o Choose the following connector
o Select the Encryption connector (or the one you created) o Click ok
7) Under Except if… o Under The recipient… o Choose is external/internal
o o
Select Inside the organization Click ok
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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Configuring Microsoft Office 365 for Email Encryption ............................................................... .................................... 8) Review your rule matches what is below o Uncheck Audit this rule with severity level o Click save to add your new rule
To test your configuration send a few test messages from your domain. Then email back on your implementation case asking Smarsh to confirm. If you currently have an SPF record setup for your domain. You will need to update this SPF record to the following: v=spf1 include:spf.smarsh.com –all * The SPF record can be updated where your domain’s DNS is currently being hosted.
For support please contact Smarsh Support o Phone: 1-866-762-7741 option 2 o Email:
[email protected]
............................................................... .................................... This document contains confidential information intended only for the parties delivered to directly from a Smarsh agent. Copyright © 2015 Smarsh, Inc. All rights reserved.
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