Australia’s peak body for incontinence is host to the

27th National

Conference

on Incontinence Hotel Grand Chancellor

Hobart 24-27 October 2018

Sponsorship and Exhibition Prospectus

The premier Australian meeting for clinicians with a special interest in incontinence Dear Colleagues, The Continence Foundation of Australia is delighted to invite the involvement of your organisation at our premiere educational event. We are pleased to offer you a range of sponsorship and exhibition opportunities at the 27th National Conference on Incontinence (NCI) to be held 24 – 27 October 2018 at the Hotel Grand Chancellor in Hobart. The 2018 annual conference will be a prime opportunity to maximise exposure to a key target audience which includes medical, nursing, physiotherapy and specialist health professionals, combined with a comprehensive trade exhibition and concurrent scientific program. Manufacturers and suppliers of continence-related products and services are invited to meet and do business with your key market in one location, showcasing your company and products in a collegial, professional atmosphere. Sponsorship opportunities have been developed to provide you with the platform to demonstrate your interest and commitment to our industry with your company promoted and acknowledged in the lead up to and throughout the Conference. Attendance of over 700 delegates from around Australia and overseas is anticipated and I invite your company to invest in one of the many sponsorship opportunities in this prospectus. Alternatively, talk to me about other ideas you may have for your participation in our Hobart 2018 Conference at the Hotel Grand Chancellor. I look forward to your organisation’s involvement and contribution to the success of our scientific meeting.

Rowan Cockerell

Chief Executive Officer Continence Foundation of Australia

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Welcome “We welcome you to join us at Australia’s premier conference on incontinence. The 27th National Conference promises to deliver an exciting scientific program featuring leading international and national experts delivering the latest management and research on bowel, bladder and pelvic floor dysfunction. The conference also offers a unique forum for health professionals and key decision makers from around Australia to meet with our exhibition partners and learn about the latest continence-related products and services.”

Dr Margaret Sherburn (Co-Chair) PhD, BAppSc (Physio), MWomen’sHlth, FACP

•

Health Professional Associate of the Continence Foundation of Australia.

•

Member of Bladder Bowel Collaborative Steering Committee.

•

Editor & Chair of the Australian & New Zealand Continence Journal Editorial Committee.

•

Co-Chair of the 2018 National Conference on Incontinence.

•

Specialist Women’s Health Physiotherapist (2009).

•

Fellow of the Australian College of Physiotherapists.

Dr Michael Whishaw (Co-Chair) MB BS, FRACP • • • • • •

Consultant Physician in Geriatric Medicine at Royal Melbourne Hospital in Australia. Consultant Continence Physician at Royal Park Continence Service at Royal Melbourne Hospital and with Royal Melbourne Hospital Urology Department. Past National Vice-President of Continence Foundation of Australia. Member on the Scientific Organising Committee of six CFA National Conferences on Incontinence, including as Chair in 2011 and Co-Chair in 2018. Special interests in incontinence in older adults, nocturia, urodynamics and neurogenic bladder. Current research interest in nocturia.

The 27th National Conference on Incontinence will showcase: • • • • • • •

Leading international and Australian experts Up to date management and research in the area of bowel, bladder and pelvic floor dysfunction Workshops Best paper and poster awards Breakfast symposium opportunities Travel scholarships for best paper Community engagement forum 

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Benefit of sponsoring and/or exhibiting Meet and do business with your key market in one location The National Conference on Incontinence provides the unique opportunity for our industry partners and colleagues to meet with the Foundation’s members and interested health professionals in a friendly, focused environment. Meeting sessions are interwoven with generous networking opportunities during refreshment breaks and other social activities, allowing time to renew relationships and establish new professional connections. The Scientific Committee has secured inspiring international and national speakers, bringing together a mix of key opinion leaders and up and coming clinicians. The multi-disciplinary conference program, which we invite all our corporate partners to participate in, will provide a platform for the latest and best in the field of continence management across the ages, attracting speakers and presenters from around Australia and overseas. Be sure to reserve your place early if you are looking to be a major sponsor, a workshop sponsor or an exhibitor. Contact Details Conference host and organiser

Exhibition Organiser

Continence Foundation of Australia

Conference Link

Contact: Rosa Siderelis L1, 407 Canterbury Road Surrey Hills VIC 3127

Contact: Ty Fleming PO Box 42 Ferny Hills DC QLD 4055

T: + 61 3 9347 2522 F: + 61 3 9380 1233 E: [email protected]

T: + 61 7 3851 4298 F: + 61 7 3851 1427 E: [email protected]

Please contact CEO Rowan Cockerell to discuss other sponsorship opportunities or ideas for your individual sponsorship package.

Please contact Ty Fleming of Conference Link for all bookings, social and venue enquiries, exhibition space available, payments and registrations.

4 4

Sponsorship packages at a glance Package entitlements

Platinum

Gold

Silver

Bronze

Investment (+ GST)

$21,500

$16,500

$11,000

$6,000

Number of opportunities

2

5

Unlimited

Unlimited

Full conference registration (excl workshops)

4

4

2

2

Conference Gala Dinner tickets

4

2

2

1

Additional Conference Gala Dinner tickets may be purchased at a discount rate

4

2

X

X

Certificate of Appreciation. Platinum and Gold to be presented at the Conference Gala Dinner. Silver and Bronze acknowledged at the Conference Gala dinner.

√

√

√

√

Exhibition booth/s (3m x 3m) (booth allocations will commence 18 June )

2

2

1

1

Opportunity to purchase additional booth

√

√

√

√

Air space above booth (additional costs apply see page 10)

√

√

X

X

√

√

√

√

Use of sponsorship status in own marketing e.g.: Continence Foundation of Australia Conference Sponsor 2018

√

√

√

√

Company logo on the Continence Foundation’s National Conference website

√

√

√

√

Advertisement in Delegate Handbook (JPEG format, due by 29 June)

1 x full page B&W

1 x half page B&W

1x quarter page B&W

X

Company profile in Delegate Handbook (due by 29 June)

200 words

150 words

100 words

75 words

√

√

X

X

Sponsorship of the Welcome Reception • Company banners (2) at the function • 10 tickets for the welcome reception

√

X

X

X

Sponsorship opportunity of Keynote Speaker

√

X

X

X

Logo on social media and marketing associated with the Conference

√

√

X

X

Logo on intersessional holding slide acknowledging sponsorship

√

√

√

√

One free-standing pull-up banner in registration area

√

X

X

X

• 2 weeks prior to the conference

√

X

X

X

• 1 week prior to the conference

√

√

X

X

• 1 week post conference

√

√

√

√

REGISTRATION AND SOCIAL FUNCTIONS

INDUSTRY EXHIBITION

MARKETING Acknowledgement in all printed material as a sponsor (if confirmed prior to printing). Registration Brochure, Delegate Handbook, ANZCJ & Continence Foundation Annual Report (Logos due by 14 May)

DELEGATE SATCHEL Marketing material in satchel

(Limit of 2)

(Limit of 1)

AT THE CONFERENCE

ADDITIONAL ENTITLEMENTS Copy of delegate listing - PDF version only (name, organisation and state only)

Sponsorship of Carer of the Year SOLD $5,000 (+GST) Carer of the Year:

The Carer of the Year Award acknowledges the important but often under recognised role of at-home unpaid carers, who deal with the complex role of caring for someone with incontinence. • • •

Always a memorable part of the Conference Gala Dinner, the award presentation widely and effectively demonstrates your company’s support for carers. The Carer of the Year Award provides you with an ongoing platform to market your corporate image and product/s. The Carer of the Year will be awarded at the Conference Gala Dinner with presentation of the award by your nominated company representative.

Sponsorship support includes: • • • •

Framed Carer of the Year Award certificate Cash prize presented to carer Support for the carer to attend the Conference Gala Dinner (if held in the carers home state) Article in the Bridge consumer magazine acknowledging sponsorship support

This sponsorship category is reserved for Gold sponsors and above.

66

Exhibition booths

Member - $3,500 (+GST)* / Non-member - $4,000 (+GST)

Exhibition booths and floor plans: A floor plan is included in this prospectus. Exhibitor bump-in to dress booths is from 3.00pm on Wednesday 24 October, with the exhibition to open at 8.00am on Thursday 25 October. Booths to be clear and tidy by 7.30am. All booths are numbered and you are required to submit your first five preferences for booth/space locations. Booth locations will be confirmed after 18 June. You may opt for “space only” - the cost is the same and power and standard lights will be provided. Please advise Conference Link if your requirements are “space only”. Booths will ONLY be allocated upon receipt of full payment. Booths will be allocated in order of Sponsorship involvement and order of booking up till 15 June. Booths booked after this date will be allocated in order of receipt of full payment Exhibition Booth Package Inclusions: Booth size - 3m x 3m booth (9sqm) Walling - 2.5m high walling matt finished anodized aluminium frame with white laminated infill. Stand Signage - Digitally printed fascia sign on white laminated infill per aisle (max 30 characters). Power - 1 x single 4amp power point per 3m x 3m booth. Lighting - 2 x 20 watt spotlights per 3m x 3m booth. Lights are mounted inside the fascia panel. Stand attendee - 2 x registrations (provides full access to the scientific program excluding workshops).

• • • •

Welcome Reception Lunches, morning & afternoon teas—Thursday, Friday and Saturday as per the final program Conference satchel Conference Delegate Handbook

Custom built displays If the standard shell scheme is not required and a custom design is to be constructed, please provide a diagram of the proposed stand with details and dimensions no later than one month (21 September) prior to the conference start date, for approval by the Hotel Grand Chancellor and Committee. You must contact ExpoTas to be scheduled for a custom build bump-in. Exhibitor Manual Further information regarding furniture, hire goods, electricity and storage will be provided in the exhibition manual provided to each confirmed exhibitor. Additional booths are available at the same fee and have the same amenities. Only sponsors may have more than two booths. Additional personnel must register separately at $520+GST each This registration fee provides full access to the scientific program excluding workshops and covers lunches, morning and afternoon teas, Welcome Reception, administration, Delegate Handbook and satchel, but does not include Conference Gala Dinner ticket. Any outside contractors must register under the company listing at a cost of $80 + GST per person per day (ie: baristas, massage therapists, manicurist etc). Covers meals and administration costs.

*Must be a 2017/2018 financial member

7

31

32

30

29

27

28

26

24

25

23

38

21

40

37

2

22 36

33

CATERING

1

35

34

39

20

3 41

42

CATERING

4

CATERING 43

19

44 18

5

CATERING

50

8

16

52

49

7

17 48

45

47

46

6

51

cellor

Exhibition floor plan

15

FEDERATION BALLROOM

9

10

11

12

14

13

Registration

LOADING BAY

FEDERATION CONCERT HALL

SCALE IN METRES

0

Contact Job #

. .

Room

Fed B/Room + Foyer

8 8

Scale

1:350

Drawn By . Date

.

1

2

3

4

5

10

0

1

2

3

4

5

SCALE IN METRES

10

15

25

15

25

Workshop sponsorship $3,500 (+GST)

Workshop sponsorship offers exclusive advertising at one or more of the workshops: The program of workshops at the time of publication and subject to review by the 2018 Scientific Committee are as follows: • Vaginal/rectal examination (for nurses) • Pessary • Catheter • Bowel irrigation • Nocturia • Clay pelvic floor building (practical workshop) Sponsors will receive: 1. Exclusive access to workshop participants. 2. Acknowledgement in the Registration Brochure (if confirmed prior to printing and logos due with booking). 3. Agreed company signage in the workshop room. 4. Acknowledgement of sponsorship by the Workshop Chair at the commencement and conclusion of the workshop. 5. Sponsorship acknowledgement in the Conference Delegate Handbook (if confirmed prior to printing and logos due with booking).

99

Additional opportunities

The following opportunities are also available

Satchel Inserts One A4 flyer in the Delegate Satchel • Exhibitor • Non-exhibitor

$400 (+gst) $800 (+gst)

One brochure (larger than A4) • Exhibitor • Non-exhibitor

$600 (+gst) $900 (+gst)

One product/merchandise (approved by the Conference Committee) • Exhibitor $800 (+gst) • Non-exhibitor $1,000 (+gst) Poster Board Area - one only

$1,500 (+gst)

Benefits: • •

Opportunity for promotional material to be on a table in the Poster Board area Opportunity to have a pull-up banner in this area (company to provide)

Catering breaks Exclusive naming rights for each break. This gives you the opportunity to have your name/logo on the catering tables. You may (at your company’s expense) provide napkins with your logo, have pull-up banners around the area (no more than 3 banners), table signs, decide on the type of catering (subject to budget) - other ideas can be discussed. • • •

Morning tea (Thursday, Friday & Saturday) $1,000 (+gst) per morning tea Lunch (Thursday & Friday) $2,000 (+gst) per lunch Afternoon tea (Thursday & Friday) $1,000 (+gst) per afternoon tea

Air space $1,500 (+gst) This opportunity is available to Platinum and Gold sponsors only. •

Use of air space confined to the dimensions of exhibition space, as approved by the Organising Committee and the Hotel Grand Chancellor Hobart (manufacture and rigging costs at exhibitor’s expense)

Lanyard Sponsor - one only

$1,600 (+gst)

Benefits: • •

10

Delegate lanyards (supplied by sponsor) - no other exhibitor/sponsor can distribute their lanyards to Delegates. Every Delegate advertising your company / product.

Additional opportunities

The following opportunities are also available

Breakfast Symposium Package POA The option to host your own breakfast with conference delegates (Sponsors only). Benefits: • • • •

Host and deliver the Symposium Acknowledgement and advertisement about the Workshop in the Registration Brochure (if confirmed prior to printing and logos due by 14 May). Acknowledgement and advertisement about the workshop in the Conference Delegate Handbook (if confirmed prior to printing and logos due by 29 June). Marketing opportunities.

The Foundation sees alliance with the corporate sector as vital in pursuing its mission. Beyond the Conference, perhaps you see an opportunity to participate in the process of promoting continence awareness in the community, an initiative that will integrate with raising the profile of your company and its products and services. For example, advertising support of the Australian and New Zealand Continence Journal and Bridge consumer magazine, sponsorship of printed resources or a special joint project. Explore an ongoing relationship with the Foundation through joint projects promoting community and health practitioner awareness of incontinence as a major health issue—and encourage the use of the National Continence Helpline as a source of help. Thank you to all our partner organisations for their valuable contribution and support of the Conference and the work of the Continence Foundation of Australia. A special acknowledgement to those companies who also support the Foundation’s major project—the National Continence Helpline, through distribution of Helpline materials and/or inclusion of Helpline details on their company product packaging, brochures, advertising and in media releases.

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Sponsorship / exhibition application form / tax invoice Please complete this application form and payment form on the following page. Send both with your payment to: Conference Link, PO Box 42, Ferny Hills DC QLD 4055• F: +61 7 3851 1427 E: [email protected]. All prices are in Australian Dollars and are GST exclusive. Continence Foundation of Australia Ltd. ABN: 84 007 325 313 While you are invited to indicate your booth preference, allocations will be made based on the level of sponsorship, order of receipt of applications and accompanying payment. CFA corporate membership number: CFAMBR0000 _ _ _ _

Company Name: Address:

Post Code:

Contact person: (This person will be responsible for all correspondence relating to this conference) Name: Phone (W):

Mobile:

Email: Booth Preference:

1

2

3

4

Sponsorship

5

GST

Total inclusive of GST

Platinum

$21,500

$2,150

$

Gold

$16,500

$1,650

$

Silver

$11,000

$1,100

$

Bronze

$6,000

$600

$

Carer of the Year

$5,000

$500

$

Exhibition Booths

$

Member

$3,500

$350

$

Non-member

$4,000

$400

$

Workshop

$

Title :

$3,500

$350

Other

$ $

Poster Board Area

$1,500

$150

$

Air space (Platinum and Gold sponsors only)

$1,500

$150

$

Lanyard sponsorship

$1,600

$160

$

Satchel Inserts

$

Exhibitor - One A4 flyer

$400

$40

$

Non-exhibitor - One A4 flyer

$800

$80

$

Exhibitor - One brochure (larger than A4)

$600

$60

$

Non-exhibitor - One brochure (larger than A4)

$900

$90

$

Exhibitor - approved product/merchandise

$800

$80

$

Non-exhibitor - approved product/merchandise

$1,000

$100

$

Catering Breaks

$

Morning Tea

Day:

$1,000

$100

$

Lunch

Day:

$2,000

$200

$

Afternoon Tea

Day:

$1,000

$100

$

Breakfast workshop package Total payable (inclusive of GST)

12

POA

$ $

SOLD

Payment Form Please complete this payment form and the application form on the previous page. Send both to: Conference Link PO Box 42 Ferny Hills DC QLD 4055 Fax: + 61 7 3851 1427 Email: [email protected]

Payment: All prices in this document are exclusive of GST. Payment of the total fee (inclusive of GST) is required with all applications.

Method of Payment: Credit card (VISA or MasterCard only)

Direct deposit

Cheque

Direct Deposit: BSB: 013 259 / Bank: ANZ /

Account No: 9050 01139

Account Name: Continence Foundation of Australia

Please send a copy of the transfer to: [email protected] Use your company name as the reference (CFA18 + company name). Purchase orders are not considered as payment.

Credit card payment: Company Name: Card type:

VISA

MasterCard

Name on card: Expiry Date: _

_ / _ _ CSV: _ _ _ Amount:

Card number:

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signature:

Cheque payment: Please make cheque payable to: Continence Foundation of Australia. Send to C/- Conference Link (address as above) with a copy of the booking form.

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Terms and conditions Things you need to know The following terms and conditions apply to your application to sponsor and/or exhibit at the 2018 Conference. Returning a completed signed and dated application confirms your acceptance of these terms and conditions. We do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information. Financial facts Full payment of your total sponsor/exhibition fee must accompany your booking. Booth selections will not be allocated until payment is received. Payments are to be made in Australian dollars by cheque, credit card or direct deposit. All prices quoted in the prospectus exclude GST. Cheque payments are to be made payable to: Continence Foundation of Australia and mailed to: Conference Link, PO Box 42, Ferny Hills QLD 4055. If you need to cancel Your cancellation must be advised in writing. Cancellation fees are as follows – Cancel before 20 Jun 2018

25% (of booking)

Cancel before 24 Aug 2018

50%

(of booking)

Cancel before 21 Sept 2018

75%

(of booking)

Cancel after 8 Oct 2018

100% (of booking)

(unless we can re-sell the booth or product). All refunds will be actioned after the conference. You and your staff-onsite Your application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately on the relevant form in the Exhibitors Guidelines provided after confirmation of booking. All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. Print Entitlements Logos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG at least 270 pixels wide with no extra whitespace (preferred for digital) format. No print or digital recognition will be given unless payment terms have been met. Sponsor notes - private function or related events No sponsor or exhibitor is entitled to host an endorsed private function, immediately prior, during or immediately post the Conference dates without the Organising Committee’s approval. All such approved events will be at your own expense and at a time/date approved by the Organising Committee. Exhibition floor plan A floor plan is provided. Should changes to the floor plan be necessary, confirmed exhibitors will be notified of any relevant adjustments to the layout.

14

Condition of payment Sponsorship/exhibitor entitlements will only be delivered upon receipt of a booking form and full payment. Privacy Statement Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and the administration of this event and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the Delegate List which is provided to delegates, exhibitors and sponsors at the event. If you do not wish your details to be included in this list, please contact us. Conditions of advertising For acknowledgement of sponsorship in the Registration Brochure, sponsors need to have paid in full for their sponsorship and sent their logo with their booking to the secretariat no later than 14 May 2018 (vector EPS file and/or a high resolution JPEG file) Insurance Sponsors and exhibitors are strongly advised to arrange general, health and travel insurance for their staff and goods. You are solely responsible for any physical loss or damage to your own property. You must hold a current broadform liability insurance policy for a minimum of AUD10,000,000. Please forward a certificate of currency for your insurance to Conference Link at least four weeks prior. Entry to the venue will be denied if you have not provided this information. Disclaimer The information contained in this Prospectus is correct at the time of going to print. The Scientific Committee and organisers reserve the right to change without notice any part of the program, the set-up or speakers. Updates prior to the conference will be published on the Continence Foundation website, but it is the responsibility of exhibitors to check with the website for changes. Exhibitor notes You may not assign, share, sublet or grant licences for the whole or part of the booth without prior approval. We reserve the right to ask you to remove any display items we deem as unacceptable. You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles. You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. Any supplier you use on site must conform to the venue’s OH&S policies, insurance and other regulations. Bump out clause Bump out is no earlier than 11am on Saturday 27 October. Earlier bump out requires approval from the conference organiser prior to COB 12 October 2018.

15

27th National

Conference on Incontinence

24-27 October 2018 Hotel Grand Chancellor

Hobart

National Office L1, 407 Canterbury Road Surrey Hills VIC 3127 T: +61 3 9347 2522 F: +61 3 9380 1233 continence.org.au