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electoral services

Ar e y re IER ou ad se e y? pa g e

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for all your electoral documentation

8 [email protected] & 01753 567100 pUK0359_09_13 Electoral A5 v1

for all your electoral documentation...

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electoral services

Over the last decade we have become a market leader in the Electoral Printing market through the use of stateof-the-art technology and best business practices. Since our merger with CFH we now have over 80 satisfied Councils, not only for electoral work but also Cross Media Solutions, Council Tax, Main Billing, Landlord Notifications, Rent Cards, Court List products, Community Magazines, POS material, Posters plus much more. Our professional and individual approach has allowed us to successfully expand and retain our clients. We can cater for Local elections, Mayoral elections, Parliamentary elections, PCC elections, European elections and Combined elections. In addition we produce the new IER forms and handle many household mailings. We are highly knowledgeable in this area and are active members of the Association of Electoral Administrators (AEA) and attend all AEA Electoral meetings to ensure we are fully compliant with Electoral Commission guidelines. We can guarantee a high quality service at affordable prices and challenge any Local Authority to come and visit us to see just how far ahead we are when it comes to Electoral Printing. We really do offer an holistic service which includes complete peace of mind as standard.

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Postal Voting Packs & One Piece Mailers ...............2-3 Ballot Papers & Poll Cards ...............4-5 Polling Station Posters and Grass Skirts ...............6-7 NEW Individual Electoral Registration (IER) ...............8-9 Personal Identifiers ................10 Canvass Identity Cards ................11 New Voter activation ................12 Document Scanning and Archiving ................13 Disaster Recovery & Business Continuity ................14 Additional and Non electoral services ................15 Meet the team ...........16-17

INDEX

index

postal voting packs and opm’s... The most secure, easy to use and fully Royal Mail compliant One Piece Postal Voting Pack (OPM). • • • • • •

Is fully acceptable to Royal Mail and conforms to Electoral Commission guidelines “A” Envelope suitable for any Ballot Paper size and multiple Ballot Papers Separate “B” Envelope Total security between “A” envelope and PVS when separated No MATCHING required A proven product that meets all Royal Mail requirements.

The benefits of our OPM are:1) When opened the PVS and the sealed (secure) “A” envelope can be scanned together even with multiple Ballot papers enclosed – No matching required, talk to us for a demo. 2) The OPM is suitable for manual insertion of Ballot papers either by PRINT.UK.COM or by yourselves. 3) The mailer can handle any size of Ballot paper. 4) Conventional Outgoing and “B” envelopes are part of the pack. 5) Most importantly, Base stock can be ordered well in advance and subsequently personalised “on demand” for: Royal Mail & Council details Voter Instruction details & Elector address Ballot Paper numbers PVS I.D. Type of Election (Parliamentary, Local, Parish, Mayoral, PCC etc) 6) We offer capacity for manual enclosing of multiple Ballot Papers of variable size on your behalf. Please request further information.

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electoral services

To help you even more we can offer online proofing and verification of the live files via skype or Facetime.

BALLOT PAPER ENVELOPE

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POSTAL PACKS AND ONE PIECE MAILERS

Our OPM is a complete postal voting pack which offers total flexibility and can be customised easily to suit any election e.g. Parliamentary, Local, Parish, Mayoral, Police, European, Referendum or Surveys (see example below). We print “on-demand” ensuring you only pay for what you need, avoiding redundant stock and excessive lead times.

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ballot papers and official marks... There is no hard and fast rule about the OFFICIAL MARK for Ballot Papers except that there must be one. The mark must not be repeated for a period of seven (7) years We can offer variable screen marks often called “underprinting”, and Matrix for fast efficient and accurate Ballot paper proofs.

Ballot Papers with 2D Barcodes, watermarks or underprinting A 2D barcode creates a unique pattern, its advantages are that it can be incremental and non-recurring - Totally secure

We can also offer a QR code that when scanned will state council, date, postal vote or polling station. Try it now!

Have you considered paper book covers instead of the usual board? They produce a lower carbon footprint and are FSC friendly.

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poll cards...

electoral services

any election, providing the voter

Fully compliant with Electoral Commission guidelines

with election specific information and the location, date and times where they can cast their all important vote. Postal savings can be made with the use of Royal Mail Barcodes making your Poll Cards machinable.

Don’t forget to ask about brilliant postal savings up to 70% with docmail

Reducing Postal Costs every day.

BALLOT PAPERS AND POLL CARDS

BALLOT PAPERS AND POLL CARDS

Poll Cards are an important part of

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polling station posters & grass skirts... Polling Station posters are a necessity for elections, clear instructions and examples of ballot papers help the elector to complete the ballot paper, minimising rejected votes. We can produce any size of poster, and, for those above A3 size, we run the most productive 60 inch printers in their class. A speed of up to 37.4sqm per hour is possible and the twin print head design and 4pl ink droplets also produce an incredible 2400 x 1200 dpi resolution for the perfect blend of speed and productivity. We provide you with the best, cost effective solution. Vinyl, Fabric, High Gloss Photo paper, Art papers, Proofing papers, Backlit, and Canvas stocks are all available.

Polling station posters help the voter to mark their vote correctly

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electoral services

By printing the ballot papers and grass skirts, we guarantee alignment for counting

POLLING STATION POSTERS AND GRASS SKIRTS

The ‘grass skirt’ system of counting votes is used by some local authorities in counting multi-member wards. The system involves layering ballot papers on top of one another and lining up the voting areas of the ballots so that only the voting marks can be seen. This forms a ‘grass skirt’ effect and allows the votes to be counted easily and quickly by totalling along the length of the laid-out ballot papers.

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individual electoral registration (IER)... IER is a big challenge for everyone in the Electoral arena and with such challenges, you need to know your suppliers are ready. PRINT.UK.COM have ensured we are up to date with the latest developments from the Cabinet Office, Electoral Commission, AEA and of course our customers. The next few years are going to be challenging for everyone, so we are here to make the transition easier. Our unique services and products are designed to simplify the print and post aspects of IER. We have a proven track record in the supply of variable data printing within the Public and Local Government sectors, using innovative, easy to use and cost effective solutions that connect and integrate any in house system, department and back office environment to one of our three high volume 24 hour production facilities. We are experts at print and post and we are here to make your transition to IER as hassle free and straightforward as possible. For more information on how we can simplify IER print to post, please contact a member of the team on 01753 567 100 or email [email protected].

individual electoral registration (IER)...

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electoral services

For more information please contact a member of the Technical Sales team on 01753 567 100 or email [email protected].

INDIVIDUAL ELECTORAL REGISTRATION (IER)

Individual Electoral Registration (IER) takes effect from 10 June 2014 in England & Wales and 19 September 2014 in Scotland. Under the current system, the "head of the household" is required to register all residents of the household who are eligible. Under the new system individuals will be required to register themselves, as well as provide their NI number and date of birth on the application form so that their identity can be verified.

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personal identifiers... The Electoral Administration Act 2006 introduced new anti-fraud measures to prevent electoral abuse. The new legislation improved the overall administration of elections and enhanced their security. The Electoral Registration Officer must send every person who remains an absent voter and whose signature on record is more than five years old a notice in requiring them to provide a fresh signature if they wish to remain an absent voter. We produce A4 or A3 forms for all the input scanning softwares. Also PRINT.UK.COM can reduce production costs – even if you plan to do this in-house. Ask for more details

Canvass Identity Cards...

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electoral services

For more information on our range of security products and services, please contact a member of the Technical Sales team on 01753 567 100 or email [email protected].

PVI & CANVASS IDENTITY CARDS

Many Authorities employ canvassers each year to deliver poll cards and canvass forms. It is vital that canvassers are identifiable to the general public, with the possibility of more feet on the street with IER. Our high quality, professional and secure identity card products are the right answer for your needs. We have secure-feature packed products to suit any budget.

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new voter activation... Turning 18 brings so many new experiences, one that is often overlooked is the ability to shape the future; having the vote. Here is an idea to activate the new voter... wish them a Happy 18th Birthday. • Special non-window envelope addressed to the new voter • An A4 birthday card printed and personalised on both sides and folded to A5 • Posted with a first class stamp You can decide what message you wish to send and this can be changed on a month by month basis if required. All we need is a monthly spreadsheet listing the new voter details and the birthday date. We will do the rest and your new voter will receive their personalised card and envelope two days in advance of the actual date. It really is that simple! Contact us for more information, samples and pricing options...

document scanning...

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electoral services

The exclusive paper feeding technology easily handles documents of different sizes, weights and types to deliver high productivity. And the advanced image processing delivers consistently high image quality, which reduces the need for rescans. Archive and Transactional scanning with full indexing available. Catalogue access can be via your own intranet or a secure www address. Ideal for Ballot Paper Scanning, Signature Verification, E-Counting, Individual Registration, Electoral Registration Scanning plus much more.

NEW VOTER ACTIVATION & DOCUMENT SCANNING

Our award-winning Scanners take scanner performance to the next level with innovations like SurePath paper handling, Perfect Page Scanning, three independent ultrasonic multi-feed detection sensors, automatic colour detection, electronic colour dropout and much more. Colour, bitonal and greyscale imaging.

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disaster recovery... We have a comprehensive Business Continuity Plan which includes secure off-site facilities that can be fully operational within 15 minutes should the worst happen. All our servers are backed-up in realtime (as opposed to just over-night) to these facilities and are fully equipped to continue with no loss of time or quality. Since 2008 we have been ISO 27001 Information Security Management certified, this accreditation is audited both internally and externally on a monthly basis. In an ever changing technical world we have to be prepared for the worst, this is why we have Disaster Recovery/Business Continuity facilities at Radstock (Somerset) and Livingston (Scotland)

Livingston

Who both:a)

Understand the electoral integrity behind the products we are obligated to supply.

b)

Understand the tight time scale we operate to especially at election times.

Slough Radstock

additional services...

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electoral services

Specialist Services include: Applied Labels, Cheques, Discount Postage, Discreet Data, Document Archiving, Document Design, Document Personalisation, Dual Laminated Cards, Integral Cards, Integral Envelopes, Integral Labels, Mailing Services, Mailshots, Membership Cards, Multi-fold Cards, Newsletters, Pop-out Cards, Transactional Mailing, Visitors' Pass, Window Stickers, General Printing, Brochures, Leaflets, Stationery, postal services, plus much more... just contact us or even better pay us a visit. As a downstream access provider we are able to maximise savings on behalf of all our customers by sorting the mail before delivering to the Royal Mail for final mile delivery. How secure is the data? - as part of one of the country’s leading printers, we offer complete peace of mind to our customers through our secure factories which is APACS accredited. We have special features, including APACS approved encryption which are designed to protect all data for our clients.

DISASTER RECOVERY & ADDITIONAL SERVICES

Although most know us for our electoral work, our offering of additional products and services include: all Council Printing Services, Benefit Notification, Community Magazines, Council Tax Billing, Court Lists, Landlord Notifications, Main Billing, Payroll, Permits, Rent Cards and Statements

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meet your team... Nicki Newburn - client contact [email protected] Worked in security print and transactional mailing for almost 20 years initially as an internal account manager then in the business development role for the last 10 years. Nicki has extensive knowledge of all types of print specifically an in-depth understanding of electoral printing and its data requirements, the various Electoral Management Systems, Electoral Commission regulations and Royal Mail postal requirements thus allowing us to offer an efficient and compliant offering. Neil Batt - client admin [email protected] Neil manages the administrative side of all electoral work that we undertake, from initial cost estimations to artwork approval, final quality control and despatch. He manages the administration for all electoral work undertaken. He sets very demanding deadlines and ensures that quality standards are always met. Lee Wallis - delivery team leader [email protected] Lee is one of our longest serving employees, with over 18 years at PRINT.UK.COM. He currently heads our Hand Enclosing Team, and ensures that all Postal Vote Packs are produced 100% error-free at all times. Lee is also a trained Proof-Reader and has an excellent eye for detail, adding to our Quality Control measures. Lee is also in charge of verification and delivery.

Simon Bunyan - production director [email protected] Simon manages the entire print production operation. He has over 30 years of print industry experience and has produced work for The Stationary Office (TSO) in the House of Commons amongst others. He has extensive knowledge about print machinery and is au fait with the very latest print technology. He is a methodical planner which ensures that we deliver all electoral work on time and substantial cost savings for all our customers. Martin Knight - IT and data manager [email protected] Martin manages our entire technology infrastructure. He is a highly skilled programmer and prior to joining us had a distinguished career at the Ministry of Defence (Royal Air Force) via IBM. His technical expertise has allowed us to build a unique Matrix which makes it easy and safer for orders to be submitted. He has also been instrumental in obtaining our ISO 27001 Information Data Security accreditation and the implementation of PGP Encryption technology that has been approved to the highest standards by CESG (Communications Electronic Security Group) to ensure that your data is safe and secure at all times.

about us...

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electoral services

Data Processing and Personalisation are two of our key expertise areas, with full in-house production and studio facilities we provide the design and production for all your electoral documentation: Poll Cards, Ballot Papers, Postal Voting Packs, OPM’s, Printed Booklets, Inserts, PI Forms, Electoral Registration forms and New Voter Birthday cards. The integrated approach PRINT.UK.COM adopts stands alone in its ability to give you the security of knowing that the process will be smooth, co-ordinated and hassle-free. We believe in building strong partnerships, we partner pro-actively and support your specific needs to provide customised solutions.

8 [email protected] & 01753 567100 Follow @PRINT_UK_COM

MEET YOUR TEAM

PRINT.UK.COM is a highly successful UK company, with a Head Office based on the Slough Trading Estate and further production located in Radstock and Livingston. Established in 1992 we have over 20 years experience in the Electoral Market. Members of the BPIF and AEA and fully accredited for ISO 9001 2008 (Quality Management), ISO 14001 (Environmental Issues) and ISO 27001 (Data and Premises Security).

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notes...

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electoral services

8 [email protected]

& 01753 567100

notes...

Follow @PRINT_UK_COM

notes...

ote

electoral services

8 [email protected]

& 01753 567100

notes...

Follow @PRINT_UK_COM

notes...

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8 [email protected] & 01753 567100

electoral services

Follow @PRINT_UK_COM