Position Information Package

Project Management Officer POSITION NUMBER:

R16/17.10

APPLICATIONS CLOSE: Wednesday, 26th October, 2016. POSITION INFORMATION Salary:

$66,411.39 - $74,687.20 (Band 6)

Hours:

38 (Limited Tenure)

Location:

Wodonga

POSITION PROFILE The successful applicant will systematically develop, define, procure, implement and commission, verify and hand over capital projects that meet the Corporation’s business and functional requirements. This will be underpinned through ensuring: 

that project management, procurement, risk, and related procedures are adhered to in the development and implementation of projects,



that appropriate engineering standards and change controls process are documented and adhered to such that projects or changes to existing systems meet business requirements,



that project governance is demonstrated and documented, to ensure that projects are appropriately reviewed, controlled, managed, tracked and reported upon, and

In addition the position is responsible for ensuring that variances to project budgets, time frames and requirements are reported through both the Programme Coordinator and Contracts Coordinator. Accordingly, the incumbent will poses an understanding of the importance of project management, procurement management, contract management and regulatory and governance compliance.

KEY SELECTION CRITERIA    

Demonstrated judgement and decision making skills. A high degree of working independently in an ethical manner. Must be able to coordinate, lead and motivate project teams Demonstrated ability to effectively work with a range of stakeholders.

FURTHER INFORMATION Any enquiries regarding this position may be directed to Simon Edwards during business hours on 0409 232 465.

RECRUITMENT PROCEDURE North East Water is an equal opportunity employer. Applications are assessed on the merit of each application based on information contained in the Position Description.

North East Water provides water and sewerage services to 37 towns, villages and cities in North East Victoria, servicing an estimated population of over 117,000 people in an area of approximately 20,000km 2.

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Please remember to include: 1. Your contact details (postal address and phone numbers). 2. A current resume with a minimum of two (2) current referees. 3. A letter stating how you meet the Key Selection Criteria, providing evidence that clearly demonstrates what you have achieved in relation to the position. 4. Copies of any relevant qualifications or licences. Supply as much relevant information as necessary to fully explain your capabilities, and be concise, clear and “to the point”. Applicants may be requested by North East Water’s People and Culture department to undertake an online police check, psychometric assessment, functional assessment and / or a pre-employment medical.

SUBMISSION OF APPLICATIONS Please staple your statement of how you address the Key Selection Criteria to your resume and copies of relevant qualifications/licences. Please do not bind your application or use a presentation folder. Applications must reach the People and Culture unit by 5.00pm on the advertised closing date. Late applications will not be considered. Applications should be addressed to: People and Culture Advisor North East Water PO Box 863 WODONGA VIC 3689 Applications can also be submitted by email to [email protected] (Microsoft Word format), or hand delivered to the North East Water reception area. Receipt of applications will be acknowledged within ten working days after the closing date.

POSITION DESCRIPTION POSITION PROFILE POSITION PROFILE The successful applicant will systematically develop, define, procure, implement and commission, verify and hand over capital projects that meet the Corporation’s business and functional requirements. This will be underpinned through ensuring: 

that project management, procurement, risk, and related procedures are adhered to in the development and implementation of projects,



that appropriate engineering standards and change controls process are documented and adhered to such that projects or changes to existing systems meet business requirements,



that project governance is demonstrated and documented, to ensure that projects are appropriately reviewed, controlled, managed, tracked and reported upon, and

In addition the position is responsible for ensuring that variances to project budgets, time frames and requirements are reported through both the Programme Coordinator and Contracts Coordinator. Accordingly, the incumbent will poses an understanding of the importance of project management, procurement management, contract management and regulatory and governance compliance.

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PRIMARY OBJECTIVES: 

Leadership and Coordination – Provide efficient and effective leadership and coordination when required to act in the role of project manager to achieve the Corporation’s objectives.



Technical Support Responsibilities – Support the Engineering, Contracts and Project delivery business unit to meet internal and external customer requirements, inclusive of standards, internal procedures, regulatory and legislative obligations.



Key Role Specifics – To project manage including; infrastructure creation and major asset refurbishment or major renewals with respect to the systematic and documented planning, definition, design, implementation, commissioning, verification and start-up (CVS); the maintenance of project standards, and compliance with regulatory and governance requirements

1. KEY RESPONSIBILITY AREAS 

Project Management 1.1.1. To carry out and document systems definition, evaluation, procurement, implementation, commissioning, verification and start-up (CVS) of capital projects. 1.1.2. In conjunction with the Programme Coordinator and Contracts Coordinator, track and report on utilisation of project resources, budgets and progress to ensure that the Corporation’s objectives are fulfilled.



Support Governance Responsibilities 1.2.1. Ensure that projects and changes to existing assets comply with relevant legislative, regulatory and statutory obligations and responsibilities. 1.2.2. Ensure that all engineering and project related documentation is generated, reviewed within delegation and meets the minimum standard as required by internal procedures, policies, regulations and legislation. 1.2.3. In collaboration with other personnel ensure that the Corporation’s procedures and standards are adhered to.



Key Specifics 1.3.1. Ensures currency of understanding of legal responsibilities and accountabilities when acting in the required role of Project Manager. 1.3.2. Ensures that governance systems and procedures are adhered to for the systematic development, definition, procurement, design, implementation, commissioning, verification and start-up of capital projects or changes to existing systems to meet business and functional requirements. 1.3.3. Ensures that minimum standards are being adhered to in the execution of project related functions and that reviews including design, design safety, constructability, HAZOP, HACCP are undertaken as required. 1.3.4. Ensure that statutory/ regulatory/ referral authorities and the Corporations customers are being appropriately engaged with to ensure that compliance issues are being met and appropriate approvals received. 1.3.5. Is responsible and accountable for ensuring the assigned capital projects, there scope and associated budgets are monitored, maintained, reviewed and remain up to date via the Programme Coordinator. 1.3.6. Ensuring that project procurement methodologies, and specifications and contract documents are reviewed by the Coordinator Contracts and approved by the Senior Manager - Project Engineering

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prior to issuing to market. 1.3.7. Responsible for ensuring that project recommendations are based upon the systematic capture, analysis and evaluation of business, user and functional requirements. 1.3.8. Ensure that change control processes are adhered to in respect to project scope changes as well as changes to existing infrastructure systems. 1.3.9. Ensures that Project Management Services are provided to support operational needs as directed by the Senior Manager - Project Engineering. 2. ORGANISATIONAL RELATIONSHIPS REPORTS TO:

Senior Manager - Project Engineering

SUPERVISES:

When acting in the role of Project Manager all related personnel pertaining to the project

INTERNAL LIAISONS:

EXTERNAL LIAISONS:

-

Specifically: Engineering Coordinator, Programme Coordinator, Senior Manager - Project Engineering, Contracts Coordinator, Project Officers and Project Engineers. Generally: All Corporation Staff State / Federal Government departments and agencies Statutory authorities Community groups Industry and commerce Peak organisations in the water industry Land developers Technical and legal consultants Contractors Local government agencies Utility companies Peers in other water corporations Customers Stakeholders General public

3. ACCOUNTABILITY & EXTENT OF AUTHORITY 3.1

The incumbent is required to fulfill the objectives of the position and supervise staff assigned to projects to ensure the attainment of objectives independent of direct level four or three management supervision.

3.2

The Project Management Officer is a level five position. Authority delegated under Section 111 of the Water Act 1989 includes, but is not limited to: 

Expenditure in accordance with approved budgets



Management of staff on an assigned project basis as directed

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4. JUDGEMENT AND DECISION MAKING  The Project Management Officer will need to exercise a considerable degree of independence in fulfilling the requirements of the position within the bounds of ethics, Corporation policy and procedures.  At times the Project Management Officer will be required to make instantaneous decisions on issues relevant to specific projects and changes to assets. In these instances a high degree of independence, a sense of urgency and a need to have the ability to quickly assess a number of alternative courses of action and recommend / implement a preferred option is expected 5. SPECIALIST SKILLS AND KNOWLEDGE  Ability to act in an independent and ethical manner when engaged in project management service roles.  Ability to identify when to engage specialist or more experienced personnel in order to achieve project management related objectives.  Knowledge of water and wastewater design principles and quality issues, their impacts and associated emerging technologies for continuous improvement.  Awareness and knowledge to ensure Safety and Environmental compliance in the construction environment.  The ability to work effectively with external bodies such as government, statutory and local government agencies in the delivery of project outcomes.  Awareness and knowledge of the following: 

Australian and international related standards and codes of practice



Water Act 1989



Safe Drinking Water Act 2003



Planning and Environment Act 1987



Occupational Health and Safety Act 2004



Environment Protection Act 1970



Ability to maintain required project documentation in accordance with minimum standards defined by accepted professional practice, standards, internal procedures and policy, codes of practice, regulations, legislation and any project specific requirements identified.  Demonstrated planning skills and the ability to organise and use resources in a cost effective and timely manner.  High level of numeracy and analytical ability, experience of financial control of projects.  Awareness of project budgeting and cost control principles and general accounting and financial practices.  Awareness of contractual management practices associated with the construction industry with sufficient experience to handle contractual issues competently.  Professional written and verbal communication skills

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6. MANAGEMENT SKILLS 6.1

Accountability to maintain documentation and ensure reporting systems remain current with respect to project related information under the responsibility of the Project Management Officer.

6.2

Skilled at managing own time in performance of duties achieving goals despite conflicting pressures and priorities associated with managing multiple projects and other assignments.

6.3

Must be able to coordinate, lead and motivate project teams under direct supervision when appointed as project manager.

6.4

Demonstrated skills in project management with ability to meet deadlines while focusing upon value for money

7. INTERPERSONAL SKILLS 7.1 Demonstrated ability to effectively work with multidisciplinary / multilevel teams capable of definition, design, and implementation and commissioning, verification and start-up (CVS) of industrial projects. 7.2 Ability to lead by example and demonstrate advanced communication skills essential to role of Project Manager, with a strong ability to influence and gain cooperation from both within the Corporation and externally. 7.3

Demonstrated ability to work with a range of stakeholders, eg other Government entities, customers and internally within the business.

8. QUALIFICATIONS AND EXPERIENCE 8.1 The incumbent will require a current driver’s licence. 9. RISK MANAGEMENT COMMITMENT North East Water is committed to ensuring that all risks associated with our business are routinely and systematically addressed to reduce potential losses and maximise potential opportunities. The commitment is endorsed by the Board through the policy statement Our Commitment to Risk Management, which is implemented through the Risk Management Framework. The framework sets out the following responsibilities: Executive Managers are collectively responsible and accountable for the management of the Authority’s risk profile and the risks assigned to them through the Risk Management Framework. They provide assurance that appropriate risk management processes are followed. Senior Managers, Managers, Coordinators and Supervisors are required to:      

Coordinate and be responsible for the risk management process of the business unit Provide assistance and advice to staff within the business unit regarding risk management issues Maintain all current controls and implement target controls for which they have been assigned responsibility through the framework Communicate high / extreme risks the Executive Be Responsible for the auditing of the business unit risk profiles.

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All employees are responsible for maintaining an adequate level of awareness of risks associated with their job role or area. They are required to:     

Identify the risks which they encounter during the course of their work Report these to their Manager or Supervisor as appropriate Mitigate and manage identified risks Maintain all current controls and implement target controls for which they have been assigned responsibility through the framework Act in accordance with all applicable law.

Pursuant to these requirements all employees are to make a commitment to the Corporation’s Health & Safety, Drinking Water Quality and Environmental Management Systems, i.e.: 



All North East Water employees are responsible for undertaking their duties in accordance with relevant policies and procedures contained in these management systems, and within other relevant environmental, DWQ and H&S legislation. Staff have a responsibility to make themselves aware of their environmental, DWQ and H&S responsibilities as far as practical. If at any time staff are in doubt about the consequences of their actions, they must seek guidance from their Supervisor, the Environmental Officer, Water Quality Officer or the Health & Safety Advisor as appropriate.

10. SUSTAINABILITY COMMITMENT North East Water is committed to the sustainable delivery of water and wastewater services. The commitment delivers on government policy enshrined in the Water Act 1989 and the Statement of Obligations. Executive Managers are collectively responsible and accountable for the sustainable delivery of water and wastewater services. They provide assurance that appropriate management processes are in place. Senior Managers, Managers, Coordinators and Supervisors are required to:    

Understand and communicate, both within the team and to stakeholders the Corporation’s obligations and commitment to the sustainable delivery of water and wastewater services Ensure that team activities are developed, resourced and delivered in accordance with the Corporation’s sustainability objectives Ensure that documentation integrates and is consistent with the broader sustainability goals of the organisation Foster a sustainability culture within the team.

All employees are responsible for maintaining an awareness of the sustainability goals of the organisation and contributing to the sustainable delivery of water and wastewater services by North East Water within their job role area. They are required to:   

Understand the Corporation’s sustainability goals and how they contribute to their work role Understand the Corporation’s sustainability obligations and how the contribute to their work role Demonstrate and faithfully represent the Corporation’s commitment to the sustainable delivery of water and wastewater services

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 

Act in accordance with all relevant policy and procedures Act in accordance with all applicable law

11. EMPLOYMENT COMMITMENT The Public Administration Act 2004 provides a framework to promote high standards of integrity and conduct in the Victorian public sector. It does this through establishing values and principles to guide conduct and performance. Values: Victorian public sector employees should demonstrate: 



  

 

Responsiveness - Providing high quality services to the Victorian community - Identifying and promoting best practice Integrity - Being honest, open and transparent in our dealings - Using powers responsibly - Reporting improper conduct Impartiality - Making decisions and providing advice on merit without bias Accountability - Accepting responsibility for their decisions and actions Respect - Treating others fairly and objectively - Ensuring freedom from discrimination, harassment and bullying Leadership - Actively implementing, promoting and supporting these values Human Rights - Making decisions and providing advice consistent with human rights - Respect law, human dignity, equality and freedom

The Victorian public sector Code of Conduct reinforces these values. Principles: The employment principles reinforce the public sector values. The principles are essential to a highly effective and harmonious workplace and are to ensure:     

Employment decisions are based on merit Employees are treated fairly and reasonably Equal employment opportunity is provided Human rights as set out in the Charter of Human Rights and Responsibilities Act 2006 are upheld Employees have a reasonable avenue of redress against unfair or unreasonable treatment

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North East Water has established processes to ensure the values and principles are adhered to, and all employees have the following responsibilities to:    

Understand and maintain the Victorian Public Sector Values Understand and maintain the Victorian Public Sector Code of Conduct Understand and maintain North East Water’s Equal Opportunity Policy Employees have the responsibility to make themselves aware of EEO as far as practicable. If at any time employees are in doubt about the consequences of their actions they must seek guidance from the supervisor of Human Resource Business Unit as appropriate.

12. RECORDKEEPING To comply with mandatory requirements, all public sector employees must: Create full and accurate records of all their work-related decisions and activities. Ensure records include information that will allow others to easily understand when, how, where, why and by whose authority actions took place and decisions were made. Consider recordkeeping requirements when planning initiatives, projects and activities, and assign responsibility to team members for creating and managing the resulting records. Ensure records are captured in accordance with organisational policies and processes (e.g. by saving to the corporate electronic document management or other business system or by printing and placing in the corporate file). Ensure safety and security of records and the information they contain. Consider the sensitivity of the information contained in records and ensure that records with personal, sensitive or confidential information are only accessible by authorised staff with a “need to know”. Only release records when authorised to do so (e.g. through photocopying or email dissemination). Only destroy records (both electronic and hard copy, including emails) when authorised to ensure the records they create and receive are retained in an accessible format for as long as required (destruction and retention of times for different records should be set down in approved Retention & Disposal Authorities – check with the records management area). Familiarise themselves with organisational recordkeeping policies and practices and follow these. Where possible, take responsibility for improving records management practices in the workplace.

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