Role Description Heritage Project Officer - Capital Works

Role Description Heritage Project Officer - Capital Works Cluster/Agency Planning & Environment Department/Agency Sydney Living Museums Division/B...
Author: Julian Atkinson
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Role Description Heritage Project Officer - Capital Works Cluster/Agency

Planning & Environment

Department/Agency

Sydney Living Museums

Division/Branch/Unit

Heritage & Collections Division/Heritage Team

Location

The Mint

Classification/Grade/Band

Clerk Grade 5/6

Kind of Employment

Temporary

ANZSCO Code

511112

Role Number

HC026

PCAT Code

1119192

Date of Approval

08 July 2015

Agency Website

www.sydneylivingmuseums.com.au

Department/Agency overview Historic Houses Trust of NSW (HHT), incorporating Sydney Living Museums (SLM), is a statutory authority of, and principally funded by, the NSW Government. The Historic Houses Trust is one of a number of agencies administered through the Office of Environment and Heritage (OEH), reporting to the Minister for Heritage. OEH regulates industry, protects and conserves the NSW environment, manages over 850 national parks and reserves and protects the natural, cultural and built heritage in NSW. SLM provides custodial care for significant historic places, buildings, collections and landscapes with integrity, and enables people to enjoy and learn about them. SLM was established under the Historic Houses Act 1980 to manage, conserve and interpret the properties vested in it for the education and enjoyment of the public. SLM’s portfolio includes houses, museums, landscapes, a library and collections of paintings, furniture and objects. SLM is managed through four Divisions – Heritage & Collections, Curatorial & Public Engagement, Commercial & Marketing Services, and Operations & Governance. The Heritage & Collections Division brings together a team of professionally and technically specialised capabilities which focuses on the conservation, preservation and presentation of the organisation’s collections, sites, buildings and gardens. The activities of the Heritage & Collections Division include conservation management planning, collections and access, conservation, capital works and maintenance, endangered houses projects, and landscaping.

Primary purpose of the role Assist with the implementation and delivery of a range of minor capital works projects to achieve objectives identified in Sydney Living Museums’ corporate plan and that meet statutory obligations under the Historic Houses Act 1980 and other relevant heritage legislation.

Key accountabilities  Support the development and delivery of minor capital works project involving several disciplines to that the agency’s objectives and legislation requirements.

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 Maintain regular communication with stakeholders and participate in the monitoring of project plans, coordination of resources and controlling budget deliverables to ensure all aspects of the projects are progressing as intended and identify solutions for any delays.  Develop and retain a network of internal and external stakeholders to support and facilitate effective project management and implementation.  Prepare budgets and discussion papers in collaboration with the Head of Heritage to track delivery of and changes to minor capital works projects and maintain accurate record keeping in the appropriate systems.  Assist with project reporting and the provision of status updates on minor capital works projects for the Executive, Trustees and other stakeholders to keep the involved parties informed of the project’s status.  Recognise and be sensitive to the particular and often complex conservation needs of the agency’s different sites when planning capital works projects to prevent damage from occurring.  Participate in heritage related public programming events and use web and social media technology to communicate minor capital works projects and Sydney Living Museums to audiences to promote and gain support for the agency.  Maintain an understanding of Workplace Health & Safety (WH&S) and risk management policies and procedures to accurately apply them to the planning and delivery of all projects.

Key challenges  Assisting in the effective delivery of concurrent minor capital works project across the agency to ensure projects are completed within budget and on time while meeting agreed standards and project milestones.  Utilising and implementing project management methodologies and processes throughout projects in line with best practice policies to specify and monitor performance goals.  Developing and coordinating relationships across Teams, Portfolios and externally to deliver planned outcomes and overcome communication, resourcing and practical challenges that arise from an agency dispersed over a number of sites.

Key relationships Who

Why

Internal Head of Heritage

Receive overall direction, instruction and guidance from. Provide updates on projects, issues and priorities. Collaborate with to develop reports, analysis, briefing and other forms of report/advice for tracking minor capital works project progress.

Heritage Team

Work with to gain and provide project management advice and support for minor capital works projects.

Executive and Trustees

Liaise with on minor capital works projects and provide regular information on the progress of projects.

Minor capital works project teams and staff across the agency

Collaborate with on minor capital works projects. Collaborate with to gain support for and facilitate effective project management and implementation. Work with to gain and provide project management advice and support. Develop effective cross-departmental relationships.

External Key external stakeholders including

Consult with on minor capital works projects.

Role Description Heritage Project Officer - Capital Works

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Who

Why

networks, cultural organisations, local governments, heritage, history and other industries

Collaborate with to gain support for and facilitate effective project management and implementation.

Contractors and partners

Liaise with on minor capital works projects and provide regular information on the progress of projects.

Role dimensions Decision making This role:    

Prioritises own workload within established priorities. Takes active ownership of own work. Maintains efficient lines of communication. Works as part of a team to plan and deliver multiple concurrent projects to ensure they are reached within budget and schedule.  Seeks advice and clarification from their supervisor regarding matters that fall outside standard guidelines and practices.  Works within project timelines, budgets and briefings set by the supervisor.

Reporting line This role reports to the Head of Heritage.

Direct reports Nil

Budget/Expenditure Nil

Essential requirements  Relevant qualifications and experience in the delivery of construction, conservation or interpretation projects in a multi-disciplinary cultural, museum or heritage environment.  Experience in the delivery of minor capital works in relation to historic buildings and sites.  Experience in preparing technical and other project documentation including conservation studies, business plans, reports and professional correspondence.  Ability to work within the boundaries of the Historic House Trust Act 1980 and the NSW State Plan.  Knowledge of current heritage conservation principles and practices in Australia, and knowledge of key legislation including the NSW Heritage Act 1977 and the Environmental Planning & Assessment Act 1979 and the Historic Houses Act 1980.  Experience in managing project budgets and scheduling works, staff resources and budgets, including developing and delivering project plans.  Working knowledge of the main software applications used to develop projects, maintain and update information relating to project development and tracking.  Excellent project management and organisation skills with the ability to prioritise and meet deadlines.  Strong written and verbal communication skills.  A current driver’s licence.

Role Description Heritage Project Officer - Capital Works

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Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at www.psc.nsw.gov.au/capabilityframework

Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities.

NSW Public Sector Capability Framework Capability Group

Capability Name

Level

Display Resilience and Courage

Intermediate

Act with Integrity

Intermediate

Manage Self

Adept

Value Diversity

Foundational

Communicate Effectively

Intermediate

Commit to Customer Service

Foundational

Work Collaboratively

Intermediate

Influence and Negotiate

Intermediate

Deliver Results

Intermediate

Plan and Prioritise

Intermediate

Think and Solve Problems

Intermediate

Demonstrate Accountability

Intermediate

Finance

Intermediate

Technology

Intermediate

Procurement and Contract Management

Intermediate

Project Management

Adept

Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role’s key accountabilities. NSW Public Sector Capability Framework Group and Capability

Level

Behavioural Indicators

Personal Attributes

Adept

 Look for and take advantage of opportunities to learn new skills and develop strengths  Show commitment to achieving challenging goals

Manage Self

Role Description Heritage Project Officer - Capital Works

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NSW Public Sector Capability Framework Group and Capability

Level

Behavioural Indicators  Examine and reflect on own performance  Seek and respond positively to constructive feedback and guidance  Demonstrate a high level of personal motivation

Relationships

Intermediate

 Focus on key points and speak in 'Plain English'  Clearly explain and present ideas and arguments  Listen to others when they are speaking and ask appropriate, respectful questions  Monitor own and others' non-verbal cues and adapt where necessary  Prepare written material that is well structured and easy to follow by the intended audience  Communicate routine technical information clearly

Intermediate

 Build a supportive and co-operative team environment  Share information and learning across teams  Acknowledge outcomes which were achieved by effective collaboration  Engage other teams/units to share information and solve issues and problems jointly  Support others in challenging situations

Intermediate

 Complete work tasks to agreed budgets, timeframes and standards  Take the initiative to progress and deliver own and team/unit work  Contribute to allocation of responsibilities and resources to ensure achievement of team/unit goals  Seek and apply specialist advice when required

Intermediate

 Take responsibility and be accountable for own actions  Understand delegations and act within authority levels  Identify and follow safe work practices, and be vigilant about their application by self and others  Be alert to risks that might impact the completion of an activity and escalate these when identified  Use financial and other resources responsibly

Adept

 Prepare clear project proposals and define scope and goals in measurable terms  Establish performance outcomes and measures for key project goals, and define monitoring, reporting and communication requirements  Prepare accurate estimates of costs and resources required for more complex projects  Communicate the project strategy and its expected benefits to others  Monitor the completion of project milestones against goals and initiate amendments where necessary  Evaluate progress and identify improvements to inform future projects

Communicate Effectively

Relationships Work Collaboratively

Results Deliver Results

Results Demonstrate Accountability

Business Enablers Project Management

Role Description Heritage Project Officer - Capital Works

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