NIT FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

AIRPORTS AUTHORITY OF INDIA MUMBAI AIRPORT MUMBAI-400099

Cost of the Document – Rs.1,125/(Including VAT @12.5%)

TENDER DOCUMENT

TENDER NO.: AAI/WR/MUM/ACS/STORE/05/2015--16

TITLE: TENDER FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

Certified that this NIT contains pages 01 to 35 only which are numbered serially.

Prepared by

Checked by

(A K Jain) AGM (CNS-Stores) Stores)

(N N R Maurya) Maurya DGM (CNS) Approved by

(P Mondal) GM CNS Mumbai

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TABLE OF CONTENTS

Sr. No

Section

PARTICULARS

1.

Section-I

NOTICE INVITING TENDER

03

2.

Section-II

INSTRUCTIONS TO BIDDERS

05

3.

Section-III

GENERAL TERMS & CONDITIONS

14

4.

Section-IV

SPECIAL CONDITION OF THE CONTRACT

21

5.

Annexure-I

Specifications

22

6.

Annexure-II

ACCEPTANCE LETTER

24

7.

Annexure-III

Intimation of Force Majeure

25

8.

Annexure-IV

Consignee & Delivery Schedule

26

9.

Annexure-V

Compliance Statement

27

10.

Annexure-VI

Letter to be submitted with the Technical Bid

28

11.

Annexure-VII

Letter to be submitted with the price Bid

29

12.

Annexure-VIII

Proforma Bank Guarantee

30

13.

Annexure - IX

Complete List of Deliverables (Bill of Quantity)

32

14.

Schedule-A

Schedule-A Price Schedule

33

15.

Checklist

Checklist for Submission of Bids

35

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SECTION – I AIRPORTS AUTHORITY OF INDIA MUMBAI AIRPORT, MUMBAI – 400 099 Notice Inviting Tender Sealed tenders are invited by the General Manager (CNS) on behalf of the Chairman, AAI, for “SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK” at an estimated cost of Rs.1,15,085.00 (Rupees One Lakh Fifteen Thousand Eighty Five Only) 1. Scope of Tender: Sr. Name of the Work No.

Estimated Cost (in Indian rupees)

EMD (in Indian rupees)

1,15,085=00

2,302=00

SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

1.

Critical dates: Sr. No. I II III

Activity Period of application for bid document Last date and time for receipt of duly completed bids Time and date of opening of bids

Date

Time in IST

From

To

09.07.2015

29.07.2015

10.30 to 16.30

30.07.2015

15.00

30.07.2015

15.30

2. Earnest Money Deposit for the tender is Rs. 2,302=00 (Rupees Two Thousand Three Hundred Two Only) to be paid through demand draft in favour of “Airports Authority of India, Mumbai” on any Nationalized /Scheduled Commercial bank, payable at Mumbai. Parties registered with DGS&D, NSIC, SSIC or with any Government agencies are NOT exempted from submission of EMD / Security Deposit / Tender Fee. 3.

Experience Criteria: Vendor should have successfully completed supply of any type of Electronic items during last 7 years to Government Departments or Public Undertakings or Private sectors (within India) of order value at least 80% in single order or 50% in two orders or 40% in three orders, of the estimated cost as mentioned above. Requests for the issue of Tender document can be submitted from 10.30 hours to 16.30 hours daily from 09.07.2015 to 29.07.2015 on working days at the following address :– DY GENERAL MANAGER (CNS), A.C.S. STORE, O/o GENERAL MANAGER (CNS), AIRPORTS AUTHORITY OF INDIA, NEAR SAHAR CARGO COMPLEX,

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SUTAR PAKADI ROAD, ANDHERI (E), MUMBAI – 400 099. FAX No. 022 – 26828023 Or can be downloaded from AAI Website http:///www.airportsindia.org.in/www.aai.aero The request for issue of tender should be accompanied by following: (a) Tender fee (non-refundable). (b) Copy of the PAN card. (c) Copy of Sales Tax / VAT registration certificate. (d) Proof of satisfactory execution of order as mentioned in Section-I at Sr. No. (3) above. (A certificate from the customer shall be attached. Firms who are submitting work experience certificate shall submit Tax deduction at source certificate in support of their claim for having experience of stipulated value of work). (e) Proof of annualized average financial turnover of at least 30% of estimated cost during last three financial years, ending 31st March of the previous year

4. Last date for the submission of Tender is 15.00 hours on 30.07.2015. Technical bids shall be opened on 30.07.2015 at 15.30 hours. Place for the supply of the items is ACS Stores, New ATS Complex, Airports Authority Of India, Sutar Pakadi Road, Near Sahar Cargo Complex, Sahar, Andheri (East), Mumbai 400 099. 5. The cost of Tender document is Rs.1,125=00 (Rupees One Thousand One Hundred Twenty Five Only) which is to be paid through demand draft in favour of “Airports Authority of India, Mumbai” on any Nationalized bank, payable at Mumbai. 6. Any amendment or corrigendum to the tender document will be posted on AAI website. Those bidders, who purchase the tender document by paying the tender fee will be intimated of any amendment/corrigendum by fax, by email or by post. It is tenderer’s responsibility to check for any amendment/corrigendum on the AAI website or check for the same from the tender issuing authority before submitting their duly completed bids. 7. Airports Authority of India (AAI) reserves the right to reject any or all the tenders or part thereof without assigning any reason thereof, and to call for any other details or information from any of the tenderer.

DY GENERAL MANAGER (CNS) A.C.S. STORES For GENERAL MANAGER (CNS), MUMBAI. Issued on:

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SECTION - II INSTRUCTIONS TO BIDDERS A. INTRODUCTION 1. DEFINITIONS 1.1 “AAI / The Buyer” means the Airports Authority of India. 1.2 “The Bidder / Vendor” means the individual or firm who participates in this tender and submits its bid. 1.3 “Project Leader AAI” means the AAI executive responsible for signing all documents from AAI side and shall coordinate all the activities of the project with the bidder / contractor. 1.4 "The Supplier / Contractor" means the individual or firm taking up the work as defined under the Notice Inviting Tender. 1.5 "The Works Order" means the order placed for the supply, installation, testing & commissioning of systems / works by the Buyer on the Contractor signed by the Buyer including all attachments and appendices thereto and all documents incorporated by reference therein. 1.6 "The Purchase Order / Supply Order" means the order placed for the supply of items by the Buyer on the Supplier signed by the Buyer including all attachments and appendices thereto and all documents incorporated by reference therein. 1.7 “The Contract” means the agreement signed between the Buyer and the Contractor as per the terms and conditions contained in the Works Order / Purchase Order. 1.8 "The Contract Price" means the price payable to the Contractor under the Works Order / Purchase Order for the full and proper performance of its contractual obligations. 1.9 “Non-responsive Bid” means a bid, which is not submitted as per the instructions to the bidders or Earnest Money Deposit has not been attached, or the required data has not been provided with the Bid or intentional errors have been committed in the Bid. 2. ELIGIBILITY CRITERIA Eligibility for Issue of Tender Document - Documents as mentioned in Section - I, Sr No (3) (a) to (e) to be submitted along with the application for Issue of Tender Document. In case of downloaded tender these documents can be submitted along with technical bid.

3. COST OF BIDDING The Bidder shall bear all costs associated with the preparation and submission of the bid. The Buyer, will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

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B. THE BID DOCUMENTS 4. BID DOCUMENTS The required materials, bidding procedures and contract terms are prescribed in the Bid Documents. The Bid Documents include(Notice Inviting Tender) Section-I (Instructions to Bidders) Section-II (General Terms & Conditions of the Contract) Section-III (Special terms and conditions of the contract) Section-IV (Specification of the item) Annex-I (Letter of unconditional acceptance of terms and conditions of tender) Annex-II (Format for intimation of force Majeure) Annex-III (consignee and delivery schedule) Annex-IV (Compliance statement ) Annex-V (Letter to be submitted with the Technical Bid) Annex-VI (Letter to be submitted with the Price Bid) Annex-VII (Proforma Bank Guarantee) Annex-VIII (Format for Bill of Quantity) Annex-IX (Price Schedule) Schedule-A The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and shall result in rejection of the bid. 5.

AMENDMENTS TO BID DOCUMENTS

At any time, prior to the date of submission of bids, the Buyer may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the bid documents by amendments. The amendments shall be notified in writing or by Fax to all prospective bidders on the address intimated at the time of purchase of bid document from the Buyer and these amendments will be binding on them. C.

PREPARATION OF BIDS

6.

DOCUMENTS COMPRISING THE BID

6.1

The bid prepared by the bidder shall be in two parts (a) Technical Bid and (b) Financial bid (a) Technical Bid: Consisting of the following documents. i) ii) iii)

Technical Bid Form (Annexure VI) Declaration of acceptance of all tender conditions (Annex-II) Complete List of Deliverables (Bill of Quantity) – (Annexure – IX)

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iv)

v)

Earnest Money Deposit of Rs. 2,302=00 in the form of demand draft drawn on any Nationalized/Scheduled Commercial bank in favour of “Airports Authority of India, Mumbai” payable at Mumbai Compliance Statement. As per Annexure-V

AND Tender fee and other documents as mentioned in Sr. No 3 (a) to (e) of Section-I (in case Tender is downloaded from AAI website.) (b) Financial Bid : consisting of the following documents: Financial Bid form (Annexure VII) and Price Schedule (Schedule ‘A’): Price Schedule furnished in the Bid Documents, indicating the items to be supplied, a brief description of the items, quantity and price as per Schedule-A. The bidder shall quote the rates in English language and international numerals. The rates shall be in whole numbers. The rates shall be written in both figures as well as in words.

7.

BID PRICES

7.1 The bidder shall give the total composite price inclusive of all levies and taxes, packing forwarding, freight & insurance etc. The basic unit price and all other components of the price need to be individually indicated against the works under the contract as per price schedule given in Schedule ‘A’. The offer shall be firm in Indian rupees only. 7.2 Prices indicated on the Price Schedule shall be entered in the following manner: The bidder shall quote only one price for each item of same specifications against the nomenclature in schedule-A. The price schedule will be as per schedule-A in terms of nomenclature of items and all details for each item should be filled up. Any schedule with change of nomenclature and added items as options will not be acceptable. Such offers will be considered non-responsive & incomplete and will not be considered for financial evaluation. 7.3 The bidder shall quote as per price schedule given in Schedule ‘A’ for all the items as per specifications in Annexure I. 7.4 The prices quoted by the bidder shall remain firm during the entire period of contract and shall not be subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. 7.5 The price approved by the AAI for procurement will be inclusive of levies and taxes, packing, forwarding, freight as mentioned in Clause 7.1 above. Break up in various heads like Excise duty, Sales Tax, Insurance, freight and other taxes paid/payable etc is for the information of the Buyer and any changes in these shall have no effect on the price during the scheduled period of delivery.

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7.6 Post offer discount, if any, offered by the bidders shall not be considered. Bidders’ planning to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking into account discount, free SUPPLY etc. However, such discounts from the firm declared as L1 on the basis of post bid negotiations if any shall be considered and such negotiated offered when agreed by AAI & the bidder shall form a part of the financial Bid. 7.7 All levies and taxes should be clearly quoted. Ambiguous terms such as “Taxes as applicable” or “as per actual” etc shall be considered as incomplete and rejected. 8 DOCUMENTS ESTABLISHING ITEMS CONFORMITY TO BID DOCUMENTS 8.1

Pursuant to Clause 6, the bidder shall furnish, as part of his bid, documents establishing the conformity of his bid to the Bid document of all Items and services, which he proposes to SUPPLY under the Contract. Submission shall be as follows:

8.1.1 Compliance Statement shall be in the format given in Annexure-V. Compliance Statement shall be as per Technical Specifications given in Annexure I, and shall have one of the two statements viz. “Complied/Not complied”. No other remark or comment will be accepted. 9 PERIOD OF VALIDITY OF TENDER (BID) 9.1 The tender (Bid) shall remain valid for a minimum of 180 days from the date of opening of the technical bid. The bidder shall not be entitled, to revoke or cancel the offer or to vary any term thereof, during the said period of validity without the consent in writing of AAI. In case of the bidder revoking or canceling the offer or varying any term in regard thereof, the bidder's earnest money deposit shall be forfeited. 9.2 In exceptional circumstances, the Buyer may request the bidder's consent for an extension to the period of bid validity. The request and the responses thereto shall be made in writing. 10 FORMATS AND SIGNING OF BID 10.1 The Bids shall be typed or printed and shall be signed by the bidder or a person or persons duly authorized to bind the bidder to the contract. Written power-of-attorney accompanying the bid shall indicate the letter of authorization. The person or persons signing the bid shall sign all pages of the bid, except for printed literature. The bids submitted shall be in original and sealed properly as specified in Clause 11. Standard Printed terms and conditions of the company other than the NIT conditions shall not be considered. 10.2 The bid shall contain no interline insertions, erasures or overwriting. Any correction if necessary shall be made by scoring the incorrect figures/words and shall be signed by the person or persons signing the bid.

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D.

SUBMISSION OF BID DOCUMENTS

11 SEALING AND MARKING OF BIDS The bidders shall seal and duly mark both the envelopes separately as TECHNICAL BID FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK”

11.1

And FINANCIAL BID FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK” and submit them in a common outer envelope addressing clearly as ‘TENDER TO BE OPENED BY ADDRESSEE ONLY.

11.2 The inner and outer envelopes shall be addressed to Buyer at the following address: DY GENERAL MANAGER (CNS), ACS STORES, C/O GENERAL MANAGER (CNS), AIRPORTS AUTHORITY OF INDIA, NEAR SAHAR CARGO COMPLEX, SUTAR PAKADI ROAD, ANDHERI (E), MUMBAI – 400 099. TELE FAX No. 022 – 26828023 11.2.1 Bear (the Project Name), the tender number and the words ‘DO NOT OPEN BEFORE (due date)’ 11.2.2 The inner and outer envelopes shall indicate the name and address of the bidder 11.2.3 Tenders shall either be sent by Registered Post or delivered in person. The responsibility for ensuring that tenders are delivered in time would rest with the bidder. 11.2.4 Bids shall be delivered to the addressee as given above before the due date and time. The Buyer shall not be responsible if the bids are delivered elsewhere. 11.2.5 If both the outer and the inner envelopes are not sealed and marked as required, the buyer shall not accept such open bids for evaluation.

12 SUBMISSION OF BIDS 12.1 The Buyer at the address specified under Clause 11.2 not later than the prescribed time on due date shall receive bids. 12.2 The Buyer may, at its discretion extend this deadline for the submission of the bids by amending the bid documents in accordance with Clause 5 in which case all rights and obligations of the Buyer and bidders previously subject to the deadline will thereafter be subject to the deadline as extended. 12.3 The bidder shall submit his bid offer only in the bid documents purchased/downloaded by him. No separate documents shall be acceptable. Only relevant attachments, if any other than the tender document, shall be listed out for reference.

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13 LATE BIDS 13.1

Any bid received by the Buyer after the deadline for submission of bids prescribed by the Buyer pursuant to Clause 12, shall not be opened and retained with the Buyer. However, the unopened bid can be returned to the bidder on written request.

14 CORRECTIONS / MODIFICATIONS AND WITHDRAWAL OF BIDS 14.1 The bidder may modify or withdraw his bid after submission provided that the Buyer prior to the deadline receives the written notice of the modification or withdrawal prescribed for submission of bids. 14.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and dispatched as required in the case of bid submission in accordance with the provision of Clause 11. A withdrawal notice may also be sent by telex/Fax but followed by a signed confirmation copy by post not later than the deadline for submission of bids. 14.3 The person signing the bid shall sign with date all changes, alterations & corrections in the bid. No erasure and / or over writings are permissible. 14.4 Subject to Clause 16, no bid shall be modified subsequent to the deadline for submission of bids. E.

BID OPENING AND EVALUATION

15 OPENING OF TECHNICAL BIDS: 15.1 The Buyer shall open Technical Bids on the Tender Opening Time and Date in the presence of bidders or his authorized representatives who choose to attend on opening date and time. The Bidder's representatives, who are present, shall sign the tender opening register. The bidder shall submit authority letter to this effect before they are allowed to participate in bid opening. 15.2 Maximum of two well-informed representatives of each eligible bidder only shall be allowed to attend the opening of the bids. 16 CLARIFICATION / CONFIRMATION OF COMPLIANCE OF BIDS 16.1 To assist in the examination, evaluation and comparison of bids the Buyer may, at its discretion ask the bidder for the clarification / confirmation of compliance of its bid. The request for clarification / confirmation of compliance and the response shall be in writing. However, no post bid clarification / confirmation of compliance at the initiative of the bidder shall be entertained. 16.2 It may be noted that only the written enquires / clarifications shall be responded by written responses and no verbal / telephonic enquiry shall be entertained during the tender process. 17.

EVALUATIONS AND COMPARISON OF SUBSTANTIALLY RESPONSIVE TECHNICAL BIDS:

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17.1

The Buyer shall evaluate in detail the Technical Bids and determine whether the bid complies with all the Qualitative Requirements (QRs). A short-list of bidders qualifying technically shall be drawn and thereafter these short-listed bids shall be treated at par for the purpose of financial comparison. In case deviations are necessary on technology up-gradation all the bidders qualifying technically shall be given an opportunity to revise Financial Bids by way of submitting supplementary Financial Bids. Only technically successful bids will be considered for financial bid opening.

18.

OPENING OF THE FINANCIAL BIDS:

18.1

Financial Bids of those vendors who qualify technically shall be opened in the presence of the Bidder's representatives who choose to attend. Time and date of opening shall be notified in writing through Post and FAX or by Telephone.

18.1.1 The bidder shall issue authority letters to their representatives to attend the opening of financial bids. 18.1.2 A maximum of two representatives for any bidder shall be authorized and permitted to attend the bid opening. 18.1.3 The comparison for evaluation shall be of the total cost of the bid inclusive of all Taxes, Levies and Charges. A short list of first three lowest bidders in ascending order shall be drawn and named L1, L2 and L3. 18.1.4 The Bidder's names, Bid prices, modifications, bid withdrawals and such other details as the Buyer, at its discretion, may consider appropriate; will be announced at the opening. 19

CONTACTING THE BUYER

19.1

Canvassing in any form in connection with the tenders is strictly prohibited and the tenders submitted by the contractors who resort to canvassing are liable for rejection. Such rejected tenders will not be returned.

19.2

No bidder shall try to influence directly or through external source, the Buyer on any matter relating to its bid, from the time of publication of NIT till the time the contract is awarded.

19.3

Any effort by a bidder to influence the Buyer in the bid evaluation, bid comparison or contract award decisions shall result in the rejection of the bid, and such actions will be considered as bad performance for future Projects.

20

RIGHT TO ACCEPT OR REJECT THE TENDERS

20.1

The right to accept the tender in full or in part/parts will rest with AAI. However, AAI does not bind itself to accept the lowest tender and reserves to it-self the authority to reject any or all the tenders received without assigning any reason whatsoever.

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20.2

Tenders not accompanied with prescribed information or are incomplete in any respect, and/or not meeting prescribed conditions, shall be considered non-responsive and are liable to be rejected.

20.3

The Buyer reserves the right to accept or reject any bid or a part of the bid or to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the Buyer’s action.

20.4

Pursuant to Clause 20.3 the documentation submitted by bidder shall not be returned unless the bidder explicitly states this request at the time of submission of the tender. AAI also reserves the right at its sole discretion not to award any order under the tender called. AAI shall not pay any costs incurred in the preparation and submission of any tender.

20.5

If the bidder gives wrong information in his Tender, AAI reserves the right to reject such tender at any stage or to cancel the contract, if awarded, and forfeit the Earnest Money.

20.6

Tenders that are not accompanied with Earnest Money Deposit (EMD) shall be rejected.

20.7

Should a bidder have a relation or relations employed in AAI in the capacity of an officer, the authority inviting tender, shall be informed. In the event of failure to inform and in a situation where it is established that the relation or relations employed in AAI has / have tried to influence the tender proceedings then AAI at its sole discretion may reject the tender or cancel the contract and forfeit the Earnest Money.

20.8

The requirements indicated in this NIT are the minimum and bids of the firms not complying with these minimum requirements or having deviations equivalents to the minimum requirements shall be rejected. However, higher than the minimum requirements shall be technically acceptable without any additional financial implication.

20.9

Any correspondence after the opening of the technical bid, from the bidder, regarding the bid unless specifically sought by AAI shall not be considered. Such post bid offers /clarifications may be liable for action as per clause 19 above.

21

ISSUE OF WORKS ORDER

21.1

The acceptance of the tender will be intimated to the successful bidder by AAI, either by Telex / telegram / cable / fax or by letter.

21.2

The issue of a Works Order / Purchase Order shall constitute the intention of Buyer to enter into the contract with the bidder.

21.3

Acceptance of the Works order / Purchase Order will be deemed as effective from the date of issue of Works Order / Purchase Order. Signing of the contract (if required) shall be completed within 15 days from the date of issue of the Work Order.

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21.4

AAI shall be the sole judge in the matter of award of contract and decision of AAI shall be final and binding.

22

ANNULMENT OF AWARD

22.1

Failure of the successful bidder to comply with the requirement of Clause 19 shall constitute sufficient ground for the annulment of the award and forfeiture of the EMD in which event the Buyer may make the award to any other bidder at his discretion or call for new bids.

23

QUALITY ASSURANCE REQUIREMENTS / WARRANTY

23.1

The supplier shall submit copies of Valid Certificates, wherever asked, to ensure that all items comply with standards specified in the QRs. Also the supplier shall submit a certificate stating all items are brand new and not replenished /not reused.

24

TRANSFER OF TENDER DOCUMENT

24.1

Transfer of Tender Documents by one bidder to another is not permissible. Similarly transfer of tenders submitted by one bidder in the name of another vendor is not permissible.

25

CONTRACT MONITORING

25.1

The buyer shall, if required, hold regular contract monitoring meetings with the contractor, after the award of the contract to monitor the performance of the contract

25.2

First such meeting shall be hold within one week of award of the contract. The date and time of such meeting shall be intimated to the contractor / supplier by fax. / post. The date and time of subsequent meetings shall be decided and recorded in previous meetings.

25.3

The proceedings of each meeting shall be recorded and action as required towards successful completion of the project shall be initiated promptly by both AAI and the contractor. Project review meetings shall be with reference to mile stone and contract performance analysis.

26 REPEAT ORDER 26.1

AAI reserves the right to give repeat order with the same terms & condition as first order except for the quantity of the equipment & accessories or part thereof and related para which shall not exceed 50% of the quantity mentioned in this tender.

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SECTION - III GENERAL TERMS & CONDITIONS OF THE CONTRACT 1.

Purpose & Scope

This document sets out the terms & conditions be met in connection with the provision of “SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK” to AAI for the work as per details given in the notice inviting Tender with specifications in Annexure- I This tender document includes details like quantity, delivery, etc. 2.

Compliance

2.1

The unconditional acceptance of all the terms & conditions of the NIT has to be submitted through a letter. The format of the letter is attached at Annexure-II.

2.2

The submission of the tender will imply acceptance of all the tender condition by the bidder laid in tender document including all the Annexure(s) & schedules to the tender document.

2.3

The compliance to the terms & conditions should be supported by authenticated documentation wherever required.

2.4

Each page of the Bid and cuttings / corrections shall be duly signed with stamp by the bidder.

2.5

The submission of unconditional acceptance as described above is essential for the tender evaluation. The failure to submit the unconditional acceptance statement in the said format shall result in his tender being rejected.

3.

Language and Currency

3.1

The bidder shall quote the rates in English language and international numerals. The rates shall be in whole numbers. The rates shall be written in both figures as well as in words. Over writing is not permitted. In case of disparity in figures & words, the rate in words will be considered. In the event of the order being awarded, the language of all services, manuals, instructions, technical documentation etc. provided for under this contract will be English. The bidders should quote only in Indian Rupees and the bids in currencies other than Indian rupees shall not be accepted.

4.

Standard Conditions.

4.1

Standard printed conditions of the bidder to the offer, other than the conditions specified here, will not be acceptable.

4.2

For the purpose of the tender, the metric system of units shall be used. In the event of any discrepancy, the rates quoted by the bidder in the "item rate" column will be the correct basis and not the amount worked out by them. Also the rates quoted in words will be the correct basis and not the rate shown in figures.

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4.3

All entries in the tender shall either be typed or be in ink. Erasures shall render such tenders liable to summarily rejection. The bidder shall duly attest all corrections, cancellation and insertions.

4.4

Bidder's offers shall be with reference to section and clause numbers given in the tender schedules.

5.

Earnest Money

5.1

The Earnest Money Deposit (EMD) amount of Rs.2,302=00 (Rupees Two Thousand Three Hundred Two Only) shall be submitted. The E.M.D shall be furnished in the form of bank Demand draft in favour of ‘Airports Authority of India’ payable at Mumbai from any scheduled nationalized bank. Parties registered with DGS&D, NSIC, SSIC or with any Government agencies are NOT exempted from submission of EMD / Security Deposit / Tender Fee. Any other form of submitting EMD shall not be accepted.

5.2

The EMD of the technically unsuccessful bidders shall be discharged / returned after the completion of the technical evaluation process.

5.3

The EMD of the unsuccessful bidders other than the lowest three bids shall be discharged/ returned promptly, after evaluation of financial bids.

5.4

The EMD of the unsuccessful bidders other than the lowest bidder shall be returned as soon as the work is awarded.

5.5

The EMD amount shall be forfeited in the following events: If the successful bidder fails to enter into a contract with AAI within 15 calendar days after the receipt of the purchase order / work order as specified under clause 21.1 of section-II. In the event of not accepting the conditions of the contract even after agreeing to do so and submitting the letter of un-conditional acceptance of terms as per letter in Annexure-II.

5.6

No interest or any other expenses, whatsoever, will be payable by AAI on the EMD in any manner.

6.

Performance Contract Guarantee/Security Deposit

6.1

The successful bidder / supplier will be required to furnish by way of security deposit (within 45 days from the date of issue of the supply order) for due fulfillment of the contractual obligations on their part for the guarantee/ warranty of the item(s) at the rate of 10% of the total order value. The security deposit will be refunded without interest on satisfactory completion of minimum guarantee/warranty period of one year after deducting claim /dues/liquidated damages if any. OR Bank Guarantee: The security deposit can also be accepted in the form of performance bank guarantee of 10% of the total order value to AAI in the form of

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irrevocable and unconditional bank guarantee furnished by any of the scheduled bank as per the proforma attached as Annexure VIII. The bank guarantee shall be valid for a period of 15 months from the date of satisfactory completion of the supply. 6.2

The successful bidder will be fully responsible for the guaranteed performance of the supplied items.

6.3

A fine of an agreed amount calculated @ 1/2% of the total value of the faulty item per week or part thereof subject to a maximum value equal to the value of 10% of the total cost can be imposed incase of delay in rectification of the problem in 72 hours. The acceptance of valid reasons for non-compliance to 6.2 above shall rest with GM (CNS) and his decision with regard to imposition of the fine shall be final. The fine shall be recovered from the SD.

6.4

All goods or material shall be supplied strictly in accordance with the specifications. No deviation from such specifications of these conditions shall be made. All material furnished by the successful bidder pursuant to the Order and shall be free from faulty design. The goods/material used by the successful bidder and its workmanship should be of proper quality so as to fulfil in all respects, the operating conditions and other requirements specified in the order.

6.5

If any trouble or defect originating from the design, materials, workmanship or operating characteristic of any materials arise at any time prior to 12 months from successful Site Acceptance Test & Commissioning. The bidder at his own expense (including freight duty and customs for items sent for repair) and at no cost to AAI, as promptly as possible make such alterations, repairs and replacements at the site as may be necessary to permit facilitate the functioning of the equipment in accordance with specifications of repaired or replaced goods shall be extended for a period equal to the turn around time (out of service period)

6.6

In the event that the materials supplied do not meet the specifications and/or are not in accordance with the drawings, data sheets and rectification as required at site, AAI shall inform the bidder giving full details of deficiencies. The bidder shall, at his own expense, meet and agree with the representative of AAI the action required to correct the deficiencies and shall attend to the deficiencies at his own expenses.

7.

Correspondence

7.1

All correspondence would be directly with the bidder and correspondence through agents will not be entertained.

8.

TESTING AND INSPECTION

8.1

The testing and inspection of the item procured shall be carried out in AAI Mumbai.

8.2

In case the supply material does not meet the full intent of the specifications, it shall be rectified by the tenderer at no extra cost and the tenderer shall bear all the expenses for any further tests considered necessary.

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9.

Extension of Time These items to be supplied are of operational necessity and hence the SUPPLY period as per contract shall be adhered to strictly. However, incase of extraordinary situations which may delay the supply, the contractor shall apply for extension in time on firms / company’s letterhead.

10.

Compensation for Delay

10.1

Time is the essence of the Contract.

10.2

If the successful bidder fails to complete the SUPPLY / work within the stipulated period as per the tender conditions, he shall be liable to pay to the AAI, without prejudge to any other rights or remedy as may be available to the purchaser, an agreed compensation amount calculated @ ½ % of the value of the item short supplied per week (or part thereof) subject to a maximum of 10% (ten percent) of the value of short supplied item.

10.3

The amount of compensation for delay and waiver of compensation for delay in case of justified reasons shall be decided at the discretion of Accepting Authority and the same shall be final and binding on the contractor. Time taken by AAI and local statutory authorities for approval of drawings, design, estimate etc, force majeure reasons and any other reasons beyond control of the contractor shall be considered as justified reasons. The amount of compensation may be adjusted or set off against any sum payable to the contractor under this or any other contract with AAI.

10.3

Appeal for waiver of compensation for delay with due justification shall be decided as per the provisions of clause 7.4.3 of the Delegation of Powers (DOP) of Airports Authority of India. The decision of the competent authority on appeal shall be final and binding on the contractor.

11.

Clause Not Applicable

12.

Force Majeure

12.1

AAI may grant an extension of time limit set for the completion of the work in case the timely completion of the work is delayed by force majored beyond the contractors control, subject to what is stated in the following sub paragraphs and to the procedures detailed there in being followed. Force Majeure is defined as an event of effect that cannot reasonably be anticipated such as acts of God (like earthquakes, flood, storms etc), acts of states, the direct and indirect consequences of wars (declared or un-declared), hostilities, national emergencies, civil commotion and strikes (only those which exceed a duration of ten continuous days) at successful Bidder’s factory. The successful bidder’s right to an extension of the time limit for completion of the work in above-mentioned cases is subject to the following procedures.

12.2

That within 10 days after the occurrence of a case of force Majeure but before the expiry of the stipulated date of completion, the bidder informs the AAI in writing about the occurrence of Force Majeure Condition (as per Annexure-III to the tender

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document) and that the Bidder considers himself entitled to an extension of the time limit. The contractor shall submit the application for extension of time as per clause 9 of Section III. 12.3

That the contractor produces evidence of the date of occurrence and the duration of the force majeure in an adequate manner by means of documents drawn up by responsible authorities.

12.4

That the contractor proves that the said conditions have actually been interfered with the carrying out of the contract.

12.5

That the contractor proves that the delay occurred is not due to his own action or lack of action.

12.6

Apart from the extension of the time limit, force majored does not entitle the successful bidder to any relaxation or to any compensation of damage or loss suffered.

13.

Patents, Successful bidder's Liability & Compliance of Regulations

13.1

Successful bidder shall protect and fully indemnify the AAI from any claims for infringement of patents, copyright, trademark, license violation or the like. Successful bidder shall also protect and fully indemnify the AAI from any claims from successful bidder's workmen/employees, their heirs, dependents, representatives etc or from any person(s) or bodies/ companies etc. for any act of commission or omission while executing the order.

13.1

Successful bidder shall be responsible for compliance with all requirements under the laws and shall protect and indemnify completely the AAI from any claims/penalties arising out of any infringements and indemnify completely the AAI from any claims/penalties arising out of any infringements.

14.

Settlement of Disputes

14.1

If a dispute of any kind whatsoever arises between the AAI and the Contractor in connection with, or arising out of the Contract or the execution of the works, whether during the execution of the Works or after their completion and whether before or after repudiation or after termination of the contract, including any disagreement by either party with any action, inaction, opinion, instruction, determination, certificate or valuation of the Project Leader or his nominee, the matter in dispute shall, in first place be referred to the RED (WR) AAI, who shall act as the conciliator on the matter. The disputes will firstly be settled by the Conciliator, failing which any party may invoke arbitration clause.

14.2

Unless the Contract has already been repudiated or terminated or frustrated the Contractor shall in every case, continue to proceed with the works with all due diligence and the Contractor and AAI shall give effect forthwith to every decision of the Project Leader or his nominee unless and until the same shall be revised, as hereinafter provided, by the Conciliator or in an Arbitral Award.

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15. 15.1

Arbitration and Law. Except where otherwise provided for in the contract, all questions and disputes relating to the provisions of this contract shall be settled under the Rules of Indian Arbitration and Conciliation Act, 1996, within thirty (30) days (or such longer period as may be mutually agreed upon from the date that either party notifies in writing that such dispute or disagreement exists. The single Arbitrator for settlement of any dispute with regard to this contract shall be appointed by the Chairman AAI. The venue of Arbitration shall be New Delhi, India. The arbitration resolution shall be final and binding upon the parties and judgment may be entered thereon, upon the application of either party, by any court having jurisdiction.

15.2

Indian laws shall govern this contract.

16.

TERMINATION FOR DEFAULT & RISK PURCHASE

16.1

The AAI may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to the Contractor, terminate this Contract in whole or in part in any or the following events.

16.1.1 If the Contractor fails to deliver any or all of the Items within the time period(s) specified in the Contract or any extension thereof granted by the AAI pursuant to Clause 9 of Section- III. 16.1.2 If the Contractor fails to perform any other obligation(s) under Contract. 16.1.3 If the Contractor, in either of the above circumstances, does not remedy his failure within a period of 30 days (or such longer period as AAI may authorize in writing) after receipt of the default notice from AAI. 16.2

As a penalty to the Contractor the AAI shall recover amount from security deposit. The AAI in such case shall pay for the assessed value of the executed work that can be used. No payment shall be made for the efforts put in by the Contractor in case the same are of no value to AAI. The balance unfinished work of the project will be got done by fresh tendering on Contractor’s risk and that extra expenditure will be recovered.

17.

TERMINATION FOR INSOLVENCY

17.1

The AAI may at any time terminate the Contract by giving written notice to the supplier, without compensation to the Contractor, if the Contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right or action or remedy which has accrued or will accrue thereafter to AAI. In the event of termination for penalty to the contractor Clause 16 shall be applicable.

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18.

SET OFF

18.1

Any sum of money due and payable to the contractor (including security deposit refundable to him) under this contract may be appropriated by the Buyer to set off the same against any claim of the Buyer for payment of a sum of money arising out of this contract made by the Contractor with Buyer.

19.

Deviation in Quantity

19.1

AAI reserves the right to change the quantity or part thereof to be supplied by +/-25% of the tendered quantity indicated in Annexure-I.

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SECTION - IV SPECIAL CONDITIONS OF THE CONTRACT 1. Standards 1.1 The requirements given in this document are firm and no deviation of any kind is acceptable. 2 Time Schedule 2.1 The delivery of item as per the Notice Inviting Tender shall be made as per the delivery schedule as in Annexure-IV should be completed within 08 (Eight) weeks from the date of issue of firm Work Order from AAI. 2.2 Time - The Essence of Contract 2.2.1 The time and date of completion of the works as contained in the Suppliers proposal and as agreed to contractually after modifications, if any, shall be final and binding upon the supplier. It must be understood that the supplier has made the proposal after fully considering all such factors which may have any bearing on the time schedule of the contract, and no extension in the schedule whatsoever shall be permitted on these accounts by AAI. 3.

Delay & Non-Conformance In case of the above time scheduled including levy of compensation for late delivery of systems as contained in para 10 of Section-III of the tender document not being adhered to, AAI has the right to cancel the order wholly or in part thereof without any liability to cancellation charges and procure the goods / software elsewhere in which case the successful bidder shall make good the difference in the cost of goods procured elsewhere and price set forth in the order with the successful bidder.

4.

Payment terms No mobilization advance shall be paid. The payments shall be released to the Contractor within 30 days on submission of documents as below. Bills (Invoices) in triplicate Delivery Challan Receipt from the Consignee for completion of SUPPLY

5.

Substitution & Wrong Supplies Unauthorized/Pirated substitution or materials delivered in error of wrong description or quality or supplied in excess quantity shall be returned to the successful bidder at his cost and risk.

6.

Dispatch of Documents Pre-receipted Bills in triplicate. Copy of the Delivery Challan. Copy of the Inspection report (if inspection carried out as a part of the Contract). Duly certified with the final bills.

7.

Warranty/Guarantee : Warranty/Guarantee of minimum 1 (One) year should be provided on the items supplied.

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Annexure-I Name

of

Work:

-

“SUPPLY, INSTALLATION, MICROWAVE LINK”

COMMISSIONING

&

TESTING

Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16” Technical Specifications : S.NO. 1 2 3

SPECIFICATION Minimum Throughput Operating Frequency Range Receiver Sensitivity

4

Antenna(Beam width)

5 a. b. c. d. e. f. g. h. 6 7 8 9

Physical Parameter for ODU Dimension Weight Enclosure ESD Protection Lightning Protection Working Temperature Storage Temperature Working Humidity Power Power consumption Interfaces Security

10

LED Indication

11 12 a. b. 13 14 15 16 17 18

Warranty Architecture Outdoor Unit Indoor Unit Minimum Range Required Diversity Port Connector Application Management a. Link Management b. Protocol c. Web based Management Radio regulations Single mode fibre patch cords to be supplied Total fibre/UTP cable routing of 150 m will be required for both the sites where the link equipment will be installed

19 20 21

No.AAI/WR/MUM/ACS/STORE/05/2015-16

VALUE 100 Mbps Free band 300M =-70dBm@10%PER 54M=-74dBm@10%PER 1M=-88dBm@10%PER HPBW Horizontal 11° Vertical 11° To accommodate within 60cmX60cmX20cm Less than 5Kg For prolonged exposure to weather 15 kV 7 kV 0-60°C 0-80°C 0-90% non-condensing 230V AC ,50Hz < 20W Single Mode fibre with SC interface Integrated Firewall Encryption 64/128-bit WEP Power On/Off RSSI signal 1 2 3 1 year With integrated or embedded antenna Single mode fibre with SC interface 5 Km line of sight Polarization/Spatial diversity supported Single mode fibre with SC interface Optical Fibre SC type connector Bridging Required SNMP/Telnet Access via web browser As per WPC SC-SC(3meters): Quantity one SC-LC(3meters): Quantity one Vendor to supply and lay the cable

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Proposed Connection Diagram:

AT-3 LAN switch with SC fibre port

Cable length (50m)

µW ODU

ODU

Approximately

cable length (100m)

Twr s/w with LC fibre port

approximately

Required interfaces/hardware need to be installed by the vendor.

AAI

VENDOR

AAI

AAI: Airports Authority of India ODU: Out Door Unit

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Annexure-II ACCEPTANCE LETTER To, Dy. General Manager (CNS), ACS Stores, O/o General Manager (CNS), Airports Authority of India, New ATS Complex, Near Sahar Cargo Complex, Sutar Pakadi Road, Sahar, Andheri (E), Mumbai - 400 099. Sub: Acceptance of Terms & Conditions of Tender - “SUPPLY, INSTALLATION, COMMISSIONING MICROWAVE LINK” Tender No.: AAI/WR/MUM/ACS/STORE/05/2015-16

Name

of

Work:

&

TESTING

OF

Dear Sir, 1. The tender document for the works mentioned above have been sold to me/us by Airports Authority of India and I / we hereby certify that I / we have read the entire terms and conditions of the tender document made available to me / us in the office of the General Manager (CNS), Mumbai, AAI, which shall form part of the contract agreement and I / we shall abide by the conditions / clauses contained therein. 2. I / We hereby unconditionally accept the tender conditions of AAI’s tender document in its entirety for the above works. 3. It is clarified that after unconditionally accepting the tender conditions in its entirety, it is not permissible to put any remarks / conditions (except unconditional rebates on quoted rates if any) in the tender enclosed in envelope "A" & "B" and the same has been followed in the present case. In case any provisions of this tender are found violated after opening envelope "A" & "B". I / we agree that the tender shall be rejected and AAI shall without prejudice to any other right or remedy be at liberty to forfeit the full said earnest money absolutely. Yours Faithfully,

(Signature of the Tenderer) with rubber stamp Date:____________________________

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(TO BE SUBMITTED IN ENVELOPE "A") Annexure – III FORMAT FOR INTIMATION OF FORCE MAJEURE OCCURRENCE Dy. General Manager (CNS), ACS Stores, O/o General Manager (CNS), Airports Authority of India, New ATS Complex, Near Sahar Cargo Complex, Sutar Pakadi Road, Sahar, Andheri (E), Mumbai - 400 099. Name

of

Work:

- “SUPPLY, INSTALLATION, MICROWAVE LINK”

COMMISSIONING

&

TESTING

OF

Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16” Subject: Intimation regarding Force Majeure Case Sir, Pursuant to Clause No.12 - FORCE MAJEURE, it is for your kind information that a case of force majeure has since occurred. Details are given below: Date occurrence

of Detail Incident

of Activity affected

Likely Delay

Requested Extension

Chart with revised schedule of activities is attached. Please approve the extension in the time. Evidence of the date of occurrence is also enclosed. It is certified that performance of the Contract has been interfered with. It is also certified We are entitled to an extension in the date of completion as requested above. Bar that the incident has not occurred due to our own action and that there has not been any lack of action by us in preventing the occurrence. We are only claiming the extension in the date of completion of the activity (ies) and not claiming the loss incurred in the course of the incident. Yours truly, (Project Leader) Enclosures: 1. 2.

Revised Bar Chart. Evidence of the occurrence of the Force Majeure case (….. sheets)

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Annexure – IV Consignee and Delivery Schedule Name

of

Work:

-“SUPPLY, INSTALLATION, MICROWAVE LINK”

COMMISSIONING

&

TESTING

Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16”

Sl. No.

01.

Name & address of the consignee

Name of Work

Time Limit for Completion of work

DY GENERAL MANAGER (CNS), A.C.S. STORE, O/o GENERAL MANAGER (CNS), SITC of Microwave Link AIRPORTS AUTHORITY OF INDIA, Within 08 (as per specifications in NEAR SAHAR CARGO COMPLEX, Weeks SUTAR PAKADI ROAD, ANDHERI (E), Annexure – I) MUMBAI – 400 099. FAX No. 022 – 26828023

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Annexure – V (Compliance Statement) Name

of

Work:-

“SUPPLY, INSTALLATION, COMMISSIONING MICROWAVE LINK” Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16”

S.NO.

SPECIFICATION

VALUE

1 2 3

Minimum Throughput Operating Frequency Range Receiver Sensitivity

4

Antenna(Beam width)

100 Mbps Free band 300M =-70dBm@10%PER 54M=-74dBm@10%PER 1M=-88dBm@10%PER HPBW Horizontal 11° Vertical 11°

5 a.

Physical Parameter for ODU Dimension

b. c. d. e. f. g. h. 6 7 8 9

Weight Enclosure ESD Protection Lightning Protection Working Temperature Storage Temperature Working Humidity Power Power consumption Interfaces Security

10

LED Indication

11 12 a. b. 13 14

Warranty Architecture Outdoor Unit Indoor Unit Minimum Range Required Diversity

15 16 17 18

Port Connector Application Management a. Link Management b. Protocol c. Web based Management Radio regulations Single mode fibre patch cords to be supplied Total fibre/UTP cable routing of 150 m will be required for both the sites where the link equipment will be installed

19 20 21

&

Compliance Complied)

TESTING

(Complied

To accommodate within 60cmX60cmX20cm Less than 5Kg For prolonged exposure to weather 15 kV 7 kV 0-60°C 0-80°C 0-90% non-condensing 230V AC ,50Hz < 20W Single Mode fibre with SC interface Integrated Firewall Encryption 64/128-bit WEP Power On/Off RSSI signal 1 2 3 1 year With integrated or embedded antenna Single mode fibre with SC interface 5 Km line of sight Polarization/Spatial diversity supported Single mode fibre with SC interface Optical Fibre SC type connector Bridging Required SNMP/Telnet Access via web browser As per WPC SC-SC(3meters): Quantity one SC-LC(3meters): Quantity one Vendor to supply and lay the cable

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Annexure – VI Ref:

Date:

Envelope – “A” Technical Bid

To Dy. General Manager (CNS), ACS Stores, O/o General Manager (CNS), Airports Authority of India, New ATS Complex, Near Sahar Cargo Complex, Sutar Pakadi Road, Sahar, Andheri (E), Mumbai - 400 099. Sub:

Submission of Technical Bid – “Envelope A – COMMISSIONING & TESTING OF MICROWAVE LINK”

“SUPPLY,

INSTALLATION,

Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16” Dear Sir This is with reference to the tender document mentioned above and issued to M/s.________________________________________. In this regard we are submitting our technical bid along with the following documents as required by your NIT. i.

The Demand Draft No. ___________________dated ____________ drawn on _________________________ payable at _____________ for Rs.___________ (Rupees _________________________________________ (in words)) towards the earnest money deposit is attached.

ii.

Letter of acceptance of all the tender conditions of the contract in the proforma attached as Annexure-II is enclosed.

iii Other documents (if felt appropriate by the firm) attached with the Technical Bid are listed below. a) _________________________________________________________ b) _________________________________________________________ Pages Enclosed in the Bid: ___________ Note: Ambiguous statements & incomplete supporting documents for vital tender requirements may attract the risk of rejection without further reference Yours Sincerely

(Authorized Signatory) Date: Name & Address of the Firm Telephone & Fax Nos. Mobile E-mail Address

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__________________________ __________________________ __________________________ __________________________ ___________________________

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Annexure – VII Ref:

Date:

To, Dy. General Manager (CNS), ACS Stores, O/o General Manager (CNS), Airports Authority of India, New ATS Complex, Near Sahar Cargo Complex, Sutar Pakadi Road, Sahar, Andheri (E), Mumbai - 400 099. Sub:

Envelope – “B” Financial Bid

Submission of Financial Bid–“Envelope B– “SUPPLY, COMMISSIONING & TESTING OF MICROWAVE LINK”

INSTALLATION,

Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16” Dear Sir This is with reference to the tender document mentioned above and issued to M/s --------------------------------------------------------------------. In this regard we are submitting our financial bid in the prescribed format “Schedule A” of the NIT. In this regard we confirm the following. (i). (ii).

(iii). (iv).

No other document has been attached with the financial Bid. It is stated that having submitted the letter of unconditional acceptance of all the conditions of NIT, we have not attached any terms & conditions with the financial bid. If any such terms & conditions are found attached with the financial Bid, Airports Authority of India is free to take any action as provided for in the NIT. It is also stated that the bid submitted above is firm & final without any variables. All items are quoted with clear rates.

Pages Enclosed in the Bid: ___________ Yours Sincerely

(Authorized Signatory) Date: Name & Address of the Firm Telephone & Fax Nos. Mobile E-mail Address

No.AAI/WR/MUM/ACS/STORE/05/2015-16

__________________________ __________________________ __________________________ __________________________ __________________________

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Annexure-VIII PROFORMA BANK GUARANTEE FOR CONTRACT PERFORMANCE (To be stamped in accordance with Stamp Act)

(The non-judicial stamp paper should be in the name of issuing Bank) Ref : __________________

Bank Guarantee No : ____________ Date: ____________

To AIRPORTS AUTHORITY OF INDIA ATS Complex, Mumbai 400 099. Dear Sir, In consideration of the Chairman, Airports Authority of India [hereinafter called “AAI”] having offered to accept the terms and conditions of the proposed agreement between ................................. and........................................ [here-in-after called “the said Contractor(s)”] for the works.............................................. [here-in-after called “the said agreement”] vide Order no. ................................. Dated ................................., having agreed to production of irrevocable Bank Guarantee for Rs......................... (Rupees ............................................................. ……………..only) as a security / guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement. 1. We................................. (Indicate the name of the Bank) [Hereinafter referred to as “the Bank”] hereby undertake to pay to the Chairman, AAI an amount not exceeding Rs......................... (Rupees.......................................... only) on demand by AAI. 2. We................................. (indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this Guarantee without any demure, merely on a demand from AAI stating that the amount claimed is required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. ...................... (Rupees…………………………… ..................................................................................only). 3. We, the said bank further undertake to pay to the Chairman, AAI any money so demanded notwithstanding any dispute or disputes raised by the contractor (s) in any suit or proceeding pending before any court or tribunal relating thereto, our liability under this present being absolute and unequivocal. 4. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the contractor(s) shall have no claim against us for making such payment. We.................................................. (Indicate the name of the bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of AAI under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Project-in-charge on behalf of AAI certified

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that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this guarantee. 5. We................................. (indicate the name of the bank) further agree with AAI that AAI shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to vary any of terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by AAI against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relived from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance, act or omission on the part of AAI or any indulgence by the AAI to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect so relieving us. This guarantee shall not be discharged due to the change in the constitution of the Bank or the contractor(s). 6. We ................................. (Indicate the name of the bank) lastly undertake not to revoke this guarantee except with the previous consent of AAI in writing 7. This guarantee shall be valid upto ..................... unless extended on demand by AAI. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs. ........................ (Rupees…………………………… ............................................................. only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged. Dated the.............. (Day) of.............. (Month),.............. (Year) For................................................. (Indicate the name of bank).

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NIT FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

Annexure-IX

LIST OF DELIVERABLES

Sr No.

Description of Item

No.AAI/WR/MUM/ACS/STORE/05/2015-16

Make

(BILL OF QUANTITY)

Model

Quantity

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NIT FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

SCHEDULE - A Name of Work: -“SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK” Tender No.: “AAI/WR/MUM/ACS/STORE/05/2015-16” (Amount in Indian Rupees) Sl. No.

Qty.

Unit Rate in Rs.

CST/ VAT

Cost of each

Total Amount

(A)

(B)

(C)

(D=B + C)

(E=A X D)

Description of Item

1

WIS

02 nos.

2

POE Injector

02 nos.

3

STP Cable

4

Pig Tel Male to Male Connector

02 nos.

5

Water Proof Kit

02 nos,

6

Subtotal – I

7

Add : Installation Charges

8

Add : VAT

9

Add : Service Tax

10

Subtotal - II

11

ADD : OCTROI (if any)

12

GRAND TOTAL

190 mtrs.

(GRAND TOTAL In words Rupees ____________________________________________________________________________) Note 1 : Financial bids comparison shall be done on the basis of Grand Total cost. The rates quoted should include delivery/ freight/ insurance etc . No extra charges other than what is mentioned at ‘GRAND TOTAL’ above shall be payable.

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NIT FOR SUPPLY, INSTALLATION, COMMISSIONING & TESTING OF MICROWAVE LINK

Note 2 : Use of erasure, over writing and or corrections in the price Bid should be avoided. However, incase it becomes unavoidable to use any of these for correction; the same must be authenticated by the person signing the bid with his signature. Note 3 : Only one financial bid to be submitted by the vendor. AUTHORIZED SIGNATURE _________________ NAME OF THE SIGNATORY ________________ NAME & ADDRESS OF THE TENDERER WITH SEAL

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CHECKLIST FOR SUBMISSION OF BIDS

ENVELOPE - A (TECHNICAL BID) A. Annexure VI (Submission of Technical Bid) in original with seal & signature of authorized signatory. B. Annexure - II (Unconditional Acceptance letter/undertaking) with seal & signature of authorized signatory. C. Compliance statement (Annexure-V) along with supporting documents/broachers. D. Earnest Money Deposit. E. Complete List of deliverables (Bill of Quantity)- (Annexure – IX) with Make & Model number of equipment and accessories offered - fully meeting the Technical & Qualitative Requirement as spelt out in Technical Specification of tender, WITHOUT INDICATING THE PRICE. F. Complete Tender document in original with Annexure (except Letter format, Annexure-II, Annexure-V, Annexure-IX and schedule A which are to be separated and submitted in respective envelope in original) after endorsement by authorized signatory of the bidder on each page. (In case of downloaded tender all the documents mentioned in page no. 6 to be submitted.) G. Tender fee and other documents as mentioned in Sr. No 3 (a) to (e) of Section-I (in case Tender is downloaded from AAI website.)

ENVELOPE - B (FINANCIAL BID) A. Annexure VII (Submission of Financial Bid) in original with seal & signature of authorized signatory B. Schedule-A in original with seal & signature of authorized signatory.

AUTHORIZED SIGNATURE NAME OF THE SIGNATORY NAME & ADDRESS OF THE TENDERER WITH SEAL

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