Deschutes Public Library 2016/2017 Adopted Budget

Royal Tea Party

Deschutes Public Library Mission: Residents of Deschutes County freely access ideas and information to enrich their lives and build community through life-long learning opportunities consistent with the responsible application of District resources.

Table of Contents Budget Priorities……………………………………………….……………………………………………………….. 3 Overview: Budget Process……..…………………………………………………………………………………… 10 Executive Limitations and Budget Principles …………………………………………………………… 11 General Fund Materials & Services……………………….…………………………………………………… 14 Reserve Fund…………………………………............................................................................... 21 Grant Fund……………………………………………………………………................................................ 26 Oregon Department of Revenue Budget Documents……………………………………………….. 28 LB-20 General Fund Resources…………………………………..……………………………………………..

29

LB-31 General Fund Detailed Expenditures………………………………………………………………

30

LB-11 Capital Expenditure Reserve Fund…………………………………………………………………..

33

LB-10 Grant Fund……………………………………….…..…………………………………………………………..

34

Board Results Policies…………………………………………………………………………………………………. 36

Writing Workshop

Page | 2 2016/2017 Adopted Budget

Budget Priorities Strategic Plan 2016-2018 Libraries are going through a renaissance, both in terms of the social infrastructure they provide and in terms of a diversification of the services and experiences offered. Deschutes Public Library (DPL) has served as a leader in providing innovative and impactful services, and is now poised to continue that tradition to meet the changing needs of the community. Deschutes County is one of the fastest growing regions in the nation. More than 4,000 new residents move to our area every year. DPL must anticipate future growth to meet customers’ demands when and where they occur and develop a robust financial plan to provide these services. Technology continues to advance and shift how people live their lives and access information and material goods. Technology continues to push libraries in new directions and DPL must be nimble and ready to shift. And, finally, creating community spaces where community members gather, access information and entertainment, and develop memories is essential for DPL’s sustainability.

To meet the challenges ahead DPL will focus on three vital areas to continue to enrich people’s lives and build community: People, Place and Platform.

People The most important work we do is connecting with people. We are friendly and helpful to our customers and guide them to the information and the entertainment they want, when they want it. We do this in a variety of ways from connecting parents and children to the love and value of reading to creating space for meetings and casual gatherings to finding job seekers and entrepreneurs’ critical resources to change their lives. From infants to teens to immigrants and seniors, we find the best resources, services and programs to enrich individuals’ lives in the manner they are seeking—their library, their way. DPL will focus on the following initiatives in 2016/2017 to maximize our ability to serve the people of Deschutes County: 

Community Conversations – Library staff will conduct discussions throughout Deschutes County to talk about people’s aspirations, concerns and how they want their community to move forward. With this important knowledge, DPL will be able to develop services and programs that allow the library to be more relevant and impactful within the community.

2016/2017 Budget Impact: Fiscally neutral Page | 3 2016/2017 Adopted Budget



Assess and Maintain Services – As the library moves forward it is vital that we critically assess our programs and services. To that end, in 2016/2017 the library will assess ways that services can be maximized while reducing costs to most effectively position the library to meet the long-range needs of the community.

2016/2017 Budget Impact: Fiscally neutral 

Enhance Staff Training – Our staff are the most vital connection we have with the people who seek our services. To that end, the 2016/2017 budget reflects a continued investment in staff training and education. The addition of online training resources and improved training software are designed to maximize the ability to support the continuing education of DPL staff.

2016/2017 Budget Impact: $6,000 for Learning Management System software (IT Reserve Fund, page 23) 

Marketing – The 2016/2017 budget reflects a continued investment in building public awareness and engagement through strategic marketing. This investment allows the library to inform new community members, lapsed library users, and even long-time library supporters about the types and scope of services that the library provides.

2016/2017 Budget Impact: $180,000 for library marketing (Community Relations, page 16)

Place We serve as the physical and virtual anchor for our communities. The rapid population growth, especially in the cities of Redmond and Bend, impacts the long-term ability of the library to provide safe and welcoming physical places for people to meet and interact with others or to engage in individual pursuits. In 2015/2016 the library contracted with FFA Architecture and Interiors to look at the Downtown Bend Library, the Library Administration Building and the Redmond Library with an eye toward maximizing usable public spaces. FFA looked at options for all three building, taking into account feedback from library management and staff. In addition, they incorporated strategic plan goals that resulted from focus groups with library staff, Friends of the Libraries, the Library Foundation and the Library Board. Initial conceptual designs include the following: Redmond Library The City of Redmond is one of the fastest growing communities in Oregon. The Redmond Library was created by remodeling the old Jessie Hill Elementary School in 1996. This 22,000 square foot building was designed to serve a community of 12,000 at that time. Since 1996 Redmond has grown to almost 25,000 people. State population projections place Redmond at 40,000 citizens by the year 2050. FFA Architects and Interiors looked for ways to maximize public space, improve the building design from a multi-level building to a single-level building, and create a more open and inviting public space. Estimated Cost: $6,193,800

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Redmond Library: Interior Concept

Redmond Library: Exterior Concept

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Children’s Library The library has the unique opportunity to maximize public space by relocating administrative office functions to an off-site location. Doing so will allow for the creation of an innovative, vibrant and exciting children’s library in the historic Bend Library. This library would become an anchor for the children and families of Deschutes County. Reclaiming the historic building would add 14,000 square feet of useable public space. Estimated Cost: $4,710,870

Children's Library: Interior Concept

Children's Library: Interior Concept

Page | 6 2016/2017 Adopted Budget

Children's Library: Interior Concept

Downtown Bend Library The move of the Children’s Collection to the new Children’s Library would allow for the maximization of public spaces at the current Downtown Bend location. FFA Architecture and Interiors focused on increased meeting room and gathering space, additional study room space, café type gathering space and more welcoming and inviting seating and computer areas. Estimated Cost: $5,152,600

Downtown Bend Library: First Floor Interior Concept

Page | 7 2016/2017 Adopted Budget

DPL will achieve theses ambitious facility goals in three phases: Phase I: Building Project Planning and Building Financing Planning 2016-2019 Anticipating the need to invest in future facilities, DPL began setting aside reserves in 2011. The 2016/2017 Budget continues that investment by adding to the Future Facilities Reserve fund, bringing the fund up to $5,865,136. 2016/2017 Budget Impact: $3,000,000 transfer from the General Fund to the Reserve Fund (Future Facilities Reserve Fund, page 21) DPL will begin a capital campaign to help fund new facilities, maximizing the additions of funds through grants and donations. 2016/2017 Budget Impact: $50,000 for Capital Campaign (Future Facilities Reserve Fund, page 21) DPL will initiate full architecture and engineer designs, including contractor pre-construction services, for the Redmond Library starting in the Fall of 2016. The Redmond Library construction will begin in the 2017/2018 fiscal year. The entire project will be funded through existing reserve funds. 2016/2017 Budget Impact: $475,000 for Design Planning (Future Facilities Reserve Fund, page 21)

Phase II: Downtown Bend, Children’s Library and Administrative Offices 2019-2020 After the completion of the Redmond Library remodel, DPL will begin planning for the Downtown Bend remodel, the Children’s Library and the relocation of Administration Offices. These projects will be funded through a combination of reserve funding, grant funding, donations and borrowing of funds. Completion goal for all three projects will be the 2019/2020 fiscal year. Phase III: Future Facilities and Services to Underserved Areas 2020-2025 After all remodel projects are complete, DPL will focus on ways to best serve growing and underserved areas of our community. At this time targeted areas include north Bend, south Bend and north Redmond. DPL will reassess these areas based on population growth trends, urban growth boundary changes, and changing library usage trends.

Page | 8 2016/2017 Adopted Budget

Platform The Library as platform encompasses enabling our customers to participate in the curation and sharing of the community’s knowledge and innovation. DPL achieves this through allowing customers to gain access to a variety of tools and resources with which to discover and create new knowledge. This occurs through the excellent customer service provided by our staff, through our digital and physical resources, and through our library programs and services. DPL will focus on the following initiatives in 2016/2017 to maximize our customer’s ability to connect with vital resources: 

Public Website: DPL will launch a re-designed public website to focus on the customer experience and maximize ease of access. 2016/2017 Budget Impact: Fiscally neutral, expenses incurred in 2015/2016 budget.



Remove Barriers to Access: DPL will assess processes and procedures with an eye toward reducing barriers to our resources and services. 2016/2017 Budget Impact: Fiscally neutral



Financial Software: DPL will invest in accounting software to improve financial services workflow. 2016/2017 Budget Impact: $6,100 BudgetVision software (IT Reserve Fund, page 23)



Excellent Collections: Developing and maintaining strong collections, especially in regard to the demand for digital resources, remains vital to our ability to remain relevant to our customers. 2016/2017 Budget Impact: $1,420,500 (Technical Services Budget, page 20)



Upgraded Integrated Library System (ILS): The ILS is the backbone software to accessing, maintaining and circulating our library collections. The ILS encompasses the online library catalog, the customer database, book and library material check-outs and returns, materials processing and customer hold requests. Staff will investigate ILS system options and bring purchase recommendations to the Library Board. 2016/2017 Budget Impact: $250,000 (Materials Delivery Reserve Fund, page 21)

Page | 9 2016/2017 Adopted Budget

Overview: Budget Process The Library District operates using governance and management systems based on outcome management. The District monitors and evaluates success by measuring the effectiveness of library programs in achieving Board outcomes or “Results.” The budget process follows five steps: 1. The District Board adopts Results Policies which define the desired outcomes for endusers. 2. The Library Director is responsible for interpreting these Results into an effective action plan. 3. The Library Director meets with all staff through “Know Possibilities” sessions to discuss Board priorities. 4. The Management Team works with the Director to develop budget proposals to support these implementation strategies. 5. The Board and Budget Committee review these proposals within the context of the Results Policies when adopting the budget.

Budget Committee The primary duties of the Budget Committee within the budget process are summarized as follows: 

Receive and review the budget document.



Hear the budget message.



Hear and consider public comment.



Request and receive additional information as needed.



Discuss and revise the budget as needed.



Approve the budget.



Approve the property tax rate.

District Board The primary duties of the District Board under the Governance by Policy Model can be summarized as follows:  Study community needs, establish the desired outcomes for the end users of the District and assign a relative “worth” to each outcome. These outcomes are known as Results Policies.  Prohibit unacceptable practices in policies known as Executive Limitations.  Monitor the success of the District in achieving the Results Policies while complying with the Executive Limitations.

Page | 10 2016/2017 Adopted Budget

Executive Limitations and Budget Principles The proposed budget was developed to comply with the following District Policies: POLICY TITLE: FINANCIAL PLANNING AND BUDGETING Financial planning for any fiscal year or the remaining part of any fiscal year will not deviate materially from the Board’s Results priorities, risk fiscal jeopardy, or fail to be derived from a multiyear plan. POLICY TITLE: ASSET PROTECTION The Library Director will not allow the assets to be unprotected, inadequately maintained, or unnecessarily risked. POLICY TITLE: MANAGEMENT PRACTICES The Library Director may not cause or allow management practices to occur which do not reflect contemporary management best practices and legal requirements, and may not cause or allow management practices to be applied inconsistently in a manner that is to the detriment of an employee(s).

Director’s interpretation 

Assumptions which materially impact the budget will be explained within the budget narrative or at the budget meeting.



Three-year projections are included in the budget document as an indicator of sustainable operations.



Income projections within the budget are based on estimates provided by Deschutes County.



Cash flow is managed in such a way as to ensure that cash is available to meet payroll and other routine expenditures for a period not less than 45 days.



Major capital projects and the ongoing investment of funds to update and maintain the

District’s capital assets are tracked in the Reserve Fund. 

Transfers to the Reserve Fund are sufficient to maintain the seven facilities and the wide-area computer network and include a savings plan which anticipates the repair and/or replacement of major systems.



Staff development is funded at a level sufficient to support collaborative management practices and professionalism at all levels of the organization.



Sufficient information is provided to evaluate the budget at the project level and within the context of Results Policies.

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Executive limitations and budget principles Assumptions which materially impact the budget will be explained within the budget narrative or at the budget meeting. The following assumptions have been made in this budget: 

Deschutes County Assessor projects that assessed valuation will increase by 5.5% in the 2016/2017 Fiscal Year. The budget assumes modest growth in Deschutes County and estimates a 3% increase in the 2017/2018 and a 3% increase in the 2018/2019 fiscal years.



Personnel costs for 2016/2017 are projected to decrease by 1.24%. Personnel costs are projected

to increase up to 6% each year in 2017/2018 and 2018/2019. 

The Public Employees Retirement System (PERS) rate for the 2016/2017 Fiscal Year has been set by PERS at an 19.02% for Tier One and Tier Two employees, and 15.13% for Oregon Public Service Retirement Plan (OPSRP) employees. This rate is determined by a PERS actuarial study.

Tax Projections The following table projects a 5.5% increase in total assessed value for the 2016/2017 fiscal year. Deschutes County estimates Net Collection Rate by reviewing budget experience over the past several years.

Deschutes Public Library Operating Levy Projection Assessed Value January 2015 Assessed Value Growth January 2016 Estimated Assessed Value Rate Gross Levy Net Collection Rate Estimated taxes to be received

$20,659,399,149 5.50% $21,795,666,102 0.55 $11,987,616 94.00% $11,268,359

Page | 12 2016/2017 Adopted Budget

Three-year projections are included in the Budget document as an indicator of sustainable operations. This three-year plan reflects a commitment by Management to maintain a sufficient ending cash balance to absorb short-term variations in tax income.

possible, the Board intends to maintain a minimum fund balance of 17% (17% = $1,918,900) of the District’s general fund annual operating expenditures.

The Board recognizes that good fiscal management comprises the foundational support of the entire District. To make that support as effective as

The proposed 2016/2017 budget meets and exceeds this standard with a projected ending balance of $1,948,084.

Tax Rate: No change in the library tax rate is proposed. FY 15/16 Budgeted Resources Cash Forward Previously Levied Taxes Estimated to be received Interest Fines & Fees Donations Miscellaneous Charges for Services Law Library Tax Income From Current Year Taxes Total Resources

Annual Expenditures Personnel PERS Social Security/Medicare Workers Compensation Health Insurance Unemployment Insurance Materials & Services Transfer To Capital Projects Reserve Fund Capital Outlay Contingency TOTAL ANNUAL APPROPRIATIONS Projected Ending Balance

4,321,858 150,000 25,000 120,000 2,500 18,500 56,667 185,000 10,599,244 15,478,769

FY 15/16 Budgeted

Estimated Actual 15/16 4,792,289 185,000 32,000 150,000 220 21,298 53,368 112,500 10,911,210 16,257,885

Estimated Actual 15/16

FY 16/17 Proposed 4,544,490 150,000 25,000 120,000 2,500 18,500 56,667 150,000 11,268,359 16,335,516

FY 16/17 Proposed

Projected FY Projected FY 17/18 18/19 1,948,084 175,000 25,000 120,000 2,500 19,000 58,367 150,000 11,606,410 14,104,362

FY 17/18

644,345 185,000 25,000 120,000 2,500 19,900 58,951 150,000 11,954,602 13,160,298

FY 18/19

4,809,958 822,000 368,000 57,000 980,000 25,000 4,047,410 1,278,000 18,000 400,000 12,805,368

4,525,000 716,000 338,560 62,415 980,000 5,000 3,790,420 1,278,000 18,000 0 11,713,395

4,750,176 789,724 363,465 58,000 1,000,000 10,000 3,912,067 3,100,000 4,000 400,000 14,387,432

5,035,187 892,388 385,273 59,740 1,030,000 15,000 4,029,429 2,000,000 13,000

5,337,298 945,931 396,831 61,532 1,060,900 20,000 4,150,312 1,000,000 13,000

13,460,017

12,985,804

2,673,401

4,544,490

1,948,084

644,345

174,494

Page | 13 2016/2017 Adopted Budget

General Fund Materials & Services Distribution by Department Totals Auditing Books Contractual Services Custodial Supplies

Public Services

24,000 1,462,500 1,147,312 21,000

178,500 -

Community Relations

Financial Services

Facilities

Human Resources

Information Technology

-

-

24,000

-

-

-

-

-

-

-

115,000 -

208,100

19,900

14,500

21,000

-

-

Technical Services -

System -

1,462,500

-

77,000

524,512 -

-

9,800 -

Education/Travel

67,000

33,500

-

-

-

13,000

-

-

Election Expense

20,000

-

-

-

-

-

-

-

20,000 210,500

-

-

-

-

-

-

-

-

-

-

-

-

-

-

58,000

-

-

-

-

-

85,505

-

-

-

-

2,500

Facility Financing Payment

210,500

-

-

Janitorial Services & Garbage

248,000

-

-

Legal Services

10,000

-

-

Liability & Property Insurance

58,000

-

Maintenance Agreements

85,505

-

Meeting Support Memberships

248,000

-

5,500

3,000

-

-

-

-

-

9,500

-

-

-

-

-

-

6,000

-

-

-

4,000

5,000

10,000

18,250

-

-

-

Supplies

69,000

20,500

1,500

-

500

Refund Adjustments

-

15,500 22,250

Printing

10,000

-

Mileage Postage/Freight

20,500

25,000

-

157,500

4,500

500

500

28,500

3,000

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

153,000

25,000

Recruitment

12,000

-

-

-

-

12,000

-

-

-

Volunteer & Staff Recognition

11,000

-

-

-

-

11,000

-

-

-

-

-

-

Utilities TOTAL MATERIALS & SERVICES CAPITAL OUTLAY

240,000 3,912,067 4,000

268,250 -

269,500 -

240,000

-

-

860,605

44,400

55,500

-

-

Page | 14 2016/2017 Adopted Budget

4,000

534,512

1,568,000 -

311,300 -

-

General Fund Materials & Services Detail The following pages provide detailed line-item information to support a policy level discussion of the proposed budget. Additional explanation will be provided at the Budget Committee meeting. Public Services Public Services encompass all areas of the library that provide direct services and resources to the general public.

178,500 Public Services Rent Todd Parr Image License Translating to Spanish Teen Programs Collection Agency Law Library Departmental Education/Travel Events and Meetings Memberships In-district Mileage General Supplies Library Cards Summer Reading Repay Disputed Charges

Contractual 159,000 1,500 1,500 2,500 14,000

33,500 Education Travel

3,000 Meeting Support

1,500 32,000

9,500 Memberships

500

18,250 Mileage

20,500 Supplies

4,500 Printing

500 Refunds

250

3,000 9,000 18,000 16,500 4,000 4,500 500

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Community Relations Community Relations is responsible for public relations, branding, marketing, programming for adults, printing, signage, and provides support to the Deschutes Public Library Foundation. 115,000 Community Relations Adult Programs Marketing/Branding Services ADA Program Support Assorted Supplies Marketing/Branding Materials Event Guides Banners District Forms Promotional Materials Business Cards Stationery Phone Listings Spanish Marketing Welcome Packets

Contractual 25,000 90,000

1,500 Supplies

153,000 Printing

500 1,000 90,000 25,000 5,000 1,500 20,000 800 700 1,500 3,500 5,000

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Facilities The facilities department is responsible for maintaining the District’s three vehicles and seven facilities. 208,100 Facility Fuel for District Vehicles Landscaping Mats Parking Lots Sweeping Other Contractual Security Courier Permits for Boilers/Elevators Fire Alarm/Access Monitoring Snow Removal Storage Unit Custodial Supplies Garbage Pick-Up Janitorial Contracts Liability Insurance Property Insurance Fire Alarm P.M./Testing Backflow/Fire Sprinkler/Extinguisher Testing HVAC Mechanical HVAC Controls Postage Meter District Vehicle Maintenance First Aid Supplies HVAC Chemicals Bend Generator Elevator Maintenance Painting Natural Gas Water & Sewer Electricity

Contractual 4,000 43,000 14,000 5,000 2,000 20,000 100,000 1,100 4,000 10,000 5,000

21,000 Custodial Supplies

248,000 Janitorial & Garbage

58,000 Insurance

85,505 Maintenance

240,000 Utilities

21,000 13,000 235,000 23,000 35,000 6,000 4,400 30,900 13,905 4,000 2,500 1,200 5,200 1,400 11,000 5,000 50,000 25,000 165,000

Page | 17 2016/2017 Adopted Budget

Financial Services Financial Services is responsible for maintaining salary administration and accounting processing at the District level.

Financial Services Audit Accounting Services Accounting Programming Oregon Coop Purchasing E-comm Merchant/Banking Fees Assorted Office Supplies

24,000

19,900

Auditing 24,000

Contractual

500

Supplies

12,000 1,000 900 6,000 500

Human Resources Human Resources is responsible for maintaining all personnel records, employee recruitment, new employee orientation, benefits, employee and union relations, staff development and volunteer services at the District level. 14,500

Human Resources EAP Program Flex Plan Admin DPLU - Staff Development AED Training MLS Reimbursement Staff Day Assorted Office Supplies Health Incentive Program DPLU - Supplies Advertisements & Expenses Volunteer Support Staff Awards, etc Ergonomics

Contractual 3,500 2,000 6,000 3,000

13,000

5,000

12,000

Education Travel

Supplies

Recruitment

11,000 Volunteer & Staff Recognition

4,000 Capital Outlay

6,000 7,000 500 4,000 500 12,000 5,000 6,000 4,000

Page | 18 2016/2017 Adopted Budget

Information Technology Information Technology supports the Library’s wide-area computer network and the library automation system.

524,512

IT

Paper and Misc. Supplies Books and Documentation Cable and Wiring Labels Cleaning and Maintenance Supplies IT Specific Tools Printer/Copier Paper Software Services Adobe Cloud VIP BibliCommons BMC Footprints Maintenance Cayan Merchant Services CBT Nuggets Training Resource CollectionsHQ E-Vanced Calendar Faronics Core Software Google Services Iron Mountain FlexSafe LibraryThing Microsoft Software Assurance Solarwinds Network Monitoring Pharos and UniPrint Maintenance Volgistics Veritas Disaster Recovery Syndetics Content Services Maintenance Contracts ADP Payroll and HR Services BlueSocket Equipment Maint. Cisco SmartNet Dell Mobile Management Dell/KACE Systems Digital Certificate Services Navision Maintenance Printer/Copier Leases/Maintenance Sierra ILS Maintenance Telecommunications Services Cellular Phone and Data Services Internet Bandwidth Services Long Distance Telephone Services MetroFax Cloud Service Primary Rate Voice Services WAN Data Services

Page | 19 2016/2017 Adopted Budget

Contractual

10,000

Supplies

0 500 1,200 700 7,600 3,700 26,500 8,356 800 4,500 18,250 7,200 500 265 2,500 6,750 4,800 17,500 1,300 1,850 5,700 25,000 6,000 6,700 2,600 7,500 2,000 8,250 96,500 116,451 5,000 45,500 640 400 25,000 66,500

Technical Services Technical Services orders, receives, catalogs, processes and manages all items added to the collection annually (Books, Digital Downloads, CDs, etc.) based on collection development and interlibrary loan policies.

Technical Services Invest in Collections Law Library OCLC Cat & ILL Authority Control Statewide Courier Local Music Downloads Barcodes Tech Supplies Processing Supplies eServices

1,462,500

77,000

Books 1,420,500 42,000

Contractual

28,500 Supplies

18,000 47,000 5,000 6,500 500 2,000 1,000 25,000 500

System Support/Administration Library Administration supports the District Board and manages district-wide activities with the support of the Management Team and Library Administration. 9,800 System Facilitators Director 360 Board Support Director Travel Departmental Ed/Travel County Election Costs Facility Finance Payment Legal services Board & Staff meetings Membership Fees In-District Travel Staff Room Supplies District Postage

Contractual 9,600 200

20,500

20,000

210,500

Education Travel

Election Expenses

Facility Payments

10,000 Legal

2,500

6,000

4,000

3,000

Meeting Support

Memberships

Mileage

Supplies

25,000 Postage Freight

9,000 1,500 10,000 20,000 210,500 10,000 2,500 6,000 4,000 3,000 25,000

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RESERVE FUND The Reserve Fund is used to fund the planned maintenance and/or expansion of District facilities and the wide-area network. OVERVIEW This table provides an overview of projects that are tracked in the Reserve Fund. More specific project information is detailed on the following pages.

FY 16/17 Projected Balance Forward Budgeted Resources Trsf from GF Misc income Trsf across reserve fund Interest Total Resources Budgeted Expenditures Personal Services Materials & Services Capital Outlay Total Budgeted expenditures Total Projected Ending Balance

Future Facilities 2,856,136 3,000,000

Materials Delivery 463,000 -

9,000 5,865,136

1,000 464,000

525,000 525,000

250,000 250,000

5,340,136

214,000

PERS 100,000 -

100 100,100

100,100

IT 200,000 100,000

Facilities 250,000 -

500 300,500

500 250,500

79,400 209,050 288,450

92,000 54,000 146,000

12,050

104,500

Reserve Fund: Future Facilities Investment Plan – See narrative page 8

Page | 21 2016/2017 Adopted Budget

Totals 3,869,136 3,100,000

11,100 6,980,236

946,400 263,050 1,209,450 5,770,786

Reserve Fund: Materials Delivery This reserve fund is designed as a savings plan to be used toward the future cost of possible upgrade or replacement of the existing Integrated Library System (circulation and catalog software). It also serves as a savings plan toward any possible automated materials handling and delivery systems. See narrative page 9. Reserve Fund: PERS This reserve fund is designed as a savings plan to be used toward future costs related to Public Employees Retirement System (PERS) costs based on expected increases due to Oregon State legislation and recent Supreme Court decisions.

Reserve Fund: Information Technology Investment Plan The tables below provide an overview of the investment plan for District Information Technology. The accumulated funds in subsequent years are sufficient for anticipated replacements and maintenance. Discretionary new projects or enhancements would require an increased transfer from the General Fund. IT Reserve Schedule Balance Forward Earnings from Temporary Investment Scheduled Transfer Total Resources Materials & Services Capital Outlay Total Expenditures Reserve Fund Total Projected Balance

2016/2017 200,000 500 100,000 300,500

2017/2018 12,050 500 150,000 162,550

2018/2019 2019/2020 31,470 22,335 500 500 150,000 175,000 181,970 197,835

79,400 209,050 288,450

44,180 86,900 131,080

42,635 117,000 159,635

50,000 120,000 170,000

12,050

31,470

22,335

27,835

Page | 22 2016/2017 Adopted Budget

Reserve Fund: Information Technology Detail IT Reserve Expenditures *Unanticipated Equipment Expenditures* *Unanticipated Service Expenditures* Computers and Equipment Barcode and Magstripe Readers Branch Projector Replacements Cabling and Wiring Components Computer Replacement Laptop Computers NAS/SAN Storage Components Peripheral Equipment Power UPS Battery Components Security Cameras Server Hardware Server Replacements Tablet Computers Telephone and Camera Replacement AVS Access Cards Physical Damage or Replacement Networking and Telecommunications Wireless Access Points Branch Switches Router Module Software and Licensing Adobe Cloud VIP Additional BudgetVision Cisco Licensing DigiCert Certificates Domain Names from Register.com Graphic Design/Web Dev Software Internet BGP Alignment Learning Management Software Microsoft Federated Security System Pharos Additional Printer and SignOn clients Veritas Disaster Recovery Licenses Virtual Desktop Licensing

RF RF M&S Capital 209,050 79,400 10,000 10,000 8,000 4,500 7,500 41,250 16,350 9,700 6,500 5,000 3,000 32,250 25,000 3,500 3,000 5,000 1,500 8,000 16,000 3,000 1,500 6,100 16,550 4,000 1,000 3,000 3,000 6,000 7,150 2,500 8,600 10,000

Page | 23 2016/2017 Adopted Budget

Reserve Fund: Facilities Asset Protection Investment Plan (Facilities) The tables below provide an overview of the investment plan for District facilities. The accumulated funds in subsequent years are sufficient for anticipated replacements and maintenance, including projects such as carpet replacement. Discretionary new projects or enhancements would require an increased transfer from the General Fund. Facilities Reserve Schedule Balance Forward Earnings from Temporary Investment Scheduled Transfer Total Resources

2016/2017 250,000 500 0 250,500

2017/2018 104,500 500 125,000 230,000

2018/2019 2019/2020 2020/2021 76,700 66,235 47,722 500 500 500 150,000 150,000 150,000 227,200 216,735 198,222

Materials & Services Capital Outlay Total Expenditures

92,000 54,000 146,000

96,600 56,700 153,300

101,430 59,535 160,965

106,502 62,512 169,013

111,827 65,637 177,464

Reserve Fund Total Projected Balance

104,500

76,700

66,235

47,722

20,758

Page | 24 2016/2017 Adopted Budget

Reserve Fund: Facilities Detail This table reflects planned projects over the next fiscal year. Most items reflect planned expenses from the Asset Protection Plan, a multiple year investment plan that anticipates replacement/repair of major systems. Facilities Reserve Expenditures Unanticipated Repair/Service Miscellaneous Repair/Service Blinds Early Learning Space Maintenance Entranceways and doors Interior Repairs Paints, finishes, and stains Van Replacement Water Intrusion Project Electrical and Lighting Electrical repair Lighting, restoration and repair Furniture Bin Replacement Book Carts Crates Staff Area Furniture Replacement STEAM Manipulatives Meeting Room Table Replacement Signage Landscaping and Exterior Blacktop Maintenance Landscaping Projects Sidewalks and Pavers

RF Capital RF M&S 54,000 92,000 10,000 50,000 2,000 2,000 2,000 5,000 7,000 10,000 10,000 5,000 5,000 3,000 1,500 5,000 2,000 2,000 4,000 2,500 10,000 5,000 3,000

Page | 25 2016/2017 Adopted Budget

Grant Fund The Grant Fund is used to isolate dedicated donations and grants from other resources. This ensures that these funds are expended as required by the donor or granting agencies.

FY 2016/2017 RESOURCES Balance Forward Local Grants State and Federal Grant Interest Total Resources

Ready to Ready to Read Read 2017 2016

EXPENDITURES Personnel Materials & Services Capital Outlay Total All Expenditures Projected Ending Balance

8,000 0

A Novel Idea

Collection Youth Develop- Initiatives ment

0 25,000

1,000 44,500

5,000 19,000

SDIS Grant

Budget Totals

10,000

24,000 88,500 29,000 190 141,690 0

30 8,030

29,000 30 29,030

30 25,030

50 45,550

50 24,050

0

0

0

0

0

8,030

27,910

25,030

45,550

17,050

0

123,570

0

0

0

0

7,000

10,000

17,000

8,030 0

27,910 1,120

25,030 0

45,550 0

24,050 0

10,000 0

140,570 1,120

10,000

0

Ready-To-Read Grants The Ready-to-Read Grants are grants from the State of Oregon which are used to fund the Summer Reading Program and Early Literacy initiatives for area children. Novel Idea Grant The Deschutes Public Library Foundation provides grant funds for the Novel Idea program. The Foundation is supported by donations, the Friends of the Libraries and sponsors. Collection Development Grant This grant represents generous contributions to the health of the Library’s circulating materials collection from the Friends of the Library groups in Bend, La Pine, Redmond, Sisters and Sunriver.

Page | 26 2016/2017 Adopted Budget

Youth Initiatives Grant The Friends of the Library groups in Bend, La Pine, Redmond, Sisters and Sunriver donate funds for this grant to support Early Literacy projects, Summer Reading Programs for all ages and programs for youth ages 0-18. SDIS Grant – Safety and Security Special District Insurance Services awarded DPL a matching $10,000 grant to remedy water intrusion issues at the Redmond Library.

*Additional grants may be received during the fiscal year. The District Board has the authority to accept and allocate grants by resolution.

Page | 27 2016/2017 Adopted Budget

OREGON DEPARTMENT OF REVENUE BUDGET DOCUMENTS The next several pages consist of budget forms provided by the Oregon Department of Revenue. A brief explanation of the forms follows: LB-20

General Fund Resources

This form represents all projected income for the general fund of the library system. LB-31

General Fund Detailed Expenditures

This form provides line-item information within the major expenditure categories within the General Fund. Note that funds are transferred to the Capital Expenditure Reserve Fund.

LB-10

Grant Fund

This form reflects income and expenditures for all grants. LB-11

Capital Expenditure Reserve Fund

This form reflects income and expenditures within the Reserve Fund. Note that funds are received from the General Fund. LB-1

Total of All Funds

This form reflects income and expenditures of the General Fund, Reserve Fund and Grant Fund combined.

Page | 28 2016/2017 Adopted Budget

FORM LB-20

RESOURCES GENERAL FUND FUND

DESCHUTES PUBLIC LIBRARY DISTRICT (NAME OF MUNICIPAL CORPORATION)

HISTORICAL DATA

SECOND PRECEDING 13/14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

ACTUAL FIRST PRECEDING 14/15

BUDGET FOR NEXT YEAR 2016/2017

ADOPTED BUDGET THIS YEAR 15/16

4,560,109 187,677 33,958 118,042 26,144 47,352 34,193 0

5,130,896 197,299 32,027 149,991 389 19,267 44,391 0

4,321,858 150,000 25,000 120,000 2,500 18,500 56,667 185,000

5,007,475

5,574,260

4,879,525 10,599,244

9,774,689 14,782,164

10,299,284 15,873,544

15,478,769

RESOURCE DESCRIPTION

Beginning Fund Balance: 1 *Available cash on-hand (cash basis), or 2 *Net working Capital (Accrual Basis) 3 Previously Levied Taxes Estimated to be received 4 Interest 5 Fines & Fees 6 Donations 7 Miscellaneous 8 Charges for Services 9 Law Library 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Total Resources, Except Taxes to be Levied 30 Taxes Necessary to Balance Budget 31 Taxes collected in Year Levied TOTAL RESOURCES

PROPOSED APPROVED ADOPTED BY BY BY BUDGET BUDGET GOVERNING OFFICER COMMITTEE BODY

4,544,490 150,000 25,000 120,000 2,500 18,500 56,667 150,000

4,544,490 150,000 25,000 120,000 2,500 18,500 56,667 150,000

5,067,157 11,268,359

5,067,157 11,268,359

16,335,516

16,335,516

Page | 29 2016/2017 Adopted Budget

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5,067,157 29 11,268,359 30 31 16,335,516 32 4,544,490 150,000 25,000 120,000 2,500 18,500 56,667 150,000

FORM LB-31

DETAILED EXPENDITURES GENERAL FUND NAME OF ORGANIZATIONAL UNIT-FUND

HISTORICAL DATA ACTUAL Second FIRST PRECEDING PRECEDING 13/14 14/15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

ADOPTED BUDGET THIS YEAR 15/16

43,751 21,605 85,749 0 0 21,107 449,543 1,185,603 0 149,120 0 681,510 92,280 360,155 0 298,044 392,173 0 186,915 115,731

24,923 22,986 112,537 0 0 21,436 469,284 1,181,088 0 142,425 0 730,424 96,807 328,034 53,523 308,799 398,307 0 190,720 122,324

30,000 21,000 215,018 81,314 99,025 21,911 498,443 1,314,208 0 152,475 53,947 891,229 104,452 383,953 59,427 134,124 330,532 91,112 198,766 129,022

4,083,286

4,203,617

4,809,958

564,319 299,327 45,017 930,821 13,894 1,853,378

572,202 307,687 37,860 975,450 6,202 1,899,401

822,000 368,000 57,000 980,000 25,000 2,252,000

5,936,664

6,103,018

7,061,958

EXPENDITURE DESCRIPTION

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

DESCHUTES PUBLIC LIBRARY DISTRICT (NAME OF MUNICIPAL CORPORATION)

NO. OF EMPS

PERSONAL SERVICES On Call Library Services IT On Call IT-1 Technician/Content Development IT-2 eServices Manager IT-3 IT Manager 2A Processing Specialist 4A Materials Specialist 6A Public, Acquisitions & Meta Specialists 7A Graphic Design/Latino Specialist 8A Coordinators 9A Intern Community Librarian 10A Community/Collection Librarian 13N Accounting/Admin Assistant 14N Library Services Supervisor 16N Facilities Operations Supervisor 17N Branch Library Services Manager 19N District Library Services Managers 20N Marketing & Development Manager 21N Assistant Director Library Director

4.00 1.00 1.00 0.63 12.70 28.60 2.00 3.75 0.70 13.08 2.75 7.00 1.00 0.00 6.00 1.00 2.00 1.00

TOTAL

88.21

R A N G E

BUDGET FOR NEXT YEAR 2016/2017 PROPOSED BY BUDGET OFFICER

APPROVED ADOPTED BY BY BUDGET GOVERNING COMMITTEE BODY

35,000 22,700 222,115 84,407 102,670 22,286 462,597 1,222,252 91,636 179,478 36,372 823,805 139,509 350,486 52,064 0 470,399 95,684 208,824 127,892

35,000 22,700 222,115 84,407 102,670 22,286 462,597 1,222,252 91,636 179,478 36,372 823,805 139,509 350,486 52,064 0 470,399 95,684 208,824 127,892

35,000 22,700 222,115 84,407 102,670 22,286 462,597 1,222,252 91,636 179,478 36,372 823,805 139,509 350,486 52,064 0 470,399 95,684 208,824 127,892

4,750,176

4,750,176

4,750,176

PERS RETIREMENT SOCIAL SECURITY/MEDICARE WORKERS COMPENSATION HEALTH INSURANCE UNEMPLOYMENT INSURANCE TOTAL

789,724 363,465 58,000 1,000,000 10,000 2,221,189

789,724 363,465 58,000 1,000,000 10,000 2,221,189

789,724 363,465 58,000 1,000,000 10,000 2,221,189

TOTAL PERSONAL SERVICES

6,971,365

6,971,365

6,971,365

IT-1 IT-2 IT-3 2A 4A 6A 7A 8A 9A 10A 13N 14N 16N 17N 19N 20N 21N

Page | 30 2016/2017 Adopted Budget

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

LB-31

DETAILED EXPENDITURES GENERAL FUND NAME OF ORGANIZATIONAL UNIT-FUND

HISTORICAL DATA ACTUAL SECOND FIRST PRECEDING PRECEDING 13/14 14/15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

12,282 1,138,615 860,324 26,945 56,333 0 234,488 262,084 8,270 49,020 57,618 2,656 8,354 19,825 54,208 15,350 36,192 1,412 5,812 8,623 195,219

21,996 1,252,884 897,997 26,014 66,860 19,665 206,941 240,870 15,470 52,344 63,111 3,669 7,149 22,770 41,613 11,357 118,110 381 11,539 9,270 206,430

3,053,630

3,296,440

ADOPTED BUDGET THIS YEAR 15/16 21,500 1,521,690 1,147,945 28,000 79,900 0 210,000 271,275 15,000 57,000 90,700 5,000 18,000 24,000 73,000 25,000 191,900 1,500 15,000 11,000 240,000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 4,047,410 26

EXPENDITURE DESCRIPTION

DESCHUTES PUBLIC LIBRARY DISTRICT (NAME OF MUNICIPAL CORPORATION)

NO. OF EMPS

BUDGET FOR NEXT YEAR 2016/2017 PROPOSED BY BUDGET OFFICER

APPROVED ADOPTED BY BY BUDGET GOVERNING COMMITTEE BODY

MATERIALS & SERVICES Auditing Collection Development (Books, etc) Contractual Services Custodial Supplies Education/Travel Election Expense Facility Financing Payment Janitorial Services & Garbage Legal Services Liability & Property Insurance Maintenance Agreements Meeting Support Memberships Mileage Supplies Postage/Freight Printing Refund Adjustments Recruitment Volunteer & Staff Recognition Utilities (Electricity, Natural Gas, Water/Sewer)

24,000 1,462,500 1,147,312 21,000 67,000 20,000 210,500 248,000 10,000 58,000 85,505 5,500 15,500 22,250 69,000 25,000 157,500 500 12,000 11,000 240,000

24,000 1,462,500 1,147,312 21,000 67,000 20,000 210,500 248,000 10,000 58,000 85,505 5,500 15,500 22,250 69,000 25,000 157,500 500 12,000 11,000 240,000

24,000 1,462,500 1,147,312 21,000 67,000 20,000 210,500 248,000 10,000 58,000 85,505 5,500 15,500 22,250 69,000 25,000 157,500 500 12,000 11,000 240,000

Total Material & Services

3,912,067

3,912,067

3,912,067

Page | 31 2016/2017 Adopted Budget

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

LB-31

DETAILED EXPENDITURES GENERAL FUND NAME OF ORGANIZATIONAL UNIT-FUND

HISTORICAL DATA

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

ACTUAL SECOND FIRST PRECEDING PRECEDING 13/14 14/15 0 0 975

11,797

660,000

1,670,000

9,651,269 6,222,274 15,873,543

11,081,255 4,792,289 15,873,544

ADOPTED BUDGET THIS YEAR 15/16 0 1 2 18,000 3 4 1,278,000 5 6 400,000 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 12,805,368 30 2,673,401 31 15,478,769 32

EXPENDITURE DESCRIPTION

DESCHUTES PUBLIC LIBRARY DISTRICT (NAME OF MUNICIPAL CORPORATION)

NO. OF EMPS

SHORT TERM LOAN INTEREST CAPITAL OUTLAY TRANSFER TO RESERVE CONTINGENCY

TOTAL EXPENDITURES UNAPPROPRIATED ENDING FUND BALANCE TOTAL

Page | 32 2016/2017 Adopted Budget

BUDGET FOR NEXT YEAR 2016/2017 PROPOSED BY BUDGET OFFICER

APPROVED ADOPTED BY BY BUDGET GOVERNING COMMITTEE BODY 0 0 0

4,000

4,000

4,000

3,100,000

3,100,000

3,100,000

400,000

400,000

400,000

14,387,432 1,948,084 16,335,516

14,387,432 1,948,084 16,335,516

14,387,432 1,948,084 16,335,516

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

RESERVE FUND RESOURCES AND REQUIREMENTS Form LB-11

This fund is authorized and established by Board resolution on June 17, 2009 for development of library facilities purchase equipment and other capital projects.

Capital Expenditure Reserve Fund Fund Historical Data Actual Adopted Budget Second Preceding First Preceding This Year 13/14 14/15 15/16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

1,528,282

1,694,809

2,989,908

4,528

8,749

5,000

660,000

1,670,000

1,278,000

0 2,192,810

0 3,373,558

4,272,908

2,192,810

3,373,558

4,272,908

0

0

0

204,981

121,592

235,730

293,019

215,646

369,150

1,694,810 2,192,810

3,036,320 3,373,558

3,668,028 4,272,908

Description

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

Year this fund will be reviewed to be continued or abolished. Date can not be more than 10 years after establishment. Review Year: 2019

DESCHUTES PUBLIC LIBRARY DISTRICT Name of Municipal Corporation Budget For Next Year 2016/2017 Proposed by Approved by Adopted by Budget Officer Budget Committee Governing Body

Resources Cash on Hand (Cash Basis), or Working Capital (Accrual Basis) Previously Levied Taxes Estimated to be Received Earnings from Temporary Investments

3,869,136

3,869,136

3,869,136

11,100

11,100

11,100

3,100,000

3,100,000

3,100,000

6,980,236

6,980,236

6,980,236

6,980,236

6,980,236

6,980,236

0

0

0

MATERIALS & SERVICES

946,400

946,400

946,400

CAPITAL OUTLAY

263,050

263,050

263,050

5,770,786 6,980,236

5,770,786 6,980,236

5,770,786 6,980,236

From General Fund Certificates of Participation Other Total Resources, Except Taxes to be Levied Taxes Necessary to Balance Taxes Collected in Year Levied Total Resources Requirements PERSONAL SERVICES

Reserved for Future Expenditure Total Requirements

Page | 33 2016/2017 Adopted Budget

FORM LB-10

SPECIAL FUND RESOURCES AND REQUIREMENTS GRANT FUND FUND

HISTORICAL DATA ACTUAL ADOPTED SECOND FIRST BUDGET PRECEDING PRECEDING THIS YEAR 13/14 14/15 15/16

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

34,791

62,520

58,000

287

410

190

131,229 27,443

112,138 77,756

57,450 34,000

193,750 0

252,824 0

149,640 0

193,750

252,824

149,640

0

0

0

121,137

160,587

138,490

10,093

66,289

0

62,520 193,750

25,948 252,824

11,150 149,640

DESCRIPTION RESOURCES AND REQUIREMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

DESCHUTES PUBLIC LIBRARY DISTRICT (NAME OF MUNICIPAL CORPORATION) BUDGET FOR NEXT YEAR 2016/2017

PROPOSED BY BUDGET OFFICER

RESOURCES Beginning Fund Balance: *Cash on-hand (cash basis), or *Working Capital (Accrual Basis) Previously Levied Taxes Estimated to be received Earning from Temporary Investments Cash Forward From County Local Grants State and Federal Grants

Total Resources, Except Taxes to be levied Taxes Necessary to Balance Taxes Collected in Year Levied TOTAL RESOURCES REQUIREMENTS PERSONAL SERVICES MATERIALS & SERVICES CAPITAL OUTLAY

UNAPPROPRIATED ENDING FUND BAL TOTAL REQUIREMENTS

Page | 34 2016/2017 Adopted Budget

APPROVED ADOPTED BY BY BUDGET GOVERNING COMMITTEE BODY

24,000

24,000

190

190

88,500 29,000

88,500 29,000

141,690 0

141,690 0

141,690

141,690

0

0

123,570

123,570

17,000

17,000

1,120 141,690

1,120 141,690

1 24,000 2 3 190 4 5 88,500 6 29,000 7 8 141,690 9 0 10 11 141,690 12 13 14 0 15 16 123,570 17 18 17,000 19 20 21 22 23 24 25 26 27 28 29 30 1,120 31 141,690 32

NOTICE OF BUDGET HEARING

FORM LB-1

A public meeting of the Deschutes Public Library District will be held on June 8, 2016 at noon at the Sisters Library, 110 N Cedar St., Sisters, OR. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2016 as approved by the Deschutes Public Library District Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at library administration, 507 NW Wall Street, Bend between the hours of 9 a.m. and 5 p.m. or online at www.deschuteslibrary.org. This budget is for an _x_ annual __ biennial budget period. This budget was prepared on a basis of accounting that is _x_ the same as __ different than used the preceding year. If different, the major changes and their effect on the budget are:

Contact: Todd Dunkelberg

Telephone: 541-312-1021

FINANCIAL SUMMARY - RESOURCES Actual Amount 2014-2015 Beginning Fund Balance/Net Working Capital 6,888,225 Fees, Licenses, Permits, Fines, Assessments & Other Service Charges 149,991 Federal, State and All Other Grants, Gifts, Allocations and Donations 190,283 Revenue from Bonds and Other Debt Interfund Transfers / Internal Service Reimbursements 1,670,000 All Other Resources Except Current Year Property Taxes 302,143 Current Year Property Taxes Estimated to be Received 10,299,284 Total Resources 19,499,926 TOTAL OF ALL FUNDS

Email: [email protected]

Adopted Budget This Year 2015-2016 7,369,766 120,000 93,950

Approved Budget Next Year 2016-2017 8,437,626 120,000 120,000

1,278,000 440,357 10,599,244 19,901,317

3,100,000 411,457 11,268,359 23,457,442

7,061,958 4,421,630 387,150

6,971,365 4,982,037 284,050

1,278,000 400,000

3,100,000 400,000

6,352,579 19,901,317

7,719,990 23,457,442

FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services 6,103,018 Materials and Services 3,578,619 Capital Outlay 293,732 Debt Service Interfund Transfers 1,670,000 Contingencies 0 Special Payments Unappropriated Ending Balance and Reserved for Future Expenditure 7,854,557 Total Requirements 19,499,926

FINANCIAL SUMMARY - REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE for that unit or program 19,499,926 19,901,317 23,457,442 Deschutes Public Library FTE 86.34 93.08 88.21 Non-Departmental / Non-Program FTE Total Requirements Total FTE

19,499,926 86.34

19,901,317 93.08

23,457,442 88.21

STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING *

Permanent Rate Levy (rate limit 0.55 per $1,000) Local Option Levy Levy For General Obligation Bonds

LONG TERM DEBT General Obligation Bonds Other Bonds Other Borrowings Total

PROPERTY TAX LEVIES Rate or Amount Imposed 0.55

STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding on July 1. $555,000

Rate or Amount Imposed 0.55

Rate or Amount Approved 0.55

Estimated Debt Authorized, But Not Incurred on July 1

$555,000

Page | 35 2016/2017 Adopted Budget

Board Results Policies Results Policies describe the effect the Library District seeks to have on the world outside itself. Each Result consists of three parts:

E. Programs and services promote cultural understanding and an appreciation of the diverse heritage of the community.



A description of the desired change, difference, benefit, or outcome.  The identification, description, or characteristic of the consumer who benefits from the change.  The monetary expense, relative worth, or relative priority of the benefit.

i. Programs promote understanding of the Latino community. F. Residents of all ages participate in interactive and hands-on programs designed to stimulate creativity, exploration and play.

Policy Type: Results Policies IV-A Policy Title: Purpose, Results and Priorities

Amended: 11/11/15 Residents of Deschutes County freely access ideas and information to enrich their lives and build community through life-long learning opportunities consistent with the responsible application of District resources. 1.

People of all ages acquire an appreciation of reading and a desire for knowledge. A. Residents who want materials to enhance their leisure time find what they want when and where they want them and obtain the help they need to make choices. B. Adults programs and services stimulate discussion, curiosity and an appreciation of reading. C. Teen programs and services stimulate discussion, curiosity and an appreciation of reading. D. Children’s programs and services stimulate discussion, curiosity, an appreciation of reading and reading readiness.

G. Residents explore and discuss topical issues in a safe and neutral environment. 2.

Residents obtain information to resolve an issue or answer a question and have the skills to search for, locate, evaluate and effectively use information to meet their needs. A. Students obtain information relevant to school assignments using library district services that have been designed to supplement school libraries and media centers. B. Adults and teens acquire the skills and resources they need to identify career opportunities that suit their individual strengths and interests. C. Residents access the resources they need to make informed decisions about health, finances and other life choices. D. Businesses and non-profit organizations access the resources they need to develop and maintain strong, viable organizations. E. Residents obtain the information they need to fully participate in community decision making. F. Residents access the resources they need to understand the history and traditions of the community.

Page | 36 2016/2017 Adopted Budget

G. Residents find information about the wide variety of programs, services and activities provided by community agencies and organizations.

resources and scale of support services that the library can provide.

H. New immigrants obtain information in a supportive environment and use library resources designed to assist their transition to life in Central Oregon.

3.

I.

Adults and teens have the support they need to improve their information literacy skills.

J.

Residents have high-speed access to the digital world with no unnecessary restrictions or fees.

Residents of all ages, cultures and backgrounds find safe and welcoming physical places to meet and interact with others or to engage in individual pursuits. A. Residents enjoy the library as a gathering space and cultural center for their community. B. Library users browse the collection, conduct research, or engage in personal reflection free from unreasonable disturbances or distractions. C. Teens locate and use resources for their personal or recreational interests in a non-intimidating and supportive environment.

4.

Residents who have difficulty accessing library facilities obtain library services using feasible resources. A. Residents of residential care facilities obtain library services. B. Residents in correctional facilities receive library support. C. Residents with disabilities obtain library services including materials in formats that meet their needs.

5. Residents understand the types and scope of services that the library provides.

A. Students, parents, teachers and other school personnel understand the Page | 37 2016/2017 Adopted Budget