2017 Proposed Budget Presentation Administrator, Michael Williams Assistant to Administrator, Steve Hammes Auditor/Treasurer, Randy Schreifels Financial Manager, Jim Stegura

Budget Process April/May – worksheets & packets developed May – packets distributed to departments June 17 – budget proposals received July 18 – 22 – budget proposals reviewed July 25 – August 16 – Proposed Budget developed August 16 – September 20 County Board review September 20 – County Board adopts Preliminary Budget November 29 – Public Hearing (TnT)

December 20 – Board must adopt by this date

2017 budget/levy initiatives General  Prepare a budget and levy for 2017 Fiscal Year that:   

Offers a preliminary 2017 budget/levy acceptable to the County Board Keep Tax Rate as low as possible Is sustainable for the future

2017 budget/levy initiatives Infrastructure  Continue road and bridge construction program utilizing collected wheelage tax funds  Pursue a Capital Improvement Plan that addresses maintenance, efficiency and safety needs of County assets  Make significant progress on Lake Wobegon Trail extension from St. Joseph to Waite Park  Allow County to continue enhanced County Highway system maintenance efforts  Patching, culvert repair, etc.

2017 budget/levy initiatives Technology  Move County forward in online presence for County service delivery  Continue to digitize workflows in Human Services to improve efficiency Public Safety  Upgrade downtown campus and west side Service Center security  Maintain the County’s cyber security system  Work with the Court System to adequately address Courthouse security issues identified by the State Courts

2017 budget/levy initiatives Human Services  Adequately fund mandated programs such as child protection, mental health, and programs for the elderly and disabled at levels that meet state and federal requirements  Implement recommendations of Human Services Clerical Review  Work at building a client focused Integrated Service Delivery Model

Major Budget Drivers Already in Place Additional Employees Approved in Mid-Year Prior use of Fund balance

Built in costs

Budget impacts from 2016 Before departments entered any requests the following were absorbed into a base Levy figure: Amount

Reason

$425,000 2016 Use of Fund Balance $40,000 Budgeted 2016 New Hire tails $196,854 2016 Board authorized positions in 2016

Levy Impact 0.59% 0.05% 0.27%

$2,269,699 2017 Labor contract costs

3.17%

$2,931,553 Total

4.10%

$8,339,011 Department requests for Budget 2017

11.66%

Budget Expenses 2016 to 2017 Fund

2016 Adopted

2017 Requested

2017 Recommended

% Change vs last year

General

$50,923,612

$55,505,648

$52,152,023

3.21%

Road & Bridge

$21,092,188

$22,650,735

$20,350,735

-3.52%

Human Services

$51,841,773

$56,042,674

$54,413,347

4.98%

Parks

$998,677

$1,198,257

$998,057

-0.06%

Building

$100,000

$100,000

$100,000

0.00%

$60,000

$60,000

$60,000

0.00%

$197,159

$197,159

$197,159

0.00%

Regional Library

$2,283,872

$2,226,117

$2,305,638

0.95%

Solid Waste

$1,292,500

$1,294,000

$1,294,000

0.90%

Debt Service

$3,765,240

$4,543,995

$4,442,995

18.00%

$132,545,021

$143,815,585

$136,313,954

2.84%

Economic Rec Law Library

Total

Difference from Requested

-$7,501,631

Levy Expenses 2016 to 2017 Fund General

2016 Adopted

2017 Requested

2017 Recommended

% Change vs last year

$31,101,456

$35,528,566

$32,125,874

3.29%

$7,318,188

$8,140,935

$7,318,188

0.00%

$26,165,026

$29,684,138

$27,804,271

6.27%

Parks

$782,109

$1,023,657

$823,457

5.29%

Building

$100,000

$100,000

$100,000

0.00%

Economic Rec

-

-

-

-

Law Library

-

-

-

-

$2,283,872

$2,226,117

$2,305,638

0.95%

-

-

-

-

$3,740,240

$3,726,995

$3,626,995

-3.03%

$71,490,891

$80,430,408

$74,104,423

3.66%

Road & Bridge Human Services

Regional Library Solid Waste Debt Service Total

Difference from Requested

-$6,325,985

Changes in non-levy funding State & Federal Highway funding : Human Services reimbursements: General Fund Intergovernmental: Parks Intergovernmental: Debt Service (payment from St Cloud): Total Intergovernmental Revenue Increase:

+$0.1 Million +$0.7 Million +$0.1 Million -$0.05Million +$0.8 Million $1,724,951

Fee Revenue expected to increase: Miscellaneous funds expected to decrease

$379,000 $600,000

Total non-levy Revenue to increase $1.0 Million

County trends budget & levy Year

Budget

2010

$118,431,482

2011

$119,565,334

2012

Chg

Intergovernmental Levy Funds

Chg

$30,471,426

$67,666,286

0.96%

$29,209,057

$69,682,539

2.98%

$121,656,872

1.75%

$39,304,605

$68,985,713

-1.00%

2013

$124,754,161

2.55%

$42,285,744

$68,295,856

-1.00%

2014

$133,074,366

6.67%

$50,042,517

$68,289,952

-0.01%

2015

$130,925,954

-1.61%

$44,279,395

$69,526,156

1.81%

2016

$132,545,021

1.20%

$44,642,081

$71,490,891

2.84%

2017 Proposed

$136,313,954

2.84%

$46,379,588

$74,104,423

3.66%

Staff Recommendation: Preliminary Levy of 3.66% for 2017

County levy histories County

Anoka Benton Blue Earth Carver Crow Wing Dakota Hennepin Olmsted Otter Tail Ramsey Rice St. Louis Scott Sherburne Stearns Washington Winona Wright Avg Source: MICA

% Change 2012

-5.22% -0.50% 0.00% -3.03% 2.23% 0.00% 2.52% 0.00% 6.58% 1.64% 1.75% 1.80% 2.01% 0.00% -1.00% -0.30% -4.00% 1.50% 0.47%

% Change 2013

n/a 1.90% 2.60% 1.90% -0.39% -0.19% 4.26% 2.00% 4.08% 4.43% 4.52% 1.53% -0.63% 0.00% -1.00% -0.51% -6.00% 0.00% 1.09%

% Change 2014

-0.03% -2.01% 0.00% 4.20% -0.22% -0.60% 0.98% 1.21% 3.87% 0.00% 1.55% 1.47% 1.06% -1.00% -0.01% 0.66% -0.22% 0.00% 0.61%

% Change 2015

0.89% -3.29% 2.70% 4.87% -0.57% 1.00% 2.10% 3.25% 3.55% 0.00% 6.66% 2.90% 1.90% 2.18% 1.80% 3.49% 0.00% 4.70% 2.12%

% Change 2016

2.46% -0.90% 1.90% 0.76% -0.11% 0.50% 4.48% 5.20% 4.08% 3.60% 6.91% 0.00% 3.50% 1.40% 2.84% 3.45% 3.50% 4.66% 2.70%

2017 Major Budget Changes Human Services Challenges  Budget Expenditure Proposed Increases       

Cost Effective Insurance up MFIP Training/Employment up Guardian/Legal up Adult Day Training up Commitments up Child Residential Treatment up Foster Care up

$300,000 $100,000 $60,000 $50,000 $470,000 $50,000 $100,000

2017 Major Budget Changes Human Services Performance Issues  

 

  



State performance measures continue to not be met Federal government currently performing audit on service delivery

Technology Improvements Expanding EDMS into Child Support area

Department looking to improve service delivery with implementation of Integrated Service Delivery model Clerical Staffing Study currently underway Study expected to be done by end of year

Department examining ways to increase efficiency and data analytics to make programming decisions

2017 Personnel changes Additions previously approved Department

Title

FTE

Attorney

Assistant Attorney

1.0

$90,069

Attorney

Legal Secretary

1.0

$57,884

Auditor

Public Services Specialist

1.0

$48,900

3.0

$196,853

Total

Cost

2016 Department Requested Positions Department

Title

Human Services

Financial Worker

4.0

MNSURE caseload growth

Human Services

HS Supervisor I

1.0

MNSURE caseload growth

Human Services

Social Worker

5.0

Child Protection & Commitment caseload growth

Human Services

HS Supervisor II

1.0

WIC Program

Sheriff

Security Officer

2.0

Campus Security

Total

FTE

13.0

2017 Personnel Requests Department

Title

Attorney

Assistant Attorney

1.0

Criminal file growth

Attorney

Office Specialist IV

1.0

Backlog of paperwork

Auditor

Payroll Specialist

1.0

Workload Issues

Environmental

Environmental Specialist

1.0

Solid Waste program growth

Human Services

PHN

2.0

MNCHOICES requirements

Human Services

Case Aide

1.0

Child Protection caseload growth

Human Services

Social Worker

4.0

Child Protection caseload growth

IS

Office Specialist IV

.2

Workload issues

IS

Senior Tech Support Spec

.2

Workload issues

Sheriff

911 Dispatch Supervisor

1.0

Sheriff

Correctional Officer 2

1.0

Additional Courtroom

Sheriff

Senior Office Specialist

1.0

Workload Issues

Total

FTE

14.4

Personnel Requests Denied Department

Title

Human Services

Financial Worker

1.0

2016 Request

Human Services

Social Worker

1.0

2016 Request

Auditor

Payroll Specialist

1.0

Environmental

Environmental Specialist

1.0

Human Services

PHN

2.0

MNCHOICES

Human Services

Case Aide

1.0

Child Protection

Human Services

Social Worker

3.0

Child Protection

IS

Office Specialist IV

.2

IS

Senior Tech Support Spec

.2

Sheriff

Correctional Officer 2

1.0

Additional Courtroom

Sheriff

Senior Office Specialist

1.0

Workload Issues

Total

FTE

12.4

Personnel Requests - Recommended 2016 requests Department

Title

Human Services

Financial Worker

3.0

MNSURE

Fill Oct -16

Human Services

Financial Worker

1.0

MNSURE

Fill 1/1

Human Services

HS Supervisor I

1.0

MNSURE

Fill 1/1

Human Services

Social Worker

2.0

Child Protection

Fill 1/1

Human Services

Social Worker

1.0

Commitments

Fill Oct -16

Human Services

HS Supervisor II

1.0

WIC program

Fill 1/1

Sheriff

Security Officer

2.0

Campus Security

Fill 2016

11.0

Cost

$762,478

Total Net Cost

FTE

Program

Fill Date

$488,140

Personnel Requests - Recommended Department

Title

Attorney

Assistant Attorney

1.0

Attorney

Office Specialist IV

1.0

Human Services

Social Worker

1.0

Sheriff

911 Dispatch Supervisor

1.0

Total

FTE

4.0 Net Costs

Program

Fill Date

Criminal

Fill 7/1 Fill 4/1

Child Protection

Fill Oct -16 Fill 1/1

Costs

$242,310

$208,710

Personnel Requests - Summary FTE Requested FTE Denied Positions approved by Board in 2016

FTE Recommended

2017 Net Costs

3.0

0.0

3.0

$196,853

2016 requested positions

13.0

2.0

11.0

$488,140

2017 Requests

14.4

10.4

4.0

$208,710

Total

30.4

12.4

18.0

$893,703

2017 Expenditure Breakdown 2016 Amount

2017 Recommended

% inc

Personnel

$74,467,438

$77,402,579

3.94%

Services

$50,564,357

$51,625,077

2.09%

Supplies

$ 4,724,403

$ 4,504,893

-4.64%

$2,788,823

$2,781,405

-0.26%

$132,545,021

$136,313,954

2.84%

Capital Outlay Total

Outside Agencies Agency

Boys & Girls Club - Violence Prevention Central MN Sexual Assault Center Central MN Task Force on Battered Women Council on Aging United Way 2-1-1 RSVP TRI-CAP Transportation Admin / Resource Center Greater St Cloud Development Corp St. Cloud Downtown Council Crow River Watershed Project Initiative Foundation Regional Child Advocacy Center St. Cloud Area Convention & Visitors Bureau Stearns County Agricultural Society Stearns County Historical Society Stearns County Soil & Water Conservation District Tri-County Humane Society Central MN Regional Radio Board Great River Regional Library Total

2017 Requested $25,000 $12,000 $5,000 $9,627 $10,500 $26,430 $40,000 $30,000 $25,000 $0 $11,000 $250,000 $8,000 $30,000 $610,080 $1,220,379 $4,800 $10,244 $2,305,368 $4,633,428

Recommended $12,000 $5,250 $2,250 $4,100 $5,250 $3,050 $9,100 $30,000 $22,000 $0 $10,000 $0 $5,000 $20,000 $595,000 $1,040,000 $4,800 $10,244 $2,305,638 $4,079,992

Fund Balances - July 2016 Balance Fund Balance 2016 Budgeted Expenses Fund Balances as % of Budget

$61,480,540 $132,545,021 46.38%

County Policy and State Requirements are that Fund balances must remain between 35% and 50%

Tax Base for Payable 2017 Market Value Added New Construction

$129,525,100

Increase in Utility Properties

$14,191,499

Decertification of TIF Districts for 2016

Job Zones Total Tax Base increase

$1,740,900

$29,544,900 $175,002,399

Increase in County Tax Capacity (2.8%)

$2,525,037

County Taxes from these sources

$1,317,040

2017 Proposed Levy increase

$2,613,532

County Tax rates 2013-2017 57.00

56.00

55.70 54.79

55.00

54.00

53.37 53.00

52.16 51.67

52.00

51.00

50.00

49.00

2013

2014

2015

2016

2017

Where do your Property Tax Dollars Go? COUNTY TAX DISTRIBUTION: 2017 COUNTY TAX LEVY $74,104,423 General Gov't, 43.35% Human Services, 37.52%

Roads & Bridges, 9.88% Debt Service, 4.89% Library, 3.11% Parks, 1.11% Building Fund, 0.13%

Estimated Impact of 2017 Budget - 3.66% Levy Increase Model One This model assumes a 2.7 increase in Adjusted Net Tax Capacity with one's taxable property value increasing or decreasing on average by property type as shown accordingly.

Property Type

2016 Estimated 2017 Estimated 2016 Taxable Market Value Market Value Market Value

2017 Taxable Market Value

County Change in Taxes $'s %

Residential Homestead

$100,000

$103,030

$71,760

$75,063

$20.73

5.59%

$200,000

$206,060

$180,760

$187,365

$43.28

4.63%

(3.03% Increase)

$300,000

$309,090

$289,760

$299,668

$65.82

4.40%

Agricultural Hmstd**

$350,000

$340,270

$350,000

$340,270

-$16.83

-1.86%

(Land & Buildings only - excludes HGA)

$450,000

$437,490

$450,000

$437,490

-$21.64

-1.86%

(2.78% Decrease)

$550,000

$534,710

$550,000

$534,710

-$26.45

-1.86%

$350,000

$359,730

$350,000

$359,730

$136.36

4.09%

Commercial/Industrial

$450,000

$462,510

$450,000

$462,510

$176.40

4.01%

(2.78% Increase)

$550,000

$565,290

$550,000

$565,290

$216.44

3.96%

$100,000

$101,000

$100,000

$101,000

$10.43

1.95%

Seasonal Recreational Residential

$200,000

$202,000

$200,000

$202,000

$20.86

1.95%

(1.00% Increase)

$300,000

$303,000

$300,000

$303,000

$31.29

1.95%

Estimated Impact of 2017 Budget - 3.66% Levy Increase Model One This model assumes a 2.7 increase in Adjusted Net Tax Capacity with one's taxable property value remaining the same as 2016's

Property Type

2016 Estimated 2017 Estimated 2016 Taxable Market Value Market Value Market Value

2017 Taxable Market Value

County Change in Taxes $'s %

Residential Homestead

$100,000

$100,000

$71,760

$71,760

$3.50

0.94%

$200,000

$200,000

$180,760

$180,760

$8.82

0.94%

(0.0% Increase)

$300,000

$300,000

$289,760

$289,760

$14.14

0.94%

Agricultural Hmstd**

$350,000

$350,000

$350,000

$350,000

$8.54

0.94%

(Land & Buildings only - excludes HGA)

$450,000

$450,000

$450,000

$450,000

$10.98

0.94%

(0.0% Increase)

$550,000

$550,000

$550,000

$550,000

$13.42

0.94%

$350,000

$350,000

$350,000

$350,000

$30.51

0.94%

Commercial/Industrial

$450,000

$450,000

$450,000

$450,000

$40.27

0.94%

(0.0% Increase)

$550,000

$550,000

$550,000

$550,000

$50.03

0.94%

$100,000

$100,000

$100,000

$100,000

$4.88

0.94%

Seasonal Recreational Residential

$200,000

$200,000

$200,000

$200,000

$9.76

0.94%

(0.0% Increase)

$300,000

$300,000

$300,000

$300,000

$14.64

0.94%

What this Budget means for 2018 Staffing Will have built in tails for some 2017 positions Human Services developing plan to phase in other needs over 2018 and 2019 Sustainability Recommended budget is sustainable looking toward future years Items for future consideration: Will be bringing next Capital Improvement Plan forward by January 2018 statutes will allow increased Wheelage Tax funding for Highway projects

Final Message Budget is impacted in 2017 by: Staff positions approved mid year in 2016 Non levy funding sources State Human Services performance measures Human Services mental health and child protection caseload levels and increased pressure to address them Decreased Debt Service – will need to increase debt service levels going forward to adjust to future Capital Investments

Final message Budget

+2.84%

Levy

+3.66%

Market value

+2.70%

Tax Rate

+0.94%

Next Steps in Process Special Session with Tax Bill Special Session and SWCD Levy

Regional Rail Levy expected to be lower for 2017 August 16 – September 20 County Board review September 20 – County Board adopts Preliminary Budget November 29 – Public Hearing (TnT) December 20 – Board must adopt by this date