2013 Conference Proposals

Williamsburg, VA—The Williamsburg Lodge http://www.colonialwilliamsburg.com/visit/hotels/williamsburgLodge/index.cfm Room Block & Rates Sun 01/13/2013 0 20 0 0 0 20 Mon 01/14/2013 0 20 0 0 0 20 Tue 01/15/2013 0 20 0 0 0 20 Wed 01/16/2013 0 175 0 0 0 175 Thu 01/17/2013 50 258 29 11 2 350 Fri 01/18/2013 50 258 29 11 2 350 Sat 01/19/2013 0 20 0 0 0 20 Grand Total: 100 771 58 22 4 955 Room Rates Comments Lodge Superior US$ 119.00 per room, per night Lodge Deluxe US$ 139.00 per room, per night Providence Hall Deluxe US$ 149.00 per room, per night Lodge Suite US$ 179.00 per room, per night Lodge Junior Suite US$ 249.00 per room, per night Note: Rates are confirmed for 2013! The new Williamsburg Lodge offers leisure and conference guests a generous helping of southern hospitality with impeccable service and a choice of comfortable accommodations in either the all-new, Federal-style guesthouses, the renovated Tazewell Hall, or the restored main Lodge building. The Lodge presents the ambience of a southern family home—furnishings are inspired by art from the nearby Abby Aldrich Rockefeller Folk Art Museum. One of the two original hotels envisioned by John D. Rockefeller, the property has now matured to comprise eight buildings, interconnected by sheltered, brick-paved walkways. Literally rooms with a view, the Providence Hall Guesthouses offer the resort pleasures of the Williamsburg Inn set against a pleasant backdrop—a tranquil view of a wooded area with pond and waterfowl from private patios or balconies. Expressly for guests who seek serene privacy, the Providence Hall Guesthouses are located a short walk from the main Williamsburg Inn building. Featuring an interior décor that blends contemporary design with oriental accents, Providence Hall accommodations are

appointed with luxurious king-size beds and queen-size sleeper sofas. Additional Rooms: The Williamsburg Inn is our luxury hotel on property. It features 62 elegant rooms that average 500 square feet. Prices start at $299. Please note our additional incentives below: -Group rate available (3) days pre/post conference dates. -(5) upgrades to Lodge Suites at the Deluxe rate during conference dates. -(2) upgrades to Lodge Junior Hospitality Suites at the Suite rate during the conference dates. -1 per 50 comp rooms. -20% attrition allowed. -Complimentary wireless internet access in guest rooms and meeting rooms -Complimentary access to our fitness center located at the Colonial Williamsburg Spa for Lodge, Providence Hall and Inn guests. -Complimentary use of the Colonial Williamsburg shuttle bus service throughout the Historic Area. -No resort fee -No parking fee for self parking Page 2 of 3 -Group discount on Colonial Williamsburg Historic Area tickets if purchased in bulk on the master account -15% discount coupon for all attendees to use in all Colonial Williamsburg owned merchandise shops. Facility Services Fees: -No charge for the general session room or breakout rooms with 80% room block pickup. Exhibit Fees: No charge for the exhibit room -$45 charge per exhibitor Activities: l Colonial Williamsburg guided tour of our 301 acre historic area, the world's largest outdoor living history museum, or just stroll it at your convenience! l Eat lunch or a group dinner at one of our 18th century taverns. Dinner by candlelight complete with balladeers and servers in colonial costume is an event your attendees will remember for a lifetime! The food is excellent. l Enjoy over 40 unique shops and over 20 restaurants within a 10 minute walk! l Enjoy world class golf at the Golden Horseshoe Golf Club, featuring 45 holes designed by Robert Trent Jones, Sr. and Rees Jones. The Gold Course is ranked #2 in the state of Virginia! l The Colonial Williamsburg Spa, built in 2007, is a three story, 20,000 sq. ft., award-winning facility complete with one indoor and two outdoor pools and a state of the art fitness center! l Enjoy nearby attractions including Jamestown, Yorktown and the Williamsburg Winery.

l Open your general session or welcome reception with a founding father appearance (Thomas Jefferson, George Washington, Patrick Henry and more)! l Take a tour of our two world class museums: Abby Aldridge Rockefeller Folk Art and DeWitt Wallace! Air Access: Colonial Williamsburg is easily accessible with three airports nearby. Newport News: 20 minutes Richmond: 45 minutes Norfolk: 50 minutes Rates are confirmed for 2013 and are European Plan (EP) rates - no meals included. Current taxes are 10% plus $2 per night local occupancy tax. We are not holding space at this time. Page 3 of 3

Alternate Dates Available

1) February 25 – March 3, 2013 available at the same room rates! a. Lodge Superior: $119 – 50 available b. Lodge Deluxe: $139 – 258 available c. Providence Hall for overflow: $149 – 43 available d. Plus the suite upgrades in my proposal at the Lodge 2) January 12-18, 2014 is available (this is the same week as your initial January 2013 date). a. Lodge Superior: $129 b. Lodge Deluxe: $149 c. Providence Hall: $159

Lexington, Kentucky

http://lexington.hyatt.com/hyatt/hotels/index.jsp?src=agn_smg_hr_ppc_adcenter_ss_prope rtyspecific_lexrl_hyattlexingtonkentucky&k_clickid=0af36100-54c9-e8a8-92ea-000039016188

Thank you for considering the Hyatt Regency and Lexington as host for your guests of the 2013 Southern Early Childhood Association Annual Meeting. We look forward to the possibility of hosting your group and our associates will extend the best in customer service and southern hospitality!

Your guests will enjoy exquisite comfort and convenience in our 366 luxurious rooms, including six suites. A dramatic atrium lobby featuring our Blue Fire Grill Bar & Restaurant is the ideal gathering place for your group. We are conveniently connected to the Lexington Convention Center and Shops and are connected by pedway to Victorian Square. The Hyatt Regency Lexington, with its prime downtown location and lavish amenities, will make your visit one to remember! For a virtual tour of our hotel guestrooms and meeting space, please visit www.lexington.hyatt.com.

Listed below are our date & rate availability for your event:

February 4 – 10, 2013 DAY

2013

# OF ROOMS

Monday

February 4

20

Tuesday

February 5

20

Wednesday

February 6

175

Thursday

February 7

330

Friday

February 8

330

Saturday

February 9

20

Based upon the number of sleeping rooms you are going to need, we are pleased to confirm the following rate for your group: $129.00* Flat Rate Occupancy * *Rate includes a $20 rebate per paid guestroom – rebate will be payable to organization on each paid guestroom night to offset rental cost at the Lexington Convention Center SPECIAL CONCESSIONS (with 80% group room block pick up) 1 Complimentary guestroom night per 45 paid guestroom nights (cumulative) 2 Complimentary Two Bedroom Deluxe Suites 2 One Bedroom Deluxe Suites at Group Rate 3 week cut off date F&B minimum of $10,000

MEETING SPACE

The Hyatt Regency Lexington offers over 19,000 square feet of meeting space and is adjacent (steps away) to the Lexington Convention Center. The Hyatt is the exclusive caterer for the Lexington Convention Center. The Hotel anticipates hosting the following events in the Hotel: *Hotel event space is complimentary* Monday Breakfast for 6 Exec. Comm. Meeting 24 Lunch 6 Tuesday Breakfast for 6 Exec. Comm. Meeting 18

Lunch 18 Dinner 75 Wednesday Exec. Comm. Meeting 18 Dinner 75 Breakout/meeting - 150 Thursday Reception 30 2 Breakouts 9, 10 Friday Lunch – 125 Breakouts 9, 10 Saturday Dinner – 20 Lunch – 125 Breakouts 9, 10 The following events will be held at the Lexington Convention Center. (This space is on the same level as the hotel lobby and is steps away from the lobby/front desk area of the hotel. The General session would be held in the Bluegrass Ballroom Thur-Fri-Sat. Exhibits would be held in Thoroughbred Prefunction Thur-Fri Sat. & 8 Breakouts will be held in Thoroughbred 1-8 Thur-Fri-Sat. Rental for the Convention Center is $14,000 Total. *The hotel has offered a $20 rebate to be paid on each paid guestroom to offset rental at the convention center. If group picks up 80% of contracted block of 895 (716 room nights) the $20 rebate will more than cover the rental at the center. We are currently holding the overnight guestrooms and event space needed for your event, as is the Convention Center on a tentative basis until February 20, 2011.

VALUE ADDED SERVICE Complimentary Shuttle to and from the Bluegrass Airport (based on availability) Complimentary Self-Parking for overnight guests (based on availability) Valet parking & service Complimentary Customized Group Web Page for easy on-line reservations Complimentary Wireless Internet access in our Lobby and Glass Garden Restaurant High-Speed Internet Access in all guestrooms Hyatt “Grand” Beds in all guestrooms Indoor, temperature controlled, swimming pool, sun terrace and StayFit™ fitness room newly renovated 32 “Flat panel TVs, iHome iPod docking stations, mini refrigerators, laptop safes, hair dryers, coffee makers, irons/ ironing boards in each guestroom Gold Passport Meeting Dividend Points Business Center

ATTRACTIONS/LOCAL INTEREST

Listed are a few areas of interest within walking distance of the Hyatt Regency that your guests may enjoy:

Triangle Park, Gratz Park Victorian Square Shoppes, DeSha’s Restaurant, Joe Bologna’s Italian Restaurant Mary Todd Lincoln Home