2013 ZRA Annual Conference Fort Wayne Children’s Zoo Fort Wayne, Indiana 23-29 September 2013

SPEAKERS

2013 ZRA ANNUAL CONFERENCE SPONSORS

Krista Adelhardt, MS, CRM, Registrar, Woodland Park Zoo Jim Anderson, Director, Fort Wayne Children’s Zoo Linda Rohr Bachers, Registrar, Milwaukee County Zoological Gardens Nanette Bragin, MS, Registrar / GIS Conservation Biologist, Denver Zoological Gardens Jenith Dack, Registrar, Assiniboine Park Zoo William W. Lefevre, CA, CRM, Reference Archivist, Wayne State University Glenous Favata, Registrar, Toledo Zoo Stephen French, CRM, Clerk of Council, City of Moraine, Ohio Erika Fronk, Technical Support Specialist, International Species Information System (ISIS) Debra K. Gearhart, CRM, FAI, Records Management Specialist, Lansing Community College Susan Greer, Registrar, Dallas Zoo Peter Grimm, Assistant Registrar, Saint Louis Zoo Rae Lynn Haliday, MBA, CRM, Registrar, Saint Louis Zoo Pam Krentz, Registrar, Cleveland Metroparks Zoo Lynn S. McDuffie, Animal Records and Regulatory Affairs Manager, Disney’s Animals, Science and Environment Adrienne Miller, Subject Matter Expert and Trainer, International Species Information System (ISIS) Linnea Petercheff, Operations Staff Specialist, Division of Fish and Wildlife Maraiah Russell, Veterinary Technicaian, Fort Wayne Children’s Zoo Warren Pryor, Professor Biology, University of Saint Francis Joann Watson, Assistant Registrar, Houston Zoo Mark Weldon, General Curator, Fort Wayne Children’s Zoo Curt B. Witcher, MLS, FUGA, IGSF, Manager, The Genealogy Center and Special Collections, Allen County Public Library

Sponsorships Columbus Zoo & Aquarium Disney’s Animals, Science and Environment Houston Zoo Mersant International, LTD Saint Louis Zoo San Diego Zoo Global Wildlife Conservation Society In-Kind Contributors North Carolina Zoo (Annual Conference Program Chairman) Institute of Certified Records Managers (ICRM) – CRM Speakers International Species Information System (ISIS) - Speakers Saint Louis Zoo –Materials and Facilitator for CRM Examination Preparation Workshop and ZRA brochures Toledo Zoo – Post-Conference Tour Potter Park Zoo – Pre-Conference Tour Vera Bradley Exhibitors International Species Information System (ISIS) Imaging Office Systems

Schedule of Events MONDAY, 23 SEPTEMBER 2013 Breakfast Provided by the Hotel in Restaurant 8:00 a.m. – 10:00 a.m. Registration (Calhoun) 8:00 a.m.

ZRA Hosted Certified Records Manager (CRM) Examination Preparation Workshop

5:00 p.m.

Workshop Concludes

TUESDAY, 24 SEPTEMBER 2013 Breakfast Provided by the Hotel in Restaurant 7:00 a.m. – 9:00 a.m.

Registration (Hilton Lobby)

9:00 a.m.

Bus departs for Pre-Conference Tour Potter Park Zoo, Lansing, Michigan

11:00 a.m.

Bus arrives at Potter Park Zoo (lunch provided)

3:00 p.m.

Bus departs from Potter Park Zoo for return to hotel

5:00 p.m.

Arrive at the hotel

3:00 p.m. – 7:00 p.m.

Registration (Hilton Lobby)

WEDNESDAY, 25 SEPTEMBER 2013 Breakfast Provided by the Hotel in Restaurant

11:00 a.m. – 11:30 a.m. Emergency Responses to Records Emergencies Stephen French, CRM, Clerk of Council, City of Moraine, Ohio

7:00 a.m. – 5:00 p.m.

Registration (Hilton Lobby)

8:00 a.m. – 1:00 p.m.

ZRA Leadership Development Program (Calhoun)



(lunch provided, group photo at noon)

11:30 a.m. – 12:00 p.m. Don’t Be a Dodo: Best Practices for Making Sure Your Archive Collection Don’t Become Extinct. William W. Lefevre, CA, CRM, Reference Archivist, Wayne State University

1:30 p.m. – 3:30p.m.

ZRA Board of Directors Meeting (Calhoun)

12:00 p.m. – 1:00 p.m. Lunch (Atrium)

3:30p.m. – 5:30 p.m.

ZRA Annual Conference Training (Calhoun)

1:00 p.m. – 2:00 p.m.

Recognition Ceremony

6:00 p.m. – 9:00 p.m.

Icebreaker at hotel (Atrium) Little Vegas Program, cocktails and appetizers

2:00 p.m. – 2:30 p.m.

ZIMS – What’s New? Adrienne Miller, Subject Matter Expert & Training Content Developer, International Species Information System (ISIS)

2:30 p.m. – 3:00 p.m.

Transitioning a Large Institution to ZIMS: Trials and Tribulations Sue Greer, Registrar, Dallas Zoo

3:00 p.m. – 3:15 p.m.

Break

3:15 p.m. – 3:45 p.m.

The ABC’s of ATC’s Linda Rohr Bachers, Registrar, Milwaukee County Zoological Gardens

3:45 p.m. – 4:15 p.m.

Getting Ready for AZA Accreditation Jim Anderson, Director, Fort Wayne Children’s Zoo

4:15 p.m. – 5:15 p.m.

Panel Discussion - ZIMS, Advanced Access Management (AAM) in Action at the Saint Louis Zoo: Deployment, Management, Training and Support Rae Lynn Haliday, CRM, Registrar, Saint Louis Zoo Peter Grimm, Assistant Registrar, Saint Louis Zoo Adrienne Miller, International Species Information System (ISIS)

6:00 p.m. – 7:00 p.m.

Optional Event – Tour of the Fort Wayne Genealogy Center (meet in Hilton Lobby)

THURSDAY, 26 SEPTEMBER 2013 Breakfast Provided by the Hotel in Restaurant 7:00 a.m. – 5:00 p.m.

Registration (Hilton Lobby)

All General Sessions will be held in the Anthony Wayne Ballroom 8:00 a.m. – 8:15 a.m.

8:15 a.m. – 9:15 a.m.

Welcome, Acknowledgements and Announcements Jim Anderson, Director, Fort Wayne Children’s Zoo Michelle Federspiel, 2013 ZRA Annual Conference Host Karen Jarvis, 2013 ZRA Annual Conference Program Chairman Jen Diehl, 2013 ZRA Annual Conference Assistant Rae Lynn Haliday, CRM, Chairman, Annual Conference Committee Krista Adelhardt, CRM, Vice-Chairman, Annual Conference Committee State of the Association Pam Krentz, ZRA President Susan Reno, Chairman Membership Services Committee Rae Lynn Haliday, CRM, Registrar, Saint Louis Zoo

9:15 a.m. – 10:15 a.m. Keynote Presentation - Good Night Gorilla: or Ensuring We Have the Records We Need When We Need Them Curt B. Witcher, MLS, FUGA, IGSF, Manager, The Genealogy Center and Special Collections

FRIDAY, 27 SEPTEMBER 2013 (ZOO DAY) Breakfast Provided by the Hotel in Restaurant 8:45 a.m

Bus departs for Fort Wayne Children’s Zoo

10:15 a.m. – 10:30 a.m. Break Sponsored by Mersant International, LTD

9:15 a.m.

Welcome from Jim Anderson

10:30 a.m. – 11:00 a.m. Preservation of Freshwater Mussels in Indiana Warren Pryor, Professor of Biology, University of Saint Francis

9:30 a.m. – 10:00 a.m. The Fort Wayne Children’s Zoo’s Conservation Efforts in Costa Rica Maraiah Russell, Veterinary Technician Fort Wayne Children’s Zoo

10:00 a.m. – 10:30 a.m. Developing The Annual Sandhill Crane Count in Northeastern Indiana Mark Weldon, General Curator, Fort Wayne Children’s Zoo

1:45 p.m. – 2:45 p.m.

Reports in ZIMS Erika Fronk, Technical Support Specialist, International Species Information System (ISIS)

2:45 p.m. – 3:15 p.m.

Creating a Carcass Disposition Policy Nanette Bragin, Registrar/GIS Conservation Biologist

11:00 a.m. or 3:00 p.m. Sea Lion Show

3:15 p.m. – 3:30 p.m.

Break

12:00 p.m.

Vouchers for Lunch Provided

3:30 p.m. – 4:00 p.m.

Registrar Rivalry – ZRA Training Committee

1:00 p.m.

Aquarium Tour

4:00 p.m. – 4:30 p.m.

2:00 p.m.

Giraffe talk and feeding

Managing Groups in ZIMS Glenous Favata, Registrar, Toledo Zoo

4:00 p.m.

Buses depart for hotel

4:30 p.m. – 5:00 p.m.

4:15 p.m.

Buses arrive at hotel

Preview of 2014 ZRA Annual Conference Closing Remarks Pam Krentz, ZRA President

5:15 p.m.

Walk to Botanical Center for Zoo Day Dinner (Meet in Hilton Lobby)

10:30 a.m. – 11:00 a.m. Group Photo at Entrance

SUNDAY, 29 SEPTEMBER 2013

5:30 p.m. – 7:00 p.m.

Silent Auction

Breakfast Provided by the Hotel in Restaurant

5:30 p.m. – 7:00 p.m.

Cocktails and appetizers

8:00 a.m.

Bus Departs for Post Conference Tour

7:45 p.m.

Dinner

10:00 a.m.

Bus arrives Toledo Zoo, Toledo, Ohio (lunch provided)

9:00 p.m.

Walk back to hotel

4:00 p.m.

Bus departs from Toledo Zoo for return to hotel

6:00 p.m.

Arrive at Hotel

SATURDAY, 28 SEPTEMBER 2013 Breakfast Provided by the Hotel in Restaurant 8:00 a.m.

ZRA Annual Business Meeting Check-in

8:30 a.m. – 10:30 a.m. ZRA Annual Business Meeting 10:30 a.m. – 10:45 a.m. Break 10:45 a.m. – 11:15 a.m. Canadian Permit & Shipping Process – Import & Export Jenith Dack, Registrar, Assiniboine Park Zoo 11:15 a.m. – 11:45 p.m. Permits for Wildlife in Indiana Linnea Petercheff, Operations Staff Specialist, Division of Fish and Wildlife 11:45 a.m. – 12:15 p.m. IDMAG and Government Ownership Updates 12:15 p.m. – 1:15 p.m. Lunch 1:15 p.m. – 1:45 p.m.

Government Affairs Update Lynn McDuffie, Animal Records and Regulatory Affairs Manager, Disney’s Animals, Science and Environment

2013 ZRA Annual Conference Host Program Chairman and Assistant  Michelle Federspiel Registrar, Fort Wayne Children’s Zoo 2013 ZRA Annual Conference Host Karen Jarvis Registrar, North Carolina Zoo 2013 ZRA Annual Conference Program Chairman Jen Diehl Veterinary Technician, Fort Wayne Children’s Zoo 2013 ZRA Annual Conference Assistant

ZRA Board of Directors Pam Krentz President Barbara Outerbridge, MBA Vice-President Rae Lynn Haliday, MBA, CRM Secretary Lynn S. McDuffie Treasurer Emily Mattox Director and Board Liaison for Training, Standards and Professional Development Committees Teresa Masseau Director and Board Liaison for Governance Committees

ZRA Annual Conference Committee Members Rae Lynn Haliday, MBA, CRM, Chairman, Registrar, Saint Louis Zoo Krista Adelhardt, MS, CRM, Vice-Chairman, Assistant Registrar, Saint Louis Zoo Michelle Federspiel, Registrar, Fort Wayne Children’s Zoo Karen Jarvis, Registrar, North Carolina Zoo Jen Diehl, Veterinary Technician, Fort Wayne Children’s Zoo Pam Krentz, Ex-Officio Member, Registrar, Cleveland Metroparks Zoo Susan Reno, Chairman, ZRA Membership Services Committee Lynn McDuffie, ZRA Treasurer, Animal Records and Regulatory Affairs Manager, Disney’s Animals, Science and Environment

ZRA Incoming Directors Krista Adelhardt, CRM, Registrar, Woodland Park Zoo Michelle Federspiel, Registrar, Fort Wayne Children’s Zoo

SPEAKER PHOTOS

SPEAKER PHOTOS

Adrienne Miller

Jim Anderson

Linda Rohr Bachers

Jenith Dack

Mark Weldon

Lynn McDuffie

Curt B. Witcher

Krista Aldelhardt

William W. Lefevre

Glenous Favata

Stephen French

Erika Fronk

Maraiah Russell

Rae Haliday, CRM

Pam Krentz

Nanette Bragin

Debra K. Gearhart

Susan Greer

Peter Grimm

Warren Pryor

Susan Reno

Joann Watson