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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics Directions: Answer the following questions.

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Windows 7

1. Windows 7 is an operating system.

2. Windows 7 starts automatically when you “boot up” or turn on your computer.

3. The Windows 7 screen uses a graphical user interface or GUI which displays items stored A N on a computer such as programs and files. S W E 4. The desktop is a workspace for projects and the tools you need to manipulate your proR jects. K E Y 5. Clicking refers to pressing a mouse button and immediately releasing it.

6. The mouse has more than one button, the left button is for clicking and the right button is for right-clicking.

7. The Start button’s main function is to open the Start menu.

8. The Start menu is composed of two panes.

9. Pinned items are programs which have been chosen by the user to stay on the Start menu until the user removes them.

10. The first icon is the name of the user logged onto the computer.

11. The taskbar is the long horizontal bar at the bottom of your screen.

Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 1

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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 12. The desktop is the area where you will complete most of your work.

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13. Icons are small pictures that represent files, folders, programs and other items .

14. A way to have easy access to programs is to create shortcuts to them.

15. A shortcut is an icon that represents a link to an item or a program, rather than the item itself.

A N S W 17. Windows 7 will automatically stack icons in columns on the left side of the desktop in order E R to help you organize your desktop. 16. When you double-click a shortcut, the item opens.

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18. A file is an item that contains a collection of related information.

19. When you need to find a particular file, you should use the Search box.

20. A theme is a collection of visual elements that can affect the style of windows, icons, fonts, colors and sometimes sounds.

21. Possibly the most customized item on any computer is the desktop background.

22. To get to the security options for your computer, open Control Panel by clicking the Start button and then clicking Control Panel. On the Control Panel, click System and Security.

Internet Explorer

23. The Internet is a worldwide collection of networks which allows people to communicate and share information quickly and easily. Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 2

Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 24. The web is a service the Internet offers that enables individuals and businesses to test and market products and services to a global audience.

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25. Each URL is made up of three main parts: the host name, domain name and top-level domain.

26. To view a Web page you need a Web browser.

27. At the top left hand corner is the Internet Explorer icon with the title of the page you are A N S W E R

currently viewing on your computer next to it .

28. The Search bar allows you to search the web by typing in text .

29. The Page button when clicked activates a drop down gallery. The gallery includes the op-

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tions to open a new window, cut, copy or paste portions of a page, save the page to your computer, zoom into the page, adjust the size of the text present on the page and view the html language of the Web site. .

30. The homepage is the Web page which automatically opens when the browser opens.

31. Tabbed browsing allows you to display multiple web pages in the same browser window.

32. To display the History, you can click on the black arrow on the address bar and there will be a section which displays your history.

33. A keyboard shortcut which can be used to delete the browsing history is Control, Shift, and Delete.

34. The Favorites list is a feature which can be used to store and organize a list of Web pages which you want to revisit and keep available.

Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 3

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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 35. If you have several sites saved into your Favorites you can organize them in Folders.

36. If you want to print a web page using the computer’s default print settings, you can click on W O the Print icon on the Command bar. R K S Microsoft® Outlook H E E 37. Microsoft® Outlook is program used to manage your communication needs. T A N S W E R

38. To open Microsoft Outlook, you click the Start Button in the bottom left hand corner of the screen and click on the icon located on the top of the Start menu .

39. The To-Do bar includes a Date Navigator, Appointment section, Task Input Section and task list.

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40. To see the Backstage View, click on the File tab. The screen which opens to cover the entire program window is the Backstage view .

41. The Print option shows you all of the properties associated with printing such as the printer you will be using, settings which have been chosen for printing, and a preview of how the item will look when printed.

42. The Home tab, when in the Mail portion of the program, contains the New, Delete, Respond, Quick Steps, Move, Tags, and Find groups .

43. The Home tab when in the Calendar portion of the program contains the New, Go To, Arrange, Manage Calendars, Share, and Find groups.

44. The Home tab when in the Contacts portion of the program contains the New, Delete, Communicate, Current View, Actions, Share, Tags and Find group Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 4

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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 45. The Home tab when in the Tasks portion of the program contains the New, Delete, Respond, Manage Task, Follow Up, Current View, Actions, Tags and Find groups.

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46. The Send & Receive tab contains the Send & Receive, Download, Server and Preferences groups.

47. The Folder tab contains the New, Actions, Clean Up, Favorites, and Properties groups.

48. The Folder tab when in the Calendar portion of the program contains the New, Actions,

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Share, and Properties groups.

49. The Folder tab when in the Contacts portion of the program contains the New, Actions, Share, and Properties groups.

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50. The Folder tab when in the Tasks portion of the program contains the New, Actions, Share, and Properties groups.

51. The View tab when in the Mail portion of the program contains the Current View, Conversations, Arrangement, Layout and Window groups.

52. The View tab when in the Mail portion of the program contains the Current View, Conversations, Arrangement, Layout and Window groups.

53. To access the Mail portion of Microsoft Outlook all you need to do is click on the Mail button in the Navigation Pane.

54. The reading pane contains the messages you have and an area where you can view the messages.

55. The major function of Microsoft Outlook for most individuals is to send and receive e-mail. Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 5

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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 56. To create an e-mail all you need to do is click on the New e-mail icon in the New group on the Ribbon.

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57. The address bar is made up of the To, Carbon Copy, and Subject field boxes and the Send button.

58. A blind copy sends an e-mail to a recipient without the other recipients being able to see that someone else got the e-mail.

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59. Next, we need to reply to the message, by clicking on the message so it opens and then Clicking Reply in the Respond group.

60. One way to personalize your e-mail or promote your company’s identity is with an e-mail signature.

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61. E-mails can be viewed as informal and quick, writers can be sloppy in making their thoughts clear, bad grammar and spelling can look bad on the sender and e-mails cut out the personal characteristics that go with a message such as humor or sarcasm.

62. Assess the audience who will read your e-mail.

63. Do not write an e-mail in all capital letters.

64. The Calendar portion of Microsoft Outlook helps you stay organized and view your upcoming meetings and events.

65. There are several different ways you can view the calendar. Each option is located in the Arrange group of the Home tab.

66. To share your calendar with another individual all you have to do is click on the Share calendar option in the Share group of the Home tab. Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 6

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Windows 7, Internet Explorer and Microsoft® Outlook 2010 Basics 67. The main purpose of the Calendar is to help you stay organized, so you will need to add appointments, meetings and events to it in order to maximize the use of the calendar.

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68. A meeting occurs at a scheduled time like an appointment, but you invite other people.

69. Another way you can add an appointment, meeting or event is by right-clicking on the date in your calendar and choosing the option which you need.

70. The Contacts portion of Microsoft® Outlook allows you to keep all of the e-mail addresses

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as well as the contact information for your friends, family or coworkers

71. The To-do bar contains a calendar, list of upcoming appointments and tasks.

72. To add a contact, click the New Contact button in the New group in the Home tab.

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73. A task does not need a scheduled time. By adding tasks to your calendar, you are basically creating a to-do list for your day.

74. The My Tasks heading is located in the Navigation pane which contains the To-Do list, Tasks and the Business Contact Manager.

75. To create a task, click on the New Task icon in the New group of the Home Tab.

Accompanies: Microsoft® Windows 7, Internet Explorer and Outlook Basics 7