Microsoft Outlook 2010 – Web Application Finding and Logging into your Outlook Email
Go to https://my.ncocc-k12.org/ and login On the left hand side of the screen – under NCOCC Applications > you will see a link that says “Outlook” – this will take you directly into your new email.
When you open your new MS Outlook for the first time you may see a screen similar to the one below. Just double check that the language is set to English (United States) and the Time Zone is Eastern Time (US & Canada) then click OK – it should be set to these by default.
**After a lengthy period of inactivity Outlook will timeout and you will need to close the window and log back into MYNCOCC.**
1 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application 1. 2. 3. 4.
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Sign Out Access to your Inbox, drafts, sent items, deleted items, junk mail and unread mail Access to your mailbox, calendar, and contacts (the little dots allow you to minimize this menu) New: allows you to create a new email and/or appointment, Delete: allows you to delete your messages, Move: ability to move messages to or between folders, Filter: provides various sort options, View: ability to turn on and off your conversation view and/or reading pane view Options: provides access to your mail box options (question mark icon: place to find help and tips) The area where your incoming messages will appear. Reading Pane: the default is set to have this open and on the right hand side. You can turn this off or on using the VIEW option above the search box. Refresh: these two arrows allow you to refresh your mailbox manually
2 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Conversation View Something else you might notice is Conversation View: this allows you to see all messages that are tied together within an email conversation. It is defaulted to show this way but you can easily turn this off (see below).
Click on VIEW Click on Use Conversations (this will remove the checkmark by it and turn it off)
3 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Reading/Preview Pane Also, you may notice that you have a reading pane or preview pane to see a glimpse of your emails as they come in. You can turn this off or change it up if you want to.
To turn off the reading pane:
Click on View Under reading pane choose OFF
4 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Creating Folders Right clicking with your mouse, within the left side of your mailbox, produces a menu that allows you to “create a new folder” You will see an empty box appear with a folder icon next to it – enter a name for your folder in the box and click ENTER on your keyboard. The folder has now been created and you can move messages into it.
Moving E-mail to Folders Moving e-mail removes a message from the message pane and places it in the destination folder. 1. Click on the e-mail you want to move. 2. Click on the move dropdown menu. 3. Click the destination folder from the list that appears.
OR 4. Drag and drop the e-mail you want to move into the destination folder.
5 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Creating Emails 1. Click on the TO or CC to add recipients using the global address book (see below) **BCC does not show by default but can be turned on in your “options” and should be used when sending mass emails so receivers cannot reply to all only the sender.** 2. Save your message as a DRAFT 3. Add an attachment to your message 4. Add an image to your message
1. 2. 3. 4. 5.
(BELOW) Global address book: it allows you search all of NCOCC’s districts that use our email system Search box: type in the last name of the individual you are looking for Double click on their name to add them to the TO box below The person’s name will appear here that you want to email OK – you must click this in order for that name to populate into your email
6 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Inbox Messages
1. Checkboxes will appear when you hover over the envelope (closed or open) for you to easily move and/or delete multiple messages at the same time (click “delete” on your keyboard) 2. Closed envelope icon – shows that the message has not been read yet (the title will also be in bold for unread messages) 3. White box – this allows you to create categories for you to organize and sort your messages 4. Flag – allows you to “flag” a message or messages for follow-up (will create a task) 5. Paperclip – shows that there is an attachment within the message
1. Reply – only replies to sender 2. Reply all – replies to EVERYONE the message was sent to 3. Forward – allows you to forward the message to others 4. Flag – allows you to assign a follow-up or “flag” to the message 5. Categories – you can organize and sort your messages using categories 6. Print – allows you to print the message 7. Rule – you can create a rule for incoming messages and messages already in your mailbox Kalin Wilburn, NCOCC
8. Delete “X” – this allows you to delete just this message 9. Move – this allows you to choose a different place you want this message only to go to 10. Previous – takes you to the message before this one 11. Next – takes you to the message after this one 7
Microsoft Outlook 2010 – Web Application Giving your Outlook a Theme You can change up your Exchange email and add a theme if you want.
Click Options (upper right hand corner of the screen) Click on one of the themes or use the arrows to view more
Basic Functions 1. 2. 3. 4. 5.
Click NEW to create a new message or event request This SINGLE purple arrow is your REPLY to SENDER ONLY This DOUBLE purple arrow is your REPLY to ALL (everyone who was included in the initial email) This BLUE arrow is your FORWARD These circular blue arrows are to REFRESH your email
Adding a Signature If you want to add a specific signature to your email when you send one out you can set this up in the Options settings.
Click OPTIONS Click SEE ALL OPTIONS Click SETTINGS You will see a box under E-Mail Signature where you will enter your information Check the box to “automatically include my signature on messages I send” Click SAVE (if you don’t it won’t work) 8
Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application
1. Settings: where you can modify your email, spelling, calendar, and general options 2. Mail settings: where you can add a signature, modify read receipt options, modify reading pane options, modify conversations, modify message options 3. Provides you the choice of always seeing BCC and/or From on all messages you receive and/or send 4. E-mail Signature: this is where you enter a signature that you want to attach to all of your email messages – be sure to check the “automatically include my signature on messages I send” box 5. Message options: notification sound, notification pop-up when new messages arrive, empty the deleted items on sign out so you don’t forget to empty this folder 6. SAVE – YOU MUST CLICK SAVE for any changes you make in the settings to take effect
9 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application Other Setting Options:
Spelling: you can have it set so that it automatically checks your spelling before you send any message (be sure to click SAVE)
Setting up Automatic Replies
**Use Automatic replies for when you will be out of the office for extended periods of time and not able to quickly access your email.**
10 Kalin Wilburn, NCOCC
Microsoft Outlook 2010 – Web Application CALENDAR – Accessing and Using your Outlook Calendar
1. Click where it says CALENDAR on the left hand side to access your Outlook calendar 2. To add appointments click NEW and choose APPOINTMENT from the drop down menu a. A pop-up window will appear: Subject – what the appointment is for, Location: where the appointment will take place, Start/End times, Reminder: uncheck the box if you do not want a reminder to appear closer to the event, Show time as: busy, out of office, etc., All day event: uncheck this box to set start and end times instead of having it listed as an all-day event. b. The empty space is for you to add additional information or notes pertaining to this appointment/meeting and is optional. c. SAVE AND CLOSE: YOU MUST CLICK THIS FOR YOUR APPOINTMENT TO APPEAR 3. Month view: allows you to see the entire month in one view 4. Print: ability to print out your calendar if necessary 5. Double click on any day to enter a new appointment/meeting instead of using the NEW drop down option. 11 Kalin Wilburn, NCOCC