Wedding Planner
Bride Groom
© Envy Events 2015
www.envyevents.co.nz
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Introduction & Contents Congratulations! Your getting married! Thank you for downloading our free wedding planning guide. We hope this helps you keep on track for your big day. If you like this guide be sure to tell your friends to visit our website and blog for more great tips and tricks. Let’s get started...
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Title Introduction & Contents Bridal Party Bridal Party Vendor Contacts Vendor Contacts Vendor Contacts Ceremony & Reception Details Wedding Day Schedule Wedding Planning Timeline Wedding Planning Timeline Budget Breakdown Guest List
Envy Events Auckland, New Zealand
[email protected] 0210 448 446
© Envy Events 2015
www.envyevents.co.nz
2
Bridal Party MAID OF HONOUR
BEST MAN
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes BRIDESMAID #1
GROOMSMAN #1
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes BRIDESMAID #2
GROOMSMAN #2
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes BRIDESMAID #3
GROOMSMAN #3
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes BRIDESMAID #4
GROOMSMAN #4
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes
© Envy Events 2015
www.envyevents.co.nz
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Bridal Party FLOWER GIRL #1
RING BEARER
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes FLOWER GIRL #2
PAGE BOY
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes MOTHER OF THE BRIDE
MOTHER OF THE GROOM
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes USHER
USHER
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes MASTER OF CEREMONIES
OTHER
Name
Name
Phone
Phone
Mobile
Mobile
Email
Email
Notes
Notes
© Envy Events 2015
www.envyevents.co.nz
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Vendor Contacts VENUE
WEDDING COORDINATOR
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
FLORIST
CATERER
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
PHOTOGRAPHER
VIDEOGRAPHER
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
© Envy Events 2015
www.envyevents.co.nz
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Vendor Contacts OFFCIANT
ENTERTAINMENT
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
TRANSPORT
CAKE
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
DECORATOR
HAIR & MAKE-UP
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
© Envy Events 2015
www.envyevents.co.nz
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Vendor Contacts DRESSMAKER
SUIT HIRE
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
STATIONER
JEWELLER
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
FAVOURS
OTHER
Name
Name
Contact
Contact
Phone
Phone
Mobile
Mobile
Email
Email
Website
Website
Address
Address
Notes
Notes
© Envy Events 2015
www.envyevents.co.nz
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Ceremony & Reception CEREMONY Location Wet Weather Back-Up Location Contact Name Officiant Ceremony Start Time Cocktail Hour Start & Finish Times Notes
RECEPTION Location Contact Name MC Reception Start Time Notes
Schedule of events…
Bridal Party entrance or receiving line Welcome and introduction by the MC Entrée served Toasts Main course served Cutting of the cake First dance Other dances (father/daughter & mother son etc) Bouquet & garter toss Farewell
* Above is a traditional schedule of events, on the following page you can fill in your own schedule of events for your entire wedding day. © Envy Events 2015
www.envyevents.co.nz
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Wedding Schedule Bride
Groom
Other
8.00am 8.30am 9.00am 9.30am 10.00am 10.30am 11.00am 11.30am 12 noon 12.30pm 1.00pm 1.30pm 2.00pm 2.30pm 3.00pm 3.30pm 4.00pm 4.30pm 5.00pm 5.30pm 6.00pm 6.30pm 7.00pm 7.30pm 8.00pm 8.30pm 9.00pm 9.30pm 10.00pm 10.30pm 11.00pm 11.30pm Midnight
© Envy Events 2015
www.envyevents.co.nz
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Wedding Planning Timeline 12– 18 MONTHS □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
Announce your engagement, first to your families, then friends, newspaper etc Hire wedding planner or line up a day-of coordinator Set your budget, discussing with those family members who may want to contribute Set a date and send out save the card notifications Book venue for both ceremony and reception Decide on theme and colour scheme Write guest list Select bridal party Book officiant Book caterer Book photographer Book videographer Book florist Book entertainment Book musicians/DJ Book hair/make-up
6-12 MONTHS □ □ □ □ □ □ □
Look into wedding dress and hire dressmaker if using one Order cake Start looking for bridesmaids dresses or hire dressmaker Start to sit down with all vendors and go through details and Arrange honeymoon Book transportation Order stationary
order
3-6 MONTHS □ □ □ □ □ □
Reserve rental equipment Arrange suit hire Reserve accommodations Think about your music for your ceremony and first dance etc Order Favours Shop for wedding rings
© Envy Events 2015
www.envyevents.co.nz
10
Wedding Planning Timeline 1-3 MONTHS □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
Set up gift registry Send invitations Finalise details with vendors Finalise guest list Outline seating arrangements Meet with coordinator Get final dress fittings Write vows & speeches Arrange rehearsal dinner Confirm RSVP’s and arrange seating plan Purchase party gifts Purchase wedding rings Order marriage license Write ceremony programme Purchase guest book Go on hen’s night/stag do
WEEK OF □ □ □
Contact all vendors and check your all on the same page Give schedule of events to all those involved in the day Relax and get pampered
Notes
© Envy Events 2015
www.envyevents.co.nz
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Budget Breakdown Cost Guide
Budget
Quote 1
Quote 2
Deposit
Total
Pre-Wedding Venue
$300-$3000
Wedding Dress
$250-$5000
Brides Shoes
$50-$400
Brides Accessories
$50-$500
Bridesmaids Dresses
$50-$500 ea
B/M Shoes & Accessories
$50-$500 ea
Suit Purchase/Hire
$150-$500 ea
Flowers
$200-$5000
Photographer
$500-$5000
Videographer
$300-$3000
Invitations
$80-$1000
Catering
$3000-$30,000
Drinks
$500-$10,000
Waits Staff
$100-$3000
Wedding Rings
$500-$5000 ea
Ring Engraving
$20-$40 ea
Health and Beauty
$50-$500
Gifts
$10-$200 ea
Wedding Day Bridal Party Hair
$80-$300 ea
Bridal Party Make-up
$50-$250 ea
Accommodation
$150-$5000
Ceremony Celebrant
$60-$500
Marriage License
$122.60
Transport
$300-$7000
Musician
$250-$1000
Reception Favours
$100-$2000
Cake
$500-$2000
Decorations
$100-$10,000
Entertainment
$500-$5000
Guest Book
$10-$150
Post Wedding Honeymoon
$500-$20,000
Passports
$153.30 ea
Name Change
$26.50
TOTAL © Envy Events 2015
www.envyevents.co.nz
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Guest List & Replies Name
Sent?
RSVP returned?
Gift given
(add no attending)
Mr & Mrs Wedding Guest
Yes
Yes– 2
Photo Frame
Thank you note sent? Yes
* Print as many of these pages as you like. We suggest to set up a spreadsheet with all your guests addresses but this is a great quick guide. © Envy Events 2015
www.envyevents.co.nz
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