Montengarde Council – May 16, 2016 Attendees Murray J. Anderson, Brenda Gerritsma, Henry Jakl, Sean Cromack, Stacey Bieberstein, Carrie Mooney, Paul van Rooyen, Brad Quinn, B.A. Tosczak, James G. Cyr, John C. Krommendijk, Ken Mullaney, Renea Barker, Rebecka Read, James Prescott, Candace Collett, Jeffrey Moore, Allie Percival‐Wrightman, Dawn Linnemolen, Kristine Saxberg, Elara Jack
Call to Order and Review of Agenda Call to order 7:04pm by Kristine Approval of Minutes James motions Candace second non opposed Baron and Baroness Report Greetings, TUA:We hope everyone had a great time and we thank everyone who volunteered to teach and help run the event. We are sad we were not able to attend. June Avantgarde will see the publication of the required official call for Candidates for the next Baron and Baroness. The Deadline for submissions is July 15th, we are proposing that the meet and greet session with the candidates be Monday August 15th at the rehab if we are able or as a back -up Thursday August 18th , We have requested September 3rd for the polling date location TBD. This will allow us to be within the 90 day requirement by Kingdom law. The Website has been updated to provide the required information from the candidates and the official announcement placed by the Kingdom Seneschal. Prince Thorwulf and Princess Wulfwyn of Tir Righ will be attending crown. If anyone is interested in helping out with retinue please message Baron Kraig. Kraig will be attending Crown In service Kraig and Una Baron and Baroness Montengarde
Seneschal Report Greetings! First I would like to apologize to our Chronicler for being late with my report! Life happens, and I will see to it that it won’t happen too often where this is concerned! Not a lot to report this month, I attended the Newcomer’s Tavern on April 25th, and it was very well attended and a good time was had by all! The Q2 Branch Seneschal report is due June 7th, I have started working on this in order to have it submitted before I leave to attend Avacal Crown. In service, Bóthæiðr Sigarsdóttir
Exchequer Henry Jakl Henry of Bohemia 1. We have $19,172.31. 2. Official vacancy has been posted for a new Exchequer. 3. No word back from Kingdom regarding Q1 report.
YEARLY SUMMARY
2016
PRIMARY_ACCOUNT_2a 1. Balance from bank statement at end of period
$ 16,934.43 MUST EQUAL BANK BALANCE
3. Checks not cleared on statement
$ 500.00 REQUIRES LIST
5. Ending LEDGER or REGISTER Balance
$ 16,434.43
I. ASSETS a) Undeposited and Non‐Interest Bearing Cash
$ 10,166.03
5 Interest Earned
$ ‐
14. Bank Service Charges 16. Equipment Rental & Maintenance 18. Food 19. General Supplies 21. Occupancy & Site Charges 22. Postage & Shipping, PO Box Rental 23. Printing & Publications 25. Telephone 26. Travel (Gas, Tolls, Airfare)
Office & Admin. Activity Related $ 179.55 ‐ ‐ ‐ ‐ $ 2,208.53 $ 66.95 $ 680.73 ‐ $ 12,912.08 $ 163.80 ‐ ‐ ‐ ‐ ‐ ‐ ‐
WITHIN THE KINGDOM OUTSIDE THE KINGDOM
$ ‐ $ ‐
WITHIN THE KINGDOM B) OUTSIDE THE KINGDOM
$ 1,409.51 REQUIRES LIST $ ‐ REQUIRES LIST
NMS TRO‐OK
1a. FUNDRAISING INCOME (INTERNAL) 1b. FUNDRAISING INCOME (EXTERNAL)
$ ‐ $ ‐
FI FE
2. DIRECT CONTRIBUTIONS a) Donations received without consideration (receiving nothing in return) b) Stale checks from prior reporting period
$ 1,563.30 $ ‐
BALANCE_3
INCOME_4
Fund Raising ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
TRANSFER_IN_9 REQUIRES LIST REQUIRES LIST
TRI‐IK TRI‐OK
TRANSFER_OUT_10
INCOME_DTL_11A
3a. INCOME FROM DEMOS AND ACTIVITY FEES
REQUIRES LIST REQUIRES LIST
DO DO‐SCHQ
$ 4,399.00 REQUIRES LIST Fight $ ‐ Tavern $ ‐ Other $ ‐
AI
INCOME_DTL_11B
3b. ADJUSTED GROSS EVENT INCOME
$ 18,417.25 REQUIRES LIST
EI
EXPENSE_DTL_12A
12. ADVERTISING (NON‐SCA) 13. BAD DEBTS 17. FEES & HONORARIA
$ ‐ $ ‐ $ ‐
ADV BAD FH
EXPENSE_DTL_12B
20. Insurance (NON‐SCA) 29. Transfer out to SCA, Inc.
$ ‐ REQUIRES LIST $ 490.00 REQUIRES LIST
FUNDS_14
1. General Fund Chatelaine Heavy Archery A&S Chronicler Scribe Herald Febtoberfest Quartermaster Culinary Baronial Expenses Largess Kitchen Equestrian Youth officer Lethbridge Lost and found Rapier
$ 10,967.99 $ 171.36 $ 408.75 $ 367.50 $ 513.30 $ 199.10 $ 99.40 $ 70.06 $ ‐ $ 150.00 $ 50.00 $ 267.75 $ 25.00 $ 41.74 $ 62.00 $ 43.67 $ 2,526.56 $ 241.70 $ 228.55
REQUIRES LIST REQUIRES LIST REQUIRES LIST
INS TRO‐SCA
Marshallate ‐ Practice Hall Next meeting I will be submitting the bill for Mar/Apr 2016 Weather is nice enough to start practices outside. ‐ Heavy No failures or injuries to report. Two suits of Iron Key are on still on loan. Donnan
Archery
Cut and Thrust Cut and Thrust practice happened at TUA this past weekend. The Academy Duello classes were set up in a way to apply to both rapier and C&T. Local C&T practice is available at regular outdoor practice based on demand.
Rapier Practices continue to happen once a week, there appears to be new interest in rapier combat via word of mouth. No injuries, weapon, or armour failures to report
Youth No activity to report.
Equestrian No activity to report.
Arts and Sciences Montengarde A & S is keeping things up, status quo. Representatives from Montengarde travelled to TUA and either taught or took classes. Fun was had. A and S continue to meet on regular Monday scheduled evenings.
Polyphonia continues to happen with a new interested member. Monthly bardic meeting did not happen this month. Sorcha De Lenche
Family Activities Hi everyone, It's going to be a busy summer for Montengarde! We have both Coronation and Dragonslayer coming up in July, and I'm looking for volunteers to help me organize and run some youth and family activities at both of these events. If you're interested in giving me a hand or have some ideas which go over well at camping events with a variety of age groups, please contact me. We are now six months away from the conclusion of my two‐year term as Family Activities Coordinator at the beginning of October. I will be stepping down from this position at that time, and am looking for a deputy who is interested in working with me for the next six months. This person should be able and willing to complete an RCMP vulnerable sector check and the BoD‐approved BackCheck. I will also post this on the Facebook page and ask someone to post it on the mailing list. Thanks! Alice Percy
Chatelaine Greetings! Contacted Brooks medieval Faire and they will be in touch if they need us. Pillage the Village demo is off as it conflicted with crown. New comers tavern got rid of a lot of the old gold key, supplies are now good. Funds donated to the barony. Several new emails have come in from interested parties. Skeld
Lost and Found Stuff was lost, stuff was found; please mark your stuff!!! Please let us know if you have lost or found anything, and if the latter, please bring the items to Tavern or Council or make other arrangements.
YIS, Master Tygar of Skagen Lady Dauphina del lago, Deputy
Quartermaster Still working on storage. Herald Hello, This month on May 14th the Heralds of Montengarde met during TUA. We have taken the suggested names from the A&S community and conflict checked them. The list on names that we have cleared are: (will provide at council). We will be requesting fund to submit the names to the College of Heralds. Second quarter report has been submitted using the new form and method for herald reports Thank you, Blaith Red (Rebecka Read)
Webminister Henry Jakl Henry of Bohemia 1. The website is going, not much feedback. 2. I still need all the officers to go over their page on the website and provide feedback and changed. 3. I need someone to go over and update: a. Orders page and add pictures or more information b. Tavern page c. Champions page d. Activities page including sub‐pages e. Events page and creation of sub‐pages for each event 4. I did a number of software updates to the website, all software and plugins are up to date 5. Website has been under attack for the last few weeks, I am keeping an eye on it and mitigating by making sure patches are installed ASAP
Chronicler Reports made it in. Nothing to report.
Windwyrm: Want to skype looking to do that. We have not done any activities requiring a marshal so Nothing to report.
Events/New/Old/Other Business
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Dragonslayer site is officially booked. Will be looking for volunteers. Samhain bids are coming in and one has been submitted so far. Ask for a deposit on the site to hold. Murray J. Anderson motions that a $500 deposit be given for the hall deposit. Jeffrey Moore seconds this motion and non‐opposed. 12th night bids are being asked for September.
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Montengarde current has 117 active memberships.
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Coronation is moving well on the plans.
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Non‐event / Practice waivers to be submitted to Avacal Waiver’s Deputy
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Paul van Rooyen motions to adjourn the meeting at 7:43pm
