SUDBURY CATHOLIC DISTRICT SCHOOL BOARD MINUTES OF THE REGULAR BOARD MEETING Catholic Education Centre, Board Room 165A D’Youville Street, Sudbury

Tuesday: 2013-05-21 Time: 7:00 p.m.

OPENING PRAYER Jody Cameron opened the meeting with a prayer at 7:00 p.m. ROLL CALL TRUSTEES:

Jody Cameron, Ray Desjardins, Barry MacDonald, Paula Peroni, Estelle Scappatura

STUDENT TRUSTEES:

David DiBrina

ABSENT WITH REGRET:

Michael Bellmore

OTHERS:

Rossella Bagnato, Dennis Bazinet, Catherine McCullough, Terry Papineau, Nicole Snow

RECORDING SECRETARY: Francine Brouse APPROVAL OF THE AGENDA The agenda was approved as follows: MOVED BY Barry MacDonald and Seconded by Ray Desjardins

CARRIED

“THAT the Sudbury Catholic District School Board approves the agenda as presented.”

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NOTICES OF MOTION No notices of motion were brought forward. DECLARATION OF CONFLICTS OF INTEREST No conflicts of interest were declared. PRESENTATIONS 1. Catholic Student Leadership Ottawa Conference David DiBrina reported that he along with six (6) other secondary students, Jennifer Connelly (Teacher) and the Director of Education attended the Catholic Student Leadership Conference in Ottawa in April. He reported that all the students thoroughly enjoyed the conference and that it was very informative. He then introduced Daniella Burla and Mackenzie Connelly, two of the students who attended the conference and they showed a video that they put together chronicling their journey at the conference. Trustee Cameron on behalf of the Board, thanked the students for representing the Board at this conference. 2. Journey to Catholic Leadership Certificate Presentation Terry Papineau presented the recipients who participated in the Journey to Catholic Leadership program with a certificate. Trustee Cameron on behalf of the Board, congratulated all the recipients. DELEGATIONS No delegations were presented.

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APPROVAL OF THE MINUTES 1. Regular Board Meeting held on April 16th, 2013 MOVED BY Ray Desjardins and Seconded by Barry MacDonald

CARRIED

“THAT the minutes of the Regular Board Meeting of the Sudbury Catholic District School Board held on April 16th, 2013 be approved as presented.”

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BUSINESS ARISING FROM THE MINUTES 1. Holy Cross / St. Francis Boundary Dennis Bazinet reported on a proposal to have the Holy Cross / St. Francis Boundary changed. Mr. Bazinet reported on the French Immersion and English program boundaries. He reported that the proposed changes would allow students in certain catchment areas to remain at the same school if they were to change from French Immersion to English programs or vice versa. The proposal is to realign the boundaries of Holy Cross. Following a discussion on boundary changes for Holy Cross / St. Francis, Trustee Desjardins requested that his name be removed from the motion and the following motion was presented: MOVED BY Barry MacDonald and Seconded by Paula Peroni

CARRIED

“THAT the Sudbury Catholic District School Board approves the new boundaries for Holy Cross and St. Francis effective September 1, 2013 as per the attached maps.”

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and furthermore, THAT the Sudbury Catholic District School Board approves the grandfathering of families affected by the new boundaries; namely only current students enrolled at Holy Cross and St. Francis in June 2013 (at their current transportation address) {Note: these changes do not affect those previously grandfathered with the consolidation of Corpus Christi and St. Theresa into Holy Cross.}”

2. Accommodation Review re: St. Mary School Dennis Bazinet reported that the Board followed the Accommodation Review Process for St. Mary School and the Board has complied with our own internal procedures as well as the Ministry of Education on the closing of St. Mary School. Trustee Desjardins declared a conflict of interest for personal reasons regarding this issue and abstained from the motion. The following motion was presented: MOVED BY Paula Peroni and Seconded by Estelle Scappatura

CARRIED

“THAT JK to Grade 8 programming continue to be offered at St. Anne Elementary School, with the St. Mary site closed.”

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3. June Board Meeting Dates Trustee Cameron reported that in order to accommodate the budget process, two (2) meetings in June would be required. He reported that the original June 18th meeting would be cancelled and suggested that two separate meeting dates be added to the month of June 2013. The time of these meeting would remain at 7:00 p.m. The following motion was presented: Page 2 of 5

BOARD MEETING HELD ON 2013-05-21

MOVED BY Barry MacDonald and Seconded by Ray Desjardins

CARRIED

“THAT the Sudbury Catholic District School Board cancel the Regular Board Meeting scheduled to be held June 18th, 2013.”

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and “THAT the Sudbury Catholic District School Board hold two Regular Board Meetings in June 2013. The first meeting to be held June 11th, 2013 and the second meeting to be held on June 25th, 2013.” BUSINESS No business items were brought forward. REPORTS 1. Report of the Chair/Director The Director reported that the Board held a day for all elementary students whereby the Board featured our Metis culture. Scott Carpenter presented to all grade 6 students at Holy Cross. She reported that during Catholic Education Week many activities were held i.e. events, play, teas, etc to celebrate catholic education week and that the week was very successful. Chair Cameron again thanked the students that made the presentation of the Student Leadership Conference that they attended and thanked them for representing the Board. He also reported that he attended the OCSTA AGM in April in Toronto and that there were lots of great meetings and discussions regarding labour, funding, politics, etc. and that it was a very informative conference. He suggested that Trustees check their e-mails regularly in the next couple of weeks as there will be new B Memos coming from the Ministry. Chair Cameron, on behalf of the Board congratulated all schools and teachers for their participation during Catholic Education Week. 2. Report of the Student Trustee David DiBrina reported that the next Student Senate Meeting will be held May 22nd, 2013 and at that meeting the new Student Trustee would be revealed and he would be guiding the new trustee through the month of June at Board Meetings and what the role of the Student Trustee entails. 3. Update from Recommendations and Action Report The Director reported that this report is going back to the March 26th, 2013 Board Meeting. She reported on the items that have been actioned and on some items that are still being actioned. She explained that due to the timing of some of these items they cannot be actioned but are still being considered for further savings. Two main items that the Director reported on were the changes in the Receptionist hours and functions and the Consortium. Mr. Bazinet reported that the Consortium is comprised of the local four boards and there are four (4) active items being considered for cost reduction strategies. Trustee Peroni suggested that we obtain a commitment from the parents/students at the secondary level in September 2013, and if there are student who are not taking the bus during the year, take them off the list so we do not have to pay for them. The Director reported that the Day Care / Community of Use of Schools Report will be presented at the June Board meeting. 4. Tell Them From Me Update Rossella Bagnato reported that it has been mandated from the Ministry to get the student voice of what is happening in our schools. Last year we purchased the Tell Them From Me Online Survey Tool with the Equity and Inclusive Schools grant. This year, students from grades 4-12 took the electronic survey. The results confirmed the findings Page 3 of 5

BOARD MEETING HELD ON 2013-05-21

from last year and helped pinpoint where more focus is needed. Schools took their results from the 2012 survey and put in place an action plan that dealt with their school based results. The survey was re-administered in 2013 and these results helped schools concentrate their efforts on the needs of their individual schools. Mrs. Bagnato identified some comparison graphs for the 2012 - 2013 school years. 5. Children’s Mental Health and Addiction Strategy Update Rossella Bagnato introduced Maaria Moxam and reported on the Mental Health and Addiction Strategy 2012-13 report. She explained that the first three years of the strategy focuses on children and youth. Mrs. Bagnato provided the Time Lines for 2012-13 and pointed out a few. In January 2012, Maaria Moxam was very involved in the Northern Ontario Assessment & Research Center. Mrs. Bagnato introduced Maaria Moxam who explained that this was a project that the Board undertook with Cambrian College and is all about capacity building in the schools to deal with mental health issues. Maaria reported that a Ripple Effects program which was purchased last year will remain at the schools and will be available to students through the guidance department.. In addition, Mrs. Bagnato reported that Maaria Moxam, Social Worker was hired in March 2011. Since then we’ve had Dr. Karen Gordon come to speak to all grade 7 and 8 students in 2012 and all grade 9 & 10 students in 2013. Dr. Gordon also presented to parents and staff in the evening at both sessions. In December 2012, a Mental Health and Addictions Nurse was hired to the Board. 6. The Journey to Catholic Leadership Program Terry Papineau reported that approximately one year ago the Board Leadership Development Strategy Steering Committee (term used by the Ministry) and here at the Board called the Journey to Catholic Leadership Program began. He explained that this program is managed by a steering committee which makes recommendations to Senior Admin. Participants for this program consists of academic and non academic personnel and has content for both sides. The Ontario Leadership Framework has been modified and the new program reflected those changes. The participants who are taking Principals Qualifications at the same time as this program are aware that they would not automatically be promoted by taking this program. The program is open to anyone in the Board. With the recommendations received from last years committee, the program has been modified and is now divided into a three (3) part program. The three parts to this program are: 1) Leadership Exploration; 2) Leadership Development and 3) Leadership Enhancement. 7. EQAO Implementation Nicole Snow reported on the highlights of the EQAO provincial assessments for this year and the time lines that we are following. Primary/Junior grades will be administering EQAO in the next couple of weeks. The focus of EQAO is on the Ontario Curriculum. She reported that our professional model is Collaborative Inquiry and that a lot of work was done with our grade 3 and 6 teachers with the help of some tools given by EQAO to help in these grades. She reported that we also have support from our Assistive Technology Teacher to provide assistance. 8. Budget Variance Report 2012-13 Dennis Bazinet reported that the Variance Report included a target benchmark as well as a calculation that would identify some concerns in the budget. This report is a work in progress and will be amended as necessary to ensure clear information is being provided to the Board. Mr. Bazinet reported that a newly developed APG identifying the different layers/levels of process will be submitted at the June 2013 meeting. Trustee Peroni suggested that when the Board receives this report, the previous month should also be provided for comparison. Trustees commended Mr. Bazinet on the layout of the report and its contents. The Director reported that this is a sample of what kind of report Altus can generate and can and will be amended accordingly. Trustee Cameron suggested that the 5% benchmark in salaries be split in two levels of percentages. Dennis Bazinet reported that the 72,167,579 is reflective of the 1.6 million deficit. He explained that this is part of the recovery plan. The budget of 72 million is the target and should reflect with a deficit position of 1.6 million or less. Page 4 of 5

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Trustee Peroni recommended that this report be received with a motion attached to the report. All trustees unanimously agreed and Trustee Cameron confirmed that this would be actioned with future reports. 9. Monthly Enrolment Report (April 30, 2013) The April 2013 Enrolment was provided. CORRESPONDENCE No correspondence was provided INQUIRIES Trustee MacDonald inquired if the trustee pay stubs could be obtained on line. Dennis Bazinet reported that due to the system presently in place any employee has access to their payroll stubs from a school or Board location but not from home. Trustee Desjardins asked if inquiries about Trustees being part of the Consortium Committee had been made. Trustee Cameron confirmed that he had conversations with the Chair of our Co-terminus Board. He explained that this is in the preliminary stages and will let the trustees know of any changes. Trustee Peroni inquired if the Board could obtain the minutes of the Consortium meetings. Trustee Cameron asked Dennis Bazinet to inquire if obtaining the minutes of the Consortium meetings was a possibility. Trustee Peroni suggested that at the very least, our Board needs an explanation from the Consortium as to why we have gone from a surplus to a deficit position. CLOSED SESSION OF THE COMMITTEE OF THE WHOLE BOARD MOVED BY Barry MacDonald and Seconded by Ray Desjardins

CARRIED

“THAT we move into the Committee of the Whole Board at 9:19 p.m..”

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REPORTS OF THE CLOSED SESSION OF THE COMMITTEE OF THE WHOLE BOARD MOVED BY Paula Peroni and Seconded by Barry MacDonald

CARRIED

“THAT we concur with the motions presented from the Committee of the Whole Board as follows:

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CWB 13-34 CWB 13-35 CWB 13-36

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Minutes of April 16th, 2013. Minutes of Special CWB Meeting of May 7th, 2013 Personnel Matter.”

ADJOURNMENT MOVED BY Barry MacDonald and Seconded by Ray Desjardins

CARRIED

“THAT the meeting be adjourned at 11:34 p.m.”

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Chairperson

Secretary

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