MINUTES REGULAR MONTHLY MEETING BOARD OF EDUCATION COLUMBUS COMMUNTIY SCHOOL DISTRICT April 15, 2013

Call to Order President Marsha Gerot called the meeting to order at 6:32 p.m. Roll Call Present: Board members, Marsha Gerot, Eric Totemeier, Sandy Martin, David Duncan, and Joy Lekwa. Also present were: Dr. Marlene Johnson, Tanya Purdy, Jeff Maeder, Shane Rosenberg, Dayle Pretz, Zach Gaddy, Heidi Duttlinger, Jeanette Guillen, Alicia Inarrito, Mark Ramirez, staff members, community members and the press. Agenda Approval Joy Lekwa made a motion to approve the agenda. Seconded by Sandy Martin. Motion carried 5-0. Joy Lekwa read the Columbus CSD Mission Statement. Consent Agenda David Duncan made a motion to approve the financial report, minutes and bills. Seconded by Eric Totemeier. Motion carried 5-0. Bills Name Ackerson, Kent ACT Agriland FS Aguilar, Antonio All American Pest Control Alliant Energy American Heart Assn Anderson Erickson Anderson's Apple Ball, Trish Bowen, Bob BPA Iowa BSN Sports Burroughs, Cheyenne Business Prof of America Business Systems Cardmember Service Casey's CDWG Cedarcrest Golf and Country Club Central Iowa Dist. City of Columbus Junction Columbus Gazette

Description Official Gear up engage reporting Fuel Official Monthly service Monthly service Fundraiser receipts Dairy products Prom supplies TAG IPADS Postage Official Registration Soccer supplies Mileage Registration Billable copies 2 months, staples Meals, at risk lodging, debate lodging Meals Technology supplies Golf fee Kitchen supplies Monthly service School pages, legal notices

Amount 259.76 350.00 5,822.29 305.00 90.00 22,316.92 1,806.04 4,803.42 442.39 2,394.00 31.60 125.00 31.00 304.00 24.00 206.00 1,462.15 942.79 60.00 796.86 1,500.00 768.31 789.06 811.47

Columbus Junction Auto Supply Columbus Junction Post Office De Lage Landen DJ2GO Drury, Luke East Iowa NFL Economart Edwards, Rob Fannon, Jerry Fleet Follett Library Gentiluono, Santo Grainger Graphic Edge Greenwood Horst, Jeff Hot Box LLC IHSAA Ind SD of West Burlington Iowa City West Debate Iowa Communications Network Iowa Dept of Human Services Iowa HS Music Assn Iowa HS Speech Assn Iowa State University ISFIS Itsavvy IXL Learning Johnson Controls Johnson, Marlene Jostens Keck Kirkwood Comm College Kitchen, Nicole Laughlin, Jeni Leet's Lids Team Sports Lynch Dallas Matzen, Rich Menards Muscatine CSD National Forensic League Oppliger, Robert Phonak Praxair Refreshment Services Reinhart Rueckert Sanitation School Bus Sales

Transportation, custodial supplies Postage Copier payments Prom DJ Official Debate entry fees Kitchen supplies, bkb fundraiser, FACS, HS supplies Lawn care Official Custodial supplies Elem library books Official Elem supplies, custodial supplies Baseball caps Custodial supplies Official Defibrillator direction, pads Dues Track entry fee Debate entry fees Monthly service Medicaid admin fee Entry fees Entry fees Registration Membership Technology supplies Migrant registration Fire monitoring, controller SIAC meals Diploma Commodities TAG registrations Mileage Meals Elem walk-in freezer repair Golf clothing Legal services Official Materials for new baseball shed Open enrollment Chapter fee Official Special ed equipment Ag supplies Beverage concession Food products, supplies, ala carte, testing rewards Monthly service Transportation supplies

34.18 706.85 1,475.70 590.00 90.00 275.00 117.38 1,663.33 125.00 205.57 180.06 105.00 551.20 243.89 563.53 85.00 359.85 2.00 65.00 105.00 109.03 2,355.49 399.00 22.00 225.00 1,679.89 141.97 199.00 3,631.65 55.68 9.40 4,231.19 500.00 47.32 37.78 769.76 1,827.00 2,359.00 85.00 1,509.95 1,470.75 35.00 114.96 2,206.49 36.40 592.00 11,470.03 462.00 265.11

Seminole Energy Shive Hattery ShopK12 Speech Geek Staples Technology Associates Tracy Harris Construction UCS Vetter's Culligan Walmart Wilder, Ray Winfield Mt Union CSD Xavier High School

Additional Bills Name Beautiful Land Central Iowa Distributing Earthgrains Economart Gopher Grainger Graphic Edge HyVee Iowa Assn School Boards Iowa HS Music Assn J S Fire Louisa Oil Mendenhall Inc Mincer Negley, Deb Star Food Service Equipment Washington CSD Winfield Builders

Monthly service Architect fees TAG subscription Debate supplies TAG supplies Technology repairs Cover library window High jump pit, covers, standards, pole Monthly service FACS, HS, technology supplies Official Track entry fee BPA lodging

Description Greenhouse supplies Vacuum/bags Bakery products BFP appreciation meals HS PE supplies New admin bldg circuit breaker/supplies Baseball supplies Fresh fruit/vegetable supplies Registration Memberhsip Monthly service, replace 6 extinguishers Wrecker service for bus Bus repair Monthly service Mileage Replace faucets Open enrollment Custodial supplies

2,622.19 11,172.92 120.00 55.00 129.38 736.00 550.64 8,500.00 58.70 357.69 127.24 120.00 70.00 115,453.21

Amount 223.07 458.00 431.35 270.00 133.17 807.90 100.82 2,401.50 300.00 25.00 273.50 125.00 150.00 1,371.86 22.40 1,517.44 2,941.50 218.37 11,770.88

Administrative Reports Shane Rosenberg, elementary principal, reported on Kindergarten round – up and Teacher visits to Tyson. The youth leadership team, Zach Gaddy, Heidi Duttlinger, Jeanette Guillen, Alicia Inarrito, Mark Ramirez, did a presentation about rumors for the board. Dayle Pretz presented the Iowa Safe and Support Schools grant survey results. Dayle told the board that the grant has set aside approximately $3,000 for improvement to the environment. The students have had a couple of ideas, a mascot outside or maybe an outside mural.

Jeff Maeder, junior high/high school principal, talked to the board about the ALICE training that he attended with Shane Rosenberg and Todd Heck and upcoming dates. Jeni Laughlin, curriculum director, unable to attend. Dr. Johnson reported for Jeni on Assessments, IELDA testing and professional development. Dr. Johnson, Superintendent, told the board about working with the AEA leaders on how to take the collaboration teams and bump them up a notch and utilize data. The AEA will be working with Columbus four times next year, two times at the beginning of the year and then two more times throughout the year. Jeni Laughlin, Emily Wilson and Dr. Johnson will be taking ALICE training at Wapello in May. Steve Nielsen, EMC insurance agent, presented the district with five laptops on behalf of EMC. A meeting was held with Jeff and Chris concerning how to determine when someone gets to walk across the stage at graduation. It was decided that when the Columbus graduation requirements were completed, they could walk and if not, they would not be able to walk across the stage. An alternative graduation was discussed for those who complete the requirements at a later date. Board Reports Sandy Martin stated that she attended the TAG Mock Trial. Unfinished Business Dr. Johnson presented the second reading of board policy 200 – Board of Directors. The third and final reading will be at the regular May board meeting. Eric Totemeier made a motion to approve the following projects; Chair lift/elevator (2 years) $65,000, special education bathroom $1,600, update meter base for lights on athletic field $3,000, replace industrial tech computer lab $35,000, converting student records from microfilm to digital media $5,000, removal of White house (dirt only) $12,000, staff computers $18,000, fitness center roof $10,000, maintenance truck and snow blade $15,000, redesign of middle school gym/locker rooms for academic use $12,000, pool heater $18,000, and security updates to buildings for A.L.I.C.E program $20,000. If projects come back above amount approved, they will be brought back to the board. Seconded by Sandy Martin. Motion carried 5-0. New Business Sandy Martin made a motion to approve the resignations of Cheyenne Burroughs – preschool teacher (FY14), Sonya Stanerson – Beat for Peace (FY14) and if a replacement can be found, Kasey Keltner – high school girls’ assistant basketball coach (FY14). Seconded by Joy Lekwa. Motion carried 5-0. Dave Duncan made a motion to approve the early start resolution. Seconded by Joy Lekwa. Aye: David Duncan, Joy Lekwa, Sandy Martin, Eric Totemeier and Marsha Gerot. Nay: none. Motion approved 5-0.

Start Date Waiver Request Resolution Director David Duncan introduced and caused to be read the Resolution hereinafter set out and moved its adoption; seconded by Director Joy Lekwa after due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll having been called, the following Directors voted: Aye: David Duncan, Joy Lekwa, Sandy Martin, Eric Totemeier and Marsha Gerot

Nay: None Whereupon the President declared said Resolution duly adopted as follows: RESOLUTION WHEREAS, pursuant to Iowa Code Sec. 279.10(4), the State of Iowa has granted school districts and nonpublic schools the ability to request a first day of school earlier than the mandated start date; and WHEREAS, the request is to be made upon a determination by the board that the later start date would have a significant negative educational impact, and WHEREAS, the Board, in consultation with its community, has determined a later start date would have a significantly negative impact on the educational program due to the direct and indirect impact on student learning and student learning needs, more specifically, (pick any that apply or add your own) § § §

Avoiding the delay of the end of school, due to weather, going into mid-June when students are significantly less likely to be learning than they are in late August. Allowing for effective and evidence-based professional development to be spread throughout the school year, rather than front- or end-loaded, in order to improve instruction. Honoring the community’s desires and needs in the calendar adopted.

WHEREAS, the Board believes that student achievement first and foremost should drive all education policy decisions. Any alterations to the current school start date should have data showing how the later start date is more vital to the state of Iowa than the success of its students, its future. The decision on the school calendar should be made with that in mind as well as the recognition of the community’s involvement and support of the calendar.

David Duncan made a motion to approve authorizing and providing for the issuance, and authorizing and directing the final terms and conditions of the sale and delivery of Warrants for the fiscal year ending June 30, 2014, and amending the master resolution. Seconded by Joy Lekwa. Aye: David Duncan, Joy Lekwa, Sandy Martin, Eric Totemeier and Marsha Gerot. Nay: none. Motion carried 5-0. Sandy Martin made a motion to approve the bid of $1,500 from Robert Hopson for the actuarial services related to the GASB 45. Seconded by Eric Totemeier. Motion carried 5-0. Dr. Johnson presented the 28E agreement that was created by Winfield Mt. Union and Columbus Athletic Directors. The agreement was sent to the Columbus district lawyer and two points were changed. One was that they would use our eligibility policy, and the other was that an administrator, with input from the AD and coaches from both communities would do the evaluations. Joy Lekwa asked why we couldn’t pick them up at Winfield if it is on the way to the event. Dr. Johnson said that was something the coaches and AD’s wanted, they wanted the wrestlers to arrive as a team. Jennifer Scorpil explained that the wrestlers need to weigh in before they leave, so that is why they all need to leave from the same location. David Duncan said as for number seven, he would still prefer to be called the Columbus Wildcats, that it

doesn’t need the rest of the name in it. Dr. Johnson explained that a lot of schools do that when they share, and asked Mr. Duncan if this was a deal breaker. David Duncan said it was his only issue with the whole thing. Sandy Martin made a motion to approve the wrestling program sharing agreement with Winfield Mount Union. Seconded by Eric Totemeier. Aye: Sandy Martin, Eric Totemeier, Joy Lekwa and Marsha Gerot. Nay: David Duncan

28E AGREEMENT BETWEEN COLUMBUS COMMUNITY SCHOOL DISTRICT AND WINFIELD-MOUNT UNION COMMUNITY SCHOOL DISTRICT The undersigned, Board of Directors of the Columbus Community School District (hereinafter Columbus) and Board of Directors of the Winfield-Mount Union Community School District (hereinafter WMU), shall share services, operating expenses, and equipment so that Columbus and WMU can share junior high and high school wrestling programs. BE IT THEREFORE RESOLVED, by Columbus’ Board of Directors and WMU’s Board of Directors that there shall be established this Agreement pursuant to Chapter 28E of the Iowa Code with the following terms and conditions: 1. The purpose of this Agreement shall be to facilitate the sharing of junior high and high school wrestling programs. 2. The term of this Agreement shall be for the 2013-14 school year. This Agreement may be renewed pursuant to the mutual agreement of Columbus and WMU. This Agreement also may be amended and/or modified pursuant to the mutual agreement of Columbus and WMU. 3. Columbus will responsible for providing the wrestling program pursuant to this Agreement. Columbus will provide facilities and equipment for the wrestling program that are adequate and appropriate for the program. If it is determined by the parties that any additional equipment is needed for individuals from WMU who are participating in the program, the expense of any additional equipment will be the responsibility of WMU. 4. All proceeds from fund raising activities specifically for the wrestling program will be used to pay for wrestling program expenses. Participants from both districts shall be individually responsible for equipment or other costs that are not provided or paid for by the districts. 5. The Columbus wresting schedule will be followed and all practices and meets will be held at Columbus with the exception that one meet per year will be held at WMU. Each district will hire all ticket takers, concession stand workers, clock keepers, and book keepers for its home meets. Columbus will hire officials for all home meets whether the meet is held at Columbus or WMU. Columbus and WMU will keep the gate and concession receipts for the home meets they host. WMU will reimburse Columbus for the expenses incurred in hiring officials for WMU’s home meet. All student and adult passes from Columbus and WMU will be accepted at home meets.

6. Columbus will provide the coaching staff for the program with the exception that WMU will provide one junior high coach and one high school coach. WMU will advertise and hire its own coaches. The Columbus and WMU activities directors will have input on the hiring of coaches. The role of the coaches WMU will provide will be to create interest and participation by WMU students in the program; to transport WMU students to Columbus for practices and meets; and support the vision and management of the program by the Columbus coaching staff and the Columbus Community School District. A Columbus administrator will evaluate all wresting coaches with input from the Columbus and WMU activities directors. 7. The team will be called Columbus/WMU Wildcats and will wear Columbus uniforms and warm-ups. Team colors for the program will be Columbus’ colors. The program will use Columbus’ mascot and logo. 8. WMU shall be responsible for transporting WMU students participating in the program to and from Columbus for practices and games. All participants will leave from Columbus for events. Columbus shall be responsible for transporting participants in the program to events. At the end of each season, WMU will reimburse Columbus for thirty-five percent (35%) of the program transportation costs. 9. Columbus will be liable for Columbus and WMU students participating in the program during the time Columbus and WMU students are involved in activities related to the program except that WMU will be liable for WMU students during the time WMU students are being transported by WMU to and from activities related to the program at Columbus. Columbus agrees to indemnify and hold WMU harmless for any damages arising out of WMU students participating in activities related to the program with the exception that WMU agrees to indemnify and hold Columbus harmless for any damages arising out of WMU students being transported by WMU to and from Columbus for activities related to the program. 10. WMU students will be provided the opportunity to try out to participate as cheerleaders for the program. All cheerleaders will follow the Columbus wrestling cheerleading handbook and all other applicable Columbus policies, rules, and regulations. 11. All students participating in the program will follow the Columbus student handbook and other applicable district policies and will be subject to the same disciplinary rules, regulations, policies, and sanctions as Columbus students. 12. Should any paragraph or provision of this Agreement be declared illegal by a court or agency of competent jurisdiction, then that paragraph or provision shall be deleted from this Agreement to the extent of the illegality. Such deletion shall not affect any other paragraphs or provisions of this Agreement. IN MEMORANDUM OF THIS AGREEMENT, the Presidents of the respective Boards of Directors have signed this Agreement on the dates set forth below. ______________________________________________ President, Board of Directors Columbus Community School District

_______________________ Date

______________________________________________

_______________________

President, Board of Directors Winfield-Mount Union Community School District

Date

Joy Lekwa made a motion to approve the summer work crew and to hire three additional people in the future. Cleaning; Staci Bright, Tammy Mapel, Ashlie Hill, Griselda Cuellar, Dayle Pretz, Christine Boyd, Dave Wittman, Tammy Martin, Melinda Reed, Traci Orr, Carrie Forbes, Laurie Been and Lisa Moore. Painting; Michelle Milder and Mindy Conaway. Subs; Barb Carlson and Mindy Conaway. Seconded by Sandy Martin. Motion Carried 5-0. Sandy Martin made a motion to approve the list of potential graduates for the Sunday, May 19, graduation ceremony. Seconded by David Duncan. Motion approve 5-0. Edwin Amigon, Jesus Alberto Amigon, Hilario Baeza, Claudia Barajas, Cynthia Beltran, Omar Jaimes Benitez, Heaven Leigh Chandler, Caitlin Christine Chaney, Marlen Clara, Trevor Dean Conaway, Gerald Harlan Cutler, Esmeralda De La Paz, Javier Alejandro Diaz Ramon Anthony Estrada-Vargas, Jeannetta Luett Fuller, Abigail Garcia, Julian Gomez, Esteban David Gutierrez, Tamara Nathali Hernandez, David Inarrito, Neele Jungmann, Angel Lagunas, Patricio Miguel Marin, Jr., Alejandro Rios Martinez, Robert Ramon Martinez, Christine Elizabeth Milder, Anthony Tyrone Monroe III, Enrique Ortega, Junior Ortiz, Jorge Ortiz Derek Jeffrey Paetz, Hannah Jo Parker, Albert Paz, Nanci Pedraza-Tovar, Tial Pen, Dylan Matthew Perez, Melina Ponce, Megan Marie Pretz, Alvaro Quiroz, Jocelyn Ramirez-Aguilar, Sarah Isabel Ramirez, Jose Yedidiyah Reyna, Edgar Rodriguez, Eric Rodriguez, Irvin Wilmer Rodriguez, Jose Juan Rojas, Mitchell Thomas Roush, Saul Salazar, Victoria May Sieverding, Magally Solorio, Angel Sosa, Ashley Dawn Stagner, Shelly Linn Stewart, Nickie Lee Stout, Haley Jean Taylor, Ismael Valdez, Blake William Van Auken, Shayne Ilene VanAuken, Starlin William Vargas, Ana M. Vázquez-Ramirez, Ruben Vega, Mauricio Guadalupe Villalpando, Michelle Wagner Cibrian, Buidusang Zawthang, Tial Hlei Zi, Elisa Reyes Zuniga Sandy Martin made a motion to go into closed session for Superintendent evaluation – Iowa Code 21.5(1)(i). Seconded by David Duncan. Aye: David Duncan, Joy Lekwa, Sandy Martin, Eric Totemeier, and Marsha Gerot. Nay: none. Motion carried 5-0. The board went into closed session at 7:55 The board returned to open session at 8:16 Upcoming meetings: Monday, May 20, board meeting Adjournment Sandy Martin made a motion to adjourn. Seconded by Joy Lekwa. Motion carried 5-0. Meeting adjourned at 8:17 p.m.

Marsha Gerot, Board President

Tanya Purdy, Board Secretary

COLUMBUS COMMUNITY SCHOOL DISTRICT EARLY RETIREMENT INCENTIVE PLAN The Columbus Community School District Early Retirement Incentive Plan as described in this document has been approved by the District's Board of Directors. As approved, it applies only to Full-Time Teachers and is effective only until April 1, 2013. This Early Retirement Incentive Plan does not vest rights in any District employee whether or not the employee is currently eligible for the Plan. This Plan replaces any and all early retirement plans and/or programs previously adopted by the District's Board of Directors and any and all previous plans and/or programs are hereby revoked. Purpose The Board of Directors of the Columbus Community School District has determined it appropriate to provide an early retirement incentive to certified employees of extended tenure who opt to retire at the end of the 2012-13 school year, pursuant to the terms of this Early Retirement Incentive Plan. The purpose of this plan is to provide the District's employees with the option and opportunity for early retirement from their employment with the District. This Early Retirement Incentive Plan is designed to show the District's appreciation for the services an employee has rendered to the District and to aid the employee in their transition from public service to retirement. Plan Duration This Plan will only be offered until April 1, 2013. Any eligible employee who has not committed their participation in the Plan prior to April 1, 2013, shall forever lose their opportunity to do so. This plan will not be offered in the 2013-14 school year. I. EMPLOYEE REQUIREMENTS A.

Determining Eligibility:

An employee is deemed to be eligible for this plan if they have completed at least fifteen (15) years of contracted service with the Columbus Community School District by June 30, 2013, and if they are at least fifty-five (55) years of age on or before June 30, 2013. However, no employee will be eligible for this Early Retirement Incentive Plan if: 1)

they have received an official notice of layoff or termination; or

2)

they are subject to termination pursuant to Iowa Code Section 279.15 or 279.27.

Furthermore, no employee will be eligible to participate in this Early Retirement Incentive Plan unless at least five (5) employees who meet the minimum requirements for eligibility submit applications to participate in this plan and their applications are accepted and approved by the Board. B.

Qualifying for Participation in Plan:

An eligible employee qualifies for participation in this plan upon completion of the following requirements: 1) submission of a written application to participate in this plan to the Columbus Community School District Administrative Office on or before 4:00 p.m. on April 1, 2013, addressed to the Board Secretary. The Board of Directors reserves the right to waive strict compliance with the application deadline if there are extenuating circumstances unknown to the employee at the time and the Board in its sole discretion decides to waive strict compliance with the application deadline; 2) submission of a written resignation addressed to the Board of Directors with the written application to participate in the plan; and 3) the Board's acceptance of the written resignation. The resignation will not be binding unless the employee is eligible and appropriately qualifies under the plan and the Board accepts the employee's written resignation. The Board's acceptance of the written resignation will be considered final action and shall mean that the employee's application is accepted and the employee's contract and employment duties will end after the last day of the current fiscal year. In all cases, completion of the above requirements is realized by receipt or certification by the Board Secretary. II. BENEFIT BENEFIT Each participating employee shall receive as early retirement incentive pay, a cash payment that is equal to fifty percent (50%) of the employee’s 2012-13 salary excluding extra duty, extra-curricular, Phase II, and Phase III monies, TSS Funds or other similar payments. HEALTH INSURANCE The employee may elect to continue their existing single or family coverage under the District's health insurance program as long as they pay the monthly premiums and are permitted to continue coverage by the insurer. To continue their health insurance coverage, the employee shall pay the monthly premium amount to the District's business office on a date mutually agreed upon prior to the date the District's premium payment is made to the insurance carrier. No portion of the premium will be paid by the District. Nothing herein shall limit the District's ability to change the terms of its existing health insurance plan. This policy in no way guarantees that an employee will be provided any certain level of benefits or premiums during the time of the employee's participation in this plan.

BENEFIT PAYMENT The employee will receive their early retirement incentive pay in eight (8) equal payments with the first payment being made on July 20, 2013; the second payment being made on January 20, 2014; the third payment being made on July 20, 2014; the fourth payment being made on January 20, 2015; the fifth

payment being made on July 20, 2015; the sixth payment being made on January 20, 2016; the seventh payment being made on July 20, 2016; and the eighth payment being made on January 20, 2017. If a participating employee dies before the full amount of their benefit under this policy is paid to them, the remaining amount of their benefit will be paid to the participating employee’s designated beneficiary, if one is designated, or to the participating employee’s estate. III. EMPLOYEE RIGHTS In the event this Early Retirement Incentive Plan is altered or discontinued, persons who separated from employment with the District under its provisions will continue to receive the benefits in effect and authorized by the Board of Directors at the time the employee's letter of resignation was accepted. The adoption of this Early Retirement Incentive Plan shall not vest any rights in any employee whether or not the employee is currently eligible for early retirement. Furthermore, the District shall not be obligated to provide any plan benefits to any employee after the expiration date of the Plan, except to those Early Retirement Incentive Plan participants whose early retirement pursuant to this plan has commenced prior to the expiration date. IV. STATUS OF PARTICIPANTS An employee who elects to participate in the District's Early Retirement Incentive Plan will become a retired employee and will be entitled to all rights and privileges of retired employees under applicable law and the policies of the Columbus Community School District Board of Directors. However, Early Retirement Incentive Plan participants shall not be eligible to be rehired in any capacity with the Columbus Community School District; nor shall the Columbus Community School District be required to consider an application for employment from an Early Retirement Incentive Plan participant; provided however, that, at the sole discretion of the Board of Directors, the District may employ Early Retirement Incentive Plan participants as temporary substitute employees. Each employee who elects to participate in the District's Early Retirement Incentive Plan must specifically agree to hold the District harmless and indemnify it if the participant attempts to submit an application for employment or otherwise attempts to be reemployed with the District. The participant is not precluded in any way from accepting employment with any employer other than the District after fulfilling the terms of the employee's 2012-13 contract with the District.

COLUMBUS COMMUNITY SCHOOL DISTRICT EARLY RETIREMENT INCENTIVE PLAN DISTRICT IMPLEMENTATION GUIDELINE There are several documents involved in the proper implementation of your Early Retirement Incentive Plan. Please review the following annotated list prior to meeting with employees about this plan. Contact Brett Nitzschke at Lynch Dallas, P.C. about any questions you may have. The following is a list and description of each document, including suggestions for its use: 1.

Early Retirement Incentive Plan. Once the plan is adopted by the Board of Directors, employees should be made aware of the existence and general terms of this new benefit. Copies of the Plan Description in its entirety must be provided to those employees eligible for its benefits. The plan as written is available to full-time teachers. This document is incorporated into all facets of the plan, including the District's contract with each plan participant.

2.

Application. This document initiates an eligible employee's qualification process, by providing a record of the employee's application and resignation. Note that the employee's resignation should be a separate document. The resignation, which can be handwritten by the employee, must contain a date and the employee's signature. It need be no more elaborate than the following: "I hereby resign from my position as _______________ from the Columbus Community School District, effective at the end of the current contract year." By the terms of the Early Retirement Plan, the employee's application and resignation must be received by the Board Secretary by April 1, 2013. The Secretary must certify that both documents have been received on time by signing and dating the form. A copy should be made for the employee and the original retained for the District's records. Subsequent to the Board's acceptance of the employee's resignation (official action), signifying the employee's acceptance into the Early Retirement Plan, the Board Secretary must certify that the Board has accepted the employee's resignation and send a copy of the form to the employee noting the Board's acceptance of the employee's resignation.

3.

Employee Meeting Procedures and Form. A meeting will be held with any eligible employee interested in participating in the District's Early Retirement Incentive Plan. These forms outline and document what should be presented and/or discussed at that meeting. The employee should initial the topics listed to indicate that they were presented and/or discussed during the meeting. The signature of each participant in the meeting indicates that the meeting took place and the topics were covered.

These documents insure everything that is legally required is included and discussed in the Early Retirement Incentive Plan meeting. The following Early Retirement Incentive Plan documents must be discussed and/or presented to the employee at this meeting: Plan Description, Participation Agreement and Agreement Receipt, and Beneficiary Designation Document. 4.

Participation Agreement. This is a contract between the plan participant and the District that will control the terms and conditions of their relationship when the employee becomes an Early Retirement Incentive Plan Participant.

Section 3 of the agreement is a waiver and release by the employee, protecting the District from claims related to the employee's election to become an Early Retirement Incentive Plan Participant. Section 8 is required to meet Federal legal requirements for Early Retirement Incentive Plans. 5.

Agreement Receipt and Timeline Waiver. This form serves a dual purpose. Initially, it is completed and signed by the District Representative to document the 45 day consideration period. If the employee decides to waive the full 45 day consideration period and sign the Participation Agreement in less time, the employee must sign and date the document. The District retains the original of the document with a copy for the employee's records.

COLUMBUS COMMUNITY SCHOOL DISTRICT EARLY RETIREMENT INCENTIVE PLAN PARTICIPATION AGREEMENT WAIVER AND RELEASE

Whereas the Columbus Community School District Board of Directors has approved and offered an Early Retirement Incentive Plan to a class of its employees, of which the undersigned Early Retirement Participant (hereinafter Participant) is a member; and

Whereas the Participant has been determined to be an employee, eligible for the Early Retirement Incentive Plan as described in the separate Early Retirement Incentive Plan Description Document attached hereto and incorporated herein as if set out verbatim; and

Whereas the Participant has completed and/or hereby agrees to complete all actions and certifications required to become qualified for the plan during the current District fiscal year;

Now, therefore, the Participant and the District agree as follows: 1. The District will provide to the Participant all Early Retirement Incentive Plan Benefits described in the Early Retirement Incentive Plan Description document. The District makes no representation regarding legality or regulatory compliance of the Plan and further makes no representations regarding the tax implications for the Participant arising out of the Participant's receipt of benefits under the Plan. 2. The Participant will become a retired employee of the Columbus Community School District as of June 30, 2013. 3. In further consideration for the benefits provided as part of the Columbus Community School District's Early Retirement Plan, the Participant agrees to not apply for or seek employment with the Columbus Community School District at any time in the future with the exception of employment as a temporary substitute employee. Furthermore, the Participant releases and waives all claims, whether known or unknown, arising out of or in the course of the employment relationship between the Participant and the Columbus Community School District; and specifically releases and waives any and all claims whether known or unknown with regard to: breach of contract; Iowa Code Chapter 216; Title VII of the Civil Rights Act of 1964, as amended; the Age Discrimination in Employment Act (ADEA); the Older Workers Benefit Protection Act (OWBPA); the Americans with Disabilities Act (ADA) or any other claim of discrimination whether based on age or otherwise that the employee could claim against the District at the time of signing this Agreement. The Participant specifically does not waive any rights or claims that may arise after the date this Agreement is signed. This release and waiver will apply to the Columbus Community School District, its agents, and others including its officers, directors, representatives, administrators, staff, and employees.

The Participant agrees that this release and waiver in no way can be used against the Columbus Community School District as an admission of liability of any kind. Furthermore, the Participant agrees to indemnify and hold the District harmless for any breach of this agreement to release and waive claims whether known or unknown against the Columbus Community School District.

4. The parties agree that if any clause of this agreement is found to be invalid it shall not affect the validity of other provisions.

5. This document contains the entire agreement between the parties and can only be modified by a subsequent written agreement signed by both parties.

6. The Participant acknowledges that he/she has been given forty-five (45) days in which to consider the desirability of signing this waiver and release.

7. The Participant acknowledges that his/her signature is given voluntarily and without threat or promise of additional benefit in consideration for that signature other than the consideration listed in this agreement.

8. The Participant acknowledges that he/she was advised in writing of the right to consult with an attorney regarding the terms and conditions and the benefits that will be provided through the Early Retirement Plan and this Agreement prior to signing this Agreement. Furthermore, the parties acknowledge that the Participant has a right to revoke this Early Retirement Plan Agreement without recourse for a period of seven (7) days after signing the Agreement. The Agreement shall not become effective or enforceable until this seven (7) day revocation period has expired. Any payments or benefits provided for in this Agreement will not commence prior to the expiration of the seven (7) day waiting period.

IN WITNESS WHEREOF, the parties have set their respective hand this _____ day of _______________, 2013.

______________________________ Early Retirement Participant

STATE OF IOWA LOUISA COUNTY

) ) )

_______________ Date

ss:

On this _____ day of _______________ 2013, before me, the undersigned, a Notary Public for the State of Iowa, personally appeared ____________________, to me personally known to be the identical person named in and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed.

___________________________________ NOTARY PUBLIC, STATE OF IOWA

______________________________ Board President

STATE OF IOWA LOUISA COUNTY

) ) )

_______________ Date

ss:

On this _____ day of _______________ 2013, before me, the undersigned, a Notary Public for the State of Iowa, personally appeared ____________________ to me personally known, who being by me duly sworn, did say that he is the President of the Board of Directors of the Columbus Community School District; that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that the said ____________________ as such officer, acknowledges the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.

__________________________________ NOTARY PUBLIC, STATE OF IOWA APPLICATION FOR EARLY RETIREMENT COLUMBUS COMMUNITY SCHOOL DISTRICT

I hereby submit my formal application for participation in the Columbus Community School District's Early Retirement Plan.

As part of my application I will, by April 1, 2013, submit a resignation from my contract with the Board which will be effective at the end of my current contract. It is my understanding that this Application and my Resignation will be acted upon simultaneously by the Board of Directors.

______________________________ Employee Signature

_______________ Date

Application received by the Board of Directors on _______________, 2013.

______________________________ Board Secretary

_______________ Date

================================================================= Resignation received by the Board of Directors on _______________, 2013.

______________________________ Board President or Board Secretary

_______________ Date

Resignation accepted and Early Retirement Plan Participant approved by the Board of Directors on _______________, 2013.

______________________________ Board Secretary

_______________ Date

EARLY RETIREMENT INCENTIVE PLAN MEETING FORM COLUMBUS COMMUNITY SCHOOL DISTRICT A meeting was held on the _____ day of _______________, 2013, with the following people present: The following items were discussed: (Check if covered)

_____ Early Retirement Incentive Plan Benefits

_____ The employee has no obligation to accept early retirement

_____ Early Retirement Incentive Plan Agreement

_____ The 45 days to consider Agreement ends as of ____________________.

_____ The employee has the right and ability to revoke signed Agreement within 7 days after signing.

_____ A copy of the Agreement (including the Early Retirement Incentive Plan Description) and this document were given to the employee.

_____ The employee's right to consult an attorney to answer other Early Retirement Documents.

questions prior to signing Agreement or

The signatures below signify only that the meeting described was held and the items indicated were reviewed. An employee's signature on this document cannot be used to prove assent to any terms of the Early Retirement Incentive Plan Agreement.

______________________________ Employee Signature

______________________________ Superintendent Signature

_______________ Date

_______________ Date

EARLY RETIREMENT INCENTIVE PLAN AGREEMENT MEETING PROCEDURES COLUMBUS COMMUNITY SCHOOL DISTRICT 1.

The employee must receive a copy of the current (valid) Early Retirement Incentive Plan Description document.

2.

Check to be certain that the written Early Retirement Incentive Plan Agreement and the language of the Agreement is easily understood by the employee.

3.

The employee must be given at least 45 days after receiving a copy of the Agreement to consider his/her commitment to participate in the plan. The employee's commitment is finalized by his/her signing of the Early Retirement Incentive Plan Agreement. The employee is not required to take the whole 45 days to consider participation, but when the employee uses less time, you must document the fact that the decision to participate was voluntary and knowing by completion of the Early Retirement Incentive Plan Agreement Receipt.

4.

The employee should be told orally and in writing of the right to consult an attorney regarding the Agreement. (Give employee a copy of the signed meeting form).

5.

The Agreement should be read to the employee in a conference with the employee and an administrator. The employee should be told the following: (a) he/she is under no obligation to retire early and may work until the employee wishes to retire; (b) he/she has 45 days to consider the agreement; (c) he/she has the right to consult an attorney prior to making any commitment to the plan; and (d) after signing the Early Retirement Incentive Plan Agreement, he/she has 7 days to revoke the Agreement without providing any reason.

6.

Employee should sign an Early Retirement Incentive Plan Meeting Form (attached) that acknowledges the items covered.

7.

If the employee wishes to accept the Agreement before the end of the 45-day period, employee must sign an Early Retirement Incentive Plan Agreement Receipt (attached) that indicates the voluntariness and reasoning for not using 45 days to consider the Agreement.

8.

The employee may wish to name a person to be the beneficiary of his/her Early Retirement Incentive Plan Benefits. If so, the employee should complete the Designation of Early Retirement Incentive Plan Beneficiary (attached).

9.

The signatures on all of the relevant documents should be notarized.

EARLY RETIREMENT INCENTIVE PLAN AGREEMENT RECEIPT AND WAIVER COLUMBUS COMMUNITY SCHOOL DISTRICT I, ____________________, state that I received a copy of the Early Retirement Incentive Plan Agreement, including the Early Retirement Incentive Plan Description, from a representative of the Columbus Community School District on the _____ day of _______________, 2013. Upon receipt of these documents, I was informed that I have forty-five (45) days in which to consider these documents and agree that the forty-five day period in which to consider these documents expires on ____________________. Despite the fact that I have been informed by a representative of the District that I have forty-five (45) days to consider participation in the District's Early Retirement Incentive Plan, I have voluntarily chosen to waive the forty-five (45) time period to consider participating in the District's Early Retirement Incentive Plan and have decided to participate in the plan by signing the appropriate documents to participate in the plan before the above-mentioned forty-five (45) day period has expired.

______________________________ Employee STATE OF IOWA LOUISA COUNTY

) ) )

_______________ Date

ss:

On this _____ day of _______________ 2013, before me, the undersigned, a Notary Public for the State of Iowa, personally appeared ____________________, to me personally known to be the identical person named in and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed.

__________________________________ NOTARY PUBLIC, STATE OF IOWA

EARLY RETIREMENT PLAN BENEFICIARY DESIGNATION COLUMBUS COMMUNITY SCHOOL DISTRICT

I, ____________________, hereby designate ____________________ as my beneficiary to receive, upon my death, the benefits to which I am entitled to pursuant to the Columbus Community School District's Early Retirement Plan. ______________________________ Signature

STATE OF IOWA LOUISA COUNTY

) ) )

_______________ Date

ss:

On this _____ day of _______________ 2013, before me, the undersigned, a Notary Public for the State of Iowa, personally appeared ____________________, to me personally known to be the identical person named in and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed.

__________________________________ NOTARY PUBLIC, STATE OF IOWA

School Funding Resolution February 2013 Now, therefore, be it resolved:

Over recent years, the failure of the Legislature to provide sufficient and increased annual funding to Iowa’s school districts has a cumulative effect and significantly threatens the ability of Iowa schools to meet the current needs and demands of improved student achievement. Be it further resolved: To ensure appropriate annual educational funding and fiscal solvency the __________ Community School District Board of Education resolves that to prepare for the 2013-14 and 2014-15 years, the legislature should, as statute dictates, approve allowable growth in the first thirty days of the 2013 Legislative Session. Therefore; the _____________ Community School District Board of Education requests that the Iowa Legislature set a 4% allowable growth rate for the 2013-14 and 2014-15 school years prior to consideration of educational reform measures. This request is based on: •

Recent years allowable growth has not kept pace with the educational needs of the district to support student learning. Iowa wants - and needs - to be a world leader, which will require a stronger educational program and funding to support that program. Iowa is failing to annually invest sufficient resources into this system.

•

If education is truly the state’s priority, then allowable growth funding should be prioritized and passed in compliance with Iowa law – within 30 days of the presentation of the governor’s budget.

•

The allowable growth figure has a direct impact on the number of districts on the “budget guarantee.” Adequate allowable growth of 4% reduces the number of districts on the guarantee from 223 to 62. Consequently, the additional statewide property tax asking for the budget guarantee could be reduced from $33,637,871 to $3,982,365.

•

Improving student achievement is not just about changing policy. It is about providing the necessary resources to strengthen our educational system. Recent across-the-board cuts, low-tono allowable growth rates and an increase in expectations have left school districts with little capacity to fund programs.

•

Budgets must be passed and certified by April 15; collective bargaining agreements have to be approved; curriculum needs to be purchased; and staffing decisions need to be made. Districts must have funding information in order to plan for next school year.

•

There are funds available to support 4% allowable growth. As of February 4, budget experts project the state treasury will end fiscal year 2013 with an $822 million surplus after cash reserves and emergency accounts are full. That ending balance will likely grow because it is based on a 3.3% growth projection, which is now projected to be at least 4%.

Therefore; With 4% allowable growth established for 2013-14 and 2014-15, we believe the funding would support the Educational Reform Proposal. We support:

•

Opportunities for teacher instructional leadership with full funding provided and prescription for implementation determined at the local level for flexibility in staffing.

•

A reconciliation of the Legislative Services Agency estimate versus the Department of Education funding estimate. There must be a clear understanding of the cost to districts and appropriate funding provided to support these costs.

•

Funding established to ensure the sustainability of the Education Reform Proposal.

•

Continued review and improvement of the current teacher evaluation system based on the Iowa Teaching Standards to include measures of student achievement.

•

This positive move in Educational Reform that must include the development of a world-class curriculum with scope and sequence alignment to the statewide assessment.

This resolution is approved by the __________ Community School District Board of Education in support of providing adequate current funding for Iowa schools requests 4% allowable growth is approved by the Iowa Legislature for 2013-14 and 2014-15 and conceptual implications of the Education Reform Proposal. ___________________________________ Board President

Date

________________________________

___________________________________ Superintendent

Date

________________________________