REGULAR BOARD MEETING

NORTH VANCOUVER CAMPUS CAPILANO COLLEGE TUESDAY REGULAR BOARD MEETING MARCH 15, 2005 MINUTES Present: Tom Adair Diane Blaney Daryl Collier Rich...
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NORTH VANCOUVER CAMPUS

CAPILANO COLLEGE

TUESDAY

REGULAR BOARD MEETING

MARCH 15, 2005

MINUTES

Present:

Tom Adair Diane Blaney Daryl Collier Richard Davies, Acting Chair Pat Dejong Frank Harris Karen Hodson Greg Lee Itidal Sadek Brian Smith Lynne Somerville Ben West Bill Gibson, VP Academic Affairs Mark Vernon, VP Finance and Administration David Karppinen, Recorder

Absent with notice:

Linda Robertson John Webster

Guests:

Penny Le Couteur, Dean, Arts and Sciences Sharon Thesen, Editor, The Capilano Review

The meeting was called to order at 6:10 p.m. by the Acting Chair. APPROVAL OF AGENDA

It was agreed that agenda item 2, Approval of Minutes, would include approval of the minutes of the Special Board Meeting held on March 1, 2005. Upon motion duly made and seconded, it was resolved: THAT the agenda be approved as presented and amended.

APPROVAL OF MINUTES

Regular Board Meeting, February 15, 2005 It was moved by Tom Adair, seconded by Daryl Collier and resolved: THAT the minutes of the Regular Meeting of the Board held February 15, 2005 be taken as read and approved.

Regular Board Meeting, March 15/05

APPROVAL OF MINUTES (continued)

Page 2

Special Board Meeting, March 1, 2005 It was moved by Tom Adair, seconded by Daryl Collier and resolved: THAT the minutes of the Special Meeting of the Board held March 1, 2005 be taken as read and approved.

NEW/OUTSTANDING BUSINESS

Presentation: The Capilano Review Penny Le Couteur, Dean of Arts and Sciences, introduced the guest speaker, Sharon Thesen, a faculty member in the English Department. An accomplished poet and two-time nominee for the Governor General’s Award, Sharon’s latest book, A Pair of Scissors, was published in 2001, and won the Pat Lowther poetry award. Her forthcoming book, The Good Bacteria, will be published in 2006. Sharon thanked the Board for the invitation to speak. Having published works of authors such as Michael Oondatje, Margaret Atwood, and Audrey Thomas, The Capilano Review has played an important role in the Canadian and B.C. literary scenes since its inception in 1972. It is also important to the intellectual life of the College. The long publication history is a testament to the success of TCR. Upcoming enhancements to the TCR include a redesign of the journal’s graphic layout. There will also be a redesign of the magazine’s web site, and a drive to increase its presence in markets outside the province. The Acting Chair said that he looked forward to receiving each issue. The President added that, “it’s a first-rate recognition of what people do at the College.” Report of Board Chair and Other Announcements In the absence of the Board Chair, there was nothing to report. Report of President The premier spoke at a recent function organized by the North American Consortium for Entrepreneurship (NACE), an organization that was founded last year. NACE coordinates student exchanges between Canada, Mexico and the United States with a view toward developing young entrepreneurs. The College and Simon Fraser University recently signed an agreement to work together to offer a dual credential postgraduate program. A post-baccalaureate diploma in international management will be awarded by Capilano College and a Master of Arts in international leadership will be offered by SFU. The success of Capilano College’s international post-graduate program played a role in the development of the collaboration between the two institutions.

Regular Board Meeting, March 15/05

NEW/OUTSTANDING BUSINESS (continued)

Page 3

Board Correspondence It was moved by Tom Adair, seconded by Pat Dejong and resolved THAT the correspondence be received as read.

ACADEMIC PLANNING COMMITTEE

Institutional Service Plan Update 2005-2008 The current document incorporates all updates, including performance measures and targets and suggestions made by Education Council. Financial information will be added closer to budget approval time. Budget add-ons get tied to objectives in the Plan. The number of objectives met depends on add-on money available. The approved copy of the Plan will be sent to the Ministry of Advanced Education by the end of April. A report on how 2004/2005 targets were met is due by July 15.

FINANCE AND PHYSICAL PLANNING COMMITTEE

Preliminary Budget Update 2005/2006 The attached schedule contains the final as-is budget. Mark Vernon reviewed in detail the changes made since the meeting of the Committee of the Whole. The budget is currently under review by Education Council, and will later be forwarded to the three unions for consultation. Areas of budget priority include: • • •

Increasing University Transfer offerings in summer; Increasing Visual and Performing Arts offerings throughout the year; and Developing niche programs, such as the cohort-based Global Stewardship Program.

The number of sections budgeted for 05/06 is intended to bring the College within 97% of the Ministry performance target. Discussion also focused on the College advertising budget, which is one of the lowest in the region. It includes all manner of student recruitment, plus web development and traditional print advertising. The efficiency of the advertising budget is due to consolidation of resources and better targeting of dollars spent. It was noted that all colleges are spending more money on advertising in order to counter the decline in student enrolment. Mark Vernon will provide the Board with more information on total marketing expenditures. The President will investigate whether the percentage of students enrolled by source region has changed recently.

Regular Board Meeting, March 15/05

FINANCE AND PHYSICAL PLANNING COMMITTEE (continued)

HUMAN RESOURCES MANAGEMENT COMMITTEE

Page 4

Monashee Drive Land Update A recent Special meeting of the Board discussed the remediation price of the Monashee Drive property. With Board permission, Mark Vernon negotiated a purchase price credit in the amount of $295,000. All documents have been signed and subjects have been removed, but court order is now required to remove the land from receivership. It is hoped the court will act before the Ministry offer to provide funds for purchase of the land expires on March 31. Mark Vernon will phone local MLAs to request their assistance in this endeavour. Human Resources Management Committee Report The Labour Relations Board has ruled that COPE will retain the right to represent staff at the College, and that APTEU made errors in the process of formation. It must wait twenty months before reattempting certification. Speaking on behalf of staff members, Lynne Somerville described the antagonism toward COPE, the lack of harmony between staff members on opposing sides of the union raid issue, concern over a faculty strike, and the low morale in light of poor salary increases over the last seven years. She requested that administration not focus exclusively on faculty matters at the expense of staff. Faculty bargaining is continuing in a multi-institutional setting, and includes the involvement of the Ministry of Labour. No conclusions have been reached, but talks are ongoing. The CCFA has a strike mandate, although strike notice had not been given by meeting time. Ben West spoke to student concerns and the effects of a possible strike on that constituency.

BOARD OPERATIONS

Association of Canadian Community Colleges Conference 2005 – June 5-7 A last call for volunteers to attend the conference was made. Annual Board Member Self-Evaluation Annual Board Evaluation A few evaluation forms are still missing. Please send them to David Karppinen.

EDUCATION COUNCIL REPORT

Report of Education Council Chair No report was made.

FUTURE MEETINGS/EVENTS

Karen Hodson volunteered to attend the next meeting of Education Council as Board representative.

QUESTIONS

There were no questions.

Regular Board Meeting, March 15/05

Page 5

ANY OTHER BUSINESS

Karen Hodson announced her resignation as Manager of the Squamish Chamber of Commerce. She will also miss the May Board meeting.

REVIEW OF THE MEETING

Board members felt that Richard Davies did an excellent job chairing the meeting.

ADJOURNMENT

Upon motion duly made and seconded, the meeting was adjourned at 7:38 p.m.

John Webster Board Chair

Greg Lee President

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