School Operations Management Guide
Miami-Dade County Public Schools Mr. Alberto M. Carvalho Superintendent of Schools Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer School Operations July 2016
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Miami-Dade County Public Schools The School Board of Miami-Dade County, FL Dr. Lawrence S. Feldman, Chair Dr. Marta Perez, Vice Chair Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Dr. Steve Gallon III Ms. Perla Tabares Hantman Dr. Martin Karp Ms. Lubby Navarro Ms. Mari Tere Rojas Student Advisor Sebastian M. Lorenzo Mr. Alberto M. Carvalho Superintendent of Schools Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer School Operations
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Introduction The Bureau of School Operations is your resource for guidance and support, and to further assist you in your day to day operational functions. The School Operations Management Guide has been developed to aid you in managing operational responsibilities required for a smooth and seamless school year. In order to facilitate these tasks, the guide provides you a task list with due dates, a year’s calendar at a glance and items significant to operation of schools that must be reviewed with your administrative teams, faculty and staff. Additionally, the guide provides a list of pertinent School Board policies, guidelines and resources that may be found in the appendix. Lastly, the guide provides various protocols to assist you in promoting safe, clean, and financially sound learning environments. If there are any questions concerning any part of the School Operations Management Guide, please call the bureau, office, or department responsible for the items in question. Bureau of School Operations 305 995-4242 Valtena G. Brown, Deputy Superintendent/Chief Operating Officer, School Operations 305 995-2938
Mr. Steffond Cone, Assistant Superintendent 305 995-7415 School Operations
Mr. Robert Gornto, Assistant Superintendent 305 995-7582 Adult Vocational/Community Education/Division of Innovation, Opportunity and Access
Mr. Luis E. Diaz, Administrative Director 305 995-1270 Division of Educational Opportunity and Access Dr. Reginald Johnson, Administrative Director 305 995-7025 Adult Vocational/Community Education/Summer Services Ms. Renny Neyra, Director 305 995-1801 Parent Academy
Ms. Tiffanie Pauline, Assistant Superintendent 305 995-1403 Charter Schools
Mr. Arnold Montgomery, Administrative Director 305 995-4759 Office of Educational, Equity, Access and Diversity
Ms. Cynthia Gracia, Administrative Director 305 995-1891 School Operations
Dr. Linda Amica-Roberts, Administrative Director 305 995-1945 School Operations/Tier 2 and Tier 3 School Support
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Mr. Orlando Alonso, Administrative Director 305 234-3365 Transportation Administration Mr. George Nunez, Administrative Director 305 275-3715 ABC, Athletics and Activities Ms. Penny Parham, Administrative Director 305 275-0420 Food & Nutrition
Pierre Rutledge, Director 305 636-7356 Teenage Parent Program
Mr. Mark Zaher, Director 305 805-4600 School Operations/Special Programs Emergency Management & Critical Incident Response
Mr. Paul Wilson, Administrative Director 305 805-4600 Special Programs
Part I:
Table of Contents
Part II:
Principals’ Items to Review
Part III:
School Calendars
2016-2017 School Calendar: Elementary and Secondary 2016-2017 School Calendar: Adult/Vocational Education 2016-2017 School Calendar: Juvenile Justice Education
Part IV:
Year-at-a-Glance Calendar of Events
Part V:
Management Guide Principals’ Task List
Part VI:
Faculty and Staff Acknowledgement Form
Part VII:
Operational Protocols
Part VIII:
Engaging Your Community (Self-Reflection)
Preparedness for New School Year (Self-Reflection)
Administrative Functions (Self-Reflection)
Effective Leadership (Self-Reflection)
Positive Mealtime Experience Protocols (Self-Reflection)
Getting Ready for an Audit (Self-Reflection)
Protocol for Processing Requests by Elected Officials
Protocol Guidelines for Official School Board Events
Internship Business Rules
Under Construction
Under Construction
Appendix
Appendix A – Identifying and Updating Your School’s Juvenile Court Contract (JCC) Persons
Appendix B – M-DCPS Media Release Parental Consent Form
Appendix C – District Critical Incident Response Team (DCIRT) Notification Procedures Incident Reporting
Appendix D – Instructional Materials (Requesting assistance acquiring additional quantities of instructional materials needed)
Appendix E – Statute 1003.31 Students Subject to Control of School
Appendix F – Guidelines for Promoting Safe and Inclusive Schools – Supporting Transgender and Gender Non-Conforming Students
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Appendix G – Miami Dade County Public Schools Emergency Operations Plan (EOP) Teacher’s Responsibilities
Appendix H – Foster Care Students Transfer and Withdrawal Guidelines
Appendix I – 2016 - 2017 Procedures for Teacher Roster Verification
Appendix J – Greater Miami Athletic Conference Policy G1 Regarding Behavior at Athletic Events and The Superintendent’s Directive
Appendix K – Supplement Information for K-8 Intramural Program for Students in Grades 6-8
Appendix L – Miami Dade School Police Department Letter
Appendix M – School Based Alternatives to Suspension Plan
Appendix N – Code of Student Conduct Letter
Appendix O – Opening/Closing Hours of School for the 2016-2017
Appendix P – Suggested K8 Center Intramural Activities
Appendix Q - Interim Report Card Schedule
Appendix R – ConnectEd Quick Tips (Creating/Sending Messages)
Appendix S – 2016 Parent Flu Consent Form
Appendix T – Weekly Briefing Timeline Appendix U – Florida VPK Recent Changes in VPK Eligibility Part IX:
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Resources e-Handbooks Policy Listing http://ehandbooks.dadeschools.net/manualsprint.asp
PRINCIPALS’ ITEMS TO REVIEW
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SCHOOL OPERATIONS MANAGEMENT GUIDE ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL
New Revised items for the 2016-2017 School Year All School Levels
All School Levels
All School Levels
All School Levels
All School Levels All School Levels
All School Levels
All School Levels Elementary/K8 (as applicable)
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Review School Board Policy 3213, Student Supervision and Welfare, as it deals with the supervision, control, and protection of students on or off school property. Staff meetings are required for all school site personnel responsible for the oversight for school site club sponsors and/or fundraising events. Online checklist must be completed by date certain. Review School Board Policy 2370 Magnet Programs/Schools with administrators and staff (Magnet School Principals). Review Healthy Schools letter to parent/guardian about Flu Mist and the Seasonal Flu Mist vaccine consent form from Healthy Schools. (Appendix S). Review the Protocol Guidelines for Official School Board Events – Under Construction Review the District’s School Board Policy 8510 – Wellness Policy on the Department of Food and Nutrition’s website. http://nutrition.dadeschools.net . Review Supporting Transgender and Gender Students Non-Conforming Students Guide (Appendix F). Review amended School Board Policy 5131: Parent Choice Student Transfers FM3281 Review the 2016-2017 Prekindergarten Handbook & Curriculum Guide with teachers and paraprofessionals available at http://earlychildhood.dadeschools.net/. See link under resources. (Appendix U).
Items for Principals to Review (All School Levels) FOR IMMEDIATE REVIEW Strikes prohibited. Florida Statute 447.505 No public employee or employee organization may participate in a strike against a public employer by instigating or supporting, in any manner, a strike. Any violation of this section shall subject the violator to the penalties provided.
1. Review budget, personnel allocations, and Manual of Internal Fund Accounting procedures. 2. Review School Board Policy 2125 Educational Excellence School Advisory Councils (EESAC) as required by State Statute. 3. Review School Board Policy 2111 Parental Involvement – A Home- School-District Partnership. Review all documents relative to teacher/parent communication (i.e.: M-DCPS/UTD Contract Article XX, Section 11. Distribute a copy of Policy to parents. It may be accessed in English, Spanish, and Haitian-Creole at http://parents.dadeschools.net. In addition, all mandated school level strategies and responsibilities for parental involvement are itemized in this Policy. For technical assistance in implementing any part of the Policy, please contact the Office of Parental Involvement at 305-995-1265. 4. Review appropriate union information with staff, including accessing appropriate contracts, location of the bulletin boards, identification of building steward and EESAC member. 5. Review School Board Policy 8470 – Notification of Registered Sexual Predators. 6. Review salary supplements and waiver of contractual guideline procedures. 7. Review School Board Policy 7230: Donations & Gifts of Property. 8. Review School Board Policy 6610: Internal Accounts. 9. Review Manual of Internal Fund Accounting including Payroll Processing Procedures Manual; Travel Policies & Procedures and P-Card. 10. Review School Board Policy 5114: Foreign Student, regarding entry into District schools. 11. Review with all faculty/staff (i.e. Instructional, Non-instructional, custodial, clerical, etc.) amended School Board Policy 8462: Student Abuse and Neglect. All new employees must acknowledge in writing that they have been apprised of the procedures.
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12. Update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A - Identifying and Updating Your School’s Juvenile Court Contact Persons) 13. Review amended School Board Policy 5131: Parent Choice Student Transfers FM3281. 14. Review and inform all employees of the District’s implementation of the employmentrelated provisions of the Americans with Disabilities Act (ADA) http://ada.dadeschools.net. The Family Medical Leave (FMLA) guidelines http://leaveretirement.dadeschools.net/fmla.asp and the Uniformed Services Employment and Reemployment Rights Act (USERRA) http://leaveretirement.dadeschools.net/userra.asp 15. Review School Board Policy 5200 – Attendance 16. Review the 2016-2017 School year Student Attendance Reporting Procedures http://ehandbooks.dadeschools.net/policies/89.pdf 17. Review School Board Policy 5517.01 - Against Bullying and Harassment, and related information in the Code of Student Conduct. 18. Review School Board Policy 2460 - Exceptional Student Education. Access the Exceptional Student Education Policies and Procedures at http://ehandbooks.dadeschools.net/policies/149.pdf 19. Review Fair Labor Standards Act (FLSA) guidelines regarding dual-employment and maximum allowable hours that may be worked by part-time/substitute employees 20. Review School Board Policies 2410 - School Health Services Program as it relates to student health services. 21. Review School Board Policies 5330 - Use of Medication as it relates to students and the need for medication. 22. Review School Board Policies 5341 - Emergency Medical Authorization as it relates to students participating in school events either on or off campus. 23. Review School Board Policies 5320 - Immunization, as it relates to mandatory immunization compliance. 24. Review School Board Policy 3210 - Standards of Ethical Conduct which includes the requirement for certificated employees to self-report within forty-eight (48) hours to appropriate authorities any arrest and final dispositions of such arrest. 25. Review School Board Policy 3213, Student Supervision and Welfare, as it deals with the supervision, control, and protection of students on or off school property. 26. Review the Emergency Operations Plan (EOP) found in the Employee Portal in the “Emergency Preparedness/Recovery” application under the Applications/Sites tab.
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27. Review School Board Policy 4425 - Nursing Mothers. Principals are to facilitate an adequate location for nursing mothers within the parameters of the Labor Contract while investigating the policy through the collective bargaining process. 28. Review the Progress Monitoring Plans (PMP) Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by 1008.25 (4) (b). A Weekly Briefing with instructions will be disseminated to Principals once the report is available. 29. Review the Protocol Guidelines for Official School Board Events - Under Construction 30. Have copies of Florida Educator’s Certificates for all instructional personnel on file. 31. Review School Board Policies 3120 – Employment of Instructional Staff. 32. Review META training report T231367 (Control D). 33. Review the Positive Mealtime Experience Protocols and Maintain a Healthy School Environment Protocols. 34. Provide parents with the M-DCPS Media Release Parental Consent Form (7489). 35. Review School Board Policy 2370 Magnet Programs/Schools with administrators and staff (Magnet School Principals). 36. Review Healthy Schools letter to parent/guardian about Flu Mist and the Seasonal Flu Mist vaccine consent form from Healthy Schools. (Appendix S) 37. Review the changes for 2016-2017 Florida Voluntary Pre-Kindergarten (VPK) enrollment (Appendix U) and House Bill 7029 38. Review Supporting Transgender and Gender Students Non-Conforming Students Guide (Appendix F)
Items for Principals to Review with Administrative Staff (All School levels) 1. Review School Board Policy 6152 – Student Fees. 2. Staff meetings are required for all school site personnel responsible for the oversight for school site club sponsors and/or fundraising events. Online checklist must be completed by date certain. 3. Review the Student Progression Plan regarding Teacher-Parent Communication. http://ehandbooks.dadeschools.net/policies/93.pdf 4. Review M-DCPS Safety Program at http://outreach.dadeschools.net/Handbook/6.1__MDCPS__Safety__Program.pdf and Health Inspection Reports at http://safety.dadeschools.net/pdfs/health_inspections.pdf
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5. Appoint a safety committee chairperson and safety committee; explain committee duties and responsibilities. 6. Review related information in the Code of Student Conduct; http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf 7. Review the Code of Student Conduct located at http://ehandbooks.dadeschools.net/policies/90/index.htm. Ensure that the District approved letter from the Principal on your school’s letterhead accompanied by the Acknowledgement of Receipt and Review, and parent flyer goes home with students on the first day of school. 8. Review the roles of student services personnel. (Refer to the most recent edition of the document) http://studentservices.dadeschools.net/pdfs/css_program.pdf Comprehensive Student Services Programs, PK-Adult, which is included as a part of School Board Policy 2411-School Counseling. 9. Review School Board Policy 8330 -Student Educational Records and inform staff of the requirement to note any review of records on the Record of Access Card. 10. Review instructions for administering the free and reduced-price meal program when this information is published and disseminated. Determine the school’s policy for providing nourishment to students who are not approved for free meals and do not have lunch money. 11. Refer to Manual of Procedures for Managerial Exempt Personnel http://www.dadeschools.net/employees/labor_union/Mep/index.htm and the M-DCPS School-site MEP Evaluation System Observation and Evaluation Forms and Procedures for Leadership Practice Manual at http://ehandbooks.dadeschools.net/policies/58.pdf 12. Discuss and plan in-service activities for administrative, instructional, and non-instructional staff. Identify members of the Professional Learning Support Team (PLST) to coordinate with the Professional Development (PD) Liaison to survey the PD needs of the faculty and staff. 13. Review the procedure for documenting and collecting information necessary to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants. 14. Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s Critical Incident Response Team (DCIRT) notifications protocol. (Appendix C) 15. Review Statute 1003.31 – Students subject to control of school http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_Strin g=&URL=1000-1099/1003/Sections/1003.31.html (Appendix E)
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16. Review the District handbook Incident http://ehandbooks.dadeschools.net/user_guides/180.pdf
Reporting
located
at:
17. Review procedures to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants. 18. Review Field Trip Procedures at: http://ehandbooks.dadeschools.net/policies/131.pdf 19. Review Employee Attendance Procedures at: http://ehandbooks.dadeschools.net/policies/89.pdf 20. Review Crisis Prevention/Intervention Documents at: http://studentservices.dadeschools.net/crisis/crisis_mgmt.asp 21. Review and complete page 1 of the Bullying and Harassment Compliance Checklist: http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf 22. Review the revised School Board Policy 7540.03 – Student Network and Internet Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District. 23. Review the Bring Your Own Device (BYOD) policies and documents found at the BYOD district page – http://wifi.dadeschools.net 24. Review procedures for requesting additional instructional materials and to report discrepancies (errors) of instructional materials deliveries received at the school. These procedures appear in Sections 2 and 3, of the Instructional Materials Department Procedures Manual. The manual can be accessed at http://im.dadeschools.net 25. Review Truancy Intervention Procedures Handbook at: http://ehandbooks.dadeschools.net/policies/101.pdf 26. Review E-Handbook Procedures for Reporting Student Accidents as well as School Board Policy 8442 – Reporting Accidents. 27. Review E-Handbook Worker’s Compensation Procedures Manual as well as School Board Policy 6430 – Illness or Injury In-Line-Of-Duty – Instructional and NonInstructional. 28. Review transportation E-Handbook and Miami-Dade County Public Schools’ electronic Transportation Handbook for School Staff http://ehandbooks.dadeschools.net/policies/42.pdf 29. Conduct bus evacuation drills on each bus serving the school during the first six (6) weeks of the loading/unloading zone, and provide for the supervision of students. 30. Review the District’s School Board Policy 8510 – Wellness Policy on the Department of Food and Nutrition’s website. http://nutrition.dadeschools.net
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Items for Principals to Review with Faculty and Staff 1. Review the School Operations’ webpage at http://schooloperations.dadeschools.net/ for all special event information and “Toolkits”. 2. Review new opening and closing hours of school. School Board Item D-66 approved May 11, 2016. http://pdfs.dadeschools.net/Bdarch/2016/Bd051116/agenda/d66.pdf (Appendix O) 3. Review the K-12 Comprehensive http://languageartsreading.dadeschools.net/
Research-based
Reading
Plan.
4. Review the procedures to implement the Progress Monitoring Plan, Student Performance Conference, and the K-12 Comprehensive Research-based Reading Plan (K-12 CRRP). 5. Thoroughly inform and clarify for all teachers and administrative staff the contents of the Code of Student Conduct (Elementary or Secondary) and the Code of Conduct for Adult Students and make provisions for conveying the contents to all students. 6. Ensure that all faculties review the Code of Student Conduct (COSC) with students and how to access the COSC online. The link to the Code of Student Conduct is available at: http://ehandbooks.dadeschools.net/policies/90/index.htm. In addition, post the link to the Code of Student Conduct (COSC) in a highly visible location on your school’s website easily accessible to teachers, staff, students, parents/guardians, and the community. 7. Review procedures for removing disruptive students - Procedures for removing disruptive students should allow for ready removal from class, notification to principal or designee, and a statement from the teacher detailing the misbehavior and previous action taken. An assignment to a previously designated location will be made by the principal or designee. Parents should be informed within the same day, if possible, of procedures for getting a student back in class any time the removal is for more than one day. Miami-Dade County Public Schools Code of Student Conduct link is: http://ehandbooks.dadeschools.net/policies/90/index.htm . 8. Review and implement the procedures for the distribution, collection, and submission of student accident insurance forms. Materials and instructions will be provided before the opening of school. 9. Review performance assessment criteria and procedures; include time-lines and documents related to observations and evaluations. (Refer to M-DCPS/UTD Contract, Article XIII, Evaluation) Provide copies to all certified staff members. 10. Review the Code of Ethics and the Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5).Provide copies and acknowledgement of receipt to all certified staff members. http://eac.dadeschools.net/CodeOfEthics.asp
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11. Review http://ehandbooks.dadeschools.net/policies/52/pdfs/Section4.pdf procedures with appropriate personnel (club sponsors, activities directors, department chairperson, athletic department personnel, etc.). 12. Maintain all personnel files, in file jackets (with inserts), for all full-time employees in accordance with School Board Policy 1590: Personnel Files. 13. Review HIV/AIDS Education http://aidseducation.dadeschools.net/resources.asp
Program
Resources.
14. Review policies and procedures included in staff handbooks as provided by the Office of Professional Standards, specifically Common Sense Suggestions for Non-Instructional Personnel (I-14), and How to Use Common Sense and Professional Judgement to Avoid Legal Complications in Teaching (I 12-13). (Refer to the Office of Professional Standards Procedures Manual), http://ops.dadeschools.net. 15. Review the current Guidelines for Implementation of Miami-Dade County Public Schools District Plan for Services to English Language Learners (ELLs). http://ehandbooks.dadeschools.net/policies/168.pdf. 16. Review the Emergency Operations Plan (EOP) Teacher’s Responsibilities. (Appendix G). 17. Remind all staff members of the professional responsibility of each educator to provide the principal with a copy of a current valid Florida Educator's Certificate and copies of other documentation such as Statement of Eligibility and/or college transcripts, as may be applicable (Florida State Board of Education Administrative Rule 6A-1.0503). https://www.flrules.org/gateway/ruleno.asp?id=6A-1.0503 18. Remind all teachers of the requirements related to African-American History, Holocaust, Hispanic, and Women’s contributions to the history of the United States, character education, and the sacrifices made by veterans. 19. Remind all staff members of the required Daily Attendance Procedures as outlined in the Student Attendance Reporting Procedures Grade PK-12 http://ehandbooks.dadeschools.net/policies/89.pdf from The Federal and State Compliance Office (FASCO). School Board Policy 5200 – Attendance. 20. Review membership of Educational Excellence School Advisory Council (EESAC). School Board Policy 2125 – Educational Excellence School Advisory Council. 21. Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of the Hepatitis B vaccination series. Eligible employees will be notified as to training dates for initial or annual training sessions which they must attend. 22. Refer to the document, Employee Assistance Program Guidelines (EAP), http://pers.dadeschools.net/eap and advise staff of the services provided by the program and the procedures for voluntary self-referral.
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23. Review policies and guidelines for working with school volunteers, including procedures for background checks, clearance, and placement per School Board Policy 2430.01 School Volunteers. 24. Remind all staff members to contact Intergovernmental Affairs and Grants Administration prior to developing and/or submitting any grant application, except for those submitted to the Education Fund (The Ed Fund) www.educationfund.org/ 25. Inform teachers of the availability of grant opportunities published in a monthly newsletter available on the Intergovernmental Affairs and Grants administration website at http://grants.dadeschools.net/funding_newsletter.asp. 26. Review the district’s nondiscrimination policy covering both students and employees, as contained in: School Board Policy 1362, School Board Policy 3362, School Board Policy 4362– AntiDiscrimination/Harassment; School Board Policy 1362.02, School Board Policy 3362.02, School Board Policy 4362.02Anti-Discrimination/Harassment: Complaint Procedures School Board Policy 5517.02 Anti-Discrimination/Harassment: Students 27. Review Florida Department of Education Professional Development System Evaluation protocol standards to ensure that professional learning offerings are aligned with State of Florida guidelines and priorities. The Florida Department of Education Professional Development System Evaluation Protocol Standards may be accessed at http://prodev.dadeschools.net . 28. Implement the specific directives and procedures identified in the Instructional Performance Evaluation and Growth Systems (IPEGS). Prior to implementation, review with all certified instructional personnel, all of the components of the system used for evaluation pursuant to section 1012.34, Fla. Stat. http://ipegs.dadeschools.net/. Review procedures and guidelines for developing Deliberate Practice Growth Targets (DPGT). Ensure that all certified staff members complete DPGT Form #7575 in accordance with the IPEGS timeline. 29. Provide staff with District provided and school based Professional Development offerings for the mandatory Professional Development days on August 30th and November 8th, 2016. 30. Review Field Trip Handbook to include - in-house http://ehandbooks.dadeschools.net/policies/131.pdf
field
trip
procedures.
31. Review the school’s policy for providing nourishment to students not eligible to receive a free meal and who do not have money (school funds, PTA funds or PTA/school provided sandwich, etc.) 32. Review with staff School Team (SST) procedures relating to general education interventions and the process for initiating evaluations to identify students with disabilities. Pages 40-48. http://ehandbooks.dadeschools.net/policies/149.pdf
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33. Review with staff the time lines related to Individual Educational Plans (IEP’S) initial evaluation and re-evaluation pages 49-56 http://spededservices.dadeschools.net/. 34. Review the Department of Exceptional Student Education Local Education Agency (LEA) Implementation Guide available at http://spededservices.dadeschools.net/. 35. Review with staff the Procedural Safeguards and Request for Evaluations Presentation available at http://ese.dadeschools.net/. 36. Review the time lines related to Educational Plans (EP’s) and gifted education procedures as stipulated in the Policies and Procedures of Specially Designed Instruction and Related Services for Exceptional Students. http://ehandbooks.dadeschools.net/policies/149.pdf 37. Review Florida KidCare program. Florida KidCare provides high quality, low cost health insurance for uninsured children aged birth to 18. KidCare includes MediKids, Healthy Kids, The Children's Medical Services Network (CMS) for children with special health care needs, and Medicaid. Miami-Dade County Public Schools is a recipient of a Boots on the Ground School Partnership contract for marketing and outreach services. Go to www.floridakidcare.org for enrollment procedures. 38. Review BeSafe Anonymous Reporting System. http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_Sy stem_Flyer.pdf 39. Review School Board Policy 2410 School Health Services Program. 40. Review School Board Policy 8453 Direct Contact Communicable Diseases. 41. Review School Board Policy 5136.02 http://studentservices.dadeschools.net/sexting/index.asp.
SEXTING:
42. Review M-DCPS Procedures Manual, Empowering Students to Engage in Positive Communication: http://ehandbooks.dadeschools.net/policies/27.pdf . 43. Review Foster Care Students Transfer and Withdrawal Guidelines. (Appendix H) 44. Review School Board Policy 5517.03: Dating Violence or Abuse. 45. Review Teacher Roster verification procedures (Appendix I), obtain acknowledgement of procedures reviewed and Instruct teachers to schedule on their outlook calendar Teacher Roster Verification dates (See Year at a Glance…Calendar of Events) 46. Review School Board Policy 8390 Animals on District Property and amendments to School Board Policies 7510 Use of District Facilities; School Board Policy 8400 Health and Safety Issues; and School Board Policy 9160 Public Attendance at School Events. 47. Review School Board Policy 2330 Homework. This policy is revised and should be reviewed with staff.
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48. Review the revised School Board Policy 7540.03 - Student Network and Internet Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District. 49. Review the Digital Citizenship resources and activities found on the District’s Digital Citizenship web site, http://digital.dadeschools.net/digital_citizenship.asp, and encourage teachers to integrate them into classroom instruction and guide students on using information and social media tools ethically and responsibly. 50. Review Truancy Intervention Procedures Handbook at: http://ehandbooks.dadeschools.net/policies/101.pdf Items for Principals to Review (All Title I Schools) 1. Review guidelines for the implementation of the Title I Schoolwide Program, which are included in the 2016-2017 Title I Administration Handbook (inclusive of Florida Statute, School Board rules and administrative directives.) 2. Review 2016-2017 Title I Administration School-level Compliance Reference Document and resources available through the Title I School-level Compliance Collaboration Site, at https://collaborationportal.dadeschools.net/departments/9102/default.aspx . 3. Review the 2016-2017 PowerPoint template and documents for the FDOE required Title I Annual Meeting, accessible via the Title I Administration’s website, at: http://title1.dadeschools.net/FDOE_reqs.asp. Items for Principals to Review (Elementary and/or K-8 Center Schools) 1. Review plans for the implementation of the After-School Care program. Please log on to www.dadecommunityschools.net “employees only” link for more information. For further assistance, please contact the Office of Community Education and Before/After School Programs at (305) 817-0014. 2. Please review the School Improvement Plan (SIP) “Activities Associated with Elementary School Student Retention”. (Elementary grades only) 3. Review Suggested K8 Centers Intramural Activities (Appendix P) 4. Review Mobile Device Project Implementation Guide located at http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices. (K-8 Centers and Jump Start Elementary Schools only) 5. Review the Asset Tracking Management System User Guide located at http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices. (K-8 Centers and Jump Start Elementary Schools only)
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6. Review the Mobile Device Reference Guide located at http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices. 7. Review the 2016-2017 Prekindergarten Handbook & Curriculum Guide with teachers and paraprofessionals available at http://earlychildhood.dadeschools.net/. (Appendix U) See link under resources.
Items for Principals to Review (Middle Schools Only) 1. Middle School Athletic & Activity Programs a. Athletic & Activity Coordinator –Each traditional middle school principal will assign a member of the faculty to serve as the Athletic & Activity Coordinator at their respective school site. The coordinator will assist the principal in overseeing the overall operations of the extracurricular athletics and activities programs to ascertain compliance with all Middle School Athletic Programs and district-wide activities policies, rules and procedures. The coordinator will also attend and participate in all meetings and workshops scheduled by the Division of Athletics, Activities, and Accreditation,. b. Middle School Athletic Eligibility Requirements – The eligibility of all student athletes is predicated on the following: 1.
Earned a minimum 2.0 GPA in both academic and conduct in the assigned marking period of the sport in which the student athlete is competing.
2.
A Varsity student athlete born before September 1, 2001 (be less than 15 years 9 months old at the start of the season) may not compete in this team category.
3.
A Junior Varsity student athlete born before September 1, 2003 (be less than 13 years) may not compete in this team category. Beginning with student entering grade 6 in 2016-2017, and thereafter, a student who reaches the age of 15 on or after September 1st, and who has not exceeded his/her three-year limit of eligibility, may participate in middle athletics during that school year.
c. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. Adequate supervision requires the physical presence of the assigned administrator (Principal and/or Assistant Principal) at the athletic event site. d. Athletic Coaching Personnel – All non-instructional coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education.
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e. Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff. f.
Booster Clubs –Review the M-DCPS Booster Club Guidelines available through: http://ehandbooks.dadeschools.net/policies/124.pdf .
g. Club Sponsors – The principal or his/her designee must meet with all club sponsors at the beginning of the school year to review the items listed in the Club Advisor Handbook which can be found at: http://ehandbooks.dadeschools.net/ehome.asp?Page=Main and to also review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting. Clubs with national/state affiliations should also review the guidelines of these parent organizations h. Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services. 2. Digital Convergence Initiative a. Review Mobile Device Project Implementation Guide located at: http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices. b. Review the Mobile Device Reference Guide located at: http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices. c. Review the Asset Tracking Management System User Guide located at: http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices. d. Review tutorials and support documents located at: http://digital.dadeschools.net/school_resources.asp for digital applications used with district-issued mobile devices. Items for Principals to Review (Senior High Schools Only) 1.
Senior High School Activities Programs a. Eligibility – Students who wish to compete in interscholastic competitions with a club or school group must maintain a cumulative GPA of 2.00 and an average of “C” or above in conduct. Examples would be interscholastic band competitions,
19
debate competitions, drama competitions, etc. Must comply with M-DCPS Contract for Student Participation in Interscholastic Competitions or Performance (FM7155) b. Club Sponsors – The principal or his/her designee must meet with all club sponsors at the beginning of the school year to review the items listed in the Club Advisor Handbook which can be found at: http://ehandbooks.dadeschools.net/policies/130.pdf and to also review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting. Clubs with national/state affiliations should also review the guidelines of these parent organizations. c. Booster Clubs – The principal must meet with all school booster clubs and review District guidelines with them at the start of the school year. The M-DCPS Booster Club Guidelines can be found at http://ehandbooks.dadeschools.net/policies/124.pdf. It is strongly recommended that each booster club president sign for receipt of the handbook.
Club Data – Each club sponsor must complete the individual club data collection form by the end of October 2016.
The required school club data collection forms can currently be found by accessing the activities directors’ website at http://activities.dadeschools.net/index.asp.
2. Senior High School Athletic Programs a. Senior High Athletic Eligibility Requirements – To be eligible to represent your school in interscholastic athletics, a student-athlete must: Maintain a cumulative un-weighted 2.0 GPA. Maintain a 2.0 GPA in conduct for the previous semester. Age Limit: A student may participate at the high school level until the day he/she reaches the age of 19 years 9 months if the student has not exceeded his/her four-year limit of eligibility. The student becomes permanently ineligible at the high school level on the day he/she reaches the age of 19 years 9 months. Beginning with students entering Grade 9 in 2016-17, and thereafter, a student who reaches the age of 19 on or after September 1st, and who has not exceeded his/her four-year limit of eligibility, may participate in interscholastic athletics during that school year. b. Submit a physical evaluation using (FM3439) for the current school year. http://forms.dadeschools.net/webpdf/3439.pdf c. Purchase School Board approved non-refundable Interscholastic Athletic insurance and/or football insurance d. Must comply with M-DCPS Contract for Student Participation in Interscholastic Competitions or Performance (FM7155) and School Board Policy 5845 – Student Activities. http://forms.dadeschools.net/webpdf/7155.pdf Any questions related to athletic eligibility and transfers should be referred to your Athletic Director.
20
e. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. The GMAC Policy Regarding Behavior at Athletic Events and the Superintendent’s Directive Policy G1 (Appendix J) specifies how athletic events are to be administratively supervised. Adequate supervision requires the physical presence of the assigned administrator (principal/assistant principal) at the actual athletic event site. f.
Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services.
g. Booster Clubs – The Principal must meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. The M-DCPS Booster Club Guidelines are available through http://ehandbooks.dadeschools.net/policies/124.pdf. h. FHSAA Policy on Athletic Recruiting– This policy applies to any student who transfers attendance to your school at any time during the student’s high school career, after having begun the 9th grade in another school, regardless of whether the transfer occurs during the school year or during the summer period between school years. The Affidavit of Compliance with Policy on Athletic Recruiting form must be read and signed in the presence of a Notary Public by each transfer student and his/her parent or guardian. The Principal and Athletic Director of the school to which the student transfers are also required to sign the Affidavit. Affidavit can be located at: http://www.fhsaa.org/sites/default/files/ga04_affidavit_4.pdf i.
Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff.
3. Review Graduation Guidelines 4. Digital Convergence Initiative a. Review Mobile Device Project Implementation Guide located at: http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices.
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b. Review the Mobile Device Reference Guide located at: http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices. c. Review the Asset Tracking Management System User Guide located at: http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices. d. Review tutorials and support documents located at: http://digital.dadeschools.net/school_resources.asp for digital applications used with district-issued mobile devices.
Items for Principals to Review (Secondary Schools) Requirements for Implementation of Blended Learning Communities, formerly known as Virtual Learning Labs. 1. The implementation of virtual education has become a large part of our student’s educational experience. For that reason we ask that the following steps be completed during the opening of school to allow for effective communication between the online provider and the school site.
All schools must designate a site administrator that will be the contact for communication regarding the online provider during the school year and the names of all persons working as facilitators via an online survey accessible at the link below: http://surveygoldcloud.com/s/53D9B5815B2343DD/35.htm Review and verify that all students are enrolled in the appropriate course by Friday, September 9, 2016. For more information or questions, please contact Peter Hotung, Instructional Technology at 305-995-2909.
2. Review the community service graduation requirements. http://briefings.dadeschools.net/files/86426_Community_Service_Implementation_Guide lines_-_Service_Learning-_November_2014.pdf 3. Review Contracts for Student Participation in Interscholastic Competition or Performance. (FM7155) http://forms.dadeschools.net/webpdf/7155.pdf & (FM7156) http://forms.dadeschools.net/webpdf/7156.pdf.
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2016 - 2017 CALENDARS
23
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ELEMENTARY AND SECONDARY
July 2016
M
T
W
T
August 2016
F
M
T
W
T
September 2016
F
M
T
W
T
F
1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29
1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30* 31
1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30
October 2016
November 2016
December 2016
M
T
W
T
F
M
T
W
T
F
M
T
W
T
F
3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31
1 2 3 4 7 8* 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30
1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30
January 2017
February 2017
March 2017
M
T
W
T
F
2 9 16 23 30
3 4 5 6 10 11 12 13 17 18 19 20 24 25 26 27 31
M
T
W
T
F
3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28
*
W
T
F
M
T
T
F
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31
May 2017
June 2017
M
T
W
T
F
1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 31
M
T
Recess Day
Teacher Planning Day
Beg/End of Grading Period
Teacher Planning Day No Opt
Secondary Early Release
1-45
Legal Holiday
End of 1st QT/ Secondary Early Release
2-45
Days in Grading Period
3-42 For information on employee opt days, please refer to back of calendar.
W
T
F
1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30
New Teachers Report
24
W
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28
April 2017
M
T
4-48
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ELEMENTARY AND SECONDARY August 18, 19, 2016 August 22 August 30 September 5 September 29 October 3*+# October 12*+# October 27 October 28 November 8 November 11 November 23*+# November 24 November 25 December 26January 6, 2017 January 16 January 20 January 23 *+# January 24 February 16 February 20 March 16 March 23 March 24*+# March 27*+# April 10-14 May 18 May 29 June 8 June 9 NOTE:
Teacher planning days; no students in school First Day of School; begin first semester Teacher planning day; Professional Development Day-not available to opt; no students in school Labor Day; holiday for students and employees Secondary early release day Teacher planning day; no students in school Teacher planning day; no students in school End first grading period; first semester / Secondary early release day Begin second grading period; first semester Teacher planning day; Professional Development Day-not available to opt; no students in school Observation of Veterans’ Day; holiday for students and employees Teacher planning day; no students in school Thanksgiving; Board-approved holiday for students and employees Recess Day Winter recess for students and all employees with the exception of Fraternal Order of Police Employees; Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees End first semester and second grading period Teacher planning day; no students in school Begin second semester; third grading period Secondary early release day All Presidents Day; holiday for students and employees Secondary early release day End third grading period; second semester Teacher planning day; no students in school Begin fourth grading period; second semester Spring recess for students and all employees with the exception of Fraternal Order of Police Employees Secondary early release day Observance of Memorial Day; holiday for students and employees Last Day of School; end fourth grading period; second semester Teacher planning day; no students in school
Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one (1) hour early
Job Category Teachers new to the system Assistant Principals and 10-month clerical Cafeteria Managers Satellite Assistants All Instructional Staff, Paraprofessionals & Security Assistant to Cafeteria Managers/MAT Specialists Cafeteria Workers (part-time)
Beginning Date August 11, 2016 August 11, 2016 August 15, 2016 August 17, 2016 August 18, 2016 August 19, 2016 August 22, 2016
Ending Date June 9, 2017 June 16, 2017 June 9, 2017 June 8, 2017 June 9, 2017 June 8, 2017 June 8, 2017
*Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 16, 17, 2016, or June 12, 13, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt. +Teachers new to Miami-Dade County Public Schools may opt to work one or two days, June 12, 13, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt. #Ten-month secretarial and clerical employees may opt to work one or two days, August 9, 10, 2016, or June 19, 20, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt.
25
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ADULT/VOCATIONAL EDUCATION
M 1 8 15 22 29
M 7 14 21 28
August 2016 T W T 2 3 4 9 10 11 16 17 18 23 24 25 30* 31
November 2016 T W T F 1 2 3 4 8* 9 10 11 15 16 17 18 22 23 24 25 29 30
6 13 20 27
February 2017 T W T 1 2 7 8 9 14 15 16 21 22 23 28
M 1 8 15 22 29
May 2017 T W T 2 3 4 9 10 11 16 17 18 23 24 25 30 31
M
M 7 14 21 28
F 5 12 19 26
August 2017 T W T 1 2 3 8 9 10 15 16 17 22 23 24 29 30 31
F 3 10 17 24
F 5 12 19 26
F 4 11 18 25
September 2016 T W T 1 6 7 8 13 14 15 20 21 22 27 28 29
M 5 12 19 26
F 2 9 16 23 30
December 2016 T W T F 1 2 6 7 8 9 13 14 15 16 20 21 22 23 27 28 29 30
M 5 12 19 26
March 2017 T W T 1 2 7 8 9 14 15 16 21 22 23 28 29 30
M 6 13 20 27
June 2017 T W T 1 6 7 8 13 14 15 20 21 22 27 28 29
M 5 12 19 26
*
F 3 10 17 24 31
F 2 9 16 23 30
M 3 10 17 24 31
October 2016 T W T 4 5 6 11 12 13 18 19 20 25 26 27
M 2 9 16 23 30
January 2017 T W T 3 4 5 10 11 12 17 18 19 24 25 26 31
M 3 10 17 24
April 2017 T W T 4 5 6 11 12 13 18 19 20 25 26 27
F 7 14 21 28
July 2017 T W T 4 5 6 11 12 13 18 19 20 25 26 27
F 7 14 21 28
M 3 10 17 24 31
New Teachers Report
Recess Day
Teacher Planning Day
Beg/End of Grading Period
Teacher Planning Day No Opt
Legal Holiday
Days in Grading Period
1-81 2-61
For information on employee opt days, please refer to back of calendar.
26
F 7 14 21 28
3-74
F 6 13 20 27
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ADULT/VOCATIONAL EDUCATION
HOLIDAYS 2016 Labor Day Veterans’ Day Thanksgiving Day
September 5 November 11 November 24
HOLIDAYS 2017 Observance of Dr. Martin Luther King, Jr.’s Birthday All Presidents’ Day Observance of Memorial Day
January 16 February 20 May 29
Number of School Days in TRIMESTER 1
Number of School Days in TRIMESTER 2
Number of School Days in TRIMESTER 3
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Apr
May
June
July
Aug
7
21
19
17
17
15
19
22
5
10
22
21
19
2
TOTAL: 81
TOTAL: 61
TOTAL: 74
TOTAL TRIMESTER DAYS STUDENTS ARE IN SCHOOL = 216
*Teachers may opt to work one or more days, August 16, 17, 2016, in lieu of any of the teacher planning days except August 19, 2016, and the designated Professional Development Days, August 30, 2016, and November 8, 2016. Also, at the discretion of the principal, teachers may opt to conduct classes on a teacher planning day in lieu of a regularly scheduled class day during those times when special events and activities scheduled by the day school program disrupt on-campus adult education programs.
27
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR JUVENILE JUSTICE CENTER
July 2016
M
T
4 11 18 25
5^ 12 19 26
W 6 13 20 27
August 2016
T
F
M
7 14 21 28
1 8 15 22 29
1 2 8 9 15 16 22 23 29 30*
October 2016
T
September 2016
W
T
F
3 10 17 24 31
4 11 18 25
5 12 19 26
M 5 12 19 26
November 2016
T
W
T
F
M
T
W
T
F
3 10 17 24 31
4 11 18 25
5 12 19 26
6 13 20 27
7 14 7 21 22 14 28 21 28
1 8* 15 22 29
2 9 16 23 30
3 10 17 24
4 5 11 5 18 19 12 25 19 26
T
W
T
F
2 9 16 23 30
3 10 17 24 31
4 11 18 25
5 12 19 26
6 13 6 20 13 27 28 20 27
M
April 2017
M
T
W
T
4 11 18 25 *
^
5 12 19 26
6 13 20 27
T 7 14 21 28
F
T
F
7 14 21 28
1 8 15 22 29
2 9 10 16 23 24 30
T 6 13 20 27
W
T
F
7 14 21 28
1 8 15 22 29
2 3 9 16 17 23 30
March 2017
W
T
F
M
1 8 15 22
2 9 16 23
3 10 11 6 17 13 24 25 20 27
May 2017
T
W
T
F
7 14 21 28
1 8 15 22 29
2 9 16 23 30
3 10 11 17 24 31
June 2017
M
T
W
T
F
1 7 8 14 15 21 22 22 28 29
2 9 16 23 30
3 10 17 24 31
4 11 18 25
5 12 19 26
1
3 10 17 24
M
February 2017
M
6 13 20 27
W
December 2016
M
January 2017
T
M
T
W
T
F
7 14 21 28
1 8 15 22 29
2 9 16 23 30
6 5 12 19 26
6 13 20 27
Teacher Planning Day
Recess Day
Teacher Planning Day No Opt
Beg/End of Grading Period
Legal Holiday
Secondary Early Release
1-30
4-46
Teacher Planning Day (2015-16)
Saturday Classes
2-49
5-36
Beg 6th term/ Secondary Early Release
3-49
6-30
For information on employee opt days, please refer to back of calendar. 28
Days in Grading Period
3
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ELEMENTARY AND SECONDARY August 18, 19, 2016 August 22 August 30 September 5 September 29 October 3*+# October 12*+# October 27 October 28 November 8 November 11 November 23*+# November 24 November 25 December 26January 6, 2017 January 16 January 20 January 23 *+# January 24 February 16 February 20 March 16 March 23 March 24*+# March 27*+# April 10-14 May 18 May 29 June 8 June 9 NOTE:
Teacher planning days; no students in school First Day of School; begin first semester Teacher planning day; Professional Development Day-not available to opt; no students in school Labor Day; holiday for students and employees Secondary early release day Teacher planning day; no students in school Teacher planning day; no students in school End first grading period; first semester / Secondary early release day Begin second grading period; first semester Teacher planning day; Professional Development Day-not available to opt; no students in school Observation of Veterans’ Day; holiday for students and employees Teacher planning day; no students in school Thanksgiving; Board-approved holiday for students and employees Recess Day Winter recess for students and all employees with the exception of Fraternal Order of Police Employees; Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees End first semester and second grading period Teacher planning day; no students in school Begin second semester; third grading period Secondary early release day All Presidents Day; holiday for students and employees Secondary early release day End third grading period; second semester Teacher planning day; no students in school Begin fourth grading period; second semester Spring recess for students and all employees with the exception of Fraternal Order of Police Employees Secondary early release day Observance of Memorial Day; holiday for students and employees Last Day of School; end fourth grading period; second semester Teacher planning day; no students in school
Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one (1) hour early
Job Category Teachers new to the system Assistant Principals and 10-month clerical Cafeteria Managers Satellite Assistants All Instructional Staff, Paraprofessionals & Security Assistant to Cafeteria Managers/MAT Specialists Cafeteria Workers (part-time)
Beginning Date August 11, 2016 August 11, 2016 August 15, 2016 August 17, 2016 August 18, 2016 August 19, 2016 August 22, 2016
Ending Date June 9, 2017 June 16, 2017 June 9, 2017 June 8, 2017 June 9, 2017 June 8, 2017 June 8, 2017
*Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 16, 17, 2016, or June 12, 13, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt. +Teachers new to Miami-Dade County Public Schools may opt to work one or two days, June 12, 13, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt. #Ten-month secretarial and clerical employees may opt to work one or two days, August 9, 10, 2016, or June 19, 20, 2017, in lieu of any one or two of the following days: October 3, 2016, October 12, 2016, November 23, 2016, January 23, 2017, and March 24, 2017. August 30, 2016, and November 8, 2016, are Professional Development Days and are not available to opt.
29
YEAR-AT-A-GLANCE……..CALENDAR OF MEETINGS/EVENTS Time management is a priority at the work place when wanting to use one’s time effectively and/or productively. It is often thought of or presented as a set of skills which may include goal setting, planning, prioritizing, decision-making, delegating and scheduling. Once those skills are mastered you and your staff will be more organized, efficient and happier. The guide provides a calendar of meetings, district events and community events involving administrators, instructional and non-instructional staff, in order to ensure a smooth operation throughout the school year. This will also be resourceful in providing organization with day to day planning. These dates may be placed on your Outlook Calendar in order to simplify the number of requirements and to help keep with an organized work environment.
30
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
Synergy Sessions Session A; July 11-15, 2016 Session B: July 18-22, 2016 Session C: July 25-29, 2016 8:00 am – 3:30 pm
Principals and Selected Staff (leadership teams)
Synergy Summer Institute
Miami Jackson Senior High School 1751 N.W. 36th Street Miami, FL 33142
Synergy PK Sessions Session A: Week 1 July 11, 2016 – July 12, 2016 Session B: Week 2 July 18, 2016 – July 19, 2016 Session C: Week 3 July 25, 2016 – July 26, 2016
Selected PK Teachers
Synergy PK Summer Institute/ Sessions Session A: July 11 and 12 Session B: July 18 and 19 Session C: July 25 and 26
Miami Jackson Senior High School 1751 N.W. 36th Street Miami, FL 33142
Week 1: Tuesday, July 12, 2016 – Thursday, July 14, 2016
All Principals
Mandatory CATT II Training Walk Through Data Collection Tool
Week 2: Tuesday, July 19, 2016 – Thursday, July 21, 2016
All Principals
Mandatory CATT II Training Walk Through Data Collection Tool
Week 3: Tuesday, July 26, 2016 – Thursday, July 28, 2016
All Principals
Mandatory CATT III Training Walk Through Data Collection Tool
Hialeah Gardens Senior 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL 33018 Hialeah Gardens Senior 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL. 33018 Hialeah Gardens Senior 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL. 33018
31
CONTACT INFO. Mrs. Valtena G. Brown, Deputy Superintendent/Chief Operating Officer School Operations 305-995-2938 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 (Synergy) Ms. Marisol Diaz, Administrative Director Department of Early Childhood Programs 305-995-7642 Dr. Maria Riestra-Quintero, Executive Director Department of Early Childhood Programs Head Start/Early Head Start Program 305-995-2951 Ms. Dina Westberg, District Supervisor Department of Early Childhood Programs Voluntary Prekindergarten Program 305-995-7632 Mr. Alexandre Lopes, Instructional Supervisor Department of Early Childhood Programs Pre-K SPED Program 305-271-5701 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Monday, July 18 – Friday, July 29, 2016
Tuesday, August 2, 2016
Thursday, August 4, 2016 – Friday, August 5, 2016
PARTICIPANTS Office of Budget Management, Office of Human Resources, Region Centers, Title I Office, and principals. Middle and Senior Principals and Assistant Principals, Region Directors Charter School Principals
Thursday, August 4, 2016 Thursday, August 4, 2016
EVENTS/MEETINGS K-12 Tentative Budget/Personnel Conferences
Region Centers, SBAB Concussion Management Inservice Charter Schools First Quarterly Principals’ Meeting
Schwartz Center for Athletic Excellence 5821 San Amaro Drive Coral Gables, FL. 33146
Administrative Staff
School Operations Opening of Schools Meeting (Mandatory) Rollover Processing –D ISIS will be inactivated at 4:00 p.m. on August 6, 2016. Rollover processing begins August 8, 2016. ISIS will be down until 5:30 a.m. on Thursday, August 11, 2016. Principal Induction
Monday, August 8, 2016 Tuesday, August 9, 2016
Selected Principals
Monday, August 8, 2016 Tuesday, August 9, 2016
All Early Head Start Associate Educators, Assistants and Center Directors
Early Head Start Pre-service Conference
Tuesday, August 9 – 10, 2016
HCiOS nurses, health aides and school social workers
Health Connect in Our Schools Health Team Opening of School Meeting
CONTACT INFO. Mr. Ron Steiger, Chief Budget Officer Financial Operations 305-995-1225 Ms. Marie Izquierdo, Chief Academic Officer Office of Academics and Transformation 305-995-1451
TBD
Dr. Liliane A. Delbor, Instructional Supervisor Charter School Support 305-995-4273
TBD
Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Mrs. Valtena G. Brown, Deputy Superintendent/Chief Operating Officer School Operations 305-995-2938 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175
Postal notification cards mailed to students
Saturday, August 6, 2016
32
LOCATION
Center for Prof. Learning 525 NW 147 Street Miami, FL 33168 Hyatt Regency Downtown 400 South East Second Avenue Miami, FL 33131
TBD
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Dr. Maria T. Riestra-Quintero, Executive Director Department of Early Childhood Programs 305-995-7632 Ms. Wilma Steiner, Director Comprehensive Health 305-805-4600
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
Wednesday, August 10, 2016, 7:30 AM
All Senior High School Principals, Athletic Directors, and Activities Directors
Opening of School Workshop (Mandatory)
Thursday, August 11, 2016Friday, August 12, 2016 Monday, August 15, 2016 – Tuesday, August 16, 2016 8:00 a.m. – 3:30 p.m. Friday, August 12, 2016 8:00 AM – 12:00 PM
New Teachers
New Teacher Orientation
All Adult/Vocational and Community Principals’ and Assistant Principals’ Assistant Principals
Opening of Schools Meeting Adult/Vocational and Community Education (Mandatory) Assistant Principal Induction
Monday, August 15, 2016 8:00 a.m. – 12:00 p.m.
Attendance Clerks and Registrars
Opening of Schools Meeting for Attendance Clerks/Registrars (Mandatory)
Monday, August 15, 2016
Middle Schools
Monday, August 15, 2016 8:30 AM – 12:00 PM
Attendance Clerks and Registrars
ITS processes Opening of Schools Reports (Middle Schools) Training on Free and Reduced Meal Application
Monday, August 15, 2016 Monday, August 29, 2016 Revised
Monday, August 15, 2016
33
EVENTS/MEETINGS
Transportation and schedule Information for students for the 2016-2017 school year will be posted on the District’s web site and mobile app for the Transportation Routing System application (WTRS).
LOCATION
CONTACT INFO.
Hialeah Gardens SHS 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL 33018 Miami Jackson Senior 1751 NW 36th Street Miami, FL 33142
Mr. George A. Núñez, Administrative Director School Operations 305-275-3715
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165
Ms. Pamela Johnson, Instructional Supervisor Adult/Vocational & Community 305-579-0311
Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 Barbara Goleman Senior 14100 NW 89th Avenue Miami Lakes, FL 33018
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324
Barbara Goleman Senior High School 14100 NW 89 Avenue Miami Lakes, FL 33018
Ms. Wandarece Ruan, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Tuesday, August 16, 2016
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
CONTACT INFO.
All Principals and Assistant Principals, Vice Principals, Adult Education Principals, DCSAA Employees, MEP Employees, NonSchool Site Executive Directors and Above Attendance Clerks and Registrars
Superintendent’s Opening of Schools Address (Mandatory)
Adrienne Arsht Center 1300 Biscayne Blvd. Miami, FL. 33132
Ms. Daisy Gonzalez-Diego, Chief Communications Officer Office of Communications 305-995-2060
Opening of Schools Meeting for Attendance Clerks/Registrars (Mandatory)
Coral Reef Senior 10101 SW 152 Street Miami, FL. 33157
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
All Head Start Teachers, Associate Educators, Assistants and Head Start District Staff All Elementary/K-8 Center Assistant Principals
Head Start Pre-service Conference
Hyatt Regency Downtown 400 South East Second Avenue Miami, FL. 33131
Dr. Maria Riestra-Quintero, Executive Director Office of Early Childhood Programs 305-995-7632
Florida Kindergarten Readiness Screener (FLKRS) Training
Ms. Judy Palenzuela, District Coordinator Department of Early Childhood Programs 305-995-1472
Opening of Schools Meeting for Food and Nutrition (Mandatory)
Tuesday, August 16, 2016 8:30 AM – 12:00 PM
All School Site Food Service Managers, Satellite Assistants and District Departments of Food and Nutrition Staff Attendance Clerks and Registrars
School Board Admin. Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132 Southwest Miami Senior 8855 SW 50 Terrace Miami, FL 33165
Tuesday, August 16, 2016 8:00 AM
Athletic/Activity Coordinators
Middle School Athletic Program Meeting
Tuesday, August 16, 2016 1:00 PM
All Principals’ and Assistant Principals’
Opening of Schools Meeting Central Region Office (Mandatory)
Tuesday, August 16, 2016 8:00 a.m. – 12:00 p.m.
Tuesday, August 16, 2016
Tuesday, August 16, 2016 8:30 AM – 11:30 AM Tuesday, August 16, 2016 8:00 AM – 3:00 PM
34
Training on Free and Reduced Meal Application
Coral Reef Senior 10101 SW 152 Street Miami, FL 33157 Kinloch Park Middle 4340 NW 3rd Street Miami, FL 33126 Miami Senior High School 2450 SW 1st Street Miami, FL. 33135
Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420
Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420 Mr. George A. Núñez, Administrative Director School Operations 305-275-3715 Dr. Janice Cruse-Sanchez, Administrative Director Central Region Center 305-499-5050 ext. 5058
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Tuesday, August 16, 2016 1:00 PM
All Principals’ and Assistant Principals’
Opening of Schools Meeting South Region Office (Mandatory)
Wednesday, August 17, 2016 8:00 AM
All Principals’ and Assistant Principals’
Opening of Schools Meeting North Region Office (Mandatory)
Wednesday, August 17, 2016
Senior High Schools
Wednesday, August 17 2016
Middle Schools
ITS processes Opening of Schools reports (Senior High Schools) Opening of School reports for Middle Schools available for pick up at ITS
Thursday, August 18, 2016
All Elementary/K-8 Center Reading Coaches
Florida Kindergarten Readiness Screener (FLKRS) Training
Thursday, August 18, 2016 12:00 PM – 3:30 PM
Kindergarten Chairpersons
Florida Kindergarten Readiness Screener (FLKRS) Training
Friday, August 19, 2016
All Schools
Opening of School reports for all schools available for pick up at ITS
Monday, August 22, 2016 – Friday, September 30, 2016
Principals
Friday, August 26, 2016
All Schools
School bus evacuation drills must be completed by the end of the first six (6) weeks of the first semester. ITS will inactivate students remaining online as No-Shows with withdrawal code DNE
35
LOCATION Robert Morgan Educational Center 18180 SW 122 Avenue Miami, FL. 33177 Milander Park 4700 Palm Avenue Hialeah, FL. 33012
Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 School Board Administration Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132 School Board Administration Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Respective Schools
CONTACT INFO. Ms. Reva Vangates, Administrative Director South Region Center 305-595-7022 Ms. Sally Alayon, Administrative Director North Region Center 305-572-2800 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Ms. Judy Palenzuela, District Coordinator Department of Early Childhood Programs 305-995-1472 Ms. Judy Palenzuela, District Coordinator Department of Early Childhood Programs 305-995-1472
Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Mr. Orlando Alonso, Administrative Director Department of Transportation 305-234-3365 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Tuesday, August 30, 2016 – Friday, September 23, 2016
All Schools
Moratorium See Briefing #19439
Thursday, September 1, 2016 – Friday, October 14, 2016
Principals
Class Size Monitoring Conferences
Thursday, September 1, 2016
Office of Budget Management, Office of Human Resources, and Region Centers Principals – AM Assistant Principals PM
Mini-Budget/Personnel Conferences
Mini-Budget/Personnel Conferences
Friday, September 9, 2016
Office of Budget Management, Office of Human Resources, and Region Centers TRUST Specialists
Friday, September 9, 2016
Principals
Monday, September 12 – Thursday, September 22, 2016
Principals and FTE Preparers
All schools must designate a site administrator that will be the contact for communication regarding FLVS during the school year and the names of all persons working as facilitators. FTE Workshops (Mandatory)
Tuesday, September 6, 2016 – Thursday, September 8, 2016 Thursday, September 8, 2016
Scaled Leadership Development Platform
TRUST Professional Development
LOCATION
SBAB 1450 NE 2nd Avenue Room 450 Miami, FL. 33132 Region Specific SBAB 1450 NE 2nd Avenue, Room 450 Miami, FL. 33132 Hialeah Gardens Middle 11690 NW 92 Avenue Hialeah Gardens, FL 33018
Ms. Wandarece Ruan, Administrative Director Office of Professional Development and Evaluation 305-995-7616 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Mr. Ron Steiger, Chief Budget Officer Financial Operations 305-995-1225 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Ron Steiger, Chief Budget Officer Financial Operations 305-995-1225 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Peter Hotung, Instructional Support Specialist Instructional Technology 305-995-2909
Information Technology Services (ITS) 13135 SW 26 Street Miami, FL 33175 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
36
CONTACT INFO.
Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Monday, September 12, 2016
PARTICIPANTS iLEAD participants
EVENTS/MEETINGS
LOCATION
iLEAD Seminar TBD
Monday, September 12, 2016 – Friday, September 30, 2016
All Schools
September 12-16, 2016 September 19-23, 2016 September 26-30, 2016
September 12-16, 2016 September 19-23, 2016 September 26-30, 2016
Elementary/K8 Middle Schools Senior High and Special Centers All Title I Schools
Flu Mist Campaign Healthy Schools
Open House Title I Annual Parent Meeting – (occurs the same evening as Open House)
Monday September 12, 2016 - Revised
Selected Aspiring Principals
BENCH Seminar
Tuesday, September 13, 2016
Title I Schools’ Principals
Wednesday, September 14, 2016
All Elementary School Counselors (North)
Professional Development for Principals of Schools Implementing the Title I School wide Program Elementary School Counselors (North) Professional Development
Thursday, September 15, 2016
All Elementary School Counselors (South)
Elementary School Counselors (South) Professional Development
Friday, September 16, 2016
All CAP Advisors
CAP Professional Development
Friday, September 16, 2016 Wednesday, September 28, 2016
Newly hired Instructional Professionals
IPEGS
37
All Schools
Respective Schools
All Title I Schools
TBD Southwest Miami SHS 8866 SW 50th Terrace Miami, FL 33165 Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 South Miami Senior High School 6856 SW 53 Street Miami, FL 33155 Miami-Dade College Wolfson Campus 300 NE 2 Avenue Miami, FL 33132 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Wilma Steiner, Director Comprehensive Health Services 305-805-4600 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Bernadette Montgomery, District Director Title I Support Programs 305-995-1202 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Friday, September 16, 2016
PARTICIPANTS New Principals
EVENTS/MEETINGS
LOCATION
Principal Induction TBD
Friday, September 16, 2016 Monday, September 19, 2016
New Assistant Principals
Assistant Principal Induction/CATT I
Monday, September 19, 2016
New School Homeless Liaisons
New School Homeless Liaison Training
September 19, 2016 – September 30, 2016
Magnet Principals
Annual Magnet Training
September/October 2016 (exact date TBD)
Magnet Principals
Monday, September 19, 2016
New School Homeless Liaisons
School Homeless Liaison Training
Camillus House 1603 NW 7th Avenue Miami, FL 33136
Tuesday, September 20, 2016
Middle School Student Services Chairpersons
Middle School Counselors Professional Development
Tuesday, September 20, 2016
Title I Schools’ Principals (Charter Schools Only)
Wednesday, September 21, 2016
Head Start/Early Head Start Principals
Professional Development for Principals of Schools Implementing the Title I School wide Program Head Start/Early Head Start Training
South Miami Senior High School 6856 SW 53 Street Miami, FL 33155 Miami Jackson Senior High 1751 NW 36th Street Miami, FL 33142 School Board Administration Building Auditorium 1450 NE 2nd Avenue Miami, FL. 33132
Wednesday, September 21, 2016
Success Coaches
38
TBD Camillus House Community Room 3rd Floor 1603 NW 7th Avenue Miami, FL. 33136 TBD
Magnet Schools of America Merit Awards Training
Success Coach Professional Development
TBD
Center for Professional Learning 525 NW 147 Street Miami, FL 33166
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Debra Albo-Steiger, Project Coordinator Project UP-START Homeless Education Division of Student Services 305-995-7558 Dr. Robert D. Strickland, Administrative Director, School Choice & Parental Options 305-995-7267 Dr. Robert D. Strickland, Administrative Director, School Choice & Parental Options 305-995-7267 Ms. Debra Albo-Steiger, Project Manager Project UP-START Homeless Education Division of Student Services 305-995-7558 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Dr. Maria Riestra-Quintero, Executive Director Office of Early Childhood Programs 305-995-7632
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Thursday, September 22, 2016
Head Start/Early Head Start Assistant Principals
Head Start/Early Head Start Training
Thursday, September 22, 2016
Senior High School and Adult Education Student Services Chairpersons School Sites
Senior High School and Adult Education Student Services Chairperson Professional Development Interim Reports (Appendix Q)
September 22, 2016 December 8, 2016 February 23, 2017 May 4, 2017 Friday, September 23, 2016
Tier 2 and Tier 3 Schools - Principals
Principals’ iCAD
Friday, September 23, 2016
Newly appointed Administrators with IPEGS responsibilities
IPEGS
Friday, September 23, 2016
New School Counselors
New School Counselor Orientation
Monday, September 26, 2016 – Friday, September 30, 2016
School Site Administrators
Truancy Intervention Program Workshops
Monday, September 26 – Friday, October 7, 2016
Office of Budget Management, Office of Human Resources, Region Centers, Title I Office, and principals Tier 2 and Tier 3 Schools - Elementary School and K-8 Literacy Instructional Coaches
K-12 Final Budget/Personnel Conferences
Tuesday, September 27, 2016
39
LOCATION
CONTACT INFO.
School Board Administration Building Auditorium 1450 NE 2nd Avenue Miami, FL. 33132 Miami Springs Senior High School 751 Dove Avenue Miami Springs, FL 33166
Dr. Maria Riestra-Quintero, Executive Director Office of Early Childhood Programs 305-995-7632
Respective Schools
TBD Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 TBD
Region Centers, SBAB Elementary School and K-8 Literacy iCAD TBD
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 Dr. David K. Moore, Assistant Superintendent, Division of Academic Support (305)995-1405 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director, Division of Student Services 305-995-7338 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Mr. Ron Steiger, Chief Budget Officer Financial Operations 305-995-1225 Mr. John Pace, Administrative Director, Division of Academic Support (305)995‐1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Tuesday, September 27, 2016
Tuesday, September 27, 2016 - Revised
Wednesday, September 28, 2016
Wednesday, September 28, 2016
Thursday, September 29, 2016
Thursday, September 29, 2016
TBD Thursday, September 29, 2016 – Friday, September 30, 2016
40
PARTICIPANTS
EVENTS/MEETINGS
Tier 2 and Tier 3 Schools - Middle School and High School Literacy Instructional Coaches and Assistant Principals New Title I Schools’ Principals
Middle and High School Literacy iCAD
Homestead Senior 2351 SE 12th Avenue Homestead, FL 33034
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995‐1405
Professional Development for Principals of Schools Implementing the Title I School wide Program High School Math iCAD
Miami Jackson Senior High 1751 NW 36th Street Miami, FL 33142 Miami Senior 2450 SW 1st Street Miami, FL. 33135
Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Middle School Math and Science iCAD
North Miami Middle 700 NE 137th Street North Miami, FL. 33161
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Elementary School and K-8 Math iCAD
Coconut Palm K8 24400 SW 124th Avenue Homestead, FL. 33032
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
High School Science iCAD
Miami Central Senior 1781 NW 95th Street Miami, FL. 33147
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Elementary School and K-8 Math Instructional Coaches Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals United Way Employee Participants All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities
United Way Employee Campaign CATT II (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
LOCATION
Respective Schools Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
CONTACT INFO.
Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Friday, September 30, 2016
Newly hired Instructional Professionals
Deliberate Practice Growth Target (DPGT) Process
October, 2016
Administrators, Teachers, Community
Community Engagement Leadership Conference
Monday, October 3 – Friday, October 7, 2016
Principals & Registrars
Student Registration Procedures
Tuesday, October 4Thursday, October 6, 2016
Principals and selected EESAC members Title I Schools’ Principals (Charter School Principals Only) Elementary and Middle School Homeless Liaisons (North and Central) Senior High School Homeless Liaisons
Tuesday, October 4, 2016
Wednesday, October 5, 2016
Thursday, October 6, 2016
Friday, October 7, 2016
Monday, October 10, 2016
LOCATION Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 Doubletree by Hilton & Miami Airport Convention Center 711 NW 72nd Avenue Miami, FL. 33126 TBD
Elementary and Middle School Homeless Liaisons (South) iLEAD participants
2016-2017 EESAC Basic Training Professional Development for Principals of Schools Implementing the Title I School wide Program School Homeless Liaison Professional Development (North and Central) School Homeless Liaison Professional Development School Homeless Liaison Professional Development (South)
TBD Southwest Miami SHS 8866 SW 50th Terrace Miami, FL 33165 Lindsey Hopkins Staff Dining Room 750 NW 20th Street Miami, FL. 33127 Camillus House Auditorium 2nd Floor 1603 NW 7th Avenue Miami, FL. 33128 Mandarin Lakes K-8 Media Center 12225 SW 280 Street Miami, FL 33032
iLEAD Seminar TBD
Monday, October 10, 2016
41
Selected Aspiring Principals
Principal BENCH Academy TBD
CONTACT INFO. Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Ms. Debra Albo-Steiger, Project Coordinator Project Up-START Homeless Education Division of Student Services 305-995-7558 Ms. Debra Albo-Steiger, Project Coordinator Project Up-START Homeless Education Division of Student Services 305-995-7558 Ms. Debra Albo-Steiger, Project Coordinator Project Up-START Homeless Education Division of Student Services 305-995-7558 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
Monday, October 10, 2016 – Friday, October 14, 2016
EVENTS/MEETINGS
LOCATION
FTE Survey 2
Tuesday, October 11, 2016
Title I Schools’ Principals
Professional Development for Principals of Schools Implementing the Title I School wide Program
Miami Jackson Senior High 1751 NW 36th Street Miami, FL 33142
Tuesday, October 11, 2016
Elementary School Counselors (North)
Elementary School Counselor (North) Professional Development
Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016
Tuesday, October 11, 2016 – Thursday, October 13, 2016 Friday, October 14 - Central
Assistant Principals
Scaled Leadership Development Platform
Wednesday, October 12, 2016
5000 Role Model Site Directors
5000 Role Models of Excellence Site Director’s Summit
Thursday, October 13, 2016 Wednesday, October 26, 2016
Newly hired Instructional Professionals
IPEGS
Thursday, October 13, 2016
Elementary School Counselors (South)
Elementary School Counselor (South) Professional Development
Friday, October 14, 2016
New Principals
Principal Induction
Region Specific
TBD Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Bowman Ashe/Doolin K-8 Academy 6601 SW 152 Avenue Miami, FL 33193 TBD
Friday, October 14, 2016
Friday, October 14, 2016
42
New Assistant Principals
Assistant Principal Induction
TRUST Specialists
TRUST Professional Development
TBD Hialeah Gardens Middle 11690 NW 92 Avenue Hialeah Gardens, FL 33018
CONTACT INFO. Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Pam Jones, Curriculum Support Specialist School Operations 305-995-2451 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
CONTACT INFO.
Monday, October 17, 2016 – Saturday, October 22, 2016
Various School Districts, District Staff, Press
Council of Great City Schools
Intercontinental Hotel 100 Chopin Plaza Miami, FL. 33131
Ms. Lisa Martinez, Chief Strategy Officer Superintendent’s Office 305-995-1430
Monday, October 17, 2016 Tuesday, October 18, 2016
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Selected Principals and Assistant Principals
CATT II (must complete CATT I prior to taking CATT II)
Center for Professional Learning 525 NW 147 Street Miami, FL. 33168
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Principals, Assistant Principals, FTE Preparers, Elementary School Assistants All Teachers
FTE/DECO Procedures Workshops
Monday, October 17, 2016 – Friday, October 21, 2016 Monday October 17, 2016 – Friday October 21, 2016 Revised Monday, October 17, 2016 – Wednesday, November 9, 2016 Tuesday, October 18, 2016
Instructional Rounds TBD Center for Professional Learning 525 N.W. 147 Street Miami, FL. 33168
Teacher Roster Verification Employee Portal
Middle School Counselors (North/Central)
Middle School Counselors (North/Central) Professional Development
Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016
Wednesday, October 19, 2016
Success Coaches
Success Coaches Professional Development
Wednesday, October 19, 2016
Newly hired Administrators with IPEGS responsibilities
IPEGS
Thursday, October 20, 2016
Middle School Counselors (South)
Middle School Counselors (South) Professional Development
Laura Saunders Elementary School 505 SW 8 Street Homestead, FL 33030 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Bowman Ashe/Doolin K-8 Academy 6601 SW 152 Avenue Miami, FL 33193
43
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Principals
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Money Does Matter Support Program
Friday, October 21, 2016
Sexual Minority Network Liaisons
Friday, October 21, 2016
Tier 2 and Tier 3 Schools - Principals
Sexual Minority Network Liaisons Professional Development Principals’ iCAD
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Coral Park Senior High 8865 SW 16 Street Miami, FL 33165
Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Administrative Director Title I Administration 305-995-1253 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Thursday, October 20, 2016 Friday, October 21, 2016
Thursday, October 20, 2016
Tuesday, October 25, 2016
Title I Schools’ Principals
Tuesday, October 25, 2016
Senior High School and Adult Counselors (North and Central)
Tuesday, October 25, 2016
Tier 2 and Tier 3 Schools - Middle School and High School Literacy Instructional Coaches and Assistant Principals Principals
Wednesday, October 26 – Thursday, October 27, 2016 Wednesday, October 26, 2016
44
LOCATION
TBD Professional Development for Principals of Schools Implementing the Title I School wide Program Senior High School and Adult Counselor Professional Development (North and Central) Middle and High School Literacy iCAD
Southwest Miami SHS 8866 SW 50th Terrace Miami, FL 33165 Dr. Michael M. Krop Senior High School 1410 NE 215 Street Miami, FL 33179
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 TBD
DATACOM SBAB
Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals
CONTACT INFO.
High School Math iCAD
Booker T. Washington Senior 1200 NW 6th Avenue Miami, FL. 33136
Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Wednesday, October 26, 2016
Wednesday, October 26, 2016
PARTICIPANTS Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals All applicable personnel
Thursday, October 27, 2016
Senior High School and Adult Counselors (South)
Thursday, October 27, 2016
Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Elementary and K-8 Literacy Instructional Coaches
Thursday, October 27, 2016
Friday, October 28, 2016
45
Tier 2 and Tier 3 Schools - Elementary and K-8 Math Instructional Coaches
EVENTS/MEETINGS Middle School Math and Science iCAD
5000 Role Models of Excellence South Regional Tie-Tying Ceremony Senior High School and Adult Counselor Professional Development (South) High School Science iCAD
Elementary and K-8 Literacy iCAD
Elementary and K-8 Math iCAD
LOCATION Madison Middle 3400 NW 87th Street Miami, FL. 33147
TBD G. Holmes Braddock Senior High School 3601 SW 147 Avenue Miami, FL 33185 Miami Edison Senior 6161 NW 5th Court Miami, FL. 33127 Biscayne Gardens Elementary 560 NW 151st Street Miami, FL 33169 Thomas Jefferson Middle 525 NW 147th Street Miami, FL. 33168 Charles Drew K8 1775 NW 60th Street Miami, FL. 33142
CONTACT INFO. Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Ms. Pam Jones, Curriculum Support Specialist School Operations 305-995-2451 Ms. Martha Z. Harris, Administrative Director, Division of Student Services 305-995-7338 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Tuesday, October 4, 2016 – Thursday, October 6, 2016 Friday, October 7, 2016 – South Region Friday, October 28, 2016 AM – South
PARTICIPANTS Principals
EVENTS/MEETINGS
LOCATION
Scaled Leadership Development Platform
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Region Specific
Friday, October 28, 2016 PM – Central Friday, November 4, 2016 North Monday, October 31, 2016
Monday, October 31, 2016
Newly hired instructional Professionals
Deliberate Practice Growth Target (DPGT) Process
iLEAD participants
iLEAD Seminar
Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 TBD
Monday, October 31, 2016
Selected Aspiring Principals
Principal BENCH Academy
November, 2016
Principals, Community
Principal TODAY
Tuesday, November 1 – Thursday, November 3, 2016
School Site Administrators
Mandatory Facility Rental Software Training
Wednesday, November 2, 2016
All applicable personnel
Wednesday, November 2, 2016
Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups, and MDCPS
5000 Role Models of Excellence Central Regional Tie-Tying Ceremony Miami National College Fair Local Planning Committee Meeting
46
TBD Jungle Island 1111 Parrot Jungle Trail Miami, FL. 33132 Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175 TBD South Florida Educational Federal Credit Union 1498 NE 2nd Avenue Miami, FL 33132
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214 Ms. Keisha Johnson Cabrera, Director Maintenance and District Facility Rentals 305-995-1886 Ms. Pam Jones, Curriculum Support Specialist School Operations 305-995-2451 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Friday, November 4, 2016 Thursday, November 3, 2016
New Principals
Friday, November 4, 2016 Thursday, November 3, 2016
New Assistant Principals
Assistant Principal Induction
Tuesday, November 8, 2016
Principals
Mandatory Professional Development
LOCATION
Principal Induction TBD
TBD
TBD
Tuesday, November 8, 2016
Student Services Professionals
Annual Student Services MiniConference
Wednesday, November 9, 2016
All applicable personnel
Wednesday, November 9 – Thursday, November 10, 2016
Selected Middle School Principals
5000 Role Models of Excellence North Regional Tie-Tying Ceremony National Institute for School Leadership
Thursday, November 10, 2016
Charter School Principals
Charter Schools Second Quarterly Principals’ Meeting
Thursday, November 10, 2016 Tuesday, November 22, 2016
Newly hired Instructional Professionals
IPEGS
Monday, November 14, 2016 - Friday, November 18, 2016 Revised
Selected Principals and Assistant Principals
Instructional Rounds
47
Miami Coral Park Senior High School 8865 SW 16 Street Miami, FL 33165 TBD
TBD
TBD Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 TBD
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Valtena G. Brown, Deputy Superintendent/Chief Operating Officer School Operations 305-995-2938 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Pam Jones, Curriculum Support Specialist School Operations 305-995-2451 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Dr. Liliane A. Delbor, Instructional Supervisor Charter School Support 305‐995‐4273 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Tuesday, November 15, 2016
Tier 2 and Tier 3 Schools - Middle and High School Literacy Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Principals
Middle and High School Literacy iCAD
Horace Mann Middle 8950 NW 2nd Avenue Miami, FL. 33150
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
High School Math iCAD
Miami Norland Senior 1050 NW 195th Street Miami Gardens, FL. 33169
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Middle School Math and Science iCAD
Homestead Middle 650 NW 2nd Avenue Homestead, FL. 33030
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Money DOES Matter Support Program
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Citrus Grove Elementary 2121 NW 5th Street Miami, FL. 33125
Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
Wednesday, November 16, 2016
Wednesday, November 16, 2016
Thursday, November 17, 2016 Thursday, November 17, 2016
Thursday, November 17, 2016 Friday, November 18, 2016 Thursday, November 17, 2016
Friday, November 18, 2016
48
Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Literacy Instructional Coaches
Elementary and K-8 Schools Literacy iCAD
All Assistant Principals & newly appointed Principals and Administrators with IPEGS responsibilities Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Principals
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
LOCATION
Citrus Grove Middle 2153 NW 3rd Street Miami, FL. 33125 Center for Professional Learning 525 NW 147 Street Miami, FL. 33168
High School Science iCAD TBD Principals’ iCAD TBD
CONTACT INFO.
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
Tuesday, November 22, 2016
Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Math Instructional Coaches Newly hired Instructional Professionals
Elementary and K-8 Schools Math iCAD
Tuesday, November 29, 2016 – Friday, December 2, 2016 Revised
Principals – AM Assistant Principals PM
Scaled Leadership Development Platform
Wednesday, November 30, 2016
Newly appointed Administrators with IPEGS responsibilities
IPEGS
Monday, December 5, 2016 Tuesday, December 6, 2016
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities iLEAD Participant/Selected Aspiring Principals
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
Selected Aspiring Principals
Principal BENCH Seminar
Thursday, December 8, 2016 Friday, December 9, 2016
Newly appointed Administrators with IPEGS responsibilities
CATT I
Friday, December 9, 2016
New Principals, New Assistant Principals
Principal/Assistant Principal Induction
CAP Advisors and College Assistance Program Contacts
CAP Professional Development
Monday, November 28, 2016
Monday, December 5, 2016
Monday, December 5, 2016
Friday, December 9, 2016
49
EVENTS/MEETINGS
Deliberate Practice Growth Target (DPGT) Process
iLEAD/Principal BENCH Academy
LOCATION
TBD Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 Region Specific Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
TBD
TBD Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 TBD FIU (South Campus) 11200 SW 8 Street Miami, FL 33199
CONTACT INFO. Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305‐995‐7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Friday, December 9, 2016 Wednesday, December 21, 2016
Newly hired Instructional Professionals
IPEGS
Monday, December 12, 2016 Tuesday, December 13, 2016
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Tier 2 and Tier 3 Schools - Elementary and K-8 Literacy Instructional Coaches Tier 2 and Tier 3 Schools - Elementary and K-8 Math Instructional Coaches Principals
CATT II (must complete CATT I prior to taking CATT II)
South Region Principals and Staff Tier 2 and Tier 3 Schools - Principals
South Region Holiday Brunch
Friday, December 16, 2016
Newly appointed Administrators with IPEGS responsibilities
IPEGS
Tuesday, December 20, 2016
Tier 2 and Tier 3 Schools - Middle and High School Literacy Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals
Middle and High School Literacy iCAD
Tuesday, December 13, 2016
Wednesday, December 14, 2016 Thursday, December 15, 2016 Friday, December 16, 2016 9:30 am – 1:00 pm Friday, December 16, 2016
Wednesday, December 21, 2016
50
Elementary and K-8 Literacy iCAD
LOCATION Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
TBD
CONTACT INFO. Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305 995-7616 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
Elementary and K-8 Math iCAD
Norland Elementary Norland Middle
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
Money DOES Matter Support Program
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Redland Middle 16001 SW 248th Street Miami, FL. 33031
Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Ana Othon, Administrative Director South Region Office Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305 995-7616 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Miami Jackson Senior 1751 NW 36th Street Miami, FL. 33142
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Principals’ iCAD TBD
High School Math iCAD
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
EVENTS/MEETINGS
LOCATION
Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Newly hired Instructional Professionals
High School Science iCAD
Miami Senior 2450 SW 1st Street Miami, FL. 33135
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Deliberate Practice Growth Target (DPGT) Process
Tuesday, January 12, 2017 Friday, January 27, 2017
Newly hired Instructional Professionals
IPEGS
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Tuesday, January 12 – Wednesday, January 13, 2017
Selected Middle School Principals
National Institute for School Leadership
Tuesday, January 17, 2017
All Elementary School Counselors (North)
Elementary School Counselor Professional Development (North)
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305‐995‐7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Tuesday, January 17, 2017 – Thursday, January 19, 2017
Principals
Scaled Leadership Development Platform
Wednesday, January 18, 2017
CAP Advisors and College Assistance Program Contacts All Elementary School Counselors (South)
CAP Professional Development
Thursday, January 19, 2017 REVISED
Principals
Money Does Matter Support Program
Thursday, January 19, 2017
Administrators, Teachers, Community
Teacher of the Year
Thursday, December 22, 2016
Thursday, December 22, 2016
Thursday, January 19, 2017
51
PARTICIPANTS
Elementary School Counselor Professional Development (South)
TBD Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 Region Specific FIU (North Campus) 300 NE 151 Street Miami, FL 33181 South Miami Senior High School 6856 SW 53 Street Miami, FL 33155 Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Doubletree by Hilton & Miami Airport Convention Center 711 NW 72nd Avenue Miami, FL. 33126
CONTACT INFO.
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Friday, January 20, 2017
Monday, January 23, 2017
PARTICIPANTS Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups, and M-DCPS iLEAD participants
EVENTS/MEETINGS Miami National College Fair Local Planning Committee Meeting
LOCATION South Florida Educational Federal Credit Union 1498 NE 2nd Avenue Miami, FL 33132
iLEAD Seminar TBD
Monday, January 23, 2017
Selected Aspiring Principals
Principal BENCH Academy
Tuesday, January 24, 2017
Middle School Counseling Chairpersons
Middle School Counseling Chairpersons Professional Development
Tuesday, January 24, 2017
Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Math Instructional Coaches Tier 2 and Tier 3 Schools - Middle and High School Literacy Coaches and Assistant Principals Principals
Elementary and K-8 Schools Math iCAD
Tuesday, January 24, 2017
Tuesday, January 24, 2017 – Friday, March 3, 2017
TBD
Middle and High School Literacy iCAD
South Miami Senior High School 6856 SW 53 Street Miami, FL 33155 Lenora B. Smith Georgia Jones Ayers North Dade Middle 1840 NW 157th Street Miami Gardens, FL. 33054
School bus evacuation drills must be completed. Respective Schools
Tuesday, January 24, 2017 – Thursday, January 26, 2017
Assistant Principals
Wednesday, January 25, 2017
All Success Coaches
52
The end of the second six (6) week of the second semester. Scaled Leadership Development Platform Success Coach Professional Development
Region Specific Madison Middle School 3400 NW 87 Street Miami, FL 33147
CONTACT INFO. Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 Mr. Orlando Alonso, Administrative Director Department of Transportation 305-234-3365 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Wednesday, January 25, 2017
Wednesday, January 25, 2017
Thursday, January 26, 2017 Thursday, January 26, 2017
Thursday, January 26, 2017
Thursday, January 26, 2017
PARTICIPANTS Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Principals Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Literacy Instructional Coaches Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Charter School Principals
EVENTS/MEETINGS
LOCATION
High School Math iCAD
North Miami Senior 13110 NE 8th Avenue North Miami, FL. 33161
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Middle School Math and Science iCAD
Cutler Bay Middle 19400 Gulfstream Road Cutler Bay, FL. 33157
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Money Does Matter Support Program Elementary and K-8 Schools Literacy iCAD
Miami Coral Park Senior
Thursday, January 19, 2017
TBD High School Science iCAD
Charter Schools Third Quarterly Principals’ Meeting
Friday, January 27, 2017
TRUST Specialists
TRUST Specialist Professional Development
Friday, January 27, 2017
High School Counselors
Bright Futures Training
Friday, January 27, 2017
Tier 2 and Tier 3 Schools - Principals
Principals’ iCAD
Hialeah Senior 251 East 47th Street Hialeah, FL. 33013
TBD Hialeah Gardens Middle 11690 NW 92 Avenue Hialeah Gardens, FL 33018 Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 TBD
53
CONTACT INFO.
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 Dr. Liliane A. Delbor, Instructional Supervisor Charter School Support 305-995-4273 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Friday, January 27, 2017
PARTICIPANTS New Principals
EVENTS/MEETINGS
LOCATION
Principal Induction TBD
Friday, January 27, 2017
New Assistant Principals
Assistant Principal Induction
Monday, January 30, 2017 – Friday, February 2, 2017
Selected Principals and Assistant Principals
Instructional Rounds
Monday, January 30, 2017
Newly appointed Administrators with IPEGS responsibilities
IPEGS
Monday, January 30, 2017 – Friday, February 10, 2017
Assistant Principals & Registrars
Spring Entry Registration Procedures Workshop
Tuesday, January 31, 2017
Sexual Minority Network Liaisons
Sexual Minority Network Liaison Professional Development
Tuesday, January 31, 2017
Newly hired Instructional Professionals
Deliberate Practice Growth Target (DPGT) Process
Wednesday, February 1, 2017 Friday, February 17, 2017
Newly hired Instructional Professionals
IPEGS
Friday, February 3, Monday, February 6, Wednesday, February 8, and Friday, February 10, 2016 Thursday, February 2 – Friday, February 3, 2017
Test Chairs
FSA/FCAT/SAT Training
Selected Middle School Principals
National Institute for School Leadership
54
TBD
TBD Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 TBD Coral Gables Congregational Church 3010 De Soto Blvd. Coral Gables, FL 33134 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
TBD
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Sally Shay, District Director Assessment, Research and Data Analysis 305-995-7520 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
Monday, February 6, 2017 – Friday, February 10, 2017
EVENTS/MEETINGS
LOCATION
FTE Survey 3
February 6, 2017 – February 10, 2017
All School Counseling Professionals
National School Counseling Week
Friday, February 10, 2017
New School Counselors
New School Counselor Orientation
Friday, February 10, 2017
Newly appointed Administrators with IPEGS responsibilities
IPEGS
Monday, February 13 – Wednesday, March 8, 2017
All Teachers
Teacher Roster Verification
Monday, February 13, 2017
iLEAD Participants
Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168 Employee Portal
iLEAD Seminar TBD
Monday, February 13, 2017
Selected Aspiring Principals
Principal BENCH Academy
Tuesday, February 14, 2017 – Thursday, February 16, 2017
Principals
Scaled Leadership Development Platform
Thursday, February 16, 2017
Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Math Instructional Coaches Principals
Thursday, February 16, 2017 Tuesday, February 21, 2017 – Thursday, February 23, 2017
55
Assistant Principals
TBD
Region Specific
Elementary and K-8 Schools Math iCAD
Mandarin Lakes K8 12225 SW 280th Street Miami, FL. 33032
Money Does Matter Support Program
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165
Scaled Leadership Development Platform
Region Specific
CONTACT INFO. Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305‐995‐7616 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
Tuesday, February 21 – Friday, February 24, 2016
Tier 1 Principals
Tuesday, February 21, 2017
Tier 2 and Tier 3 Schools - Middle and High School Literacy Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Literacy Instructional Coaches Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Newly hired Instructional Professionals
Middle and High School Literacy iCAD
Booker T. Washington Senior 1200 NW 6th Avenue Miami, FL. 33136
Elementary and K-8 Schools Literacy iCAD
Charles Drew K8 1775 NW 60th Street Miami, FL. 33142
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
High School Math iCAD
North Miami Beach Senior 1247 NE 167th Street Miami, FL. 33162
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Middle School Math and Science iCAD
Carol City Middle 3737 NW 188th Street Miami Gardens, FL. 33055
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
High School Science iCAD
Charles Drew K8 1775 NW 60th Street Miami, FL. 33142
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Deliberate Practice Growth Target (DPGT) Process
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Tier 2 and Tier 3 Schools - Principals
Principals’ iCAD
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405
Tuesday, February 21, 2017
Wednesday, February 22, 2017
Wednesday, February 22, 2017
Thursday, February 23, 2017
Thursday, February 23, 2017
Friday, February 24, 2017
56
Instructional Rounds
CONTACT INFO.
TBD
TBD
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Friday, February 24, 2017
PARTICIPANTS New Principals
EVENTS/MEETINGS
LOCATION
Principal Induction TBD
Friday, February 24, 2017
New Assistant Principals
Assistant Principal Induction
Students, Parents, College Representatives, Community Members, MDCPS Staff, and School Board Members All Schools
Miami National College Fair
Monday, February 27, 2017 – Friday, March 3, 2017
Selected Principals and Assistant Principals
Instructional Rounds
Monday, February 27, 2017 – Tuesday, February 28, 2017
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Elementary School Counselors (North)
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Elementary School Counselors Professional Development (North)
Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016
Tuesday, March 7, 2017 – Thursday, March 9, 2017
Principals
Scaled Leadership Development Platform
Thursday, March 9, 2017
Elementary School Counselors (South)
Sunday, February 26, 2017
Monday, February 27, 2017 – Friday, April 28, 2017
Tuesday, March 7, 2017
57
TBD Doubletree-Miami Airport Convention Center 711 NW 72nd Avenue Miami, FL 33126
Moratorium See Briefing #19439
TBD
Elementary School Counselors Professional Development (South)
Region Specific Bowman Ashe/Doolin K-8 Academy 6601 SW 152 Avenue Miami, FL 33193
CONTACT INFO. Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Ms. Wandarece Ruan, Administrative Director Office of Professional Development and Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Thursday, March 9, 2016 Friday, March 10, 2017
Friday, March 10, 2017 Wednesday, March 22, 2017 Monday, March 13, 2017
Monday, March 13, 2017
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
Charter School Principals
Charter Schools Fourth Quarterly Principals’ Meeting
Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups, and M-DCPS Newly hired Instructional Professionals
Miami National College Fair Local Planning Committee Meeting
South Florida Educational Federal Credit Union 1498 NE 2nd Avenue Miami, FL 33132
IPEGS
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Selected Aspiring Principals
Principal BENCH Academy
iLEAD Participants
iLEAD Seminar
TBD
TBD
TBD Tuesday, March 14, 2017
Middle School Counselors (All North and Central)
Middle School Counselor Professional Development (All North and Central)
Tuesday, March 14, 2017 – Thursday, March 16, 2017
Assistant Principals
Scaled Leadership Development Platform
Wednesday, March 15, 2017
Success Coaches
Success Coach Professional Development
Thursday, March 16, 2017
Tier 2 and Tier 3 Schools - Elementary and K-8 Literacy Instructional Coaches
Elementary and K-8 Literacy iCAD
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Jose Marti MAST 6-12 Academy 5701 West 24 Avenue Hialeah, FL 33016 Region Specific Scott Lake Elementary School 1160 NW 175 Street Miami Gardens, FL 33169 Broadmoor Elementary Madison Middle
CONTACT INFO. Dr. Liliane A. Delbor, Instructional Supervisor Charter School Support 305-995-4273 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Thursday, March 16, 2017
Middle School Counselors (All South)
Middle School Counselor Professional Development (All South)
Thursday, March 16, 2017
Principals
Money Does Matter Support Program
Monday, March 20, 2017 Tuesday, March 21, 2017
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities New Assistant Principals
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
New Principals
Principal Induction
Friday, March 17, 2017
Friday, March 17, 2017
LOCATION Bowman Ashe/Doolin K-8 Academy 6601 SW 152 Avenue Miami, FL 33193 Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Assistant Principals Induction TBD
TBD Friday, March 17, 2017 Friday, March 17, 2017 Tuesday, March 21, 2017
Wednesday, March 22, 2017
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CAP Advisors and College Assistance Program Contacts Tier 2 and Tier 3 Schools - Principals
CAP Professional Development
Tier 2 and Tier 3 Schools - Middle and High School Literacy Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Math Instructional Coaches and Assistant Principals
Middle and High School Literacy iCAD
Georgia Jones-Ayers Middle 1331 NW 46th Street Miami, FL. 33142
High School Math iCAD
Miami Carol City Senior 3301 Miami Gardens Drive Miami Gardens, FL. 33056
Barry University 11300 NE 2 Avenue Miami Shores, FL 33161
Principals’ iCAD TBD
CONTACT INFO. Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305‐995‐7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals All High School and Adult Counselors (North/Central)
Middle School Math and Science iCAD
Jose De Diego Middle 3100 NW 5th Avenue Miami, FL. 33127
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
High School Science iCAD
Miami Northwestern Senior 1100 NW 71st Street Miami, FL. 33150
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
High School and Adult Counselor Professional Development (North/Central)
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Wednesday, March 29, 2017
Newly hired Instructional Professionals
Deliberate Practice Growth Target (DPGT) Process
Thursday, March 30, 2017 Friday, March 31, 2017
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities All High School and Adult Counselors (South)
CATT I
Miami Lakes Educational Center and Technical College 5780 NW 158 Street Miami Lakes, FL 33014 Center for Professional Learning 525 NW 147 Street Miami, FL. 33168 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Friday, March 31, 2017
TRUST Specialists
TRUST Specialist Professional Development
Monday, April 3, 2017
Sexual Minority Network Liaisons
Sexual Minority Network Liaison Professional Development
Coral Reef Senior High School 10101 SW 152 Street Miami, FL 33157 Hialeah Gardens Middle 11690 NW 92 Avenue Hialeah Gardens, FL 33018 Coral Gables Congregational Church 3010 De Soto Blvd. Coral Gables, FL 33134
Wednesday, March 22, 2017
Thursday, March 23, 2017
Wednesday, March 29, 2017
Friday, March 31, 2017
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High School and Adult Counselor Professional Development (South)
LOCATION
CONTACT INFO.
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
EVENTS/MEETINGS
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Administrators, Community Partners and Volunteers CAP Advisors and College Assistance Program Contacts Principals
CATT III (must complete CATT II prior to taking CATT III) Walk Through Data Collection Tool
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
Community Partners Recognition Luncheon
Jungle Island 1111 Parrot Jungle Trail Miami, FL 33132
Wednesday, April 26, 2017
High School and Adult Counselor Chairpersons
High School and Adult Chairperson Professional Development
Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214 Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Tuesday, May 2, 2017 – Thursday May 4, 2017
Principals
Scaled Leadership Development Platform
Wednesday, May 3, 2017
Success Coaches
Success Coach Professional Development
Monday, May 8, 2017
iLEAD participants
iLEAD Seminar
Monday, April 3, 2017 Tuesday, April 4, 2017
Thursday, April 6, 2017 Thursday, April 20, 2017 Thursday, April 20, 2017
LOCATION
CAP Professional Development TBD Money Does Matter Support Program
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Barbara Goleman Senior High School 14100 NW 89 Avenue Miami Lakes, FL 33018 Region Specific Horace Mann Middle School 8950 NW 2nd Avenue Miami, FL 33150 TBD
Monday, May 8, 2017
Tuesday, May 9, 2017 – Thursday, May 11, 2017
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Selected Aspiring Principals
Principal BENCH Academy
Assistant Principals
Scaled Leadership Development Platform
TBD
Region Specific
CONTACT INFO.
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Thursday, May 11, 2017
Friday, May 12, 2017
Friday, May 12, 2017
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
M-DCPS Board Members, Administrators, Students, Families, The Fair Board CAP Advisors and College Assistance Program Contacts
The Fair Scholarship Ceremony
Miami-Dade County Fair & Expo 10901 SW 24th Street Miami, FL 33165
Ms. Lisa Thurber, District Director Office of Community Engagement 305-995-1214
CAP Advisor Professional Development
Miami Dade College Medical Campus 950 NW 20 Street Miami, FL 33127
Ms. Sharon Krantz, Executive Director Division of Student Services 305-995-7338
New Principals
Principal Induction TBD
Friday, May 12, 2017
Monday, May 15, 2107 Tuesday, May 16, 2017
Tuesday, May 16, 2017
Tuesday, May 16, 2017
Wednesday, May 17, 2017
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CONTACT INFO.
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616
New Assistant Principals
Assistant Principal Induction
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Elementary School Counselors (North)
CATT III (must complete CATT II prior to taking CATT III
Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168
Elementary School Counselor Professional Development (North)
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Tier 2 and Tier 3 Schools - Middle and High School Literacy Instructional Coaches and Assistant Principals Tier 2 and Tier 3 Schools - High School Math Instructional Coaches
Middle and High School Literacy iCAD
Jose Marti MAST 6-12 Academy 8950 NW 2nd Avenue Miami, FL 33150 Brownsville Middle 4899 NW 24th Avenue Miami, FL. 33142
South Dade Senior 28401 SW 167th Avenue Miami, FL. 33030
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
TBD
High School Math iCAD
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE Wednesday, May 17, 2017
Thursday, May 18, 2017
Thursday, May 18, 2017
Thursday, May 18, 2017 Thursday, May 18, 2017 Friday, May 19, 2017
PARTICIPANTS
EVENTS/MEETINGS Middle School Math and Science iCAD
Citrus Grove Middle 2153 NW 3rd Street Miami, FL. 33125
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405
Elementary School Counselor Professional Development (South)
South Miami Senior High School 6856 SW 53 Street Miami, FL 33155
Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338
Tier 2 and Tier 3 Schools - High School Science Instructional Coaches and Assistant Principals Principals
High School Science iCAD TBD Money Does Matter Support Program CATT I/CATT II (Catch-All)
Tuesday, May 23, 2017
Middle School Chairpersons
Middle School Chairperson Professional Development
Thursday, May 25, 2017
Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Math Instructional Coaches Tier 2 and Tier 3 Schools - Elementary and K-8 Schools Literacy Instructional Coaches
Elementary and K-8 Schools Math iCAD
Thursday, May 25, 2017
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CONTACT INFO.
Tier 2 and Tier 3 Schools - Middle School Math and Science Instructional Coaches and Assistant Principals Elementary School Counselors (South)
All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities Tier 2 and Tier 3 Schools - Principal
Friday, May 19, 2017
LOCATION
Miami Coral Park Senior 8865 SW 16th Street Miami, FL. 33165 Center for Professional Learning 525 NW 147 Street Miami, FL 33168
Principals’ iCAD TBD South Miami Senior High School 6856 SW 53 Street Miami, FL 33155 Carrie P. Meek K8 2101 NW 127th Street Miami, FL. 33167
Elementary and K-8 Schools Literacy iCAD TBD
Mr. Yaset Fernandez, Administrative Director, Division of Academic Support (305)995-1405 Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891 Ms. Kimberly Davis, Administrative Director Office of Professional Development & Evaluation 305-995-7616 Dr. David Moore, Assistant Superintendent Division of Academic Support 305-995-1405 Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7338 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405 Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff) DATE
PARTICIPANTS
Monday, June 12 – Thursday, June 15, 2017
Curriculum Support Specialists and Instructional Coaches
Instructional Support Academy
Thursday, June 19, 2017 – Sunday, June 22, 2017
Selected Middle School Principals
National Institute for School Leadership
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EVENTS/MEETINGS
LOCATION
CONTACT INFO.
Charles Drew K8 1775 NW 60th Street Miami, FL. 33142
Mr. John Pace, Administrative Director, Division of Academic Support (305)995-1405
TBD
Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616
PRINCIPALS’ TASK LIST During the year, Principals are expected to meet stringent deadlines imposed by District, State and Federal Compliance. The Principals’ Task List has been developed to assist school site administrators in meeting these requirements which are listed in chronological order. These tasks may be placed on your Outlook Calendar as “New Tasks” in order to simplify the number of requirements and to help keep with an organized work environment. .
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2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE Observation date(s) will be based on employment start date. On-going On-going Ongoing As applicable March 2016 – September 2017 July 11 - 15, 2016 July 18 - August 5, 2016 August 4, 2016 August 5, 2016 August 8, 2016 August 8-12, 2016 August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016
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TASK LIST Instructional Professionals new to a school site/work location must be observed in their first 30 days of employment. Schedule safety committee meetings at least once a month Monitor Class Size portal Review procedures for Teacher Observation and Teacher Evaluation (IPEGS) http://ipegs.dadeschools.net/ No formal observation shall be conducted during the first ten (10) days of student attendance Magnet schools communicate with accepted students for enrollment process and deadlines. As applicable, Principal and Athletic Director of the school are required to sign affidavits in accordance to FHSAA Policy. Code all new Magnet students and ensure existing students are properly coded. FTE SURVEY 1 Enter NEW (registered after 7/10/2015) students’ addresses and school assignments in ISIS. Any students registered after this date will not be guaranteed transportation at school opening. Upload Master Schedule for initial review to the Office of Academics & Transformation via Master Schedule Review SharePoint site: http://osi.dadeschools.net/mschedule/ Complete final transfer of Aspen Schedules by 8:00 AM (MIDDLE SCHOOLS) Complete final transfer of Aspen Schedules by 8:00 AM (HIGH SCHOOLS) Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s Critical Incident Response Team (DCIRT) notifications protocol. Review the District handbook located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf and (Appendix C) “Incident Reporting”. Revise Master Schedule and upload to the Office of Academics & Transformation via Master Schedule Review SharePoint site: http://osi.dadeschools.net/mschedule/ Submit Secondary School Bell Schedules to Federal and State Compliance Office (FASCO) Assign at least one student service employee the specific responsibility of identifying and utilizing the youth-serving agencies within the community. Review and distribute implementation of the four (4) intramural supplements allocated to each K-8 Center to be used for students in grades 6-8 for intramural activities only (Appendix K) Submit name of the Advanced Placement coordinator and the Dual Enrollment Coordinator to Advanced Academic Programs Review the procedure for documenting and collecting information necessary to complete the Payroll Certification Report Review guidelines, student application (FM7525), and student log sheet (FM7533) for internship programs (i.e., Honors and Executive, Career Experience Opportunity, iPrep) at http://www.dadeschools.net/community.asp Review the Personnel Investigative Model (PIM) User’s Guide to ensure that all administrative staff members are fully cognizant of the procedures
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE August 12, 2016 August 12, 2016 August 12, 2016
August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016
August 12, 2016 August 12, 2016 August 15, 2016 August 15 – September 2, 2016 August 17, 2016 August 17, 2016
August 18, 2016 August 18 -19, 2016 August 19, 2016 August 19, 2016
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TASK LIST Introduce the Reading Coach(es) and review the role of the Reading Coach as outlined in the K-12 CRRP/Establish a Reading Leadership Team Develop and inform all teachers of procedures for removing disruptive students from the class Review policies and procedures as provided by the Office of Professional Standards, specifically the following: How to Use Common Sense and Professional Judgment to Avoid Legal Complications in Teaching Common Sense suggestions for Non-Instructional Personnel Pertinent School Board Policies Review and distribute the Emergency Operations Plan (EOP) Teacher’s Responsibilities. See (Appendix G) Inform all employees of the District’s implementation of the employment-related provisions of the Americans with Disabilities Act (ADA) and the Family Medical Leave Act (FMLA) Each staff member must receive and sign-off on an 8 ½” x 11” copy of the Discrimination/Harassment Poster Provide teachers with 2016-2017 Open House Dates Provide copies of and file acknowledgement of receipt to all certified staff members the Code of Ethics and the Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5). http://eac.dadeschools.net/CodeOfEthics.asp Develop a plan of action for working with students who have been retained at the end of the school year or the summer session Review memorandum on Protocol Guidelines for Program Introductions of School Board Members and Board Administrative Assistants http://ehandbooks.dadeschools.net/policies/171.pdf Review current School-site MEP Evaluation System with appropriate personnel Schedule an EESAC meeting within the first three weeks of the school year to review, amend, and approve the School Improvement Plan (SIP) posted to the Bureau of School Improvement website. Conduct elections to fill vacancies. Review School Board Policy – 2330 Homework with teachers and administrative staff Print a copy of the Code of Student Conduct (COSC) in English, Spanish and Haitian-Creole, and place in an accessible location for parents/guardians to review. In addition, post the link to the Code of Student Conduct (COSC) in a highly visible location on your school’s website easily accessible to teachers, staff, students, parents/guardians, and the community. Review new performance assessment calendar, timelines, and procedures for teachers newly hired in accordance with Section 1012.34, Florida Statutes. http://ipegs.dadeschools.net/default.asp Review and implement for receipt and distribution of instructional materials with selected staff. These procedures appear in Section 3 of the Instructional Materials Department Procedures Manual. The manual can be accessed at http://ehandbooks.dadeschools.net/policies/140.pdf Assign QUAD A access for WIC2 INTERNSHIP SCHL STF to designated Internship Coordinator(s) Assign staff to serve as liaisons for various Community Engagement Programs: Blood Drives, Dade Partners, Family Engagement, School Volunteers, Mentoring, The Fair, and United Way Student and Employee Campaigns.
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE August 19, 2016 August 19, 2016 August 19, 2016 August 19, 2016 August 19, 2016 August 19, 2016 August 19, 2016 August 22, 2016 August 22, 2016 August 22, 2016 August 22, 2016 August 22, 2016 August 22, 2016 August 22-26, 2016 August 22 – 29, 2016
August 22 – September 2, 2016 August 23, 2016 August 25, 2016 August 25, 2016 August 25, 2016 August 26, 2016 August 26, 2016
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TASK LIST Review QUAD A authorization. Reconcile as needed Assign Quad A authorization to School Volunteer Coordinator –SCHL-WSVU. Review School Volunteer Application http://ehandbooks.dadeschools.net/user_guides/166/index.html Review policies and guidelines for working with school volunteers Identify Mobile Device Designated Site Person (DSP) Identify Level 1 and 2 Asset Tracking Management System users Verify that School Registrars have entered the COE number into the District Student Information System (DSIS) to finalize the PK child’s registration and ensure VPK program funding. Assign a member of the faculty to serve as the Athletic & Activity Coordinator at their respective school site (middle school) Review and implement the procedures for the distribution, collection, and submission of student accident insurance forms Review Title I guidelines that are contained in the 2016-2017 Title I Administration Handbook which may be accessed at: http://ehandbooks.dadeschools.net/policies/135.pdf Review School Instructional Personnel (SIP) list and secure copies of valid Educator’s Certificates for all instructional personnel. http://hrinfo.dadeschools.net/sip Distribute Student Mobile Device Contract to students Begin monitoring Class Size application for Survey 2 Starting on this date and on-going throughout the school year, compile and maintain all documents required for the 2016-2017 Title I School-level Compliance Filing System to support any District, State or Federal audit of the school site. Distribute School Police letter #322 to students. (Appendix L) Review IEP and the Matrix of Services Information in SPED-EMS - Teachers of students with disabilities and LEAs Review and convene LEP Committee to exit ESOL Students with inconsistent test data (grades 3-11): Due to the delay in the release of ACCESS 2.0 for ELLs results and the proposed State Board rules that went into effect late June, ELL Committees should convene at the beginning of the 2016-2017 school year and appropriate action using available data should be taken. Final Revisions to the Master Schedule are due to the Office of Academics & Transformation. Upload via Master Schedule Review SharePoint site: http://osi.dadeschools.net/mschedule/ Mobile Device distribution may begin Distribute the District-approved Code of Student Conduct (COSC) letters to parents/guardians on school letterhead, Acknowledgement of Receipt and Review and COSC parent flyer the first week of school. (Appendix N) Conduct an orientation with all students on the Code of Student Conduct Review School Board Policy 8462: Student Abuse and Neglect with all faculty and staff (i.e. non-instructional, custodial, clerical, etc.) Submit school-site Professional Development (PD) needs assessment results and PD Blueprint FM7551 to Work Location #9017: Office of Professional Development and Evaluation Review Florida Statutes related to instructional and administrative certification requirements (1012.42, F.S.).
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE August 26, 2016 August 26, 2016 August 26, 2016 August 26, 2016 August 26, 2016 August 26, 2016 August 26, 2016 August 29, 2016 August 29, 2016 September 1 – October 30, 2016 September 2, 2016 September 2, 2016 September 2, 2016
September 2, 2016 September 2, 2016 September 2, 2016 September 6, 2016 September 6, 2016 September 6, 2016 September 6, 2016 September 9, 2016 September 9, 2016 September 9, 2016
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TASK LIST Submit FM2396 Special Fees and Charges School Request to Region Submit name of the TAP Coordinator to School Operations. For further assistance, please contact 305-995-1945. Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of the Hepatitis B vaccination series Meet with all club sponsors and booster clubs at the beginning of the school year to review the items listed in the Club Advisor Handbook. Review procedures for fundraising and other club related activities as specified in http://ehandbooks.dadeschools.net/policies/52/pdfs/Section4.pdf Meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. Each booster club president must sign for receipt of the handbook. Distribute copy of School Board Policy 2111: Parental Involvement, either as a hard-copy document or electronically Send MDCPS HIV STDs K-12 Curriculum Letter to parents/guardians, available online (English, Spanish, Creole) at: http://aidseducation.dadeschools.net/forms.asp Continue to monitor class size application daily for FTE Survey 2 until November 11, 2016 Designate a site administrator as the FLVS contact and the names of all facilitators. Review eligibility and attend training for the Magnet Schools of America Merit Award Application procedures. All IPEGS Observations should be scheduled in the online electronic system at hrinfo.dadeschools.net/eval Complete the 2016-2017 School Based Alternative-to-Suspension Plan found in (Appendix M) Send letters and the Directory Information Opt-Out Form (http://forms.dadeschools.net/webpdf/6479.pdf ) to parents, legal guardians, and eligible students informing them of their rights. The provisions for access to student records should also be reviewed with all appropriate clerical and student services staff members. Review document, Student Educational Records and “Directory Information” Review Unlisted Telephone Notification Form (http://forms.dadeschools.net/webpdf/6603.pdf ) Distribute and collect Press Release for all students Review EPs and update information in SPED-EMS as needed- Teachers of the gifted and LEAs Review and update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A) “Identifying and Updating Your School’s Juvenile Court Contact Persons” Obtain Parents’ acknowledgement of “Receipt and Review” of the Code of Student Conduct Confirm SPED-EMS login and Quad A access confirmation Delete SPED-EMS 2015-2016 student caseloads Set-up SPED-EMS 2016-2017 student caseloads Convene and consider the End of Course (EOC) waiver within the first two weeks of the 2016-2017 school year. If IEP Team determines that an EOC waiver will be granted, then SPED EMS Waiver of EOC Assessment Requirement for Students with Disabilities must be completed. (IEP Team) Submit online survey for Blended Learning Communities formerly known as Virtual Learning Labs Review and verify that all students are enrolled in the appropriate FLVS course and that courses are labelled appropriately Mobile Device distribution should be completed.
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE September 12, 2016 September 16, 2016 September 19, 2016 September 19, 2016 September 23, 2016 September 30, 2016 September 30, 2016 October, 2016 October, 2016 October 1, 2016 October 1, 2016 – February 10, 2017 October 7, 2016 October 7, 2016 October 7, 2016
October 10 - 14, 2016 October 17, 2016 October 27, 2016 October 31, 2016 November 3, 2016 November 4, 2016 November 9, 2016 November 14, 2016
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TASK LIST All schedules for students with disabilities must be entered in D-ISIS. Deadline for the completion of school-site MEP evaluation planning elements – self assessment and setting DPGT’s. Planning conferences with supervisor must be completed by September 30, 2016. Submit completed Student Services Management Agreement FM7501 Complete the Student Services School Profile (SSSP) available online (in electronic survey format) at https://www.surveymonkey.com/r/BYQZ7V2 . Once completed, a copy of each school’s SSSP will be e-mailed to the corresponding school principal Review School Improvement Plan (SIP) Peer Reviews Verify all Magnet students are properly coded. Deadline for school-site MEP personnel supervisors to have conducted and approved the planning elements of the school-site MEP evaluation system. Review Preliminary Teachers Teaching Out of Field (T13796101/T13797201) Review DECO Teachers Teaching Out of Field (T1340N0501) Designate and assign access to school staff for the Magnet Online Application System. Review applications, verify priorities, and declare eligibility for Magnet Online Applications. Distribute the Title I Program Notification Letter; 2016-2017 District Title I PIP and School-level PIP Flyer; and the 2016-2017 Title I School-Parent Compact Conduct the Title I Annual Meeting and include all other meeting’s documentation. Access the PowerPoint template and documents for this meeting at the M-DCPS Title I web site: FDOE Requirements: NCLB-Parental Involvement http://title1.dadeschools.net/FDOE_reqs.asp Schedule and conduct meetings to discuss the 2016-2017 Title I School-level Parental Involvement Plan (PIP) and Title I School-Parent Compact. Compile and maintain agendas and minutes to demonstrate evidence of parent input in the development of the School-level PIP. Additionally, for grades K-5, maintain Communication Log from a few teachers, demonstrating that at least one parent conference per child with appropriate school staff was conducted. The log will serve as evidence to amend the school’s compact in consultation with the parent FTE Week Survey 2 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar – (Appendix I) Complete observations for new (Probationary Contract Status) teachers, instructional support personnel, and student services personnel new to M-DCPS, and/or new to the school/work location with post-observation meeting. Provide awareness/information on District Policy Against Bullying and Harassment for Students, Parents, Staff and School Volunteers. (http://studentservices.dadeschools.net/bullying/) Complete Online Principal Certification of Attendance – 1st Grading Period 1st Quarter upload of the quarterly Principal’s Assurance Certification of Staff Assignment (FM-7560T) to the Title I School-level Compliance Collaboration Site. Deadline for “Teacher Roster Verification” - (Appendix I) Submit Page 1 of the Bullying and Harassment School Site Compliance Checklist to WL #9721 –
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE November 14, 2016 November 29 – December 9, 2016 December 1, 2016 – February 15, 2017 January 9, 2017 January 27, 2017 February 3, 2017 February 6 -10, 2017 February 13, 2017 February 20, 2017 February 20, 2017 March 3, 2017 March 8, 2017 March 23, 2017 March 30, 2017 May 1, 2017
May 15, 2017
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TASK LIST Attention: Gladys Duran Begin to monitor class size application daily for FTE Survey 3 and continue until March 10, 2017. Enter Magnet seat availability by program/grade level into the Magnet Online Application System Auditions for Visual Performing Arts programs and Language Proficiency Testing for International Studies Programs Complete the delivery of the Bullying and Violence Prevention Curriculum (K-12). Lessons are available for download at: http://studentservices.dadeschools.net/bullying/b-h_policy_manual.asp Complete Online Principal Certification of Attendance - 2nd Grading Period Deadline for the school-site MEP evaluation on mid-year process including mid-year progress check and DPGT updates. FTE Week Survey 3 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar Accept/Non-Accept status entered into the Magnet Online Application system for Magnet applicants at Visual Performing Arts Magnet schools/programs. Verification of seat availability and number of letters to be mailed to be entered into Magnet Online Application system for Random Selection schools/programs. 2nd Quarter upload of the quarterly Principal’s Assurance Certification of Staff Assignment (FM-7560T) to the Title I School-level Compliance Collaboration Site. Deadline for Teacher Roster Verification – (Appendix I) Complete second observation for Probationary Contract personnel with post observation meeting: Observation of Annual Contract, Professional Service Contract and Continuing Contract teachers with post-observation meeting. Complete Online Principal Certification of Attendance -3rd Grading Period Exiting ESOL Students IT will also automatically exit students who met criteria to exit the ESOL program. No action is required at the school site. Exiting ELL Students with Inconsistent Data Review individual student’s results on ACCESS 2.0 and FSA in ELA or graduation requirements for inconsistency in test data to convene LEP Committee meeting to consider exiting a student from the ESOL program (See End of the Year Weekly Briefing). ESOL Scheduling (K-5): Make every effort to group ESOL levels 1 and 2 together to facilitate required services. ESOL Scheduling (6-12): Once ACCESS 2.0 Data becomes available, schedule Developmental Language Arts classes by ESOL levels. For schools with large numbers of newcomers, it is highly recommended that singleton newcomer Developmental Language Arts 1 through ESOL courses are created. 3rd Quarter upload of the quarterly Principal’s Assurance Certification of Staff Assignment (FM-7560T) to the Title I School-level Compliance Collaboration Site.
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE June 9, 2017 June 12 -16, 2017 June 15, 2017 June 16, 2017 June 16, 2017
TASK LIST Submit signed and dated copy of 2016-2017 Title I Administration School-level Assurance of Accountability and Compliance Document (FM-7346-T). FTE Week Survey 4 Complete Online Principal Certification of Attendance - 4th Grading Period Complete and approve instructional materials inventory in STAIRS Deadline for the completion, conducting of the end of year conference, & approval of the preliminary school-site MEP evaluation for assistant principals. Charter School Support
TBA July 26, 2016 July 26, 2016 July 26, 2016 July 26, 2016 July 26, 2016 July 29, 2016 July 29, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 1, 2016 August 4 and 5, 2016 August 4, 2016 August 10, 2016 August 10, 2016 August 10, 2016 August 10, 2016 August 15, 2016 Prior to First Day August 31, 2016 September 2, 2016
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Submit School Improvement Plan (SIP) Submit Parent/Student Handbook Submit Parent Contract Submit Emergency Contact Information Submit Conflict Resolution Designee Submit Governing Board Minutes Submit Fee Schedule Submit calendar changes for the 2016-2017 school year with appropriate programming fee. Submit Annual Unaudited Financial Statement and Annual Cost Report Submit Bank Transfer Information Letter Submit Fire Safety Permit Submit Property Lease or Deed or Space Usage Agreement Submit Certificate of Insurance Submit Certificate of Occupancy Submit Health Permit Submit Asbestos Hazard Emergency Response Act Submit Certificate of Use Submit Occupational License Attend First Quarterly Principal Meeting Submit Governing Board Meeting Dates Submit M-DCPS Approved Transportation Provider Submit Food Service Provider Form Submit Student Capacity Submit Management Company/Educational Service Provider Submit Annual Budget Select School Site Director for the 5000 Role Models of Excellence Chapter (if applicable) and submit to
[email protected] Submit Monthly Financial Report Submit Audited Financial Statement
2016-2017 School Operation’s Management Guide Principals’ Task List DUE DATE September 2, 2016 September 2, 2016 September 2, 2016 September 2, 2016 September 9, 2016 September 14, 2016 September 16, 2016 September 21, 2016 September 21, 2016 September 28, 2016
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TASK LIST All IPEGS Observations should be scheduled in the online electronic system at hrinfo.dadeschools.net/eval Submit Governing Board Members Submit Contract Verifying Charter School Staff not M-DCPS Employee Submit Emergency Evacuation Submit Student Support Team (SST) (RtI) Information Submit Application Accountability Report Submit Transportation Routes Submit Safety and Emergency Plan and Staff Training Submit Restriction/Disclosure of Employment of Relatives Submit Charter School By-Laws
Faculty and Staff Acknowledgement Form
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Faculty and Staff Acknowledgement Form ACKNOWLEDGEMENT I, _________________, ____________________, have been apprised of my Professional Name
Position
Responsibilities and School Board Policies related to, but not limited to, the Code of Ethics. Furthermore, I have been apprised of School Board Policies that reflect my professional responsibility as a Miami Dade County Public School employee.
School Board Policy 1113 1124 1129 1139 1170.01 1210 1210.01 1213 1215 1217 1362 1362.02 1380 1590 2330 2370 2411 3210 3213 5136.02 5410 5517 5517.02 5517.03 6152 6430 7540.03 8141 8330 8442 8453 8462 8510
Appendix I
Board Policy Title Conflicting Employment or Contractual Relationship Drug-Free Workplace Conflict of Interest Educator Misconduct Employee Assistance Program Standards of Ethical Conduct Code of Ethics Student Supervision and Welfare Tobacco Use Weapons Anti-Discrimination/Harassment (Post) Anti-Discrimination/Harassment Complaint Procedure (Post) Threatening Behavior Toward Staff Members Personnel File Homework Magnet Programs School Counseling Standards of Ethical Conduct Student Supervision and Welfare Sexting Student Progression Plan Anti-Discrimination/Harassment (Students) Discrimination/Harassment Complaint Procedures for Students Dating Violence or Abuse Student Fees Illness or Injury In-Line-Of-Duty Student Network and Internet Acceptable Use and Safety Mandatory Reporting of Misconduct by Certificated Employees Student Educational Records Reporting Accidents Direct Contact Communicable Diseases Student Abuse and Neglect Wellness Policy Teacher Roster Verification Procedures
__________________________________________ Faculty/Staff Member Signature of Acknowledgement
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_____________ Date
*COPY TO BE PROVIDED TO EMPLOYEE UPON SIGNATURE
OPERATIONAL PROTOCOLS Operational Management Protocols have been developed to support school site administrators with conducting School Operations day to day functions in a systematic manner. These protocols will serve as tools that stress the importance of daily reflections in the operations of preparing for the new school year, effective leadership, preparing for an audit, encouraging positive mealtime experiences, and maintaining a healthy school environment. .
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OPERATIONAL PROTOCOLS
ENGAGING YOUR COMMUNITY Parents and broader community play a vital role in supporting successful learning outcomes for our students. Many of our schools have already developed effective strategies to engage with families and the community; however, with the overwhelming evidence that community engagement has a positive effect on student achievement, all schools are encouraged to focus on strategies in the areas below: Communication ___Use a range of communication tools and channels, including newsletters, websites, e-mails, assemblies, web conferencing, social media, etc. to help families and the community understand the language of learning. ___Develop a school calendar outlining key points in the school year where engagement of families and the community is vital and the specific activities to be used to engage them. ___Be aware of language barriers and assist families in accessing information in other languages and forms. ___Share consistent and ongoing messages of high expectations for all students and their learning. Learning Partnerships ___Leverage community, industry and business knowledge and skills to enhance student learning. ___Embed the practice of involving families in goal setting and career planning discussions with their children. ___Develop local strategies to support transitions between early childhood education and care, primary school and secondary school, higher education and the workforce. Community Collaboration ___Generate and maintain contact with relevant professionals in the area to support referrals of families. ___Develop a school alumni group to showcase graduates and engage their support. ___Develop avenues for the community to support the school in areas such as drug education, violence prevention, anti-bullying, civic responsibility and other school initiatives. Decision-making ___Encourage active participation of parents, teachers and students in the EESAC, PTA/PTSA and other parent groups. ___Encourage student participation in decision-making processes. ___Identify parents that have leadership capacity and empower them as advocates.
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School Operations -2016
Participation ___Encourage parents and community members to register as school volunteers to draw on their skills and talents when needed. ___Engage community members and business partners in designing learning experiences and extracurricular activities through the Dade Partners Program. ___Take advantage of various opportunities to recognize families, volunteers and business partners for their support. PREPAREDNESS FOR NEW SCHOOL YEAR ___ Are the current Faculty/Staff and Student Handbooks sufficient to enable the school to operate efficiently and effectively. ___ Modifications and/or updates have been made and completed to the Faculty/Staff and Student Handbooks and reflect new board policies and districtwide initiatives. ___ The school operating budget is in place for the school year.
Funds for supplies have been allocated. There is reasonable balance between anticipated revenue and program offerings. All funded positions have been filled for the new school year.
___ Is there a calendar of programs/activities in place for the school year.
EESAC calendar of events PTA/PTSA calendar of events School Activity Calendar
___ Are EESAC by-laws updated, budget and activities approved online for the coming school year? ___ The effectiveness of past fundraising initiatives has been assessed and a schedule has been planned for the next school year to maximize income / revenue. ___ The Special Fees FM-6152 has been completed and submitted to Region for approval. ___ Fund-raising activities have been identified and approved by Region Centers. ___ The school’s website information has been updated to reflect current administration, faculty & staff, contact info, meeting dates, accountability status, etc. ___All students have been futured and Master Schedules have been entered and ready for dissemination. ____Teachers have been notified of their assignments in accordance with the Miami-Dade County Public Schools and the United Teachers of Dade Contract. ___ Pick and drop off areas have been identified and supervision has been assigned
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School Operations -2016
ADMINISTRATIVE FUNCTIONS ___Effective routine methods of communication with the a) Principal, b) Support Staff c) members of the EESAC, d) PTA/PTSA, e) Teachers / Staff, and f) external stakeholders (business community, etc.) have been established. ___ A method or strategy to communicate emergency situations is in place and all responsible administrators and respective staff have been apprised. ___ A clear transition system of passing on information from one administrative leader (positions such as Chairpersons, Athletic Directors, Activity Directors, etc.) to those who follow as a result of assignment changes, has been established. ____The school’s vision, mission and core values have been articulated to faculty, staff, students and all stakeholders. ___ The system to solicit and select the various positions in house such as Chairpersons, Test Chairperson, Athletic Directors, etc. for the year conformed to the respective bargaining contract has been implemented. ___There is a clear division of responsibilities and duties communicated among staff members to operate at peak efficiency, minimizing duplication and overlap of work. ___Tasks and projects are aligned to the Superintendent's Strategic Plan. ___ A system to solicit general volunteers has been established and encouraged. ___ A method to solicit school and community stakeholder’s feedback of programs’ and activities’ has been developed and communicated to assess successes and worthiness for repeat in future years. ___There are clear protocols for the conduct of faculty/staff meetings (agenda and minutes timelines, for example). ____Clear protocols for monitoring internal accounts and budget expenditures have been shared with the responsible administrative staff and faculty, respective of their responsibility. ____An internal control has been established to review the Position Control to ensure that positions have been reconciled and funded. ____New Administrator overview. ____Health inspection (inspector) etiquette. ____Protocol for distressed building. ____Monitor student attendance for submission of Truancy Packets. ____Input IPEGS evaluation schedule via the IPEGS on-line observation system.
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School Operations -2016
EFFECTIVE LEADERSHIP ___ A welcome climate has been created for all stakeholders. ___ A system for recruiting students has been established with a focus on selling the MDCPS experience. ___ A strategy for succession planning has been established to mentor relationships with staff that show promise for in-house positions (department chairperson, reading coach etc.) and/or outside leadership positions (curriculum support specialist, assistant principalship, etc.) ___ A public relations strategy is in place to promote and acknowledge school’s accomplishments. ___ A systemic process by which problems are resolved is in place. ___ A clear idea of leadership characteristics that are essential to promote success has been shared with staff. ____ A clear system is in place to monitor student accountability data. ____ A systematic protocol has been created to continuously monitor student achievement throughout the school year. ____ A clear understanding of budget and its impact on the daily operation of school site exists. Quality Control ____ The school environment is clean and promotes a healthy and safe setting. ____ Weekly/Monthly monitoring of accounts to ensure that school is operating within budget. ____School environment encourages customers to feel welcomed and valued. ____School employees are easily recognized by badge or uniform to make identification easier for customers. ___ConnectEd messages have been created and scheduled for transmission of important announcements. ___ The school’s website has been updated and a plan to periodically update has been established and timelines have been set. ___ The most recent Health Department inspection is posted on the school-site website. ___ Frontline staff (office staff, security, custodial, etc.) is welcoming and friendly. ___ Parent Resource Center has been established and is easily accessible. Cleanliness and Safety ___ Plant Operations Cleaning Protocol have been reviewed with custodial staff. ___ One point of entry to school has been identified to all stakeholders.
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___ The security monitors are in uniform (green security shirts). ___ A safety committee has been identified. ___ A calendar of meeting dates has been set for the safety committee to meet. ___ School Safety signage is evident throughout the school. ___ Security monitors are visible and easily recognized by staff, students, and parents. ___ Crisis Management Team is established and responsibilities have been delineated to appropriate staff.
POSITIVE MEALTIME EXPERIENCE PROTOCOLS ___ Establish a Wellness Council at the beginning of the year. This council consisting of parents, students and cafeteria support staff is responsible in developing an action plan for promoting a positive mealtime experience ___ Conduct a meeting on promoting positive behavior, mealtime manners and handling problem behaviors with Lunchroom Monitors, Security Monitors and related personnel responsible for the supervision of the cafeteria during breakfast and lunch ___ Schedule recess before lunch in grades K-5 as often as possible ___ Establish a presence in the cafeteria during mealtimes along with Security Monitors and Lunchroom Monitors ___ Establish, Display and Review clear rules that outline expected cafeteria behavior on a regular base with students ___ Establish incentives for classes that demonstrate model student behavior in the cafeteria to foster enjoyable social interactions ___ Design the cafeteria to look more like a café and make it more inviting by exhibiting student art work promoting healthy foods and fun physical activities ___ Develop strategies for students at-risk of experiencing challenges in the cafeteria that can be implemented by the staff supervising the school cafeteria Maintain a Healthy School Environment ___ Schedule meeting with the cafeteria staff periodically to discuss opportunities for improving the cafeteria climate ___ Create a fun way to introduce your school food service staff to students and teachers in order to give staff proud ownership of the meals they turn out ___ Create table mats with the assistance of the art teacher ___ Create art projects at least twice a year with positive messages and post throughout cafeteria
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School Operations -2016
___ Play movies and/or music on special days ___ Promote Chess, Checkers, Backgammon competitions as an incentive during the last part of the lunch period ___Schedule a special guest to read to students while they eat ___ Schedule administrators to serve in the lunch line alongside cafeteria workers ___ Create a cafeteria and safety committee to establish rules, expectations and incentives ___ Develop a script for the lunch monitors to follow ___ Use wireless microphones throughout the cafeteria to allow for more movement by the lunch monitors and administrators ___ Schedule PE/recess before lunch as often as possible ___ Provide trainings for cleaning protocols, i.e., mopping, wipe down of tables ___ Create a checklist with activities to assist with the cleanliness of tables ___ Strategically schedule lunch for students ___ Encourage weekly or monthly “taste tests” where students can rate different meal options or try new foods ___ Advertise menus in advance, highlighting weekly health specials ___ Provide “grab n’ go” breakfast or a breakfast cart filled with healthy favorites as provided by the Department of Food & Nutrition ___ Display posters or encourage the art teacher to have students paint posters promoting healthy foods ___ Work together with social studies and language teachers to inspire students to learn where foods come from
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GETTING READY FOR AN AUDIT Internal/Property Audit – Operational Protocols (The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection questions do not include the entire scope of an audit.)
INTERNAL CONTROL QUESTIONNAIRE (ICQ) SELF REFLECTION Y or N -
Does your school-site have an organizational chart that clearly defines lines of authority and responsibility as it pertains to reviewing documents and schedules for the purpose of identifying the matrix of services to ensure compliance with district and state ELL and SPED requirements and to maximize the level of FTE funding?
Y or N -
Are current job descriptions on file for each employee at your school?
Y or N -
Are the staff in charge of making collections aware of the proper receipting procedures?
Y or N -
Does your school-site have an up-to-date copy of the Manual of Internal Funds Accounting and procedural manuals such as, FTE Procedures, Budget Allocation Manual, Title I Manual, Matrix of Services, Payroll Processing and Procedures Manual, etc.?
Y or N –
Has the Manual of Internal Funds Accounting and related policies and procedures been reviewed with all personnel, respectively?
Y or N –
Have staff responsible for collecting monies, sponsoring fundraisers, fieldtrips, etc. acknowledged receipt of said policies and procedures?
Y or N -
Are all monies received made payable to school?
Y or N -
Has the treasurer maintained a running checkbook balance?
Y or N –
Are deposits made daily to the bank?
Y or N –
Are cash receipts deposited intact with no expenditures made from collections?
Y or N –
Is cash that has been received and deposited reconciled monthly?
Y or N –
Has the proper use of Recap of Collections Form (FM-1004) and Employee (BPI) Receipts (FM-0976) discussed with staff school wide?
Y or N –
Are their strengthened procedures in place to review fundraising activities, including preparation, review and filing of Student Activity Operating Reports, Inventory and Operating Statements and Fundraising Activities Log?
Y or N –
Are numerically controlled cash-receipt slips accounted for and reconciled on a regular basis?
Y or N –
Have the Manual of Internal Fund Accounting been reviewed with the treasurer/bookkeeper in regards to NSF checks, guidelines, processes and timelines to prevent loss of revenues?
Y or N -
Have Purchasing Credit Card Program (P-Card) guidelines been reviewed with staff for awareness and understanding of the requirements?
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GETTING READY FOR AN AUDIT Internal/Property Audit – Operational Protocols (The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection questions do not include the entire scope of an audit.)
Y or N -
Have procedures for reviewing disbursements made with the credit card and internal funds been established to ensure compliance with District Policy?
Y or N -
Have purchases complied with the requirement for written quotations including requesting quotes from certified minority business enterprises?
Y or N -
Have controls been established to track, safeguard and monitor utilization of mobile equipment such as iPads, purchased with school funds for school use?
Y or N -
Have in-house property inventories been conducted and have discrepancies been identified and addressed according to guidelines?
Y or N -
Are the EESAC, Title I, and Magnet funds spent appropriately?
Y or N -
Are the EESAC expenditures properly approved by the EESAC Committee and documented in the official minutes?
Y or N -
Are expenditures through Fund 9 monitored to ensure spending is kept within limits and the account is replenished in a timely manner?
Y or N -
If you provide after-school services (Principal operated) is the schedule for collecting payments enforced?
Y or N –
Are student registration cards immediately updated upon fee payments; and nonpayments documented?
Y or N –
Are pre-numbered form inventory reviewed with staff before filing to ensure its accuracy?
Y or N –
Have proper utilization of the Collection/Deposits Log been enforced and collections properly safeguarded?
Y or N –
Has the school-site administrator or designee met with the activity sponsor to monitor the health and well-being of the activity and made adjustments, as needed?
Y or N –
Have on-line sales expectations with the yearbook/memorybook vendor been discussed?
Y or N –
Have the school-site administrator or designee monitored the activity to ensure that the vendor is actively selling book throughout the year?
Y or N –
Have the selling price of the yearbook/memorybook been revisited from the prior year to ensure that the yearbook/memorybook unit cost is properly estimated to charge students’ close to cost?
Y or N -
Are competitive bidding policies followed on all requisitions against standing purchase orders?
Y or N –
Are all requisitions reviewed by the responsible administrator to assure reasonableness and appropriate delivery address?
Y or N -
Are purchases made by the school, not for school use, prohibited?
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GETTING READY FOR AN AUDIT Internal/Property Audit – Operational Protocols (The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection questions do not include the entire scope of an audit.)
Y or N -
Are the school’s ordering and receiving processes segregated to the greatest extent possible?
Y or N -
Are all purchases and requisitions of goods and services reconciled with the monthly report of transactions and statement of account?
Y or N -
Are all purchases and requisitions of goods and services reconciled with the monthly report of transactions and statement of account?
Y or N -
Are all purchases and requisitions of goods and services reconciled with the monthly report of transactions and statement of account?
Y or N -
Have payroll procedures and proper documentation of payroll hours, especially for parttime employees been reviewed with staff and administrative team?
Y or N -
Has a procedure for reviewing payroll accuracy, completeness and propriety been established and reviewed with appropriate staff?
Y or N -
Are periodical reviews of the sign in sheets for staff and hourly paid employees reviewed to ensure that employees are signing-in/out in a timely manner?
Y or N -
Are working copies of the Payroll Attendance Sheet used to project employee hours, while the original is placed back for the employee to sign?
Y or N -
Are all staff time records reviewed and electronically authorized by the Principal?
Y or N -
Are undistributed paychecks returned to the Treasurer's Office after three working days? (as applicable)
Y or N -
Are staff personal/sick accrual reports reviewed at each pay period by the department administrator for reasonableness?
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APPENDICES
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Appendix A IDENTIFYING AND UPDATING YOUR SCHOOL’S JUVENILE COURT CONTACT (JCC) PERSONS
All schools are required annually, to designate one Administrator and one Student Services team member as school-based Juvenile Court Contact (JCC) Persons.
The JCC serves as the first point-of-contact at the school-site for Department of Juvenile Justice (DJJ) Juvenile Probation Officers , Florida Department of Children and Families (DCF) Child Protective Investigators, Our Kids, Inc. full case management agency workers, and others involved in the Juvenile Justice and Child Welfare Systems.
Each school’s JCC’s will be listed in the Juvenile Court Contacts directory at our District portal. Every principal is required to review and update their school’s JCC listing online, by Friday, September 2, 2016.
Should personnel changes occur that impact a school’s JCC listing, the directory should be updated by the Principal.
The JCC directory is a public directory to be utilized by individuals working with students involved in the juvenile justice and child welfare systems.
Directions for updating a school’s JCC persons: 1. Go to: http://juvenilejustice.dadeschools.net/ 2. Click on “Create/Edit Contact Info”. 3. The school Principal must log-in by entering his/her Employee Number and Date of Birth (mmyyyy). 4. Enter School Location Number. 5. The school information will pop up. Click on “Edit”. 6. The Principal should enter the appropriate Employee Numbers for the Administrative Contact and the Student Services Contact and click “Update”.
For questions or requests for assistance related to the JCC online listing, please contact Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305-679-2800.
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APPENDIX B
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90
91
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APPENDIX C INCIDENT REPORTING District Critical Incident Response Team (DCIRT) Notification Procedures Work location administrators are responsible for reporting ALL critical incidents to 305-995-COPS (2677), and to the appropriate Regional Center. For any critical incident that requires immediate medical or police response, 911 must be contacted prior to contacting the above-mentioned entities. Only a call to 305-995-COPS (2677) will initiate a response from the appropriate District Critical Incident Response Team (DCIRT) member. Failure to contact 305-995-COPS (2677) will result in a delay for assistance.
Examples of commonly reported incidents listed below include; but are not limited to:
ALL incidents resulting in a lockdown or evacuation. It is imperative that 995-COPS (2677) is contacted no matter who places the school on lockdown or orders an evacuation. An administrator or designee must check-in with School Board base (SB Base) and monitor the DECON Radio at all times. All radio transmissions will occur via the DECON Radio Frequency set to #A1 on the SBSCHOP/SB-OPS Shelter. ONLY School Operations can lift a lockdown or allow students and staff to return to the building when an evacuation has been implemented.
When a fire alarm “sounds”, State law requires that all occupants evacuate the entire facility and the above-listed procedures should be implemented.
Critical incidents requiring an immediate resource from the district.
Incidents of serious illness, injury, death, or confirmed communicable disease of a student (s) or staff members(s) on-campus or off-campus.
A serious incident occurring on-campus involving a non-school-site employee (s) or visitor (s).
Any incident that occurred on-campus or off-campus that could potentially draw media attention or have an adverse impact on the school (also contact Media Relations).
Runaway or missing children.
Power outage or major utility interruption (this does not include telephones). As soon as the power or utility is restored, 305-995-COPS (2677) should be contacted and updated. Schools should not directly contact Florida Power & Light (FPL) for a power outage. District communications will contact FPL for all power outages.
Total air conditioning failure, or partial air conditioning failure that is impacting a significant number of student stations and/or large common areas. As soon air conditioning is restored and back to normal functioning, 305-995-COPS (2677) should be contacted and updated.
Incidents involving burglary, vandalism, or a fire that disrupt the learning environment.
Critical incidents should NOT be reported to any District office including, but not limited to; School Operations, the District Crisis Team, Student Services, Transportation, Maintenance, or Food and Nutrition. Before and after school care programs must also follow the procedures above.
Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600. 93
APPENDIX C INCIDENT REPORTING Automated Incident Reporting System (AIRS) Any on-campus or off-campus incident that compromises the safety of a student(s), staff, visitor(s), and/or the facility; or any incident that disrupts the instructional environment or day-to-day schoolsite operations, must be reported through the Automated Incident Reporting System (AIRS). This also includes ALL critical incidents that were reported to 305-995-COPS (2677) as described in the District Critical Incident Response Team (DCIRT) procedures. When submitting an AIRS incident report, please be sure to adhere to the AIRS reporting guide located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf .
Below is a list of additional items not included in the AIRS reporting guide:
An AIRS incident report can be subpoenaed; therefore, it should be carefully written utilizing correct grammar and spelling.
Ensure that only the location administrator’s employee number is inputted under “contact employee ID” (work location administrator field). A location administrator must submit the Incident Notification Form.
All personally identifiable information should be included in the Person(s) Involved section. School Operations will redact information as needed.
Do not use personally identifiable information in the Incident Description section. Refer to alleged victim or alleged offender by their title, i.e., alleged student/victim or alleged employee/victim.
If a student is transported to the hospital accompanied by an employee, identify the employee by title and employee number in the Incident Description section.
If your school had an incident that required a response from the police or the fire/rescue department, but no SPAR number, police case number, and/or fire department alarm number was issued, please indicate as such in the narrative portion of the Incident Description field.
AIRS incidents should be submitted by 2:30 PM on the day of the incident. Incidents occurring after 2:30 PM should be submitted by 2:30 PM the next day.
Do not generate a new AIRS incident report if you are adding follow-up or updated information to finalize AIRS incident report. To add new information to an existing AIRS incident report, email the new information to
[email protected] . Reference the AIRS notification ID number that the system generated in the subject of the electronic mail, and be specific about what needs to be amended.
Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600. 94
APPENDIX D Department: Instructional Materials
Requesting assistance acquiring additional quantities of instructional materials needed - Instructional Materials Department Requests for additional quantities of materials needed due to an increase in student population, or new course being offered, must be referred to the Instructional Materials Department. District Adopted Titles Schools will submit requests for these materials via the Textbook Automated Request System (TARS). Please note: In order to access TARS, the user must have their school administrator provide authorization through RACF and grant WTAU. 1. Go to http://tlc.dadeschools.net Here you will be able to print the instructions for using TARS 2. Look to the right of your screen and find the option labeled, Mainframe Applications 3. Look to the top left of your screen, select the tab labeled, TARS and STAIRS 4. Print and follow the directions to complete your request via TARS 5. Remember to provide a brief rationale for your request 6. Write the following in the subject line of your shopping cart: (School’s Name and Work Location Number) – Request for Additional (Subject Area) Textbooks PLEASE NOTE: the areas in parentheses are to be substituted for the appropriate information 7. If approved, your request will become a shopping cart in SAP 8. TARS will check school enrollment, quantity ordered and quantity of textbooks in STAIRS. For this reason, it is very important that schools complete and maintain an accurate textbook inventory. Non-District Adopted Titles Before sending a request for financial assistance with the purchase of non-district adopted materials, school staff must follow these directions: 1. Select a publisher of your choice 2. Contact the sales representative for that vendor and request the following: a. Single source letter (must be signed) b. Quote listing all paid items, all free items, and cost of shipping PLEASE NOTE: School personnel is responsible for the selection of non-state adopted instructional materials and must, therefore, consider the same general and specific criteria applicable to state-adopted and District-approved instructional materials specified in the Instructional Materials Manual of Procedures and Policies as well as in School Board Policy 2510. Evaluations can include personal reviews, professional judgment, or information contained in professional library, media, or education selection aids or journals, if available. Each school is responsible for the content of all instructional materials used in a classroom, whether purchased through an adoption process or otherwise purchased or made available in the classroom. Once school personnel complies with the steps mentioned above, an email can be sent to
[email protected] with the following documentation: 95
APPENDIX D Department: Instructional Materials
1. 2. 3. 4.
Single source letter (must be signed) Quote listing all paid items, all free items, and cost of shipping Provide a brief rationale for your request Write the following in the subject line of your email: (School’s Name and Work Location Number) – Request for Additional (Subject Area) Textbooks
Reporting Delivery Discrepancies of Instructional Materials - Stores & Mail Distribution (S&MD) Deliveries of instructional materials are handled by staff from the S&MD. In the event of delivery discrepancies, school staff should direct inquiries to S&MD by calling 786-275-0600 or sending an email to
[email protected] Please have the following information available: 1. School name and work location number 2. Name of school contact person and contact information (email and/or phone number) 3. Purchase order number or delivery ticket number Reminders 1. All requests sent via email must come from a school site administrator or include a school site administrator in the cc’s section of the email. 2. It is recommended that school site administrators review the following: Procedures for recording the distribution of instructional materials to teachers and students. Records of these transactions must be kept on file by the school site administrator responsible for instructional materials and the Department/Grade Level Chairs.
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Form FM 1637 titled, Lost and/or Damaged Textbook Notice, is used to notify parents of lost and/or damaged instructional materials. This form can be found on the Department of Instructional Materials’ website located at http://im.dadeschools.net Form FM 1637 may be included in the student and parent handbooks.
Appendix E
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Appendix F
MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 GUIDELINES FOR PROMOTING SAFE AND INCLUSIVE SCHOOLS
Supporting Transgender and Gender Students Non-Conforming Students School Operations and Office of Student Services
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MIAMI-DADE COUNTY PUBLIC SCHOOLS GUIDELINES FOR PROMOTING SAFE AND INCLUSIVE SCHOOLS Students have all kinds of needs — whether they are gifted and talented, speak a first language other than English or are transgender — and schools have a duty to provide for these needs. Dispelling harmful stereotypes and prejudices of all kinds creates spaces where every student has the opportunity to learn and thrive. The School Board of Miami-Dade County has adopted comprehensive anti-discrimination and anti-bullying policies that require all students be treated with respect regardless of their unique characteristics, including sexual orientation or gender identity.1 Every student has the right to learn in a safe and accepting school environment and schools have a responsibility to provide a safe and nondiscriminatory environment for all students, including transgender and gender nonconforming students. These guidelines are intended to promote a positive, proactive approach that upholds and protects the rights of transgender and gender nonconforming students; and best practices to ensure that transgender students and gender nonconforming students have equitable access to all aspects of school life (academic, extracurricular and social) in ways that preserve and protect their dignity. This guide includes affirming the right of students to wear clothing, attend classes, use restroom and locker rooms, and with names and pronouns that reflect the gender they identify with. This document is intended to support schools in fulfilling our shared obligation to promote the dignity, respect and equity of transgender students.
1
See School Board Policies 5517, Anti‐Discrimination/Harassment (Students) and 5517.01, Bullying and Harassment.
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GUIDING PRINCIPLES Even though the needs of transgender students vary tremendously based on a range of factors, a number of guiding principles informed this document. These principles include:
Every student has the right to learn in a safe and accepting school environment. Supporting transgender students gives them the equal opportunity that schools are legally obligated to provide to all students.
All adults must act as protective agents committed to the safety and well-being of the youth they serve, including those who are transgender or gender non-conforming, and should recognize that working as a team is in the best interest of individual students seeking support.
No student should ever be asked, encouraged or required to affirm a gender identity or to express their gender in a manner that is not consistent with their self-identification or expression.
Ongoing learning is a key element of this process. Educators and administrators need to engage in regular professional development and training to build a school climate that avoids gender stereotyping and affirms the gender of all children.2
2
See GLSEN & Harris Interactive (2012). Playgrounds and Prejudice: Elementary Schools Climate in the United States, A Survey of Students and Teachers. New York: GLSEN (providing statistical data quantifying the effect to bullying on students who do not conform to gender stereotypes)
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SHARED UNDERSTANDING - DEFINITIONS There are often gaps in trust — grounded in past or current experiences between students, families and educational institutions. This document will also incorporate language, resources and suggestions for navigating these trust gaps and supporting the student’s safety and well-being. A number of terms are used in this document that may not be commonly known. A short list of definitions is included below to facilitate a shared understanding. It is not an all-inclusive list. Gender: Complex relationship between physical traits and one’s internal sense of self as male, female or both or neither (gender identity) as well as one’s outward presentation on and behaviors (gender expression) Biological sex assigned at birth: A person’s biological sex is a combination of bodily characteristics, including chromosomes, hormones, internal and external genitalia, and secondary sex characteristics. At birth, infants are assigned a sex, usually male or female, based solely on the appearance of their external anatomy. Gender expression: How a person expresses their gender through outward presentation and behavior. This includes, for example, a person’s name, clothing, hair style, body language and mannerisms. Gender identity: A person’s deeply held internal sense or psychological knowledge of their own gender, regardless of the biological sex they were assigned at birth. Gender nonconforming (NC) refers to people who do not follow other people’s ideas or stereotypes about how they should look or act based on the female or male sex they were assigned at birth LGBTQ: Acronym for Lesbian – Gay – Bisexual-Transgender-Question Sexual orientation: A person’s emotional, romantic, and/or sexual attraction to other people. Sexual orientation is not the same as gender identity. Transgender: Is a general term used to describe people whose gender identity differs from the sex they were assigned at birth. Transition: The process through which transgender people begin to live as the gender with which they identify, rather than the one typically associated with their sex assigned at birth. Transgender and Gender non-conforming are umbrella terms that often encompass other terms such as transsexual, cross dresser, gender queer, femme queen, A.G., Two Spirit, and many more. It is important to refer to people with the term they prefer. Note: Using the terms “transgendered” or “transgenders” is offensive and should be avoided.
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PUBLIC/PRIVATE TRANSITIONS Whether a student makes a public or private transition, remember that the student is undergoing an incredibly personal experience; Few youth want to be the center of attention, particularly for such a personal matter. The school should be prepared for genuinely innocent confusion or uncertainty that may come from members of the school community and set clear boundaries about what to say to the student or their family. Schools must also be able to respond to negative reactions to a student’s public gender transition. The larger community can subject these students and their families to ignorant intrusions and even outright hostility. But schools are uniquely positioned to serve as a buffer to protect students and their families. Many negative reactions are a result of a lack of knowledge or familiarity with the idea of transgender people, particularly transgender youth. While a public transition might make others (including you) feel uncomfortable, that discomfort does not outweigh the student’s need to be safe and supported. To assist schools in responding to questions, negative reactions or concerns to a student’s public gender transition, without speaking about the specific student, school staff may use the following talking points to respond:
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“I know this is new territory for many of us. Sometimes change is challenging. Perhaps I can share some information with you about gender identity and transgender people?”
“I can assure you that the safety, well-being and education of all students are our highest priorities.”
“Of course I can’t talk about any individual student, just as I would never talk about your child.”
“Schools have always worked to support the needs of individual students in a variety of ways. Like we have always done, we are committed to supporting all of our students.”
“Imagine if this was another type of student need that other people weren’t comfortable with, how would you respond?”
GUIDANCE TO SUPPORT TRANSGENDER AND GENDER NONCONFORMING (GNC) STUDENTS Due to the increased risks facing transgender and GNC students, as well as the unique circumstances that may arise when working with these students and their families, additional guidance and recommendations are being provided to help ensure these students receive the same educational opportunities as their peers. Districts make important decisions regarding policies and practices to promote student safety and support, with equal access to all programs, services, and facilities provided by school districts. All M-DCPS students must be treated equally and fairly, free from discrimination, harassment, and bullying based on their real or perceived sexual orientation, gender identity, and gender expression. This commitment to equal and fair treatment includes transgender and GNC students, and applies to all District operations, programs, and activities. The federal Office of Civil Rights (OCR) and several courts have interpreted Title IX as protecting transgender students from discrimination on the basis of sex and define fair and equal treatment for transgender and GNC students in relation to rights in areas such as student names and pronouns, restrooms, privacy, school records, student safety, and dress codes.3 Failure to comply could result in the District’s loss of federal funding. Only the student can determine their gender identity. Outside confirmation from medical or mental health professionals, or documentation of legal changes, is not required. These recommendations facilitate district compliance with local, state, and federal laws, while furthering the goals of cultivating and sustaining caring, supportive, respectful, and affirming learning environments that provide for the education, safety, and welfare of all students. This section provides the most common and foundational supports transgender students need in school and provide practical steps to implement them it does not, however, anticipate every situation that might occur. The unique needs and concerns of each student should be addressed on a case-by-case basis with a student-centered approach that includes the ongoing engagement of the student, the parent/guardian, as appropriate, and school personnel with a legitimate educational interest per the Family Education Rights and Privacy Act (FERPA). The overall goal is to ensure the safety, comfort, and healthy development of all students, including transgender and GNC students, maximizing inclusion and social integration while minimizing exclusion and stigmatization. Names and Pronouns. School staff should address students by their chosen name and pronouns that correspond to their gender identity, regardless of whether there has been a legal name change. Upon request, the chosen name and gender should be included in the district’s information management systems, in addition to the student’s legal name. District-generated student email addresses should also reflect the student’s chosen name, if first names are identifiable in such addresses. These changes inform all staff, including substitute teachers, of
Note that schools should not be expected to make changes to unofficial student records that existed prior to the
3
request for a name and gender change. Such requests should be referred to the District’s Office of Federal and State Compliance.
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the name and pronoun to use when addressing the student, and help avoid inadvertent disclosures. Student Records. When requested, schools should engage in reasonable and good faith efforts to change current unofficial student records (e.g., class and team rosters, yearbooks, school newspapers, and newsletters) with the chosen name and appropriate gender markers to promote consistency among teachers, substitute teachers, school administrators, and other school staff.4 The U.S. Department of Education states that the gender marker in the pupil’s official record should reflect the gender identity of the student regardless of what appears on the birth certificate. While Florida law provides a process for people to seek a legal name change, there may be extenuating circumstances that make a legal name change desired, but unattainable. Parents/guardians, or students who are age 18 or older, also have the right to seek amendment to the school records (per FERPA) if their records are deemed “inaccurate, misleading, or in violation of the student’s privacy.” Privacy and Confidentiality Regarding Disclosures. Transgender and GNC students have the right to decide when, with whom, and to what extent to share private information. When contacting the parent/guardian of a transgender or GNC student, school staff should use the student’s legal name and the pronoun corresponding to the student’s assigned sex at birth, unless the student or parent/guardian has specified otherwise. Restrooms. Students should be allowed to use the restroom in accordance with their gender identity. Alternative and non-stigmatizing options, such as an all-gender or single user restroom (e.g., staff bathroom or nurse’s office), should be made available to students who request them, but not presented as the only option. Any student who has a need or desire for increased privacy, regardless of underlying reasons, has the right to access a single-user restroom. 5 Locker Rooms or Changing Facilities. A student should not be required to use a locker room that is incongruent with their gender identity. Locker room usage should be determined on a caseby-case basis, using the guiding principles of safety and honoring the student’s gender identity and expression. Some options include: 1) a change in schedule; 2) use of a private area in the facility (e.g., nearby restroom stall with a door, or an area separated by a curtain, a physical education instructor’s office in the locker room); and 3) use of a nearby private area (e.g., restroom, nurse’s office). Any student who has a need or desire for increased privacy, regardless of the underlying reasons, may request the options listed above. Physical Education Classes and Intramural Sports. Students should be allowed to participate in physical education classes and intramural sports in accordance with their gender identity. Interscholastic Sports. Students should be allowed to participate in interscholastic sports in accordance with their gender identity. Eligibility of transgender students in Florida High School Athletic Association (FLHSAA)-sponsored post-season tournaments is governed by the FLHSAA, subject to state and federal civil rights laws.
4
C. Foley, US Department of Education, ED Facts Partner Support Center, personal communication with C. Jones in CEPI, July 10, 2015. 5 In the event that the school does not have such a facility, every effort must be made to accommodate the student's needs.
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Dress Code. Students should have the right to express their gender at school, within the parameters of the school’s dress code, without discrimination or harassment. The school’s dress code should be gender-neutral and not restrict a student’s clothing choices on the basis of gender. In the event that the dress code has differing expectations or practices based on gender, students should be permitted to dress in accordance with their gender identity. Gender-Based Activities or Practices. Districts should evaluate all gender-based programs and practices and maintain only those that have a clear and sound educational purpose. Genderbased programs and practices can have the unintentional consequence of marginalizing, stigmatizing, and excluding transgender and GNC students. Moreover, in some circumstances, they may violate state and federal laws. When students are separated by gender in school activities, students should be allowed to participate in accordance with their gender identity. When considering overnight accommodations, situations should be assessed on a case-by-case basis, seeking solutions that are inclusive, respectful, and acceptable to the student and do not impose an additional expense or burden on the student. Overnight Field Trips. A transgender student’s comfort level with sleeping arrangements will largely dictate the manner in which related issues are addressed. If students are to be separated based on gender, then the transgender student should be allowed to room with peers that match their gender identity.
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RESEARCH Children typically begin expressing their gender identity between the ages of two and four years of age, around this age, transgender children often express their cross-gender identification to their family members and caregivers through behaviors like dressing in clothing and engaging in activities consistent with their gender identity. Even at that young age, transgender children are often insistent and persistent about their gender, differentiating their behavior from a phase or imaginative play. Research indicates that LGBTQ students, nationally and in Michigan, are targeted with physical violence and experience a hostile school environment more frequently than their non-LGBTQ peers. According to a national report, 26 percent of transgender students were physically assaulted, (e.g., punched, kicked, or injured with a weapon) in school in the past year because of their gender expression. 6 Overall, LGBTQ students who are bullied and harassed are more likely to experience depression and anxiety, feel excluded from the school community, and experience lower academic achievement and stunted educational aspirations. Lesbian, gay, bisexual, and transgender (LGBT) students are over-represented in the unaccompanied homeless youth population, creating significant barriers to health, safety, and school success. The adverse health and educational consequences for transgender students are even greater than those for LGB students. Not all LGBTQ students are equally affected by these risk factors. LGBTQ students with intersecting, marginalized identities (e.g., black gay males, LGBTQ students with disabilities) are at greater risk of negative outcomes. The U.S. Department of Education (USDOE) and M-DCPS recognizes the role that power, privilege, discrimination, and oppression play in creating disparities that exist between LGBTQ students and their peers, and that only by addressing the underlying structural inequities will the existing disparities in academic achievement and health outcomes be eliminated. The U.S. Department of Education (USDOE) and M-DCPS is committed to reducing the impact of high-risk factors and providing equitable resources and access to quality educational opportunities to meet the needs of all students.
6
Greytak, E., A., Ksciw, J. G., & Diaz, E. M. (2009). Harsh realities: The experiences of transgender youth in our nation's schools. New York: GlSEN
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BEST PRACTICES M-DCPS recognizes the need for all students to have a safe and supportive school environment to progress academically and developmentally, and believes school administrators, teachers, staff, families, and students all play an important role in creating and sustaining that environment. Students must be treated equally, fairly, and be protected from discrimination based on their real or perceived sexual orientation, gender identity, and/or gender expression. As such, the M-DCPS encourages schools to: Enforce School Board policies protecting students from harassment, violence, and discrimination based on their real or perceived sexual orientation, gender identity, and/or gender expression (e.g., enumerated nondiscrimination, anti-bullying, and antiharassment policies). Inclusive school policies and administrative guidelines regarding implementation provide clear guidance for school administrators, teachers, support staff, families, and students to ensure all members of the school community have similar, consistent expectations for what is considered appropriate conduct in school and at school-related activities.7 Provide professional development opportunities on issues affecting LGBTQ students to all staff. These opportunities should extend beyond teachers, administrators, and school mental health staff, to include anyone who interacts with students (e.g., coaches, bus drivers, cafeteria workers, custodians, and administrative support staff). M-DCPS conducts introductory and advanced workshops to help educators and other school personnel understand, assess, and improve school safety and climate for all students, including those who are LGBTQ. Districts should encourage and support staff attendance at these and other role-appropriate professional development opportunities.8 Support the formation of extracurricular student-led clubs, such as Gay-Straight Alliances or Gender and Sexuality Alliances (GSAs) in middle and high schools. In accordance with the Equal Access Act and School Board Policy 5730, the GSA should be afforded the same rights and privileges as other student-led extracurricular clubs in all areas, such as appointment and compensation of advisors, publicity for events, and inclusion on school websites. These groups have been shown to improve school climate for all students, regardless of sexual orientation, gender identity, or gender expression, and serve as protective factors for all students, both members and non-members. They can provide different functions, including supporting potentially isolated and at-risk LGBTQ students and their allies, educating the larger school community, and advocating for a more inclusive school climate. Provide appropriate and meaningful family engagement and support. Since parental acceptance and family support are key determinants of LGBTQ student health, student support teams, staff, and community partners should provide resources to help families and students locate information, affirming counseling, and support services. School mental health professionals (school counselors, school social workers, and school psychologists) play an important role in 7
See Miami Dade County Public Schools Model Anti‐Bullying Policy 5517.01 as an example of an enumerated policy that includes sexual orientation, gender identity and gender expression. Retrieved from.http://www.dadeschools.net/schoolboard/rules/Chapt5/5d‐1.101.pdf Retrieved from http://studentservices.dadeschools.net/bullying/pdfs/MDCPS_bullying‐harass_policy.pdf 8 The introductory workshop (A Silent Crisis: Creating Safe Schools for Sexual Minority Youth) and advanced workshop (Planning for Action: Next Steps in Creating Safe Schools for Sexual Minority Youth) are available at regional sites throughout the states.
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helping students evaluate their academic and family situations, support systems, and resources. School mental health professionals have the necessary training to conduct mental health and substance use assessments, as needed. Schools should provide a welcoming environment for diverse families, including those that are headed by LGBTQ parents/guardians, and are encouraged to educate all families in their community about M-DCPS policies and guidelines. Encourage respect for the human and civil rights of all people, including those who are LGBTQ, across the curriculum. Research shows that inclusion of LGBTQ topics in curricula is correlated with students feeling safer in school, regardless of sexual orientation or gender identity. Schools are encouraged to have relevant and age appropriate content throughout the curriculum, in areas such as social studies, English language arts, creative arts, and health education, including sex education. 9 Provide developmentally-appropriate information about LGBTQ issues in school libraries and in student and faculty resource centers. School libraries should include a selection of high-interest LGBTQ books and media. Computer-filtering software should not inhibit ageappropriate access to medical and social information. Schools are encouraged to review the computer-filtering protocol to ensure that students and other school community members can access information related to LGBTQ youth, local and national resources, and LGBTQ health information. Collect and review data to identify disparities that create barriers to a safe and successful learning experience for LGBTQ students. LGBTQ students are disproportionately at risk for experiencing bullying, truancy, violence, substance use, unaccompanied homelessness, discipline referrals, and involvement with the juvenile justice system. Districts are encouraged to analyze available attendance, suspension, expulsion, bullying, student risk behavior, and school climate data to promote practices that improve LGBTQ students’ attendance and participation in school. The United States Office for Civil Rights (OCR) requires every public school in the nation to report data on key education and civil rights issues, including incidents of bullying based on sexual orientation and sex (which can include gender- or gender identity-based bullying).10 Designate a Sexual Minority Liaison (SML), as indicated in the Student Services School profile, which is willing to work with students on issues related to sexual orientation, gender identity, and gender expression. The principal will identify a student services staff member to serve in the role of SML and attend quarterly trainings to receive specialized professional development focused on building expertise in program development and delivery of comprehensive services. Program elements include: the provision of individual, group, and family counseling services; community resource information; support groups and social networking opportunities; and providing or coordinating anti-bullying prevention and educational activities. These services are provided with the focus of increasing resiliency, self-esteem, and school/social/familial supports. Students report feeling safer at school when they know where to go for information or support regarding LGBTQ issues, or when they have a trusted school staff 9
Note that changes in materials and methods that fall under the umbrella of sex education must go through the Materials Review Committee approval process . 10 OCR enforces Title IX of the Education Amendments of 1972, which prohibits sex discrimination in educational programs and activities operated by recipients of Federal financial assistance. OCR has interpreted this prohibition to encompass discrimination based on gender identity, including discrimination based on a student's transgender status. See OCR's Questions and Answers on Title IX and Sexual Violence (2014) at B‐2.Retrieved from http://www2.ed.gov/about/offices/list/ocr/docs/qa‐20 1404‐title‐ix.pdf.
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person available. This person may assume a leadership role in working with LGBTQ students and their families, educate the school community regarding these topics, serve as the point person for the building, work closely with the district Title IX Coordinator, and be a liaison to M-DCPS.
ADDITIONAL BEST PRACTICES:
.
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Provide Professional Development for faculty and staff with a focus on increasing resiliency and school/social/familial support to transgender students. Include topics in faculty and staff meetings or trainings on key terms related to gender identify and expression; the development of gender identity; experiences of transgender and gender nonconforming students; ways to support transgender students and how to improve school climate for transgender and gender nonconforming students. Engage in regular professional development and training to build a school climate that avoids gender stereotyping and affirms the gender of all children. Provide a safe space for the student to disclose their gender identity to the administration, counselor or unsupportive parents, Provide counseling services for the whole family or connecting them to local resources or other parents of transgender or gender-expansive youth.
APPENDIX G MIAMI-DADE COUNTY PUBLIC SCHOOLS EMERGENCY OPERATIONS PLAN (EOP) TEACHER’S RESPONSIBILITIES Schools continue to be among the safest environments for our youth; however, potentially dangerous and tragic events have occurred on school campuses and within surrounding communities. Being prepared to address immediate threatening situations is key in preventing injuries to students and staff. Please ensure that students are afforded the opportunity to seek post incident counseling services. “Emergency Operations Plan (EOP): Teacher Responsibilities” was produced to assist instructional staff in responding effectively and expediently to critical incidents or situations that may impact the well-being of Miami-Dade County Public Schools (M-DCPS) students, faculty and staff. This document will provide teachers guidance in responding to events that may potentially impact student safety and security. BOMB THREAT
Follow orders for personal safety as directed by the administrator and emergency response personnel.
Notify an administrator of the threats. Do NOT touch, prod, or suspicious object or package.
move
any
HAZARDOUS CHEMICAL MATERIALS SPILLS/GAS LEAKS
Follow orders for personal safety as directed by the administrator or designee in charge and emergency response personnel.
INSIDE THE CLASSROOM/SCHOOL
Notify an administrator.
Do NOT use cell phone, hand radio or public address system.
Evacuate the area immediately.
If directed by the Administrator or designee in charge, calmly request your students to leave the classroom in an orderly manner and follow you to a temporary site of safety that is supervised by M-DCPS personnel.
Turn off gas valve, air conditioning and ventilation systems, if located in your room (if applicable).
Verify that all students have exited room.
Remove student(s) who may be unconscious or overcome by exposure to chemical substance or gas.
Be sure to take your grade book with you. Follow orders for personal safety as directed by the administrator and emergency response personnel.
Close door(s) as you exit and take the class list or grade book with you. Do not attempt to fix gas leaks or clean up chemical spills.
EVACUATION OF STUDENTS/STAFF FROM BUILDING
OUTSIDE THE BUILDING/COMMUNITYBASED
Implement immediate evacuation of students upon notification to evacuate.
Follow orders for personal safety as directed by the administrator or emergency response personnel.
Designate someone to hold the main exit door open until all persons in the class have evacuated. Continue this procedure until the classroom is clear. Take the class list or grade book with you.
As directed, shut off air conditioning system and all outside air ventilators; close windows.
Check classrooms thoroughly (restrooms, closets, etc). Determine that all students have cleared the rooms.
Ensure that all students are in the classroom and that they remain there, pending further instructions.
Supervise students enroute to designated assembly point.
Direct students to quietly remain in their seats.
Make a roll call check at the assembly point. Report anyone missing to the principal.
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EOP Teacher’s Responsibilities 2016-2017
HOMICIDAL THREAT
NUCLEAR EXPLOSION/RELEASE
Remain in your classroom until authorized to leave by the administrator or emergency response personnel.
Remain calm and non-judgmental. Assess immediate danger; if student or intruder is armed or agitated do NOT approach or make any sudden movements.
Shut down air conditioners and fans; close doors, windows, and other openings.
Notify the main office, when it is safe and to do so.
Follow directions given by the administrator and emergency response personnel.
Follow orders for personal safety as directed by the administrator and emergency response personnel.
SEVERE WEATHER: ELECTRICAL STORM CLASSROOM
Forward any written evidence of the threat to the school administrator, when it is safe to do so.
Stay indoors and do not venture outside unless absolutely necessary.
Remain calm and non-judgmental.
Stay away from open doors and windows, metal objects, electrical appliances, and plumbing until the storm has passed.
Do NOT attempt to defuse the situation. This is a police function.
Unplug TV sets, other electrical equipment, and appliances to the extent possible.
Do NOT agitate or anger the perpetrator.
Follow orders for personal safety as directed by the administrator and emergency response personnel.
HOSTAGE SITUATION
Do NOT make any sudden movements. Follow orders for personal safety as directed by the administrator and emergency response personnel.
SCHOOL GROUNDS
Get out of open areas and into an enclosed building.
LOCK DOWN PROCEDURE
Do NOT seek shelter under trees or close to wire fences, playground equipment, or shelters located in exposed locations.
Immediately close and lock classroom doors and windows. Direct all individuals away from doors and windows.
SEVERE WEATHER: HURRICANE WATCH/WARNING
Staff and students located in open areas (non classroom areas) should immediately report to nearest secured area.
To the extent possible, turn off all gas and electrical appliances, except as required in designated emergency shelters.
Teachers and staff not assigned to a classroom site during the lock down will direct students in open areas to the nearest secured area and then seek shelter.
Store all books, papers, and other equipment as far as possible from all windows or areas subject to damage or entry of water. Store these items above the floor to protect them from water damage due to minor flooding.
Cellular phone use will be limited to the reporting of emergency information otherwise all audio-visual equipment including computer and cell phone technology should not be used until all clear announcement is made.
Move audiovisual, computer and business machine equipment to a secure location. If equipment cannot be moved, cover with plastic to protect from water damage.
All staff and students remain in LOCK DOWN mode until ALL CLEAR announcement is made.
Take the class list or grade book with you.
Follow orders for personal safety as directed by the administrator and emergency response personnel.
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EOP Teacher’s Responsibilities 2016-2017
SEVERE WEATHER: TORNADO WATCH/WARNING
SUICIDE ATTEMPT (in classroom)
Contact main office immediately and report nature of medical emergency.
Follow orders for personal safety as directed by the administrator and emergency response personnel. Be prepared to move students housed in relocatables and trailers into interior corridors of permanent buildings. Be prepared to move persons housed in multi-story buildings to lower floors and interior corridors, particularly to corners, space permitting. Refrain from placing persons in large areas that have a wide roof span.
Direct classroom students to exit room and relocate to alternate location. Stay with student until assistance arrives. Gather all information that will assist emergency response personnel. Do NOT touch or move weapon or substance involved in the attempt unless absolutely necessary. Do NOT tamper with evidence, clean or decontaminate incident site.
Instruct persons to seek cover where floors and walls meet and to place themselves in a protected position with their heads and faces covered by their hands and arms.
SUICIDE (in classroom)
Report the incident to the main office. Calmly direct your students to exit the classroom and report directly to the nearest supervised classroom site. Students should remain at such site until further direction is given.
Keep inside doors that lead into corridors unlocked. Exterior doors must not be chained or locked from the inside. Close window and outside doors on all sides of a building.
Stay with deceased student until assistance arrives.
Where there are no permanent buildings in which to find shelter, occupants should lie down under tables/desks in a fetal position and cover their hands and faces with their arms and hands.
Do NOT touch or move weapon or substance involved in the attempt unless absolutely necessary. Do NOT tamper with evidence, clean or decontaminate incident site.
SEVERE WEATHER: TORNADO STRIKE/AFTERMATH
Follow the directions of the administrator and emergency response personnel.
Follow orders for personal safety as directed by the administrator and emergency response personnel.
SUICIDE (off campus)
Report any medical emergencies and other injuries to the main office.
Report information to the administrator. SUICIDAL THREAT
Conduct an attendance count to ensure all students are accounted for.
Remain calm and non-judgmental. Contact the main office as soon as it is safe to do so. If the student is armed or in a precarious position, do NOT approach or agitate.
SHOOTING/STABBING
Direct students to take appropriate protective action(s), such as take cover, lie flat, remain calm, and evacuate to nearest secure site, if appropriate.
Alert the main office to the presence of any weapons/instruments possessed by the suicidal student.
Keep students away from windows and doors, if the event is occurring outside of the classroom.
Do not leave the suicidal student alone. Immediately contact school counseling professional.
Report the incident and any medical emergencies or injuries to the main office, when it is safe to do so. Do NOT touch weapon, tamper with evidence, clean or decontaminate incident site. Follow orders for personal safety as directed by the administrator and emergency response personnel.
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EOP Teacher’s Responsibilities 2016-2017
APPENDIX H
FOSTER CARE AND DCF SUPERVISED STUDENTS - TRANSFER AND WITHDRAWAL GUIDELINES
a) All students under the supervision of the Florida Department of Children and Families (DCF) who are placed in licensed foster care, relative care (which may include a biological parent under DCF supervision), temporary shelter, or in a licensed group home, must remain at their current school. Schools may not withdraw or transfer a student under the supervision of DCF without the written approval of the Juvenile Justice Support Office (JJSO), School Operations. b) School-sites are blocked from withdrawing or transferring a dependent (DCF supervised) student. A message will appear in the Integrated Student Information System (ISIS) Student Information Screen (PF3) screen that will direct M-DCPS personnel to contact the JJSO at 305-679-2800. Therefore, M-DCPS personnel are advised to contact the JJSO immediately if an individual or agency does not present the appropriate documentation from the JJSO, and/or is requesting to withdraw or transfer a dependent student. This includes a DCF Child Protective Investigator (CPI) who may remove a student from school in the course of an investigation, but may NOT withdraw or transfer the student without written consent from the JJSO. c) In order for the student who has been placed in a home outside his/her current school boundary, to remain at his/her school of origin, JJSO staff will complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J” in the Integrated Student Information System (ISIS). All such transfers will be requested and completed by JJSO staff and subject to final approval by School Operations/Special Programs. d) Schools are to immediately direct DCF CPI’s, full case managers, licensed foster parents, legal guardians or anyone wishing to withdraw or transfer a student meeting the criteria in the above-listed section (a), to a JJSO District Court Liaison in School Operations. e) In the unlikely event that the JJSO has provided written approval for a transfer of a foster care student to the school within the boundaries of the new home placement; the DCF CPI, full case manager , foster parent, relative, and /or legal guardian, is authorized to register the student at the receiving school. The individual registering the student is not to be directed back to the sending school to withdraw the student. Please be reminded that these transfers must be pre-approved at the JJSO. The foster parent, legal guardian, DCF CPI, and/or full case manager will present appropriate documentation received from the JJSO.
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APPENDIX H
f) The registrar of the receiving school will assist the full case manager, DCF CPI, or parent/guardian, in completing the Dependent Student Address Verification Form (FM-6536) and may contact the JJSO if additional assistance is needed. g) School-site personnel must ensure that the student’s emergency contact information is immediately updated when a change in home placement and/ or guardianship has occurred. h) Any books or other school materials the student has with him/her should be sent back to the sending school via school mail. Schools may not deny the transfer of a student under the supervision of DCF for lost books, materials, or a financial debt. The students’ parents remain responsible for financial obligations. Any questions regarding the above-listed procedures should be directed to Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305 679-2800.
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APPENDIX I PROCEDURES FOR TEACHER ROSTER VERIFICATION
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Districts are required to provide instructional personnel the opportunity to review class rosters that will be used in their evaluation for accuracy and to correct errors. To meet this requirement, Miami-Dade County Public Schools has created a process via a link on the Employee Portal for instructional staff the opportunity to view their class roster as it relates to whom the teacher is responsible on the last day of FTE Week. This link will be made available to teachers after the October FTE Survey and after the February FTE Survey. Screen samples below.
The teacher will log on to the Employee Portal and click on the View Roster for Current FTE Survey link to view the class roster. Should the roster have an error, FM-7494, Roster Correction Form, is available as a link. This Roster Correction Form must be downloaded, completed by the teacher; and submitted to
[email protected] for processing. The principal will be contacted to review the request. If the principal confirms the requested change, the correction will be made. Once the correction has been made, the class roster will be updated (nightly); the teacher will be able to see the correction within 24 hours and approve the roster. A link (to the Federal and State Compliance Office at
[email protected]) labeled "Any Questions" will support emails regarding questions about the rosters. Teachers will be allowed to reset their roster acceptance. It is labeled in red as follows: “ACCEPTED ROSTER IN ERROR? CLICK TO RESET.” See sample below. The relevant record is deleted from the roster table as accepted when the reset button is pressed so that the teachers may accept again.
APPENDIX I
The Roster Verification links are only active for approximately 3 weeks after Survey 2 (October) and approximately 3 weeks after Survey 3 (February). Teachers will see the following when the links are not active:
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The teacher roster is a snapshot from FTE Week. Students not enrolled in class during FTE Week may not be added to a roster and students that withdrew after FTE Week must stay on the roster. Students enrolled and marked present one of the days during FTE Week must stay on the roster. Period changes that do not impact the students instructed do not require a roster change. This roster will serve as the major source of the students who will be included in a teacher’s value added score. All students who appear on the roster for a teacher will be included in the calculations, assuming they have the necessary test scores.
APPENDIX J
Policy G1 Greater Miami Athletic Conference Policy Regarding Behavior at Athletic Events and The Superintendent’s Directive It is the responsibility of each school to provide a safe and environment that promotes sportsmanship at all athletic events. The host and visiting schools’ crowd control staff will work jointly to discourage the commingling of spectators from opposing schools. For contests where separation of spectators is not possible, every effort will be made through the use of crowd control staff to ensure that the commingling of spectators is a peaceful and controlled situation. Spectators will not be permitted to commingle with teams during, or after any athletic event. Each school in their school’s current crowd control plan must address and inform the student body, through public address announcements and assemblies, of the following areas of concern: • •
The importance of good sportsmanship. The necessity of proper crowd control to ensure the safety of all who attend and participate at interscholastic athletic events.
1. RESPONSIBILITY FOR CROWD MANAGEMENT The principal/designee of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official PRIOR to the beginning of each contest for BASEBALL, BASKETBALL, FOOTBALL, SOCCER, SOFTBALL, TRACK & FIELD, VOLLEYBALL, AND WRESTLING. The athletic director, assistant athletic director, and/or athletic business manager may be the designee for all sports except varsity basketball, baseball, football, soccer, softball, and wrestling (see below). For all other sports, as specified below, the school site athletic personnel and/or head varsity coach, as determined by the principal, shall assume responsibility for crowd management. RESPONSIBILITY FOR CROWD CONTROL Sport Personnel Responsible for Crowd Management Varsity Baseball Principal/Assistant Principal Junior Varsity Baseball Principal/Designee Varsity Basketball Principal/Assistant Principal Junior Varsity Basketball Principal/Designee Varsity Football Principal and All Assistant Principal(s) Junior Varsity Football Principal/Assistant Principal
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Sport Varsity Soccer Junior Varsity Soccer Varsity Softball Junior Varsity Softball Track and Field Varsity Volleyball Junior Varsity Volleyball Varsity Wrestling Junior Varsity Wrestling Badminton Bowling Cross Country Golf Swimming Tennis Water Polo
Personnel Responsible for Crowd Management Principal/Assistant Principal Principal/Designee Principal/Assistant Principal Principal/Designee Principal/Assistant Principal – Large Invitationals Principal/Assistant Principal Principal/Designee Principal/Assistant Principals Principal/Designee Principal/Designee or Head Badminton Coach Principal/Designee or Head Bowling Coach Principal/Designee or Head Cross Country Coach Principal/Designee or Head Golf Coach Principal/Designee or Head Swimming Coach Principal/Designee or Head Tennis Coach Principal/Designee or Head Water Polo Coach
2. REPORTING TO THE OFFICIAL The principal/designee or athletic director shall inform the head game official as to where the principal or designee will be situated during the game in the event they must be located. It is strongly recommended that during football games one assistant principal be present on the field and the other assistant principal(s) be assigned to the bleachers to assist with crowd control and appropriate decorum. If reporting to the head game official does not occur within 30 minutes prior to the scheduled time of the contest, the home/host school shall be assessed a fine of $100 and the school will receive an official reprimand from the Administrative Director, Division of Athletics, Activities and Accreditation. 3. MISCONDUCT BY COACHES/ATHLETIC PERSONNEL Unsportsmanlike conduct by a varsity/junior varsity coach or any person acting in an official capacity for a school before, during, or after an athletic event which results in a written report by a game or other official, shall result in a fine of a minimum of $250 to the school. A second violation during the same school year, in the same sport, shall result in a minimum fine of $500. Subsequent infractions shall result in progressive fines of $100 being added to preceding fine amounts. These disciplinary actions would be in addition to penalties assessed by the Florida High School Athletic Association (FHSAA). Note 1:
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In cases where a school is fined because of misconduct on the part of a member of the athletic staff (i.e., coach, athletic director, athletic business manager, athletic trainer, etc.), the Superintendent of Schools will be provided the name of the offender no later than one workday following the decision to fine.
Note 2:
Progressive amounts of fines will end with the close of each school year; however, penalties of a non-monetary nature can extend into ensuing school years, i.e., probation, ineligibility for championships.
Florida Statute 784.081 - Assault or Battery on Sports Officials Any person who commits assault or battery on an official is subject to the penalties as outlined in Florida Statute 784.081. This law took effect October 1, 2004. 4. SPECTATOR SIDELINE CONTROL Venues where permanent barriers separating spectators from players do not exist, provisions should be made to restrain spectators from advancing onto the field of play and/or interfering with the ability of game officials to properly administer the rules of the game. Every effort should be made to prevent the commingling of players and spectators and it is recommended that, where feasible, players and spectators of the same school are on the same side of the playing field. It is strongly recommended that anyone who is not a player in uniform, cheerleader/mascot in uniform must have a sideline pass issued by the athletic director of each school. Children not involved with the athletic event will not be allowed on the sidelines, as this poses a liability to the District and the principal. Failure to make reasonable attempts to comply with these recommendations may result in penalties similar to those specified in Article 15, GMAC Bylaws 2004. 5. LEAVING THE BENCH/SIDELINES AREA There shall never be any justifiable reason for player(s) and/or other team affiliated personnel to leave the bench/sidelines area with intent to participate in an altercation. Schools whose players/personnel violate this ruling shall be assessed a minimum fine of $250, and all violators will be suspended for a seven (7) day two (2) game minimum (football one (1) game), for the first offense. Subsequent violations of this nature during the same school year shall subject the offending school to penalties similar to those listed in Article 15, GMAC Bylaws 2004. 6. RESPONSIBILITIES FOR HOSTING HOME EVENTS AND TOURNAMENTS GMAC/FHSAA The principal/designee of the home/host school will be responsible for making the necessary preparations and decisions to manage the event and for the filing/completion of the necessary GMAC/FHSAA reports. For tournament purposes, the guidelines set forth by the FHSAA Sport Manuals under the section of Local Management will be followed. The local tournament director will be ultimately responsible for making all necessary preparations and decisions in hosting his/her respective
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tournament. Any issue or controversy that arises which was not addressed in the tournament planning minutes will be decided by the tournament director. 7. TICKET SALES LIMITATIONS Ticket sales for any athletic contest to be played in an enclosed arena should never exceed ninety percent (90%) of actual seating capacity. Every attempt should be made to seat each spectator. Entrance/exit areas and bleacher aisles should remain free of congestion. Additionally, sidelines and baselines should have restricted passage while the game is in progress. 8. SIGNS, BANNERS, NOISEMAKERS AND BANDS Signs and banners which make derogatory references or are of a challenging nature to opposing teams and spectators shall be PROHIBITED at all athletic events. Signs or banners should never be paraded before opposing schools’ team benches or bleachers. Noisemakers such as air horns, musical instruments, radios, which can disrupt the orderly flow of a game, shall be prohibited at all contests. When bands are present, with the exception of football, playing should not occur while the game is in progress. 9. GUIDELINES FOR MARCHING BANDS AT FOOTBALL GAMES During any performance (pre-game, halftime, or post-game) marching bands will only enter and exit the field of play from their home sidelines or designated end zone. (The designated end zone is the one utilized by the band’s team during the pre-game warm-up). At no time is a marching band member(s) permitted to be on the opponent’s side. It is strongly recommended that band members and/or cheerleaders do not commingle on the opponent’s side of the field or stands. 10. PAYMENT OF FINES Fines will be assessed by the Division of Athletics, Activities and Accreditation, and will be made payable to the GMAC. Fines must be paid within ten workdays of the receipt of notification of the fine. 11. REPEATED VIOLATIONS Repeated violations of rulings addressed in this directive will subject offending schools to moresevere penalties as listed in Article 15, GMAC Bylaws 2004. 12. ENFORCEMENT AND APPEALS PROCEDURES •
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Verbal report of misconduct/ejection by game or other official to the Administrative Director, Division of Athletics, Activities and Accreditation and to the GMAC to establish necessity of the report.
• • • •
• •
Written report by the game or other official to the Administrative Director, Division of Athletics, Activities and Accreditation and to the GMAC, copies of which will be sent to the principal and athletic director of the schools involved. Assessment of the fine and/or suspension. Payment of the fine. Appeal of the fine and/or suspension (if desired) to the Administrative Director, Division of Athletics, Activities and Accreditation and to the GMAC Executive Secretary, within ten (10) school days of receipt of penalty, along with all supporting documentation (including fine). Appeal the fine and/or suspension to the GMAC Executive Committee. Appeal of the fine and/or suspension (if desired and/or necessary) to the Superintendent of Schools (or designee).
Revised 6/2016
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APPENDIX K
K‐8 Centers Intramural Sports Program Guidelines What is the K‐8 Center Intramural Sports Program for Students in 6th ‐8th Grade?
The K‐8 center intramural program is an extension of the regular physical education instructional program, including the development of movement skills, health‐related fitness, and personal and social responsibility, conducted before and/or after school among students in the same school. All intramural activities shall be treated equally in terms of gender, resources, facilities, selection of staff, and allocation of supplies and equipment. Intramural programs should provide students with a variety of interesting, diverse, and challenging activities to accommodate differing levels of skills and interests. Each school's program should be individualized to reflect the needs and interests of all its students. The primary reason for participation is enjoyment of the learning activities rather than pressure to compete and win, as in athletic competition. Such an environment will enable students to extend learning of the benefits of movement, develop positive attitudes, increase self‐esteem, enjoy positive social interactions, and broaden their fitness and leisure horizons.
Intramural Supplements for K‐8 Centers
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Four (4) intramural supplements shall be allocated to each K‐8 Center to be used for students in grades 6‐8 for intramural activities ONLY. Each supplement shall be for a six (6) week period of time. Intramural Coach – The instructional staff member receiving an intramural supplement will supervise all students during intramural activities and functions. They will organize, plan, and conduct all school based intramural practices and competitions. They will provide students with adequate physical training and conditioning, skill development, and game‐like preparation. They will also teach students the basic rules and regulations of the sport, and provide students with a quality learning experience. The intramural program should provide an opportunity for all students in grades 6‐8 to become involved in team and individual competitions and special events within their schools. The promotion of positive physical, social, moral, and ethical values must be the objective of every K‐8 center intramural program. Teachers should be selected because of their interest and dedication to the K‐8 center philosophy of the intramural program.
APPENDIX K
What are the goals of the Intramural Sports Program for Students in 6th ‐8th Grade? The K‐8 center intramural program provides opportunities for students to:
Enjoy participation and personal success Strive for personal bests, make commitments, set goals, and follow through with responsibilities Participate in an intramural program in a safe environment and under the direction of knowledgeable, caring, and trained personnel Develop creativity and provide opportunities to generate games and practice skills Participate in the planning, organization, and leadership of the intramural program
Equity in Intramurals All participants regardless of ability, gender, or ethnicity must have equal access to the program, facilities, equipment, leadership roles, and participation time. SUGGESTED ACTIVITIES A list of suggested activities that may be incorporated into a K‐8 center intramural program is listed below. TEAM (Suggested Dates)
INDIVIDUAL/DUAL (Suggested Dates)
FITNESS
Flag Football (Aug.‐Nov.)
Cross Country (Sept.‐Oct.)
Aerobics (Ongoing)
Soccer ((Aug. – Nov.)
Racquet and Paddle Ball (Jan.‐Feb.)
Fitness (Ongoing)
Volleyball (Sept.‐Dec.)
Track and Field (Jan.‐March)
Softball (Dec.‐March)
Golf (March‐May)
Basketball (Feb. – May)
Tennis (March‐May)
Badminton (March‐May)
NOTE: Suggested dates for intramural activities are flexible. Schools, in order to accommodate for a six week period of participation, may adapt dates to meet the school’s individual needs.
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APPENDIX L
126
127
128
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APPENDIX M
School Operations 2016-2017 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
Directions: Develop schoolwide intervention strategies to reduce disruptive behavior and suspensions, embrace the diverse needs of the school’s students and community, and support a positive school culture. The guide below addresses the elements recommended to be included in the narrative portion of the School-Based Alternatives to Suspension Plan. Please complete each section of the School-Based Alternatives to Suspension Plan. The template will expand in order to accommodate needed space. The School-Based Alternative es to Suspension Plan needs to be submitted to your regional office by September 2, 2016.
Schoolwide Alternatives to Suspension: Describe schoolwide incentive programs encouraging model student behavior. Describe in-school counseling intervention strategies for students committing Code of Student Conduct offenses. Describe in-school counseling/mediation alternatives for suspension strategies for students committing Code of Student Conduct offenses. Describe effective disciplinary actions indicating removal of privileges or denial of participation in school/extracurricular activities as alternatives for suspension. Faculty and Staff: Identify professional development activities on corrective strategies for disruptive behaviors to be provided to the faculty. Identify professional development activities on reducing and eliminating undesirable behaviors to be provided to the faculty. Identify professional development activities on rewarding desirable or effective behaviors to be provided to the faculty. Describe professional development activities on intervention strategies and discussion of alternatives for reducing suspensions to be provided to the faculty. Describe strategies school-site staff is to utilize in order to promote model behavior. Students: Describe strategies to encourage students to model behaviors that create a safe learning environment and reduce disruption of the educational process. Describe student-centered alternative to suspension activities.
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APPENDIX M
School Operations 2016-2017 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
SCHOOL INFORMATION SCHOOL NAME
SCHOOL TYPE
SCHOOL CODE
ELEMENTARY K-8 CENTER MIDDLE SPECIALIZED CENTER ADULT/VOCATIONAL
PRINCIPAL
SENIOR HIGH
ALTERNATIVE
REGION CENTER
SCHOOL-WIDE INTERVENTIONS TO SUSPENSION
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APPENDIX M
School Operations 2016-2017 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
FACULTY AND STAFF
STUDENTS
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APPENDIX M
School Operations 2016-2017 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
PARENTAL INVOLVEMENT
COMMUNITY INVOLVEMENT
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APPENDIX M
School Operations 2016-2017 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
OTHER (OPTIONAL)
Principal’s Signature
Date
Region Center Approval Signature
Date
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Appendix N [SCHOOL LETTERHEAD]
DATE
Dear Parents and Guardians:
The Code of Student Conduct is the District’s policy that promotes a safe learning environment to ensure academic success. If this objective is to be accomplished, it is necessary that the school environment be a safe and supportive community. The “reculturing” of the school to a positive school climate supports academic achievement and promotes fairness, civility, acceptance of diversity, and mutual respect. The Code of Student Conduct addresses the role of the parents/guardians, the students, and school, but also focuses on core values and model student behavior, rights and responsibilities of students, addressing student behavior, and disciplinary procedures. The newly adopted Code of Student Conduct can be accessed by going to the following website: http://ehandbooks.dadeschools.net/policies/90/index.htm . If you do not have access to the Internet, you may go to your child’s school and request to review the Code of Student Conduct manual. Please take the time to review and discuss the importance of the Code of Student Conduct with your child or children. After reviewing the Code of Student Conduct, you and your child/children must sign, date, and return the accompanied Parent Receipt and Acknowledgement Form to your child's school within 5 school days. I consider each and every parent/guardian a valuable partner of Miami-Dade County Public Schools and recognize that you share the same goal as all of our schools, which is to create a safe learning environment that promotes academic success. For this reason, we hope that you understand the importance of the District’s expectations for student behavior, and the corrective strategies should misconduct occur.
Principal
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Appendix N
Acknowledgment of Receipt and Review Each parent/guardian of a student and each student enrolled in Miami-Dade County Public Schools must sign and return this page to the student’s school to acknowledge that he/she has accessed the online version or obtained a copy of the Code of Student Conduct. In addition, this page serves as acknowledgement that you have reviewed the Code of Student Conduct with your child. Each school will maintain records of such signed statements. The online version of the Code of Student Conduct in English, Spanish, and Haitian-Creole can be located in the Parent Portal or by accessing through the following website address: http://ehandbooks.dadeschools.net/policies/90/index.htm If you do not have internet access to obtain a copy of the Code of Student Conduct, please visit your child’s school to obtain a copy. I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed the Code of Student Conduct with my child. ___________________________________ Parent’s/Guardian’s Signature
_________________________________ Date
I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed it the Code of Student Conduct with my parent/guardian. ___________________________________ Student’s Name
_________________________________ Date
RETURN TO STUDENT’S SCHOOL WITHIN FIVE (5) SCHOOL DAYS UPON RECEIVING NOTIFICATION TO REVIEW THE CODE OF STUDENT CONDUCT
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Appendix N
[SCHOOL LETTERHEAD]
FECHA
Estimados padres de familia y tutores: El Código de Conducta del Estudiante (The Code of Student Conduct) es la política del Distrito que promueve un ambiente de aprendizaje seguro para asegurar el éxito académico. Para que se cumpla este objetivo, es necesario que el entorno escolar sea el de una comunidad segura y de apoyo. El “crear una cultura” en la escuela con un ambiente escolar positivo, apoya el logro académico y promueve la equidad, la civilidad, la aceptación de la diversidad y el respeto mutuo. El Código de Conducta del Estudiante aborda el papel que juegan los padres de familia/tutores, los estudiantes y la escuela, pero también se centra en los valores fundamentales y la conducta modelo del estudiante, los derechos y responsabilidades de los estudiantes, abordar los temas de la conducta del estudiante y de los procedimientos disciplinarios. El recién aprobado Código de Conducta del Estudiante se puede acceder en la página web: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si usted no tiene acceso a la Internet, usted puede ir a la escuela de su/s hijo/s y solicitar el revisar el Manual del Código de Conducta del Estudiante. Por favor, tómense su tiempo en revisar y discutir la importancia del Código de Conducta del Estudiante con su/s hijo/s. Después de revisar el Código de Conducta del Estudiante, usted y su/s niño/s deben firmar, fechar y devolver el formulario de Recibo de Acuse y Revisión a la escuela de su/s hijo/s, dentro de 5 días escolares. Considero que cada padre de familia/tutor es un valioso socio de las Escuelas Públicas del Condado Miami-Dade y reconozco que comparten el mismo objetivo de todas nuestras escuelas, que consiste en crear un ambiente seguro en el aprendizaje que promueva el éxito académico. Por esta razón, esperamos que usted entienda la importancia de las expectativas del Distrito respecto a la conducta de los estudiantes y a las estrategias de corrección si ocurriese un mal comportamiento.
Director 137
Appendix N
Acuse de Recibo y Revisión Cada uno de los padres de familia/tutores de los estudiantes y cada uno de los estudiantes matriculados en las Escuelas Públicas del Condado Miami-Dade debe firmar y devolver esta página a la escuela del estudiante a fin de confirmar que él o ella ha accedido la versión en línea o ha obtenido una copia del Código de Conducta del Estudiante. Además, esta página sirve como confirmación de que usted ha revisado el Código de Conducta del Estudiante con su hijo. Cada una de las escuelas mantendrá un registro de dichos documentos firmados. La versión en línea del Código de Conducta del Estudiante en inglés, español y haitiano criollo se puede encontrar en el Portal para los Padres de Familia o visitando el sitio “web” que aparece a continuación: http://ehandbooks.dadeschools.net/policies/90/index.htm. Si usted no tiene acceso a la Internet para obtener una copia del Código de Conducta del Estudiante, por favor, visite la escuela de su hijo para que obtenga una copia. Acuso recibo de tener acceso o cómo obtener una copia del Código de Conducta del Estudiante que bien puede ser por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi hijo. ___________________________ Firma del padre/de la madre/del tutor/de la tutora
________________________ Fecha
Acuso recibo de cómo tener acceso o cómo obtener una copia del Código de Conducta del Estudiante ya sea por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi padre, mi madre o tutor. _______________________________ Firma del estudiante
_____________________________ Fecha
DEVUELVA ESTE DOCUMENTO A LA ESCUELA DEL ESTUDIANTE EN UN PLAZO DE CINCO (5) DÍAS A PARTIR DEL RECIBO DE LA NOTIFICACIÓN PARA REVISAR EL
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Appendix N
[SCHOOL LETTERHEAD]
DATE
Chè Paran e Gadyen:
“Code of Student Conduct” (Kòd Konduit pou Elèv) se règleman Distri a ki pwomote yon anviwònman pou aprann an sekirite pou asire siksè akademik. Si pou nou akonpli objektif sa a, li nesesè pou anviwònman lekòl yo an sekirite e nan yon kominote sipòtif. “Rekiltirasyon” lekòl la pou vin yon anbyans lekòl pozitif, sipòte siksè akademik e pwomote enpasyalite, sivilite, akseptasyon divèsite, e respè resipwòk. Kòd Konduit pou Elèv la adrese wòl paran/gadyen, elèv, ak lekòl la men tou fikse sou valè debaz ak modèl konduit elèv, dwa ak responsablite elèv, adrese konduit elèv, ak pwosedi disiplinè. Ou kab aksede nouvo Kòd Konduit pou Elèv yo adopte a nan ale sou paj Entènèt k ap suiv la: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si ou pa gen aksè sou Entènèt, ou kab ale nan lekòl pitit ou a e mande pou w revize bwochi Kòd Konduit pou Elèv la. Silvouplè pran tan pou revize e diskite enpòtans Kòd Konduit pou Elèv la ak pitit ou a oubyen pitit ou yo. Aprè ou fin revize Kòd Konduit pou Elèv la, ou menm ak pitit ou a/pitit ou yo dwe siyen, date l, e retounen Deklarasyon Paran ak Fòm Konfimasyon Ou Pran an, ki akonpaye li, bay lekòl pitit ou a nan espas 5 jou lekòl. Mwen konsidere chak e tout paran/gadyen kòm yon patnè presye nan Lekòl Leta Miami-Dade County e mwen rekonèt ou pataje menm objektif kòm tout lekòl nou yo, ki se pou kreye yon anviwònman pou aprann an sekirite ki pwomote siksè akademik. Pou rezon sa a, nou espere ou konprann enpòtans konduit distri a atann kay elèv, e estrateji korektif si yon movèz konduit ta pase.
Direktè/tris
139
Appendix N
Konfimasyon Ou Pran e Revize Li Chak paran/gadyen yon elèv e chak elèv ki enskri nan Lekòl Leta Miami-Dade County dwe siyen e retounen paj sa a nan lekòl elèv la pou konfime li te aksede vèsyon sou Entènèt oubyen te pran kopi Kòd Konduit pou Elèv la. Anplis, paj sa a sèvi kòm deklarasyon ou te revize Kòd Konduit pou Elèv la ak pitit ou a. Chak lekòl ap kenbe deklarasyon siyen sa yo. Ou kab aksede vèsyon Kòd Konduit pou Elèv la sou Entènèt ann Anglè, ann Espayòl e an Kreyòl Ayisyen, sou Pòtal Paran an oubyen nan aksede li atravè adrès Entènèt ki ap suiv la:
http://ehandbooks.dadeschools.net/policies/90/index.htm Si ou pa gen aksè sou Entènèt pou jwenn yon kopi Kòd Konduit pou Elèv la, silvouplè vizite lekòl pitit ou a pou ka pran yon kopi. Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak pitit mwen an.
___________________________________ Siyati Paran/Gadyen
_________________________________ Dat
Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak paran/gadyen mwen.
___________________________________ Non Elèv la
_________________________________ Dat
RETOUNEN LI BAY LEKÒL ELÈV LA NAN ESPAS 5 JOU LEKÒL APRÈ OU RESEVWA AVI A POU W REVIZE KÒD KONDUIT POU ELÈV LA
140
Appendix O
141
142
143
APPENDIX P
Suggested K8 Centers Intramural Activities A. Promotional Aspects To be successful, a good intramural program needs to be promoted. The following suggestions may be used to promote intramural activities: 1. Assign an intramural announcer to conduct announcements over the public address system. 2. Maintain a permanent Intramural Sports Board in a location of significant student traffic. The Intramural Sports Board should promote and feature current events and results of activities recently completed. An intramural bulletin board committee can be assigned this task. 3. Organize an Intramural Sports Committee. 4. Issue intramural awards upon completion of each sport recognizing outstanding leaders and participants. Intramural letters can be earned based upon a school designed point system. 5. Use the school paper to feature articles on intramural program activities. Any newsletter that is sent home to parents can publicize the program. The school’s website may be used to advertise and promote the intramural program. 6. Provide for the needs of the students. Students are the best public relations ambassadors for an intramural program. 7. Promote the intramural program through Physical education class announcements. The physical education staff should be aware of the intramural program activities and promote them frequently. B. Special Events & Activities Conduct special event activities that enhance the intramural program. Review the suggestions listed below: 1. Traditional team and individual team sports 2. Olympics Week 3. Superstars Competition 4. Jump rope contest and jump‐a‐thon activity 5. Physical Education Week promotional activities 6. School Spirit Week activities 7. Special pre‐holiday activities: Turkey Trot 8. Creative activities highlighting a school's instructional or intramural program 9. Conduct traditional boys and girls flag football games at Thanksgiving time
144
APPENDIX Q 2016-2017 SCHEDULE FOR REPORTING PERIODS AND REPORT CARD DISTRIBUTION
School Report Cards will be distributed no later than the specific dates listed below. It is essential that schools and regions publicize these dates through school, the PTA and other bulletins so that parents will be expecting students to bring report cards home. If schools receive their Report Cards earlier than the specific dates, they may distribute them earlier. Information Services will be responsible for disseminating this information to the media. Parents and students may access report cards on the student/parent portal. Parents who have opted out of receiving printed report cards should be directed to the portal.
INTERIM PROGRESS REPORT SCHEDULE GRADING PERIOD 1 2 3 4
*End of Period 1 2 3 4
10/27/16 1/20/17 3/23/17 6/8/17
DISTRIBUTION DATE 10/22/16 12/8/16 2/23/17 5/4/17
ELECTRONIC GRADEBOOK SCHEDULE Gradebook Upload to Report Cards Available ITS to Schools No Later Than 10/27/16 11/09/16 01/23/17 02/07/17 03/24/17 04/04/17 06/09/17 06/20/17
*DO NOT UPLOAD ON OR BEFORE THESE DATES
145
Report Cards Sent to Parents By 11/16/16 02/14/17 04/18/17 06/27/17
146
147
148
149
150
151
152
153
154
155
156
157
Appendix S
Healthy Schools 2016/17 Flu Vaccination Program Overview Dear Principal, The Healthy Schools Team looks forward to serving you and your students again this year as we work to help children stay healthy and flu free. The following is an overview of the program this year and what you can expect.
You will receive a schedule of when your flu clinic date will be from the district office. Clinics will be held from September 12th‐ September 30th 2016. If you have a conflict, please notify Mark Zaher’s office or call Healthy Schools at 1800‐566‐ 0596 You will receive one (1) parent letter (Spanish and English/ they will be double sided) explaining the program to the parents, one (1) English consent form and one (1) Spanish consent form at your school to be put in the start of school folder with the rest of the forms parents/guardians need to sign and return. This documents will be arriving from the District internal mail approximately (1) week before you start filling the folders Please insure that the parent letter and one English and one Spanish consent form are sent to each student’s home I n the start of school floder. If you are short of forms or parent letters you can call Healthy Schools at 1‐800‐566‐0596 to arrange for more. If you have a family that needs a consent form in Haitian‐Creole, we will have a PDF on our website, www.healthyschoolsllc.com. We can also provide a PDF of all forms to your school if you contact us. Please collect all returned flu consent forms with the rest of the forms the parents/guardians are supposed to return to the school for their student. Once consent forms are collected please separate the YES Consent forms (Parents that have indicated they want their student to participate) from the NO Consent Forms. Once consent forms are separated YES from No, please count all the YES Consent Forms and email the number of YES Consent Forms to
[email protected]. In the email please indicate your school name and number of YES Consent Forms. Please keep all consent forms, both YES and NO, separated in a safe place until the day of your scheduled flu clinic.
DAY OF CLINIC
Healthy Schools Team will arrive approximately 10 min before scheduled clinic date and time. Healthy Schools Team will need an empty classroom/media room with at least four (4) chairs, two (2) tables and two (2) trash cans. Healthy Schools Team will bring all supplies needed for the clinic. On the day of your clinic, any time before your scheduled clinic time please make sure all students whose parents/guardian have filled out and returned a YES Consent Form are handed their consent form so they are ready when the clinic starts. This will expedite how quickly and efficiently Healthy Schools can work in your school. UNDER NO CIRCUMSTANCE GIVE BACK A CONSENT FORM TO A STUDENT WHOSE PARENT/GUARDIAN CHECKED THE NO BOX (A NO CONSENT FORM)! Once the Healthy Schools Team is set up and ready please start bringing students to the clinic. Healthy Schools has found that in most cases the most efficient way to do this is to bring one class down at a time. Once one class is about 80% of the way done with the clinic start bringing the next class down. This is only a recommendation and please use whatever method you feel best fits your school. The key is to keep a constant flow of students coming to the clinic. Once the last student is vaccinated the Healthy Schools Team will clean up its area and leave the school.
158
If you have any problems before, during or after the clinic please call Christine Gannelli at 904‐ 671‐2755 or email her at
[email protected]. If there is a health question please reach out to Christine Gannelli as well or you can call 1‐800‐566‐0596.
Thank you, Tony Boselli, Healthy Schools President
159
Healthy Schools, in cooperation with the Miami-Dade County School District and the MiamiDade County Department of Health, is excited to kick off the “Teach Flu A Lesson” program in 2016!
PL
E
Every year thousands of children miss valuable time in the classroom because of the dreaded flu. If that isn’t bad enough they carry it home with them, infecting loved ones, and causing them to miss work and school. Based on data from other counties in Florida, as well as in other states, we know the in-school flu vaccination program works and STOPS the flu in its tracks. So please join me in encouraging all of our children to be properly vaccinated and help “Teach Flu a Lesson” in 2016!
M
Healthy Schools will be providing flu vaccinations from September 12th-30th in all Miami-Dade County Public Schools, please check the district website for specific dates and times for your child’s school scheduled clinic. THIS FORM MUST BE RETURNED REGARDLESS OF PARTICIPATION! The process is very simple! All you have to do is fill out and sign the consent form that will be brought home by your student. You can also access a consent form on our website www.healthyschoolsllc.com
SA
Once you have filled out and signed the consent form, please have your student return it to his or her school. Once your student is vaccinated they will receive the proper paper work to take home with them for your records. There is no out of pocket expense for you and your student will be better protected against the flu this flu season! If you have any questions, you can reach Healthy Schools at 1-800-566-0596 or by email at
[email protected]. Sincerely,
The Healthy Schools Team
160
La compañía Healthy Schools, en colaboración con el Distrito de Escuelas Públicas del Condado de Miami- Dade y el Departamento de Salud del Condado de Miami Dade, está entusiasmada con el lanzamiento del programa “Enséñale una lección a la gripe” en el 2016.
PL
E
Cada año, miles de niños pierden valioso tiempo de clase debido a la terrible gripe. Como si eso no fuera suficiente, la llevan a casa consigo y, así, contagian a sus seres queridos, lo que los hace ausentarse del trabajo y la escuela. Según la información recopilada en otros condados de Florida, como así también en otros estados, sabemos que el programa de vacunación en las escuelas es efectivo y DETIENE la gripe de inmediato. Así que únanse a mí en este programa para alentar a todos nuestros chicos a que se vacunen adecuadamente y colaboren en el programa “Enséñale una lección a la gripe” en el 2016.
SA
M
Healthy Schools proveerá de vacunas antigripales Septiembre 12-30th en todas las escuelas públicas del condado de Miami- Dade. Verifique las fechas y horarios específicos de la clínica estipulada para la escuela de su hijo con el sitio web del distrito. El proceso es muy simple. Todo lo que tiene que hacer es completar y firmar el formulario de consentimiento que llevarán a casa los alumnos. Luego, SE DEBE REGRESAR este formulario a la escuela, independientemente de la participación del alumno en este programa de vacunación antigripal sin costo alguno. También puede acceder a un formulario desde nuestro sitio web www.healthyschoolsllc.com. El alumno, una vez que se complete y se firme el formulario, deberá regresarlo a la escuela. Una vez que el alumno esté vacunado, recibirá la documentación correspondiente que llevará a casa para que usted tenga un registro. ¡Este programa es gratuito y le permitirá al alumno estar mejor protegido contra la gripe en esta temporada de gripe! Ante cualquier consulta, comuníquese con Healthy Schools al 1-800-566-0596 o mande un correo electrónico a
[email protected]. Atentamente, El equipo de Healthy Schools
161
2016-2017 Seasonal FluMist Vaccine Consent Form
THIS FORM MUST BE RETURNED TO SCHOOL Full, Legal Name of Student (First Name Middle Initial. Last Name) PLEASE PRINT
Name of School
Parent/Guardian Name (First Name Middle Initial. Last Name)
Relationship to Student
Homeroom Teacher / Grade
Address
Email Address
Birth Date (month / date / year)
City
Zip Code
Demographic Information: (Circle one) Insurance
Medicaid
0
White
Home Phone #
American Indian/ Native Alaskan
Black
Asian
Policy Holder’s Name:
Policy Holder’s Date of Birth:
Hispanic
The current health care laws require us to bill your insurance company for the vaccine. You will not be billed, and there will be no co-pay or deductible due. The service is offered at no cost to you! As always, answers are confidential!
Yes
No
E
PL
Allergy to chicken eggs or egg products Life threatening reaction(s) to flu vaccine in the past Has had Guillain-Barre syndrome (very rare)
Currently has active asthma (regularly taking asthma meds) Currently receiving aspirin or aspirin-containing therapy
Has HIV/AIDS or cancer or has received an organ transplant Has long-term health problems with weakened immune system, heart disease, lung disease (e.g. cystic fibrosis), liver disease, kidney disease, or metabolic disorders (e.g. diabetes) or blood disorders (e.g. sickle disease or thalassemia) Has other severe chronic health conditions Is Pregnant or Nursing/Breastfeeding
1. Will your child have close contact with a person with a severely weakened immune system? (e.g. protective sterile hospital environment for bone marrow transplant)
SA
No
MY CHILD DOES NOT HAVE HEALTH INS
1.) Do any of the following apply to your child? Please call 1-800-566-0596 For an IIV Flu (Shot Form)
Yes
0
M
No
Other
QUESTIONS: CHECK YES OR NO FOR EACH QUESTION 1.) Do any of the following apply to your child? (If you answer YES, your child cannot receive a Flu Vaccine at school-, please contact your child’s doctor)
Yes
Cell Phone #
0
Member ID:
No
Sex
Circle 1 & Write: (AmeriGroup, Wellcare, Integral, Prestige, Humana, Sunshine, BetterHealth) Please fill out the following questions
Insurance Company:
Yes
Age
1.) Between August- December 2016 has/will your child receive any of the following vaccines: Chickenpox, MMR, NMR? (If YES, and your child has received any/all of these vaccines before scheduled clinic date, please call 1-800-566-0596 to notify Healthy Schools nursing staff DATE RECEIVED:
IF YOU HAVE ANY HEALTH QUESTIONS, PLEASE CONTACT YOUR CHILD’S PEDIATRICIAN OR CALL HEALTHY SCHOOLS AT 1800-566-0596 TO SPEAK TO A NURSE. I have received, read, and understand the CDC Vaccine Information Statement for the live attenuated intranasal flu vaccine (FluMist). I have read these documents and understand the risk and benefits of the FluMist vaccine. I give permission to Healthy Schools and their administrators to give my child the vaccine in my absence, to communicate with other healthcare providers, as needed, and for data entry, billing and storage according to Florida Department of Health policies, to assure optimal healthcare for my child. . I hereby release Healthy Schools from any and all liability associated with the administration and potential side effects of the vaccine.
YES, I Want To Help Protect My Family And Community From Flu By Allowing My Child To Receive FluMist! NO, I do not want my child to receive the Flu-Fighting FluMist Vaccine at school because:____________________________________(optional) _________________________________ Printed Name of Parent/Guardian
VIS CDC LAIV ___________ FluMist 0.2mL Intranasal LOT Number: EXP Date: 162
RN #_______________________
_______________________________________ Signature of Parent/Guardian
________________ Date
AREA FOR OFFICIAL USE ONLY FOR ADMINISTRATION VIS CDC LAIV _______________ FluMist 0.2 mL Intranasal LOT Number: EXP Date:
Date:____________________
RN # ________________________ Date: ____________________
Formulario de consentimiento para la vacuna contra la gripe estacional FluMist 2016-2017 Nombre legal completo del alumno (primer nombre, inicial del segundo nombre, apellido) EN LETRA DE MOLDE
Nombre de la escuela
Nombre del padre/ madre/tutor (primer nombre, inicial del segundo nombre, apellido)
Docente del curso/grado
Dirección
Correo electrónico
Ciudad
Código postal
Información demográfica: (marque con un círculo) Seguro
Parentesco con el alumno
Blanco
Indio americano/Nativo de Alaska
Negro
Fecha de nac. (mes/día/año)
Edad
N.° tel. fijo
N.° tel. celular
Asiático
Hispano
Id. de miembro:
Nombre del titular de la póliza:
Fecha de nacimiento del titular de la póliza:
Las leyes de atención de la salud actuales exigen que se facture la vacuna a su compañía de seguros. No se le facturará a usted y no se adeudará ningún copago ni deducible. ¡El servicio se ofrece sin costo para usted! Como siempre, las respuestas son confidenciales.
1.) ¿Alguna de las siguientes afirmaciones se aplica a su hijo? Llame al 1-800-566-0596 para recibir la vacuna inactivada contra la gripe (formulario de vacunación)
Sí
No
Tiene VIH/SIDA o cáncer o ha recibido un trasplante de órganos Tiene problemas de salud a largo plazo con un sistema inmunitario debilitado, cardiopatía, enfermedad pulmonar (p. ej., fibrosis quística), enfermedad hepática, enfermedad renal o trastornos metabólicos (p. ej., diabetes) o trastornos sanguíneos (p. ej., anemia de células falciformes o talasemia) Tiene otras enfermedades crónicas graves Está embarazada o amamantando
1. ¿Su hijo tiene contacto cercano con una persona con un sistema inmunitario gravemente debilitado? (p. ej., entorno hospitalario estéril de protección para trasplante de médula ósea)
SA
No
Actualmente tiene asma activa (frecuentemente toma medicamentos para el asma) Actualmente recibe aspirina o un tratamiento que contiene aspirina
M
Sí
Alergia a los huevos de gallina u ovoproductos Reacciones potencialmente mortales a la vacuna contra la gripe en el pasado Ha tenido el síndrome de Guillain-Barre (muy poco frecuente)
PL
No
MI HIJO NO TIENE SEGURO MÉDICO
PREGUNTAS: MARQUE SÍ O NO PARA CADA PREGUNTA 1.) ¿Alguna de las siguientes afirmaciones se aplica a su hijo? (Si la respuesta es SÍ, su hijo no puede recibir la vacuna contra la gripe en la escuela; comuníquese con el médico de su hijo).
Sí
0
E
No
Otro
0Medicaid 0Marque 1 y escriba: (AmeriGroup, Wellcare, Integral, Prestige, Humana, Sunshine, BetterHealth) Complete las siguientes preguntas
Compañía de seguros:
Sí
Sexo
1.) Entre agosto y diciembre de 2016, su hijo ha recibido/recibirá alguna de las siguientes vacunas: varicela y/o MMR (Si la respuesta es SÍ y su hijo ha recibido alguna/todas las siguientes vacunas antes de la fecha de la clínica programada, llame al 1-800-566-0596 para notificarle al personal de enfermería de Healthy Schools. FECHA EN QUE LA(S) RECIBIÓ:
SI TIENE PREGUNTAS SOBRE SALUD, COMUNÍQUESE CON EL PEDIATRA DE SU HIJO O LLAME A HEALTHY SCHOOLS AL 1800-566-0596 PARA HABLAR CON UN ENFERMERO. He recibido, leído y comprendo la Declaración de información sobre vacunas de los Centros para el Control y la Prevención de Enfermedades (CDC) para la vacuna contra la gripe intranasal con virus vivos atenuados (FluMist). He leído estos documentos y comprendo el riesgo y los beneficios de la vacuna FluMist. Autorizo a Healthy Schools y a sus administradores a aplicarle a mi hijo la vacuna en mi ausencia, a comunicarse con otros proveedores de atención médica, según sea necesario, y respecto del ingreso de datos, la facturación y el almacenamiento conforme a las políticas del Departamento de Salud de Florida, a fin de asegurar una atención médica óptima para mi hijo. Por el presente, eximo a Healthy Schools de toda responsabilidad asociada con la administración y los posibles efectos secundarios de la vacuna.
SÍ, deseo ayudar a proteger a mi familia y comunidad de la gripe al permitir que mi hijo reciba la FluMist. No, yo no quiero que mi hijo participe/ Porque? _______________________________ Nombre de padre/madre/tutor
___________________________
_______________________________________ Firma de padre/madre/tutor
________________ Fecha
ÁREA PARA USO OFICIAL SOLO PARA ADMINISTRACIÓN
VIS CDC LAIV ___________ FluMist 0,2 ml Intranasal Número de LOTE: Fecha de VENC.:
VIS CDC LAIV _______________ FluMist 0,2 ml Intranasal Número de LOTE: Fecha de VENC.:
163 RN n.º_______________________
RN n.º_______________________
Fecha:____________________
Fecha: ____________________
APPENDIX T Miami-Dade County Public Schools School Operations Weekly Briefing Timeline 2016-2017
Submitted and Weekly Briefing Posting approved by Cabinet Date Members June 30, 2016 July 7, 2016 July 14, 2016 July 21, 2016 July 28, 2016 August 4, 2016 August 11, 2016 August 18, 2016 August 25, 2016 September 1, 2016 September 8, 2016 September 15, 2016 September 22, 2016 September 29, 2016 October 6, 2016 October 13, 2016 October 20, 2016 October 27, 2016 November 3, 2016 November 10, 2016 November 17, 2016
July 7, 2016 July 14, 2016 July 21, 2016 July 28, 2016 August 4, 2016 August 11, 2016 August 18, 2016 August 25, 2016 September 1, 2016 September 8, 2016 September 15, 2016 September 22, 2016 September 29, 2016 October 6, 2016 October 13, 2016 October 20, 2016 October 27, 2016 November 3, 2016 November 10, 2016 November 17, 2016 December 1, 2016
Earliest Date Information may be collected or meeting may be held July 21, 2016 July 28, 2016 August 4, 2016 August 11, 2016 August 18, 2016 August 25, 2016 September 1, 2016 September 8, 2016 September 15, 2016 September 22, 2016 September 29, 2016 October 6, 2016 October 13, 2016 October 20, 2016 October 27, 2016 November 3, 2016 November 10, 2016 November 17, 2016 November 23, 2016 December 1, 2016 December 15, 2016
There will be no weekly briefings posted during the week of November 21 - 25, 2016 due to the THANKSGIVING HOLIDAY. Submit your briefings for posting the week of Nov. 17 or Dec. 1, 2016. December 1, 2016 December 8, 2016 December 22, 2016 December 8, 2016 December 15, 2016 January 12, 2017 December 15, 2016 December 22, 2016 January 19, 2017 There will be no weekly briefings posted during the week of December 19, 2016 - January 6, 2017 due to Winter Recess. Submit your briefings for posting the week of Dec. 22, 2016 or Jan. 12, 2017.
Page 1 of 2 164
APPENDIX T Miami-Dade County Public Schools School Operations Weekly Briefing Timeline 2016-2017
Submitted and Weekly Briefing Posting approved by Cabinet Date Members December 22, 2016 January 12, 2017 January 19, 2017 January 26, 2017 February 2, 2017 February 9, 2017 February 16, 2017 February 23, 2017 March 2, 2017 March 9, 2017 March 16, 2017 March 23, 2017 March 30, 2017 April 6, 2017
January 12, 2017 January 19, 2017 January 26, 2017 February 2, 2017 February 9, 2017 February 16, 2017 February 23, 2017 March 2, 2017 March 9, 2017 March 16, 2017 March 23, 2017 March 30, 2017 April 6, 2017 April 20, 2017
Earliest Date Information may be collected or meeting may be held January 26, 2017 February 2, 2017 February 9, 2017 February 16, 2017 February 23, 2017 March 2, 2017 March 9, 2017 March 16, 2017 March 23, 2017 March 30, 2017 April 6, 2017 April 20, 2017 April 27, 2017 May 4, 2017
There will be no weekly briefings posted during the week of April 10, 2017 - April 14, 2017 due to Spring Break. Submit your briefings for posting the week of April 6 or April 20, 2017.. April 20, 2017 April 27, 2017 May 4, 2017 May 11, 2017 May 18, 2017 May 25, 2017 June 1, 2017 July 8, 2017 July 15, 2017
April 27, 2017 May 4, 2017 May 11, 2017 May 18, 2017 May 25, 2017 June 1, 2017 June 8, 2017 June 15, 2017 June 22, 2017
Page 2 of 2 165
May 11, 2017 May 18, 2017 May 25, 2017 June 1, 2017 June 8, 2017 June 15, 2017 June 22, 2017 June 29, 2017 July 6, 2017
Appendix U
FlcriC Recent Changes in VPK Eligibility
Background: A new law extends VPK eligibility for 4-year-olds with birthdays from Feb. 2 through Sept. 1 in a calendar year. Parents can enroll their child in the state's free, voluntary prekindergarten (VPK) education program that year or wait until the following year when their child is 5. This allows parents of younger 4-year-olds
to postpone the year their child begins VPK, enabling the child to begin kindergarten and start first grade as a slightly older, more mature student. Children in Florida are not required to attend either the state's prekindergarten or kindergarten programs, but are required to attend school the year they turn 6 by Feb. 1.
The new law takes effect July 1. Four-year-old children with birthdays from Feb. 2 through Sept. 1 will be eligible to enroll in VPK that year or postpone it to the next. Four-year-olds with birthdays from Sept. 2 through Feb. 1 are eligible to enroll in VPK the following program year.
Questions and Answers
Q. How do I know what year or years my child may be eligible for? A. This is based on your child's birthdate.
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Not eligible
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Not eligible
Not eligible
Not eligible
Not eligible
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*
* Two years of eligibitity
Q. Can my child attend VPK for two years? No. Each child is eligible for one student voucher. Some families will have a choice of sending their child to VPK in one year or another based on the child's birthdate.
A.
Q. Why can't all parents have the option to choose the year their child attends VPK? Florida law requires children to attend school the year that the child is 6 by Feb. 1. Not all children would be able to go to VPK a year later because they would turn 6 by Feb. 1.
A.
a.
A.
How do I defer my child's eligibility for 20t7-L8? The online system where families enroll for VPK (called the Familv Portal)
will be updated July 1,
2016, when the new law takes effect,
Q. When can I begin VPK registration for 2Ot7-18? A. Jan. 1,2017, in the Family Portal. Q. What happens if my child is already enrolled for the 2Ot5-L7 program
year and I want to send
my child to the 2017-LB program instead?
A. You
Youmayreapplyforthe2O1T-1.SprogrambeginningJan. l,2OTT,aslongasyoudidnotuseyour voucher for the 2Ot6-77 program.
willfind more information about
VPK at www.floridaearlylearning.com. RooNuvJ. M.tcKruNou
Expcurrvn DrnEcron. OnrtcB or EaRly LBenNINc 250 Menntorr DRIVE . TALI.AHASSEE, FL32399. 850-717-8550 . Toll Free 866-357-3239 . www.FloridaEarlvlearnins.com 166
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