REQUEST FOR QUOTATION (RFQ) ICT Infrastructure and Telecommunications for UN Women China Office 3 December 2014 Ref: RFQ-2014-CHN-001

Dear Sir / Madam: We are seeking the ICT Infrastructure and Telecommunications for UN Women China Office and kindly request you to submit your quotation as per terms of reference/specifications, detailed in Annex 1 of this RFQ. Quotations may be submitted on or before 9 December 2014, COB Bangkok Time to [email protected] Quotations submitted by email must be limited to a maximum of 10 MB, virus-free and no more than 3 email transmissions. They must be signed and in .pdf format, free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UN WOMEN after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Conditions Payment Terms

30 days upon invoice

Validity of Quotation



Preliminary Examination Completeness of quotation. Value Added Tax on Price Quotation Contact Person for Inquiries (Written inquiries only) General Conditions of Contract

 Partial bids permitted.

90 DAYS

Must be exclusive of VAT and other applicable indirect taxes [email protected] For Goods and Services

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UN

WOMEN after it has received the quotation. At the time of award of Contract or Purchase Order, UN WOMEN reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Contract or Purchase Order that will be issued as a result of this RFQ shall be subject to the General Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Conditions of UN WOMEN herein attached. The UN Women has set out a vendor protest procedure intended to afford an opportunity to appeal to persons or firms not awarded a purchase order or contract in a competitive procurement process. It is not available to non-responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.unwomen.org/en/about-us/procurement/vendorprotest-procedure Thank you and we look forward to receiving your quotation. Sincerely yours,

Procurement Unit UN Women Regional Office for Asia and the Pacific

Annex 1: Specifications ICT Infrastructure and Telecommunications for UN Women China Office (Internet Bandwidth Connectivity, Network Attached Storage with backup system, Telephony, Network and Security equipment) No. 1

Equipment type 24-Port Network switches

2

Wireless Access Points (LAN Access)

3

Computer Network Cabling

4

UPS for Network equipment, Network Attached Storage server and Backup System

Minimum Specification Specifications: Managed Fast/Gigabit Ethernet L2/L3 switches with 802.1af PoE, and QoS marking and prioritization Warranty 3 years The price should include: o Installation and configuration service; o Maintenance service: quarterly for 3 years IT Service: Onsite support Specifications: CAPWAP/LWAPP based Wireless Access Points supporting 802.11a/b/g/n with 2.4 and 5 GHz radio, WPA2-Enterprise certified Warranty: 3 years The price should include: o Installation and configuration service: 3 times; o Maintenance service: quarterly for 3 years IT Service: Onsite support Structured Cabling System (SCS) using Category 6a UTP cables Wire and rack management to allow proper organization, patching and routing of cable and cabling pathways; Provide test report; Warranty: 5 years. IT Service: Onsite support Minimum Output: Output power capacity: 1300 Watts / 2000VA Output voltage: 220V : 230V Output frequency: 50/60 Hz +/- 4 Hz Built-in Bypass Minimum Input: Input Voltage: 230V Input frequency: 50/60 Hz +/- 5 Hz Cord Length 2.3 meters Warranty: 2 years (repair or replace)

Quantity 1

1

1

1

No. 5

6

7

Equipment type Network Attached Storage with backup device (For transfer data from UNDP server, the data will be keep for up to 5 - 10 years)

PBX and 11 telephone sets

ICT Security Equipment: Firewall

NAS: -

Minimum Specification On-site service

Capacity: 2 TB; Harddisk configuration: RAID 10; CPU clock speed: 1.5 Ghz; RAM: 2 GB; Support SMB/CIFS; FTP/sFTP(optional) User Security: Username and password credential and control folder and file level access; Antivirus Support; Warranty: 3 years; Web management interface: HTTPS; USB 3.0: 1 port; Backup feature: Backup to USB, Encrypted backup file; Audit trail log. Backup device: External Harddisk: 2 TB; 5400 rpm; Quantity(s): 21 (GFS backup scheme); USB 3.0; Warranty 2 years. IT Service: Onsite support Specification: Power backup: 4 hour battery backup minimum; Call accounting: PBX supported by Call Accounting software for itemized billing; Features: Voice mail, Auto attendant; Interfaces: Analog: FXO, FXS, 2 wire E&M, 4 wire E&M; Digital: QSIG PRI based on ISDN Q.931 standard, T1, E1 IP: SIP, H323 Support: Local service and support must be available Warranty 3 years with technical service onsite support Telephone set: 11 sets Handset Built-in speaker with microphone Warranty 1 years Management feature: Management console compatible with Windows 7 32bit / 64bit. General feature: IPv4 and IPv6 stateful and stateless packet filtering; Firewall filter protocol: FTP, H.323, HTTP, HTTPS, IMAP4, MGCP, MS RPC,

Quantity NAS: 1

Backup Device: 21

PBX: 1

Telephon e sets: 11 1

No.

8

Equipment type

Rack for 1 networks switches, 1 NAS and backup system, 1 UPS, 1 firewall equipment

Minimum Specification NetBios Datagram, Oracle SQL Net, POP3, RSH, SCCP, SIP, SMTP, SSH, SunRPC, TCP Proxy, TFTP, RTSP. User Authentication: Internal user database, LDAP, RADIUS, Authentication Server. High Availability: Active-active/active-standby firewall clustering for up to 4 nodes; VRRP(Virtual Router Redundancy Protocol); Link aggregation (802.3ad); Link failure detection; High availability and load balancing between primary line and backup internet connection line; Traffic shaping. Routing: Routing Static IPv4 and IPv6 routes, policy-based routing, and static multicast routing. Dynamic routing: IGMP proxy, RIPv2, OSPFv2, BGP, PIM-SM. SIP: Allows RTP media streams dynamically, NAT traversal, deep inspection; interoperability with RFC3261 compliant SIP devices CIS redirection: HTTP, FTP, SMTP protocols redirection to Content Inspection Server (CIS) (optional) Antivirus/Antispam: Scanned protocol: HTTP, HTTPS, POP3, IMAP, SMTP Web filtering: HTTP, HTTPS (optional). IT Service: Onsite support. Rack Height: 24U Rack Width: 19” Shelve: 3 rack mount shelves Standard Warranty: 3 years RoHS: Compliant or China RoHS IT Service: Onsite support

1

Internet Bandwidth Connectivity – Target Recommendation Primary link ISP Local ISP with Fiber Connection or equivalent Office Staff Head Count Bandwidth

30 Up

Quantity

Down

Optimal/Target Bandwidth

2 Mbps

4 Mbps

Round Trip time (min)

300ms

Hop Count (max)

20

IP Address (min)

6 Internet routable addresses

Back up

512 kbps minimum. It is required to use dynamic switch over and load balancing between primary and backup links.