Pete’s Champions Fundraising Pack

Thank you for signing up to be one of my champions! Your support means the world to me and my family. This is the third year we’re running the amazing Pete’s Champions fundraising activity and with your help I know we can make this the biggest and best year yet! Since I launched Pete’s Champions with Cancer Research UK back in 2013, my wonderful Champions have come together to collectively raise almost £150,000! By signing up, you too have become part of the movement to help beat cancer sooner and I can’t thank you enough. All the money raised through Pete’s Champions helps my Fund work towards diagnosing cancer earlier something I feel so passionately about. Catching cancer in its early stages means it’s usually easier to treat and increases chances of survival. The money you raise will fund a mobile unit as part of the Cancer Awareness Roadshow. This travels around local communities sharing vital information with the public about how to lead a healthy lifestyle to reduce their cancer risk and how to spot the disease earlier. So what’s next? You’ve got until 19th June to raise as much money as possible to help beat cancer sooner. My Community Champions, who were the top fundraisers last year, have worked together with Cancer Research UK to create this handy Little Book of Fundraising Ideas to help you get started and I’ve put together a list of gifts to say thank you to all of you for your incredible fundraising efforts. Just remember that whatever you raise, large or small, is so important in the fight against cancer. Good luck! I look forward to meeting some of you in 6 months’ time.

Pete xx

Getting Started Whether this is your first time as a Champion or whether you’re a seasoned pro it can sometimes feel hard to know where to start with your fundraising. That’s where we come in; we’re here to help every step of the way.

First things first! 1

Do some research Talk to family, friends, colleagues and neighbours, see what sorts of activities they are likely to get involved with and use them to bounce ideas off. It’s important to think about who you will be asking for donations and what sort of activity will appeal to them as this will help make your fundraising activity as successful as possible.

2

Make a plan Make sure you give yourself enough time to get everything sorted. Decide what you’re going to do and when you’re going to do it. Pick a date that’s easy for people, like the weekend – or a Friday if you’re doing something at work. Then make yourself a list of everything you need to do and by what date so that you can keep track of everything. Use our check list on page 10 to make sure you’ve got everything covered.

3

Make a budget In addition to thinking about how much your event will raise, make sure you work out your costs. It's important to ensure that you're going to raise more than your event costs to put on. If you need equipment, see if you can borrow it rather than buying stuff. You can also cut costs by asking local businesses to donate prizes. We can send you a letter confirming that you’re raising money for Cancer Research UK’s Peter Andre Fund – just email us at [email protected].

4

Spread the word Tell people why you’re doing your event. Your personal reasons will really help motivate your friends, family and colleagues to support you. Facebook and Twitter are ideal for inviting and updating people. If possible, write a blog about your progress or post pictures so that people can go on the journey with you and stay involved.

To find out more about how you can support Cancer Research UK’s Peter Andre Fund, please get in touch! Email: [email protected] Visit: www.cruk.org.uk/paf Call: 0203 469 5588

Set yourself a target Use our fundraising planner on page 16 to help you reach the target that you set yourself. The higher targets can sometimes seem a bit daunting at first but if you break them down into chunks over the 6 months you’ll soon see that they’re within reach. To inspire you, use the table below to see what the money you raise could help to fund. You can also see the exciting thank you gifts that you'll receive from Pete.

Bronze Champion

Gift: thank you letter

Raise £60+

and a signed picture of Pete

Silver Champion

Gift: thank you letter

and a personal thank you Tweet from Pete

Raise £250+

Funding example: essential

engagement tools on the Roadshow to raise awareness of cancer risk factors

Funding example: the provision of vital information to around 150 people by taking the Roadshow to a busy town square for a day

Funding example: essential

Raise 500+

Gift: thank you letter and a personalised thank you video from Pete

Platinum Champion

Gift: thank you letter

Funding example: covers the

Gold Champion

Raise £1,000+

and a thank you phone call from Pete

Diamond Champion

Gift: thank you letter and

Raise £2,000+

a group meet & greet with Pete

Champion of Champions

Gift: thank you letter

and a private meet and greet with Pete

Raise £5,000+

training for the 2 Cancer Awareness Nurses on the unit

costs of 2 experienced Cancer Awareness Roadshow nurses for 1 week on the Roadshow

Funding example: upkeep

and maintenance of the unit so that it can stay on the road providing members of the public with vital information

Funding example: covers the

cost of recruiting, training and managing our volunteers on the unit for 5 years!

‘ As it means such a lot to me that

you’ve signed up to raise money to support my Fund for Cancer Research UK, I want to say thank you to each and every one of you. To do this - I’ve put together this list of thank you presents for you. Love Pete xx

’

Pete meeting his Diamond Champions at the thank you meet and greet last year

How can we help? We can help you with your fundraising by: Sending you collecting buckets and goblets. You can use these whenever you do an event or supermarket collection to raise money. You can even take the goblets to your local shops to see if they will put them by the till for a while so you can collect people’s spare change. Writing you official confirmation letters that you can use when approaching businesses and venues about supporting you with your fundraising. This letter helps companies realise that you’re fundraising for a reputable charity so they’ll be more likely to help you. We have other fundraising materials such as Peter Andre Fund t-shirts and running vests that we can send out for you to wear at your fundraising events or when completing a sporting challenge. This helps promote the charity and will help you to gain recognition for what you’re doing. We also have new Peter Andre Fund wristbands to help with your fundraising. We often suggest handing out a wristband to those who donate £2 or more to your fundraising total. For legal reasons it’s important that this is pitched as a suggested donation rather than selling the wristbands directly. Aside from fundraising materials we also have health information leaflets and materials from the Cancer Awareness Roadshow that we can lend you. You can use these at your events to help bring to life where the money that you raise is going. This often encourages people to donate more.

Unfortunately there are some things that we’re not able to support you with: We can’t source raffle prizes for you, but we can give you ideas on which types of businesses you can approach yourselves. We also can’t arrange for Pete or any members of his family to attend your events. There are so many of you wonderful Champions and if Pete or one of his brothers was to attend one person’s event then they’d have to attend everyone’s to make sure it was fair. As this isn't something that they're able to do, Pete has recorded a lovely thank you video that you can play to your guests at your fundraising events so they can hear firsthand how grateful he is for all their support.

Inspirational fundraising ideas From asking people to sponsor you, to holding a fundraising event, to getting your employer to match the amount of money that you raise - there are tonnes of different ways for you to hit your fundraising target. To help you, we’ve broken these ideas down into different sections: fundraising at home, fundraising at work and fundraising in your local community. We’ve also given you different options depending on how large or small you’d like your fundraising activity to be and how much time you have on your hands. Best of luck! And don’t forget to have fun!

Fundraising at home If you’re short on time or if the prospect of organising a large scale community event doesn’t feel like something you want to do then fundraising from home is just the thing for you! Raising money from the comfort of your own home keeps things simple, gives you the flexibility to be creative and it’ll keep your costs down too.

Smaller scale events - these quick fundraisers are a great way to top up your total

Movie Night All you need is a great movie, some popcorn, drinks and other snacks. You can charge your friends and family £5 to come round to your very own ‘home cinema’ for a great evening in to raise money towards your fundraising total.

Come Dine with Me Feeling social and fancy yourself a great home cook? Why not organise a week of dinner parties with your friends and family? Charge everyone £5 to get involved and take it in turns to cook for each other. The winner wins £10 of the total pot and the rest goes towards your fundraising total for Cancer Research UK’s Peter Andre Fund.

Give it up! We all have bad habits, some worse than others (we are looking at you toenail biters) but if you have a habit you want to kick why not do it whilst fundraising to beat cancer? Set up a donation jar in your house, why not pop the money you save into the jar, or if your habit causes more frustration to others than yourself why not have people donate 50p for every day that you don’t do it? This little jar will soon add up. Over the years our supporters have raised money by giving up crisps, television, alcohol, chocolate, meat and smoking.

Donations vs. Presents This is a really quick win – ask your friends and family for donations instead of presents for a birthday or any other celebration.

Larger events – for those who want to push the boat out

Garage Sale Got too much stuff in the loft, back of the wardrobe or in the garage? Realised that you haven’t used half of it for years? Why not look to sell these items and put the money towards a good cause. Put flyers up in local shops and around your community to let people know when you’re going to hold the event. Ask your friends and family if they have stuff that they want to bring down and sell on the day as well.

Garden Party Want to have a party with your friends and family at your place? Come rain or shine why not throw a garden party, provide food, charge for entry to cover costs and donate the rest to Cancer Research UK’s Peter Andre Fund. You could even organise some fun games; everyone loves a treasure hunt or an egg and spoon race.

Street Party This is a big one, something to get your whole street involved with. You’ll need to make sure you get permission from your local council to close the road so make sure you speak to them first. Once all of that is sorted you can get stuck into the fun stuff! You can put on activities that get the kids involved: get a bouncy castle and charge for 15 mins of use, set up a face painting stall, organise a treasure hunt, have a tombola etc. Get creative, the world is your oyster! Don’t be afraid to get your neighbours involved too.

‘

I took on a 13 mile walk and asked my family and friends to sponsor me. I set up my Just Giving page and did constant updates on social media up to and on the day of my event. The money came flooding in!

’

Sarah Narain, Diamond Champion 2013 & 2014

Fundraising in the office Feel like your office needs brightening up or something to unite you all together? Why not do a number of different events to get your colleagues involved and add a touch of colour and fun to everyone’s day.

Quick Activities – easy but effective ways to raise money

Bake Sale Inspired by the recent series of The Great British Bake Off or just love Mary Berry? Why not put your baking skills to the test and brighten up your colleague’s day with some delicious homemade cakes. You can even get your colleagues involved and make it a bit of a competition with everyone baking cakes to sell. Ready Steady Bake!

Auction of Promises This is a great opportunity to get something in return for pledging money. Everyone in your team promises to do something for someone else and other members of the team bid to win the promise they want. The promises can be anything from offering to go out and get someone's lunch every day for a week, to giving someone a manicure, to tidying their desk. All promises are anonymous to keep it fun and all money raised by the bids goes towards your fundraising total.

Matched Giving This is a great, super easy way to literally double your total! Whether you are raising money in the office or outside of work, make sure to ask your employer about matched giving. Lots of our fundraisers have the amount they raise matched by their employer so don't be afraid to ask. We can provide you with a letter to confirm that you’re fundraising for Cancer Research UK’s Peter Andre Fund and we can also confirm the amount that you’ve raised so that your employer knows how much they need to donate to match it. Simples!

‘I love making and decorating cakes.

I decided to turn my hobby into a way of fundraising by donating the money that people paid me for th]eir cakes.

’

Kayleigh Tibbs, Diamond Champion 2013 & 2014

Bigger Fundraising Activities

Clothes swap Get all of your colleagues to bring in their un-wanted clothes into the office. Pop suggested prices on all of the items and set up a stall for a week where people can pop down and buy anything that takes their fancy. So that you don’t have to take time out to man the stall for the whole time you can leave a collection goblet by the stall for people put their money in. If you have any items of clothes left over you can always give them back to your colleagues or, even better, collect them up and drop them off at your local Cancer Research UK shop.

Office Olympics In the run up to Rio 2016 why not hold your very own ‘Office Olympics’? This is the chance for you to show your colleagues that you are the ultimate office champion! Forget the javelin and the long jump, the Office Olympics is all about taking on silly challenges that you can do in the work place. Charge colleagues a £5 entry fee to take part and then put them head-to-head to see how many sheets of paper they can staple in a minute or how many letters they can stuff into envelopes in a minute. Why not race carrying two glasses of water from your desk to the kitchen and back; the winner is based on the time but also the amount of water left in the cups. You could even have an office chair race through the office, perhaps turning it into a relay as well. The world really is your oyster! Remember to speak to your office Health & Safety team to ensure that you’ve implemented all the necessary precautions ahead of the event.

Office Talent Show Hold your very own ‘Office’s Got Talent’ show and give your colleagues a chance to strut their stuff and showcase all of their hidden talents. From singing to reciting the alphabet backwards everyone in your office will have a talent (silly or otherwise) that they can show off. Charge everyone a fee to enter and you could even charge spectators a small fee to come down to watch as well. Buy a suitable present for the winner with some of the money raised, and the rest can go towards your fundraising total.

Donate 1 hour‘s pay Last year one of our Community Champions spoke to her colleagues and her HR team about enabling everyone who wanted to, to donate 1 hour of their pay to her fundraising page for Cancer Research UK’s Peter Andre Fund. This went a long way to helping her reach her £2,000 target. Speak to your boss and HR about the Fund and where all the money goes, and ask them whether they will give employees the option to consent to donating 1 hour’s pay Cancer Research UK’s Peter Andre Fund. Remember to put some leaflets about Cancer Research UK’s Peter Andre Fund around your office so that people can learn more about what the money raised goes towards and don’t forget to thank everyone who gets involved.

Charity Partner Some offices choose a charity to support each year or every two years. If your office does this and employees are asked to nominate their preferred charity, please feel free to suggest Cancer Research UK’s Peter Andre Fund. You can find all of the relevant information about the Fund in the Key Messages document on the Fundraising Tools section of the website, but if you need any other support please drop us a line or give us a call.

Fundraising in your local community Putting on an event in your local community is a great way to get everyone involved, to increase awareness of Cancer Research UK’s Peter Andre Fund as well as raising lots of money towards your fundraising total. Win-win all round! Because all events that you put on in your local community will involve some similar steps, our Top Fundraising Champs from last year have put together this handy check list for you:

Once you’ve decided what event you want to do, start by brainstorming on a piece of paper all of the different things that you’ll need to deliver the event. You should also make a guess as to how much money you’re hoping to raise from the event (decide how much you’re going to charge for tickets and how many you think you’ll sell) and then set a budget for your expenses. Work out how many friends you might need to come down to help you on the day so that everything runs smoothly and then ask them if they’re happy to help and available. Set the date, making sure you give yourself enough time to plan for the big event and to sell tickets. Find a suitably sized venue, tell the owners it’s for a charity event in support of Cancer Research UK’s Peter Andre Fund and see if you can get a discount or, even better, the venue for free. If you’re planning to talk to the local newspapers/radio for them to cover your event, you can let the venue know that they’ll get free advertising – this could help you get a freebie/discount from them.

‘

Decide how you think you can raise money on the day. I chose a raffle and an Auction of Andre goodies that I’d collected over the years. Ask around as people will often kindly donate prizes. I also did a guess how many sweets in the jar which was a great success.

’

Kelly Gaylor, Diamond Champion 2013 & 2014

‘ I tend to always have a raffle

as from my past experience I’ve found that this alone raises around 40-50% of the total amount. No matter what the event, people just can’t resist! Emma Singleton, Diamond Champion 2013 & 2014

’

Break down the planning into different sections like ‘catering’, ‘entertainment’, ‘decorations’, ‘fundraising on the day’ etc and then spend a few days planning each section in turn. Start to ask friends, family and local businesses if they’ll help support by donating anything that would help on the day (food, decorations, raffle prizes etc). You can write, email or go to see them in person. For free raffle prizes, good places to try are local restaurants, cinemas, shops and supermarkets. Next you need to design your tickets, you can either do this on your own computer, ask a tech whizzy friend or family member or see if a local business will do this for you at no cost or a low cost. You need to speak to the printers to see what format they need the tickets in for them to print them. Or if you have your own printer you could print them yourself. Once you have the tickets you need to promote your event. Print posters and put them up all around your local community (make sure you have permission to do this first). You can also take to social media, contact your local papers and radio stations and ask your friends and family to spread the word too. Take bookings from people and ask them to pay for their ticket by donating to your Just Giving page. You can also take cash. Make a note of how much cash you’re given, pay it into your bank and then pay the total amount onto your Just Giving page yourself. Keep a record of how many tickets you’ve sold so you know when the event is sold out and you can keep track of how much money you’ve raised through ticket sales. Contact the Peter Andre Fund team at Cancer Research UK and ask for any materials to help support you promote and deliver your event. They can give you: collecting buckets and goblets, Peter Andre Fund t-shirts, wristbands, leaflets about the Fund, posters to promote your events, confirmation letters to help you get raffle prizes as well as balloons and banners for decorations.

to find a raffle prize? ‘YouStruggling could hold a cash raffle instead where the prize is half of the takings and the other half goes to the Fund.

’

Donna Gott, Diamond Champion 2013 & 2014

Smaller Events

Afternoon Tea Are you or a friend an experienced baker? Can’t think of anything better than settling down with a large cuppa and a slice of cake? Why not put your skills to the test and raise money by putting an afternoon tea on for your community in a café, village hall, church etc. It’s bound to be a crowd pleaser.

‘

The key to this event is to do the food yourself as this keeps the cost lower. If you ask someone to do the food for you, make sure they have a Food Hygiene certificate. Samantha Williams, Diamond Champion, Wales

’

Craft Events Do you or your friends have that creative flair? A fantastic way to raise money is to have a craft event. It’s a great way to get children involved and local groups, not only to raise money for charity but also pull the whole community together. You can charge people for having a stall at the event, and some stalls might even offer to donate a percentage of their sales on the day to Cancer Research UK’s Peter Andre Fund as well. You can set up a tombola stall or even sell raffle tickets throughout the day. Make sure you take people’s phone numbers when they buy a ticket so you can contact them afterwards to let them know that they’ve won if they leave before the end.

Supermarket Bucket Collections If planning an event seems really daunting then bucket collections are for you. Simply speak to the shop manager of your local supermarket and pick a date that is convenient for you both. Then get a few friends and family together and go along on the day! No pre-planning required and you can choose how many hours to do so it's really flexible. We can send you Cancer Research UK Peter Andre Fund branded t-shirts for you to wear while you’re collecting and you can even hand out leaflets too.

Non uniform days A uniform free day, whilst best avoided if you are a fireman, is a great way to get raise funds at school or let everyone relax a little with a dress down day at work. Go into your children’s local school to see if they are interested in doing this to support the Cancer Research UK Peter Andre Fund. You could even go in and talk about the Fund in one of their school assemblies to raise awareness. Remember to ask everyone to donate to participate; £1-£2 per person is a fun way of raising those pennies to push your fundraising total ever higher.

‘My daughter’s school had a non-uniform day which raised £150 for the Fund! ’ Wendy Clements, Diamond Champion 2013 & 2014

Larger events

Themed Charity night Thinking of pulling a big crowd together and drawing them in with a themed night? Contact your local Elvis impersonator or speak to local bands about doing an American Jazz night. Make sure that the entertainer knows it’s for a charity event, they might reduce their fee or do it for free.

Psychic night Want to hold an event with a difference? Always been curious to know what your future might hold? Then planning a psychic night could be just the event for you. Sell tickets to the event to help cover your costs and think about other ways to raise money on the night as well: you could hold a raffle, or ask to borrow our cardboard Peter Andre and charge people a couple of pounds to have their picture taken with it.

Bingo If the phrase ‘two little ducks’ brings a smile to your face then bingo could be the activity for you! Our advice: keep it fun and adapt the game for your audience. Why not use photographs of famous people instead of numbers or perhaps your friends are foodies... food bingo anyone? You could even do Musical Bingo, where people have the names of different songs on their cards and have to listen out for them. Obviously Mysterious Girl has to be one of the tunes!

Cinema screening This is a really flexible fundraising idea which can be held in a school hall, work canteen, your living room, the local cinema or even projected outside. Regardless of location, only one thing will stand between you and success… popcorn!! So buy your own kernels and get inventive, selling bags to attendees is a great way to raise extra cash on the night.

‘ I held a film night in a school for all

the children and their parents which raised over £700! It was great to hold it there as I got the venue for free and there was lots of space. I charged people to attend and held a raffle as well.

’

Taylor Mountain, Diamond Champion 2013 & 2014

Keep your event safe, legal and fun Everything you do when you’re fundraising for Cancer Research UK’s Peter Andre Fund needs to be legal and safe. When organising an event, especially one out and about in your local community, here are some things to consider and some guidelines to follow:

First Aid You can get advice from a professional medical company like St John’s Ambulance (link is external) or Red Cross (link is external) about what type of First Aid to have at your event. Things to think about: •

The number of people

•

Type of event and risk involved

•

Type of people, including their ages

•

Location and type of venue

•

How long the event lasts

•

What is the weather likely to be like

•

How near is it to local medical facilities

•

What experience you have of similar events

•

What welfare and first aid facilities are at the venue

Insurance If your event involves the public you will need to have Public Liability Insurance. Check with the venue first as they may already have insurance that covers your event.

Entertainment If you are planning on having any form of entertainment (music and dancing) at a venue that doesn’t have a “Public Entertainment Licence”, you will need to get one from your local authority. Licences are free for events with charitable purposes.

Lotteries and Raffles •

Lottery or raffle tickets must not be sold by or to anyone under the age of 16

•

You’ll need to apply to the local authority or council for a licence to hold a public lottery or raffle

•

Private lotteries and raffles don’t need to be licensed as long as tickets are only sold to members of a club or to staff within a work place

•

Raffles held at social events also don’t need to be licensed as long as the raffle isn’t the only reason for the event, tickets are only sold on the premises and the winners are drawn and announced at the event

Food and Drink If you are providing food at your event, every person involved in the preparation and serving must have a basic understanding of food hygiene. The Food Standards Agency (link is external) provides guidelines for preparing, handling and cooking food. If you are using a caterer you need to make sure they have a Food Hygiene Certificate and Public Liability Insurance. If you are selling alcohol at your event, you must get an alcohol licence from your local authority.

Collecting money •

The legal minimum age for collecting money is 18 years in London and 16 elsewhere in the UK

•

To collect money in a public place, you must get permission

•

To collect in the street you need a licence from the local authority or council, which will have some rules for your collection

•

Door-to-door collections are illegal without a licence. Speak to your local authority to apply for one

•

To collect on private property, such as a shopping centre, supermarket, train station or pub, you need permission from the manager

We can provide you with a letter that you can show to the relevant authority to confirm that you’re fundraising for Cancer Research UK’s Peter Andre Fund. We can also provide you with collecting buckets so please get in touch to request these.

Handling money and keeping safe Here is some advice for handling money at fundraising events: •

Where possible have two people around when money is being handled and counted

•

Collect cash using a secure container e.g. a sealed container for a collection or a secure cash box for change

•

When carrying money around take care. Always use a safe route and always be with someone and/or carry a personal alarm

•

If you are confronted by someone demanding the money, do not put up a fight, hand them the money straight away and report the matter to the police

•

Put money in the bank as soon as possible

Suppliers or contractors If you use external suppliers for equipment or services at your event, make sure you use a reputable company. Ask to see a copy of their Public Liability Insurance and risk assessment. If anything looks unsafe on the day, do not use the equipment or stop the activity.

Cancer Research UK terms and conditions You may also find our terms and conditions useful to read before putting on your fundraising event.

Risk Assessment Guidance Doing a risk assessment means looking at what could cause you or your participants harm and checking you’ve taken the necessary precautions to prevent this from happening. It's a good idea to keep a record of the risks for your event, you can use our risk assessment template (PDF, 240KB).

Your Fundraising Plan When it comes to fundraising it really helps to plan. The earlier you get started, the easier it will be. We’ve created a handy fundraising planner that you can use to track how much you’re hoping to raise from each activity that you organise. It’ll also help you to see your running total and how far you are away from your overall target.

I need to raise

£

Fundraising Activity

By the 19th of June 2016

..................................

Date

Aiming to raise

Actually raised

Running total

12th February 2016

£100

£125

£125

Example: Hold a bake sale at my mum’s and toddlers group

Thank you & good luck!

To find out more about how you can support Cancer Research UK’s Peter Andre Fund, please get in touch!