BY ORDER OF THE SECRETARY OF THE AIR FORCE

AIR FORCE COMPUTER SYSTEMS MANUAL 36-699 VOLUME 4 3 August 2005 Personnel

PERSONNEL ACCOUNTING SYMBOL SYSTEM USERS MANUAL NOTICE: This publication is available at http://ask.afpc.randolph.af.mil/. If you cannot access this Web site, contact the Personnel Systems Operations Control Center at DSN 665-5004 or Commercial 1-800-616-3775. OPR: HQ AFPC/DPDX (Ms. Rebecca Thompson) Supersedes: AFMAN 36-3621, Volume 4, 1 May 1997

Certified by: HQ AFPC/DPDX (Ms. Etta Norton) Pages: 46 Distribution: F

This manual implements AFPD 36-26, Total Force Development. This volume explains the purpose and operating procedures of the Personnel Accounting Symbol (PAS) System. It is the sole instruction for the detailed operation of the PAS System and applies to all HQ USAF (HAF), major command (MAJCOM), field Operating Agency (FOA), US Air Force Reserve (USAFR), and Air National Guard (ANG) PAS managers, as well as others directly or indirectly associated with this system. Proposed supplements that affect any military personnel function performed at MAJCOM level or below are processed as prescribed in AFI 33-360, Volume 1, Air Force Content Management Program--Publications. HQ AFPC/DPDX must approve all supplements. The Privacy Act of 1974 affects this volume. It gives the procedures for maintaining and collecting information in Personnel Data System (PDS). The authority to collect, maintain, disseminate and use the data in this system of record is Title 10 United States Code (U.S.C.) 8013. This volume does not prescribe any forms that require a Privacy Act Statement. System of Records Notice (F030 AF MP A) Personnel Data System (PDS), applies. SUMMARY OF REVISIONS This document is substantially revised and must be completely reviewed. Major changes include, but not limited to, the removal of all PAS processing procedures under the old legacy-based Military Personnel Database System (PDS), and the addition of new PAS processing procedures for the Modernized Military PDS. Paragraph Chapter 1-General Information The Personnel Accounting Symbol (PAS) System......................................................................................................1.1 Management and Operation ........................................................................................................................................1.2 PAS Composition........................................................................................................................................................1.3 Status of Resource and Training System (SORTS) .....................................................................................................1.4 The USAF PAS Directory (RCS: HAF-DPM (M) 7104) ...........................................................................................1.5 USAF PAS Directory Copies ……………………………………………………………………………………….1.6 Deletion of Inactive PAS Records .............................................................................................................................1.7 Security Classification and Reason for Classification .................................................................................................1.8 Why Classified PAS Records are Masked...................................................................................................................1.9

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Chapter 2-Updating the PAS Master File Roles and Responsibilities ……………………………………………………………………………………………2.1 Updating the PAS System ……………………………………………………………………………………………2.2 PAS System Update Procedures …………………………………………………………………………………….2.3 PAS System Interfaces with Other Data Systems ……………………………………………………………………2.4 Access to Computer Processing Files ........................................................................................................................2.5 Mobilization/Demobilization of the Air Reserve Forces …………………………………………………………….2.6 Figures

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2.1. Updating the PAS System - Organizational Record ……………………………………………………………..6 2.1.1. Updating PAS – Additional Organization Information Record ………………………………………………6 2.2. USAF PAS Directory Format ………….…………………………………………………………………….……8 2.3. Explanation of HQ USAF PAS Directory Contents …..……………………………………………………..……8 2.4. Explanation of Reason for PAS Classification, MPSI, and Record Status ………………………………….……9 2.5. TIC Z00 Delete a Projected Action …………………………………………………………………………….11 2.6. TIC Z01Change/Correct a PAS Record …………………………………………………………………………12 2.7. TIC Z02 Change Effective Date of a Projection ………………………………………………………………..14 2.8. TIC Z03 Confirm Mobilization/Demobilization of the Air Reserve Forces …………………………………….15 2.9. TIC Z04 Limited Unit Mobilization ……………………………………………………………………………..16 2.10. TIC Z05 Confirm Mobilization/Demobilization of Associate USAFR Units ………………………………….17 2.11. TIC Z06 Prepositioning of Data Items in Manpower Programming Execution Systems ………………………18 2.12. TIC Z10 Confirm or Project Unit Activation …………………………………………………………………..20 2.13. TIC Z11 Confirm or Project Unit Deactivation ………………………………………………………………..22 2.14. TIC Z19 AFPC Use Only ………………………………………………………………………………………23 2.15. TIC Z24 Add/Change PAS-AF-Man-Pt-Code & PAS Base-Gp-Code ………………………………………...24 2.16. TIC Z25 Confirm or Project a Change of Host MAJCOM ID and Parent PAS ………………………………25 2.17. TIC Z30 Add/Change ADSN ………………………………………………………………………………….26 2.18. TIC Z36 Change or Project a Change in Security Classification and/or Reason ………………………………27 2.19. TIC Z37 Confirm or Project Unit Redesignation and/or MAJCOM-ID Change ………………………………28 2.20. TIC Z38 Confirm or Project Unit Move and/or Change of MAJCOM-ID and/or Servicing MPF-NBR. ……30 2.21. TIC Z98 Reactivate a Deactivated or Historical Status Record ………………………………………………32 2.22. TIC Z99 Accelerate Historical Status ………………………………………………………………………….34 2.23. Refresh/Synchronization, Delete & Detail Record Layouts ..…………………………………………………..35 2.24. MPES Location Detail Record, Record Layout ………………………………………………………………..36 2.25 MPES Organization Detail Record, Record Layout...........................................................................................37 2.26. DCAPES PAS Transaction, Record Layout ......................................................................................................38 2.27. DCAPES PAS Transaction, Record Layout, Projected Change ........................................................................40 2.28. Wrapper Records Initiating Personnel Actions ..................................................................................................42 Tables

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2.1. Data Which May or May Not be Extracted from a Classified Segment of a PAS Record and be Treated as Unclassified ………………………………………………………………………………………43 2.2. Determining the Proper Occurrence to Focus on for Data Entry….……………………………………….…….46

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Chapter 1 GENERAL INFORMATION 1.1. The Personnel Accounting Symbol (PAS) System. The PAS System is a computerized repository of all Regular Air Force, Air National Guard, and USAF Reserve units. While a stand-alone system, it is not self-serving. It exists solely to support other data systems having a need for organizational data through interface processes as explained in chapter 2. The PAS Master File is located at Headquarter Air Force Personnel Center (HQ AFPC) with modified versions resident at HQ USAF/DPM, the MAJCOMs and at bases. Each Air Force unit (or element thereof) is represented in the PAS System by a detailed record consisting of an eight-character identifying symbol, commonly referred to as the PAS, organizational and location data, and other unique characteristics. The detailed record (see figure 2.1.1) permits up to three projected actions such as mission change, equipment change, redesignation, and so forth, as well as changes in security classification of Air Force units. The system also provides security protection of classified programmed actions on Air Force units in the present or future time frames and on units classified or projected to be classified for other reasons. 1.2. Management and Operation. Overall management of the PAS system is the responsibility of the Director of Personnel Data Systems (HQ AFPC/DPD). The USAF and MAJCOM/FOA PAS managers monitor its operation. The MAJCOM/FOA, manpower and organization (M&O) function reports changes on Air Force units to the MAJCOM/FOA PAS manager who, in turn, record the changes in the PAS System. Local procedures are used to report to the MAJCOM/FOA PAS manager changes to those data items for which the MAJCOM/FOA personnel function is responsible. This includes close coordination with the servicing command PAS manager on those data items for which the servicing command personnel function is more knowledgeable. The owning command PAS manager is solely responsible for the recording of changes in the PAS system. 1.3. PAS Composition: 1.3.1. Positions one and two identify the Military Personnel Function (MPF) servicing the unit. (The MAJCOM/FOA PAS manager records any change of servicing MPF in the PAS system.) 1.3.2. Positions three and four identify the MAJCOM/FOA to which the unit is assigned. (The MAJCOM/FOA M&O function reports any change in command jurisdiction of a unit to the PAS manager who, in turn, records the change in the PAS system.) 1.3.3. Positions five through eight are the PAS Number (PAS NBR) that identifies the unit. These characters are insignificant; however, the first position of the PAS NBR will be an “F”, “G”, or “H”, and the rest of the PAS NBR will contain no vowels ("A","E","I","O","U"). The PAS NBR is selected by the PAS Manager from the pull down list of values of available PAS NBR‟s when the unit is activated, is unique to the unit, and should never change. 1.3.3.1. F-Series and G-Series PAS NBR‟s. PAS NBR‟s that begin with an “F” (position 5) represent permanent/non-provisional AF units. Personnel can be assigned only to “F-Series” PAS NBR‟s. “G-Series” PAS NBR‟s are currently reserved for future use. 1.3.3.2. H-Series PAS NBR‟s. PAS NBR‟s that begin with an “H” (position 5) represent provisional AF units. Personnel can only be attached, not assigned, to “H-Series” PAS NBR‟s. For example, deployed personnel would be attached to their deployment location, but they would remain assigned to their home unit. 1.3.4. Unit Identification Codes (UICs). The UIC is a variation of the PAS NBR. The DoD uses UICs in the same way the AF uses PAS Codes. To convert an 8-character AF PAS Code into a UIC, the AF simply takes the PAS NBR, precedes it with an “F” and attaches a “0” (zero) to the end to create the six-character UIC. Example: Unit NBR is equal to FBBB; add the “F” prefix and the “0” suffix; and the UIC of “FFBBB0” is created. 1.4. Status of Resource and Training System (SORTS). The PAS System is the basis for registering Air Force units within SORTS according to JCS Publication 6, volume II, part 2, chapter 4. For this reason, all changes to the PAS system are coordinated with the Personnel Readiness Center (HQ USAF/DPXCC) and the Director of Operations (HQ USAF/XOO). 1.5. The USAF PAS Directory (RCS: HAF-DPM (M) 7104). Its volumes and parts are described as follows: 1.5.1. Volume I is FOR OFFICIAL USE ONLY and lists all unclassified units. 1.5.2. Volume II is SECRET and lists only classified units. 1.5.3. Each volume contains the following parts (see figures 2.2 and 2.3): 1.5.3.1. Part 1 is in PAS sequence.

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1.5.3.2. Part 2 is in organizational sequence in ascending order. (Named agencies or activities appear first in alphabetical order.) 1.5.3.3. Part 3 is in PAS sequence with major sort on the PAS-MPF-NR and has only those units to which servicing MPFs are assigned. Units with a servicing MPF assigned are identified via the number “1” in the PERS_SVS_IND Column (see figure 2.4 for a complete breakdown of Military Personnel Service Indicator (MPSI) Codes). Regular Air Force, Air National Guard, and USAF Reserve MPFs are listed separately. 1.6. USAF PAS Directory Copies. HQ AFPC/DPDPMM creates a copy of Volume II each month which is available to all MPF Personnel Readiness Units (PRUs) on the SIPRNET RedMini server. Personnel requiring a copy of the SECRET directory may obtain either automated or hard copy directories. A recipient's justification, and proof of ability to provide appropriate security measures for each directory, is the responsibility of the distributing PRU. An unclassified FOUO PAS directory is available via the MILPROD Reports folder. Users are encouraged to view automated copies of Volume I as this directory is approximately 600 pages. PAS directory information is also available through two world wide web functions to personnel at ".mil" and ".gov" sites. 1.7. Deletion of Inactive PAS Records. The PAS records of deactivated Air Force units (PAS-DIR-RCD-STAT equals 81) are kept on the PAS master file for 120 days following the deactivation date to allow late personnel data system transactions to process and may be brought back to an active status using TIC Z98. They are then changed to RCD STAT 99 for an additional year during which time they may still be returned to an active status using TIC Z98 (only HQ AFPC/DPDPMM can utilize/input TIC Z98 transactions). At the end of this additional year, the record is END DATED and no longer available. 1.8. Security Classification and Reason for Classification. Though the MAJCOM/FOA M&O function is responsible for reporting the security classification and the reason for classification to the MAJCOM/FOA PAS Manager for recording in the PAS System, that function is not the authority for classifying Air Force units. Classifying units based on programmatic actions as recorded in the USAF Program, Bases, Units, and Priorities Document (PD) is the responsibility of HQ USAF/A1M, while classification for any other reason is the responsibility of the functional OPR. This may be the owning MAJCOM/FOA; an agency of the Air Staff or in some cases an external agency, such as the State Department. Whoever the authority, it is incumbent on the MAJCOM/FOA PAS Manager, working through the MAJCOM/FOA M&O function, to emphasize the impact that classifying current references to a unit has on the personnel function when the needed protection can be provided by projecting the classification. 1.8.1. The PAS System is designed so the security classification and the reason for classification in each part ("current area" and the three projections) stand-alone. Consequently, it can differentiate between the current security classification of a unit and its projected actions. Thus, when recording a classified action on a unit into the PAS System, the MAJCOM/FOA M&O function, in concert with the classifying authority, makes a conscious decision of whether it applies to current references to the unit or to the projection of a future security classification on the unit to provide the adequate protection. The capability exists to classify the "current area" and each projection if this is the desired protection. 1.8.2. The classifying process is concluded by the choice of one of six reasons for classification (see figure 2.4) of current references to the unit and references beyond the effective date of any programmed or other action. Programmed actions include a weapons system conversion or similar types of mission changes. Ordinarily, PASCLASS-RSN code "F" would be used. The impact on the personnel function is measured by the choice of classification reason, especially the current area of the PAS record, as is shown in table 2.1. If the needed protection can be provided by projecting the classified action, this is the course to take. NOTE: The PAS System does not permit an unclassified part of the PAS record to follow a classified part. For example, the first projected part cannot be unclassified if the current area is classified, and so forth. 1.8.3. Classified PAS information is not subject to the general declassification schedule of Executive Order 12958, Classified National Security Information. Handle transactions, files and temporary output products used in the PAS System according to the AF Records Disposition Schedule (AF RDS) found on the USAF‟s Records Information Management System (AFRIMS)--formally AFMAN 37-139, Disposition of Records--Standards. AFRIMS can only be accessed via the AF Portal Website (https://www.my.af.mil/). Dispose of them according to AFI 31-401, Information Security Program Management, once a successful file-build has been accomplished. 1.8.4. All activities and personnel engaged in the following functions are responsible for establishing and implementing security and safeguard procedures as required by AFI 31-401: 1.8.4.1. Preparing classified PAS transactions. 1.8.4.2. Transmitting classified PAS transactions.

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1.8.4.3. Updating PAS files. 1.8.4.4. Publishing and storing classified USAF PAS Directories. 1.8.4.5. Retrieving classified data from the PAS Master File or modified versions. 1.8.5. SIPRNET communication lines between remote terminals and HQ AFPC are used to transmit classified PAS transactions. Any classified actions must be transmitted by classified narrative message (see paragraph 2.1). Report any violations according to AFI 31-401. 1.9. Why Classified PAS Records are Masked. The "masking" of classified PAS records explained in table 2.1, represents the combined positions of the security, intelligence, personnel, and manpower and organization functions of the Air Staff. It is done solely to permit the PDS and other non-secure data systems using data from the PAS System to operate in an unclassified mode. Application of the rationale in table 2.1 for any other purpose is neither implied nor suggested. Although note 3 of the table provides for possible exceptions, the PAS System takes no position on the matter of displaying the true designation of classified units in letterhead stationery, correspondence, messages, orderly room signs, colors and standards, reassignment orders, and so forth. Direct questions of this nature to the classifying authority indicated in paragraph 1.8. Although not involved in the decision-making process, keep HQ AFPC/DPDPMM informed on these matters as they occur.

Chapter 2 UPDATING THE PAS MASTER FILE 2.1. Roles/Responsibilities: Overall management of the PAS system is the responsibility of the Director of Personnel Data Systems (AFPC/DPD). The USAF and MAJCOM/FOA PAS Managers monitor its operation. The MAJCOM/FOA Manpower and Organization (M&O) reports changes on Air Force units to the MAJCOM/FOA PAS Manager who, in turn, records the changes in the PAS System. Local procedures are used to report to the MAJCOM/FOA PAS Manager changes to those data items for which the MAJCOM/FOA personnel function is responsible. This includes close coordination with the servicing command PAS Manager on those data items for which the servicing command personnel function is more knowledgeable. The owning PAS Manager (Active, Guard and Reserve) is solely responsible for the recording of changes in the PAS System. 2.2. Updating the PAS System. The PAS System is updated on line by the MAJCOM/FOA PAS Manager using the Organization Form when the action is unclassified. When submitting classified PAS update requests, send classified actions by SIPRNET email message to HQ AFPC/DPDPMM with all the information required by the TIC involved. Find guidance in determining the proper occurrence to focus on in table 2.2. Any MAJCOM or FOA PAS Manager needing an immediate change or assistance in making changes to the PAS System should contact the USAF PAS Manager, HQ AFPC/DPDPMM, to determine the best method of entering the transaction(s) into the system. 2.2.1. Access the PAS update system through your PAS Managers Responsibility Window. Select Organization Maintenance and Press Open. Select PAS Manager and Press Open. The Organization Form reflected below in figure 2.1 appears with the cursor in the Name field. To update existing PAS records, select “Query” then “Enter” from the pull down or enter “F7”. Then enter the PAS Code you wish modify in Upper Case and select “Query” then “Run” from the pull down or enter “F8”. This will populate your Organization Form with current data from the unit you selected. You then click on the “Others” button, which will take you to the “Additional Organization Information” window (figure 2.1.1) where all attributes for the unit selected are populated. To create a new unit, when the Organization Form appears, enter your initials and a number or any Alpha/Numeric characters in the “Name” field and press the Save Icon (This field will be programmatically updated when you save the entries you make in the “Additional Organization Information” window). This takes you to the “Additional Organization Information” window were you will enter all appropriate attributes for the new unit you are creating.

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Figure 2.1. Updating the PAS System - Organization Record.

Figure 2.1.1. Updating PAS - Additional Organization Information Record.

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2.2.2. PAS Managers who process updates for multiple commands, it is necessary to clear the memory manager when switching between MAJCOM responsibilities. This is accomplished by exiting Oracle, invoking the task manager, and terminating process "NTVDM.exe". You then reinitialize your processing session by signing on and selecting the new MAJCOM responsibility. If the memory manager is not terminated, PAS actions will not process properly and your intended modification will be lost. NOTE: For PAS Managers who access Oracle via CITRIX, re-initialization of your memory manager should be automatic at logon. 2.3. PAS System Update Procedures. 2.3.1. Validity Edits. All PAS transactions are subjected to validity edits according to figures 2.5 through 2.22. Those transactions passing the validity edits are then entered into the actual update processes. NOTE: Most PAS Transactions with an effective date 30 days less than the date of update will be rejected. 2.3.2. Consistency Edits. In the update process, transactions are edited (tested) for consistency with data in the PAS Master File. Those failing these edits, result in an on screen display of the reason for the failure. The remaining are allowed to continue processing. 2.3.3. Update Processing. Those transactions successfully passing the edits are processed accordingly to the computer tables. A copy of the detailed information is also written to a PAS "refresh", or synchronization flat file. 2.3.4. Synchronization. The PAS system has two databases; one data masked for unclassified personnel systems, and one reflecting classified information in clear text. Updates can occur on both systems independently, but projected actions consummate on the classified system only. For this reason, the two systems will be periodically synchronized by batch processing the refresh file referenced above. Refresh record layouts are detailed in figure 2.23. 2.4. PAS System Interfaces with Other Data Systems. The PAS System interfaces with the Personnel Data System (PDS), the Manpower Programming Execution System (MPES), and the Deliberate and Crisis Action Planning and Execution Segment (DCAPES). These are explained as follows: 2.4.1. PDS: 2.4.1.1. An unclassified version of the PAS File (see figure 2.23) has been data masked according to table 2.1 and is created for unclassified inquiry purposes. 2.4.1.2. PAS System-generated changes for personnel records, known as wrappers, are detailed in figure 2.28. 2.4.2. MPES. Except for mobilization or demobilization of the Air Reserve Forces (see paragraph 2.6), whenever there is a change to a PAS record for the MPF, the CPF, the RPF, the SVC-MET-MPF or the AD-SVC-MET-MPF, one or two possible transactions are generated to the MPES processing sites via SIPRNET pull down file (see figures 2.24 and 2.25). 2.4.3. DCAPES. Any change in a PAS record will generate a PAS transaction (see figures 2.26 and 2.27) to DCAPES. Transactions are transmitted via SIPRNET pull down file with a security classification equal to the highest security classification of a transaction in the batch. 2.5. Access to Computer Processing Files. To assist the USAF and MAJCOM/FOA PAS Managers in the performance of their duties, several computer processing files and tables are available for use. Other functions needing to review these files and tables should make their needs known to HQ AFPC/DPDOPM. Files and tables available are: 2.5.1. The Classified PAS Master File. Access to this file is limited to HQ AFPC/DPDOPM. 2.5.2 The Classified PAS directory. Access to this directory file is via the SIPRNET. The file is a pull down file stored on the RedMini server in AFPC. 2.5.3. The Unclassified PAS Master File. Classified records are masked according to table 2.1. Access this file by either Discoverer or PAS Folder retrieval procedures. While a standard folder format is available, users may "tailor" their own retrieval formats to fit their needs, as desired. 2.6. Mobilization/Demobilization of the Air Reserve Forces: 2.6.1. TICs Z03, Z04 and Z05 (figures 2.8 through 2.10) are the vehicles used to mobilize and demobilize units of the ANG and USAFR. TIC Z04 is used for limited mobilization (the Presidential Selected Reserve call-up (PSRC)) while TICs Z03 and Z05 are used for full mobilization and for all demobilization. TIC Z05 applies only to associate units of the USAFR. Such units are not in fact mobilized. Instead, the authorizations and assigned members are absorbed into the Regular Air Force units with whom the members received their training. The descriptors for these TICs contain additional information and guidance. 2.6.2. PAS transactions do not flow to MPES as a result of mobilization. The data items contained in TIC Z06 (figure 2.11) are pre-positioned in manpower systems to eliminate the need for data flow when the communications

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network can be expected to be saturated with traffic of higher priority. Each of these data systems has a local transaction (vehicle) that triggers the mobilization or demobilization process, using the prepositioned data items. Figure 2.2. USAF PAS Directory Format. VOLUMES I & II, PART 1 A

B

MP ORG SV SCTY IN CLAS

X

C

D

PAS

PROJ ADSN ORGN ORGN ORGN PAS DET NO NOMENCLATURE NO

XX XXXXXXX XXXX

E

F

G

XXXX XXXX

H

I

J

K

L

M

N

O

P

ORGN ARR INSTI I.O.C. NAME INST CNTRY INST PAS EFF DATE TYPE ID KIND STATE L.O.C. RCD IND ST

XXXX XXXXXXXXXXXXXXXXX XX

XX

XXXXXXXXXXXXXXXX XXX

XXXX

XX

XX

XXXXXX

Q

R

R P F ID

C ZIP MET P P APO R F CODE C ID

S

T

U

XX XX XXXXX XX X

VOLUMES I & II, PART 2 A

B

C

D

E

MP ORG ORGN ORGN SV SCTY NO NOMENCLATURE IN CLAS

X

XX

F

G

H

I

J

K

L

M

ORGN ORGN ARR INSTI I.O.C. NAME INST CNTRY INST PAS PROJ TYPE DET ID KIND STATE L.O.C. PAS NO IND

XXXX XXXXXXXXXXXXXXXXX XX

XXXX

X

XXXXXXXXXXXXXXXX XXX

N

O

P

ADSN PAS EFF DATE RCD ST

XXXXX XXXX XXXXX XXXXX XXXX XX

XXXXXX

Q R P F ID XX

R

S

T

U

C ZIP MET P P APO R F CODE C ID XX XXXX

XX

X

VOLUMES I & II, PART 3 A

B

ORG SCTY GLAS

PAS

X

C

D

PROJ PAS

ORGN DET NO

XXXXXXXX XXXX

XXXX

E

F

ORGN NO

XXXX

ORGN NOMENCLATURE

XXXXXXXXXXXXXXXXX

G ORGN TYPE

XX

H INSTI I.O.C. NAME

XXXXXXXXXXXXXXXX

I

J

K

INST CNTRY ZIP KIND STATE APO CODE XXX

L

M

N

PAS RCD ST

EFF DATE

P R C

XXXXXX

X

XXXXX XXXXXXXXX XX

Figure 2.3. Explanation of HQ USAF PAS Directory Contents. Column A (volumes I and II, parts 1 and 2) MIL-PERS-SVC-IND. Appropriate codes are referenced in General Information of the PAS Directory. Column B (volumes I and II, parts 1 and 2), column A (volumes I and II, part 3), Security Classification and Reason for PAS Classification. The first character denotes the security classification assigned to the unit. The second character identifies the reason for the security classification (see figure 2.4). Column C (volumes I and II, part 1), column L (volumes I and II, part 2), column B (volumes I and II, part 3), PAS. The eight position PAS defined in paragraph 1.3. Column D (volumes I and II, part 1), column M (volumes I and II, part 2), column C (volumes I and II, part 3), PROJ PAS. The new MPF and MAJCOM that is being assigned to the unit. Column E (volumes I and II, part 1), column N (volumes I and II, part 2), Accounting Disbursal Station Number identifies the AFO that services the unit. Column F (volumes I and II, parts 1 and 2), column D (volumes I and II, part 3), Detachment/Operation Location Number. The organization detachment/operating location number of a unit. Column G (volumes I and II, part 1), column C (volumes I and II, part 2), column E (volumes I and II, part 3), Organization Number. The numeric portion of the unit's identity. Column H (volumes I and II, part 1), column D (volumes I and II, part 2), column E (volumes I and II, part 3), Organization kind. The kind of organization is identified in this column. Column I (volumes I and II, part 1), column E (volumes I and II, part 2), column G (volumes I and II, part 3), Organization Type. The type of organization is identified in this column.

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Figure 2.3. Continued. Column J (volumes I and II, part 1), column G (volumes I and II, part 2), Air Force Reserve Identity. Identifies Air Force Reserve manpower authorizations and status of Air Force Reserve units. Column K (volumes I and II, part 1), column H (volumes I and II, part 2), column H (volumes I and II, part 3), Installation Location Name. The name of the installation on which the unit is physically located. Column L (volumes I and II, part 1), column I (volumes I and II, part 2), column I (volumes I and II, part 3), Installation Kind. The type of installation on which the unit is located. Column M (volumes I and II, part 1), column J (volumes I and II, part 2), column J (volumes I and II, part 3), Country/State. The name of the country or state in which the installation is located. Column N (volumes I and II, part 1), column K (volumes I and II, part 2), Installation Location Indicator. The geographical location of the unit, detachment, or operation location. Column O (volumes I and II, parts 1 and 2), column L (volumes I and II, part 3), PAS Record Status. The record status of the PAS record representing the unit. Column P (volumes I and II, parts 1 and 2), column M (volumes I and II, part 3), Effective Date. The date of a projected action on the unit. Column Q (volumes I and II, parts 1 and 2), RPF Identity. Identifies the Reserve Personnel Flight responsible for servicing mobilization augmentees assigned to the unit. Column R (volumes I and II, parts 1 and 2), CPF number. Identifies the Civilian Personnel Flight responsible for servicing the civilian personnel assigned to the unit. Column S (volumes I and II, parts 1 and 2), column K (volumes I and II, part 3), ZIP/APO Code. The ZIP or APO code for the unit. Column T (volumes I and II, parts 1 and 2), Servicing MET MPF Number. Identifies the MPF servicing the Wing Manpower Office providing manpower & organization service to the unit. Column U (volumes I and II, parts 1 and 2), column N (volumes I and II, part 3), PAS Record Condition. The record condition is explained in the USAF PAS Directory, general information section. Figure 2.4. Explanation of Reason for PAS Classification, MPSI, and Record Status. PAS Classification DATA CODE A B C D E F Y

EXPLANATION Organization location (see note 1). Organization nomenclature (number, kind, type, detachment number) (see note 1). Organization location and nomenclature (see note 1). All matters pertaining to the organization (see notes 1 and 3). Organization projected for deactivation (see notes 1 and 2). Programmed change to unit mission, equipment, etc, (see notes 1 and 4). Not applicable (unclassified organization).

NOTES: 1. The eight-character PAS code is always unclassified. 2. The fact that the unit is deactivating is classified. Otherwise, the organization is unclassified. 3. This code would logically be used for unit activations and for units that have been, are presently, and will continue to be classified. 4. Normally used only for a projected action.

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Figure 2.4. Continued. Military Personnel Service Indicator (MPSI) Code 0/Space 1 2 3 4 5

Status of Unit Unit collocated with servicing military personnel flight (MPF) (note 1) Unit with an MPF assigned Unit with a satellite personnel agency (SPA) assigned Unit collocated with a servicing SPA (note 1) Geographically Separated Unit (GSU) with a military personnel function GSU without a military personnel function

NOTE: 1: Includes units off the installation but within one hour driving time, one way. Record Status Code Decode 10 20 22 30 32 40 41 42 50 51 52 80 81 99

Active record with no unit projections. Projected activation of a unit. A USAFR associate unit projected for activation (see note 1). Active record with one unit projection. Active record with one unit projection (see note 2). Active record with two unit projections. Active record with two unit projections (see note 3). Active record with two unit projections (see note 4). Active record with three unit projections. Active record with three unit projections (see note 5). Active record with three unit projections (see note 6). Active record - unit projected for deactivation. Inactive record - unit deactivated, pending record deletion (see note 7) Inactive record - unit deactivated, record deleted (see note 8).

NOTES: 1. Members formerly assigned to the unit are currently mobilized. Record of unit preserved for use after former members are demobilized. 2. This is a mobilized ANG/USAFR unit with the projection reflecting the unit's projected demobilization. 3. The second projection reflects the unit's deactivation. 4. This is a mobilized ANG/USAFR unit with the second projection reflecting the unit's projected demobilization. 5. The third projection reflects the unit's deactivation. 6. This is a mobilized ANG/USAFR unit with the third projection reflecting the unit's projected demobilization. 7. Remains in Record Status (R/S) '81' for 120 days. Record will automatically convert/flip to R/S '99' on day 121. 8. Record remains in R/S '99' for 12 months. After one year, the PAS number becomes eligible for re-use. If Record Condition is 1 1 1 1 1 1 2 3 4

and Record Status is 10 20 30 80 81 99 30 40 50

then Active record; No projected action(s) A projected activation has been initiated Current unit information Deactivation has been projected Unit has been deactivated Historical unit retained for Duty History 1st projection applied to record 2nd projection applied to record 3rd projection applied to record

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Figure 2.5. TIC Z00 Delete a Projected Action. ROUTINE/APPLICATION - Delete a Projected Action (Z00) 1) PURPOSE/PROCESS: This process deletes one or more projected actions on a PAS record in the PAS Master File. Care must be taken when a PAS record has more than one projected action. EXAMPLE: If a PAS record has PAS-DIR-RCD-STAT of “50” (three projections) and the user is focused on 1st PROJ, all three projections will be deleted and PAS-DIR-RCD-STAT changed to “10.” Focusing on 3rd PROJ against the same PAS record will delete the third projection only and change the PAS-DIR-RCD-STAT to “40.” When input against a RS 20 (Projected Activation), the projected record is deleted from the PAS System. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager has update responsibility for Z00 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Press F7 to enter the query mode. Type in the name of unit you are attempting to process Z00 action against in uppercase letters. NOTE: Current Dir Rcd Stat must not equal “10” or “81.” Press F8 to execute the query. The organization record for that PAS is displayed. 4.1. Click on the Others button. The Additional Organization Information multiple records window will open. 4.2. Click on the appropriate radio button to select the occurrence you wish to process Z00 action against. For this example we will us Curr Rcd. Select Curr Rcd radio button. The record values will populate. 4.3. In the TIC field Type "Z00" or press the LOV button and select “Z00.” The new value "Z00" displays in the "TIC" field. Press the Save icon. You will get a message displaying what action will take place. If processing against 1st PROJ and all projections are deleted, the message "This process will automatically update the Dir Rcd Stat to "10" and Effective Date to null” will appear. NOTE: in MILMOD, the PAS “null” is 01-Jan-1945. 4.4. Press OK corner to acknowledge the message. The message window closes and a message “FRM-40400 "Transaction complete: 3 record applied and saved" appears in the lower left of the screen. Press "OK." The Additional Organization Information multiple records window will close and you will return to the Organization window. 4.5. Press the “X” in the upper right corner of the Organization window. You will return to the Navigator. Press “X” in the upper right corner. You will get a message “Exit Oracle Applications? Cancel/OK.” Press OK. You will exit Oracle. NOTE: Update procedures for the remaining TICs are identical, so we discuss the updates from the input of the PAS name to the Save procedures. It is abbreviated to prevent duplication of information. Refer back to these steps if you need more clarification. 5) MISCELLANEOUS: Data items updateable by this TIC: None (Used to delete previously projected actions only). Record Type Selection: Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.6. TIC Z01 Change/Correct a PAS Record. ROUTINE/APPLICATION - Change/Correct a PAS Record (Z01) 1) PURPOSE/PROCESS: This process will update ORGN NBR, ORGN KIND, ORGN TYPE, DET NBR, OPER LOC NBR, ORGN DET NBR OL, PAS ARR ID, JCS UNIT DESCRIPTOR, PERS SVC IND, ENDPOINT NBR, UNIT TYPE CODE, PAS PD PREC CAT, PAL 2ND, PAL 3RD, PAS MUG, PAS SUB CMD ID, PARENT PAS NBR, OVERSEAS TOUR LENGTH COMBINATION, ZIP/APO, HOST MAJCOM, INSTALLATION LOCATION INDICATOR, MET, CCPO, and RPF. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager has update responsibility for Z01 transactions. (The owning PAS Manager (Active, Guard and Reserve) is solely responsible for the recording of changes in the PAS System.) 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: With cursor in "NAME" field, select "Query, Enter" from Menu Bar or press "F7" function key. NOTE: "Dir Rcd Stat" must be a value other than "81" in the Curr Rcd. T-PAS-MAJCOM-ID must match PI-PAS-MAJCOM-ID. When updating data items such as DET-NR, OPER-LOC-NR or PAS-ORG-DETNO-OL, then all three data items must be updated. The same logic would apply to PAS-ARR-ID-AUTH and PASRPF-ID. This transaction will not build a projection. However, it will change data in the projected area by focusing on the occurrence you wish to make changes to and matching the effective date currently stored in that occurrence. Type in name of unit ex: (RJ0JFRBC%) you are attempting to process Z01 action against, in uppercase letters. Select, "Query, Run" from Menu Bar or press "F8" function key. Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the occurrence you want to update. Form is populated with the record's values. Note the value in the Dir Rcd Stat field is other than "81". Move the cursor to the "TIC" field. Type "Z01" in the TIC field or (click on LOV button, then select "Z01" and press the "OK" button) or double click on the selection. The new value "Z01" is displayed in the "TIC" field. Move the cursor to the appropriate fields you want to update and key in the new data. Click on "Save" icon on the Tool Bar. Information message appears, "This process will update the Curr Rcd with the values from the transaction.” Press the "OK" button to acknowledge message. Message window closes. Form message FRM-40400 "Transaction complete: 3 records applied and saved" appears. Press "OK" button. The "Additional Organization Information" multiple records window closes and you are returned to the "Organization" window. Select "Action" from Main Menu and click on "Close Form" from Submenu. Return to Navigator Window. 5) MISCELLANEOUS: Data items updateable by this TIC ITEM Orgn Nbr Orgn Kind Orgn Type Det Nbr Oper Loc Nbr Orgn Det Nbr Ol PAS ARR ID JCS Unit Descriptor Pers Svc Ind Endpoint Nbr Unit Type Code PAS PD Prec Cat PAL 2nd

VALIDATION Must be numeric (Note 2) AF_PAS_ORGANIZATION_KIND (Note 2) AF_PAS_ORGANIZATION_TYPE (Note 2) Must be alpha/numeric (Note 2) Must be alpha/numeric (Note 2) Must be alpha/numeric (Note 2) AF_PAS_ARR_ID (Note 2) Must equal “A”, “B”, “0”, “1”, “2” or “3” (Note 2) AF_JCS_UNIT_DESCRIPTOR (Note 2) AF_MIL_PERSONNEL_SERVICE_IND (Note 2) Must be numeric (Note 2) Must be alpha/numeric (Note 2) Must be “00” through “25” (Note 2) Must be alpha/numeric (Note 2)

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Figure 2.6. Continued. PAL 3rd PAS MUG PAS Sub Cmd ID Parent PAS NBR Overseas Tour Length Combination ZIP/APO Host MAJCOM Installation Location Indicator MET CCPO RPF

Must be alpha/numeric (Note 2) AF_PAS_AF_MAN_PT_CODE (Note 2) Must be alpha/numeric Valid Active PAS NBR from LOV AF_HR_PERD_CODES (Note 2) Must be numeric (Note 2) AF_PAS_MAJCOM_ID (Note 2) AF_DYLOC_CODE AF_PERSONNEL_ADMINISTRATION (Note 1 & 2) AF_PERSONNEL_ADMINISTRATION (Note 2) Must be “00” or “96” (Note 2)

NOTES: 1. If entry is made and PAS ARR ID is equal to “1” or “2”, value cannot be “ZZ”. 2. Entry is optional. If not input, value in PAS Master File In will be moved to the PAS Master File Out. Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.7. TIC Z02 Change Effective Date of a Projection. ROUTINE/APPLICATION - Change Effective Date of a Projection (Z02) 1) PURPOSE/PROCESS: This application will change the effective date of a projected PAS action. 2) ROLES/RESPONSIBILITIES: The MAJCOM PAS Manager is responsible for changing the effective date of a PAS projection. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the appropriate radio button to select the occurrence you wish to process Z02 action against. For this example, select Curr Rcd radio button. Enter data in the fields below: TIC: Select Z02 from LOV. Effective Date: Enter new PAS effective date in DD-MMM-YYYY format. Save the record. You will get a Save message on the lower left side of the screen. This will update the Effective Date and TIC fields. NOTE: PI-PAS-DIR-RCD-STAT cannot be 10 or 81 and T-PAS –MAJCOM-ID must match PI-PAS-MAJCOM-ID. 5) MISCELLANEOUS: Data items updateable by this TIC ITEM

VALIDATION

Effective Date

Must be valid date (DD-MMM-YYYY)

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.8. TIC Z03 Confirm Mobilization/Demobilization of the Air Reserve Forces. ROUTINE/APPLICATION - Confirm Mobilization/Demobilization of the Air Reserve Forces (Z03) 1) PURPOSE/PROCESS: This application confirms the mobilization/demobilization of the Air Reserve Forces. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the occurrence you wish to process against. Enter information in the fields below. TIC: Select Z03 from LOV PAS ARR ID: When the condition is mobilization, the PAS ARR ID will be “A” for USAFR units and “B” for ANG units. Conversely, when the condition is demobilization, the PAS ARR ID will be “1” for USAFR units and “2” for ANG units. Save the record. You will get a Save message. For a mobilization, it will build a projected demobilization with the values from the occurrence you are focused on. This action will update the occurrence you are focused on with the new TIC, EFFECTIVE DATE, DIR RCD STAT, MPF NBR, AMPF NBR, PAS ARR ID and new PROJ with effective date from transaction. For demobilization, it will delete the PROJ and will update the occurrence you are focused on with the new TIC, EFFECTIVE DATE, DIR RCD STAT, MPF NBR, AMPF NBR and PAS ARR ID. 5) MISCELLANEOUS: NOTE: PAS-DIR-RCD-STAT must be 10 or 32. T-PAS-NR must match PAS-NR in PAS Master File. Several data items in this transaction are not updated in the PAS Master File, but are contained in the output. If the condition is mobilization, T-RET-SEP-EFF-DATE-PROJ must be the EAD date minus 1 day. When the condition is demobilization, T-RET-SEP-EFF-DATE-PROJ must be the date the unit is released from EAD. T-DOS 10 USC 673, (Presidential or partial) mobilization will be 2 years from T-RET-SEP-EFF-DATE-PROJ. For 10 USC 672, (Congressional or full) mobilization, T-DOS will be 08-AUG-3888. T-RESRV-AD-REASON must equal “C” for all exercises. HQ AFPC/DPWR will assign a new code for actual mobilization conditions. When the condition is mobilization, T-PAS-ARR-ID will be “A” for USAFR units and “B” for units of the ANG. Conversely, when the condition is demobilization, T-PAS-ARR-ID will be “1” for USAFR units and “2” for ANG units. Data items updateable by this TIC ITEM

VALIDATION

PAS ARR ID JCS Unit Descriptor DOS Resrv Ad Reason Ret Sep Eff Date Proj Tdy Plan Nbr and Suf – 1st

AF_PAS_ARR_ID (Must equal “A”, “B”, “1” or “2”) AF_JCS_UNIT_DESCRIPTOR Must be valid date greater than processing date or “31-AUG-3888” AF_UT_RESERVE_AD_REASON Must be a valid date Must be alpha/numeric

Record Type Selection:

Curr Rcd

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Figure 2.9. TIC Z04 Limited Unit Mobilization. ROUTINE/APPLICATION - Limited Unit Mobilization (Z04) 1) PURPOSE/PROCESS: To validate Presidential Selected Reserve Call-up (PSRC) of ANG and AFRES units and build interface transactions to the Master Personnel File. 2) ROLES/RESPONSIBILITIES: USAF PAS Manager and MAJCOM PAS Managers (active, guard, reserve) 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: PAS record must be an active record status. Input source must be HAF level office or Gaining MAJCOM. PAS must match PAS master file. This transaction must be used for any PSRC call-up of ANG/USAFR units. In the "Name" field select "Query, Enter" from Menu Bar or "F7" function key. Type in name of unit you are attempting to process Z04 action against, in uppercase letters. For example, (S43IFRBW%) Select "Query, Run" from Menu Bar or press "F8” function key. Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the "CURR RCD" radio button. (If focus is on "CURR RCD" go to next step). Record values are populated. Notice the value in the "Dir Rcd Stat" field is other than 20, 22, 32, 42, 52, 81, and "MPF Nbr" is Numeric or Alpha/Numeric. In the "TIC" field Type "Z04" in the TIC field or (click on LOV button, then select "Z04" and press the "OK" button) or double click on the selection. The new value "Z04" is displayed in the "TIC" field. Move the cursor to the "Lim Mob Eff Dt" field and enter a Date. The new value is displayed in the "Lim Mob Eff Dt" field. Move the cursor to the "Lim Mob Exp Dt" field and enter a Date, which is less than "Lim Mob Eff Dt" plus 2 years. The new value is displayed in the "Lim Mob Exp Dt.” Click on "Save" icon from Tool Bar. Transaction processes and dates are cleared. No message is received. Select "Action" from Main Menu and click on "Close Form" from Submenu. Return to the Navigator Window. Click on the "Responsibility Icon (the black hat)" on the Toolbar. Responsibilities Window will appear. 5) MISCELLANEOUS: Limited mobilization expiration date must be later than limited mobilization effective date. Limited mobilization expiration date must be less than 2 years greater than the limited mobilization effective date. While this transaction does not change or update the PAS Master File, several data items are contained in the output. T-LIM-MOB-EFF-DT must be the effective date of the PSRC call-up. T-LIM-MOB-EXP-DT must be less than 2 years. T-RESRV-AD-REASON must be “C” for all exercises. HQ AFPC/DPWR will assign a new code for actual mobilization conditions. An additional year can be assigned for the PSRC call-up requiring the submission of another Z04 transaction, which must contain the original LIM-MOB-EFF-DT. The LIM-MOB-EXP-DT in any additional Z04 transaction cannot exceed two years from the original LIM-MOB-EFF-DT. Data items updateable by this TIC ITEM

VALIDATION

Lim_Mob_Eff_Dt Lim_Mob_Exp_Dt Resrv Ad Reason Tdy Plan Nbr and Suf – 1st

Must be a valid date Must be a valid date AF_UT_RESERVE_AD_REASON Must be alpha/numeric

Record Type Selection:

Curr Rcd

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Figure 2.10. TIC Z05 Confirm Mobilization/Demobilization of Associate USAFR Units. ROUTINE/APPLICATION - Confirm Mobilization/Demobilization of Associate USAFR Units (Z05) 1) PURPOSE/PROCESS: This process will automatically update Dir Rcd Stat to "22” and update Effective Date to current date plus six years. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Dir Rcd Stat must be "10” in the Curr Rcd and PAS ARR ID must be "1" or "A" and MPF Nbr greater than "RZ". PAS separation or accession must be a valid PAS code. PAS Number, MPF Number and MAJCOM ID must match. If condition is mobilization, PAS-DIR-RCD-STAT is changed to “22” and T-DOS (if unequal to “888888”) is moved to PAS-EFF-DATE. If T-DOS is equal to “888888, processing date plus 6 years is moved to PAS-EFF-DATE. If condition is demobilization, PAS-DIR-RCD-STAT is changed to “10” and 1 Jan 1945 is moved to PAS-EFF-DATE. 4.1. Select "PAS Manager" from the Navigator window and click on "Open" button. The "Organization" form appears. 4.2. In the "Name" field select "Query, Enter" from Menu Bar or "F7" function key. Type in name of unit you are attempting to process Z05 action against, in uppercase letters. For example: (S43IFRDA%). Select "Query, Run" from Menu Bar or press "F8” function key. The queried record is displayed. 4.3. Click on "Others" button. The “Additional Organization Information" multiple records window opens. 4.4. Click on the "CURR RCD" radio button. Record values are populated. Notice the value in the "Dir Rcd Stat" field is "10" and PAS ARR ID is "1" or "A". MPF Nbr is greater than "RZ". 4.5. In the "TIC" field, Type "Z05" or (click on LOV button, then select "Z05" and press the "OK" button) or double click on the selection. The new value "Z05" is displayed in the "TIC" field. 4.6. Move the cursor to the "PAS MPF SEP ACC" field and enter a value that is Alphabetic. The new value is displayed in the "PAS MPF SEP ACC" field. 4.7. Move the cursor to the "PAS NBR SEP ACC" field and enter a value that is equal to ASSOC PAS NBR. The new value is displayed in the "PAS NBR SEP ACC" field. 4.8. Move cursor to "DOS" field and enter value as "08-AUG-3888". The new value is displayed in "DOS" field. 4.9. Click on "Save" icon from Tool Bar. Informative message appears: "This process will automatically: (1). Update Dir Rcd Stat to "22" (2). Update Effective Date to Current Date plus Six Years. 4.10. Press the "OK" button to acknowledge message. Message window closes. Dir Rcd Stat is updated to "22" and Effective Date is Updated with Current Date plus 6 Years. 4.11. Select "Action" from Main Menu and click on "Close Form" from Submenu. Returns to Navigator Window. 5) MISCELLANEOUS: Several data items are not updated in the PAS Master File, but are contained in the output. T-RET-SEP-EFF-DATE-PROJ must be the EAD date minus 1 day. T-DOS for 10 USC 672 (Congressional or full mobilization), T-DOS will be INDEFINITE (03-AUG-3888). T-RESERV-AD-REASON must be “C” for all exercises. HQ AFPC/DPWR will assign a new code for actual mobilization conditions. Data items updateable by this TIC ITEM VALIDATION DOS Must be a valid date greater than processing date or “03-AUG-3888” PAS MAJCOM Sep Acc AF_PAS_MAJCOM_ID PAS MPF Sep Acc AF_PERSONNEL_ADMINISTRATION PAS NBR Sep Acc Must be alpha/numeric Resrv Ad Reason AF_UT_RESERVE_AD_REASON Ret Sep Eff Date Proj Must be a valid date Tdy Plan Nbr and Suf – 1st Must be alpha/numeric Record Type Selection: Curr Rcd

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Figure 2.11. TIC Z06 Prepositioning of Data Items in Manpower Programming Execution Systems.. ROUTINE/APPLICATION - Prepositioning Data Items in Manpower Programming Execution Systems (MPES)(Z06) 1) PURPOSE/PROCESS: To record certain data items to be provided to the MPES for use at the time ANG and USAFR units are mobilized and demobilized. User updates values in any of the following fields: AD Sub Cmd ID, Gaining MAJCOM PAL, ASSOC PAS NBR, and AMET fields. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Must have a Curr Rcd, User signs on as PAS Manager equal to the PAS MAJCOM stored in the Curr Rcd, the stored PAS ARR ID must equal "1", and "Dir Rcd Stat" must be less than "81". With cursor in "NAME" field, select "Query, Enter" from Menu Bar or press "F7" function key. Type in name of the unit you are attempting to process Z06 action against, in uppercase letters. For example: S43IFRDL%. Select "Query, Run" from Menu Bar or press "F8" function key. Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the "Curr Rcd" radio button. Form is populated with the record's values. Note the value in the Dir Rcd Stat field is "10" and the value in the PAS ARR ID field is "1". Move the cursor to the "TIC" field. Type "Z06" in the TIC field or (click on LOV button, then select "Z06" and press the "OK" button) or double click on the selection. The new value "Z06" is displayed in the "TIC" field. Move the cursor to the "AD SUB CMD ID" field and type in a new, 1 digit value. The new value is displayed in the "AD SUB CMD ID" field. Move the cursor to the "Gaining MAJCOM PAL" field and type in a new, 2-digit value. The new value is displayed in the "Gaining MAJCOM PAL" field. Move the cursor to the "ASSOC PAS NBR" field and type in the new applicable “ASSOC PAS NBR” (for example "FRBB"). The new value is displayed in the "ASSOC PAS NBR" field. Move the cursor to the "AMET" field and select "4P" from the LOV button on the Tool Bar or type the value in. The new value is displayed in the "AMET" field Click on "Save" icon on the Tool Bar. Information message appears, "This process will automatically: update ASSOC PAS NBR, AMET, Gaining MAJCOM PAL, AD SUB CMD ID, and AMPF from Transaction". Press the "OK" button to acknowledge message. Message window closes. Form message FRM-40400 "Transaction complete: 3 records applied and saved" appears. Note the new values in the TIC, AD SUB CMD ID, Gaining MAJCOM PAL, ASSOC PAS NBR, AMET, & AMPF fields. Press "OK" button. The "Additional Organization Information" Multiple Record window closes and you are returned to the "Organization" window. Select "Action" from Main Menu and click on "Close Form" from Sub-menu. Returns to Navigator Window. 5) MISCELLANEOUS: The only data item in this transaction that can apply to units having a PAS-ARR-IDAUTH of 0 or 3 is ASSOC-PAS-NBR and is the only field updated when this condition exists. Data items updateable by this TIC ITEM

VALIDATION

AD Sub Cmd ID Gaining MAJCOM PAL Assoc PAS NBR AMPF AMET

Must be alpha/numeric (Note 2) Must be alpha/numeric (Note 2) Must be alpha/numeric (Note 4) AF_PERSONNEL_ADMINISTRATION (Note 3) AF_PERSONNEL_ADMINISTRATION (Note 1)

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Figure 2.11. Continued. NOTES: 1. 2. 3.

4.

Required entry when PAS ARR ID is equal to “1” or “2” and value cannot equal “ZZ”, otherwise leave blank. Optional entry if PAS ARR ID is equal to “1” or “2”, otherwise leave blank. Leave blank if PAS ARR ID is equal to “0” or “3”. Otherwise, entry is mandatory. If PAS ARR ID is equal to “1” and Assoc PAS NBR is unequal to spaces, enter the value of the active duty MPF servicing the unit identified in Assoc PAS NBR. Under all other conditions, field will be programmatically updated. If PAS ARR ID is equal to “0” or “3” entry will usually be spaces. When it is not, the entry must reflect by PAS NBR the USAFR unit that will be absorbed at the time of mobilization. If PAS ARR ID is equal to “1”, the entry will also usually be spaces. When it is not, it must reflect by PAS NBR the active duty unit that will absorb the USAFR unit at time of mobilization. This data item does not apply when PAS ARR ID is equal “2”.

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.12. TIC Z10 Confirm or Project Unit Activation. ROUTINE/APPLICATION - Confirm or Project Unit Activation (Z10) 1) PURPOSE/PROCESS: This action will allow the construction of a new organization. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating Z10 transactions. 3) NAVIGATION PATHS: Follow the steps in paragraph 2.1 for accessing the Organization form. In the Name field, enter your initials or any combination of Alpha/Numeric characters. When creation of this new organization is completed, this field will be programmatically updated to organizational data. 4) UPDATE PROCEDURES: 4.1. From the Organization Window, Press the Save icon. The Additional Organization Information Window will open. TIC “Z10” will be automatically entered for you. Focus now is on the PAS NBR. 4.2. Ensure the Curr Rcd radio button is clicked and enter all appropriate data. 4.3. After all required data fields have been completed, Press the Save icon. You will get the following Save Message: “FRM-40400: Transaction complete: 4 records applied and saved.” on the lower left side of the screen. 5) MISCELLANEOUS: Data items updateable by this TIC TIC, Orgn Nomen Abrv, Dir Rcd Stat, ADSN, Scty Clas Hi Flag, PAS AF Man Pt Code, PAS Base Gp Code and Servicing MAJCOM are programmatically updated. All remaining data items except for Tran Data Items and Display Items are updateable. Data items updateable by this TIC ITEM

VALIDATION

TIC PAS NBR EFFECTIVE DATE ORGN NBR ORGN KIND ORGN TYPE DET NBR OPER LOC NBR ORGN DET NBR OL ORG SCTY CLASS CLASS RSN PAS ARR ID

Enter “Z10” Select from LOV Valid date (DD-MMM-YYYY) Must be numeric AF_PAS_ORGANIZATION_KIND AF_PAS_ORGANIZATION_TYPE Must be numeric Must be alpha/numeric Must be alpha/numeric (Note 6) AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON AF_PAS_ARR_ID Must equal “0”, “1”, “2” or “3” (Note 1) AF_JCS_UNIT_DESCRIPTOR AF_MIL_PERSONNEL_SERVICE_IND Must be numeric (Use „888‟ if non-applicable) Must be alpha/numeric Must be numeric (“00” through “25”) Must be alpha/numeric (Note 3) Must be alpha/numeric (Use “00” if non-applicable) Must be alpha/numeric (Use “00” if non-applicable) AF_PAS_MUG Must be alpha/numeric Must be alpha/numeric (Note 3)

JCS UNIT DESCRIPTOR PERS SVC IND ENDPOINT NBR UNIT TYPE CODE PAS PD PREC CAT AD SUB CMD ID PAL 2ND PAL 3RD PAS MUG PAS SUB CMD ID GAINING MAJCOM PAL

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Figure 2.12. Continued. ASSOC PAS NBR PARENT PAS NBR OVERSEAS TOUR LENGTH COMBINATION ZIP/APO PAS MAJCOM HOST MAJCOM INSTALLATION LOCATION INDICATOR MPF NBR MET CCPO RPF AMPF AMET

Must be alpha/numeric (Note 5) Must be valid PAS NBR from LOV AF_HR_PERD_CODES Must be numeric (NNNNN-NNNN) AF_PAS_MAJCOM_ID AF_PAS_MAJCOM_ID AF_DYLOC_CODE AF_PERSONNEL_ADMINISTRATION AF_PERSONNEL_ADMINISTRATION AF_PERSONNEL_ADMINISTRATION Must be “00” or “96” (Note 1) AF_PERSONNEL_ADMINISTRATION (Note 2) AF_PERSONNEL_ADMINISTRATION (Note 4)

NOTES: 1. 2. 3. 4.

5.

6.

If PAS ARR ID equals “0”, “1”, or “2”, then RPF must be “00”. When it is equal to “3”, RPF must be “96”. Required entry if PAS ARR ID is equal to “1” or “2” and value cannot equal “ZZ”. Otherwise, leave blank. Optional entry if PAS ARR ID is equal to “1” or “2”. Otherwise, leave blank. Leave blank if PAS ARR ID is equal to “0”, or “3”. Otherwise entry is mandatory. If PAS ARR ID is equal to “1” and Assoc PAS NBR is unequal to spaces, enter the value of the active duty MPF servicing the unit identified in Assoc PAS NBR. Under all other conditions, field will be programmatically updated. If PAS ARR ID is equal to “0” or “3” entry will usually be spaces. When it is not, the entry must reflect by PAS NBR the USAFR unit that will be absorbed at the time of mobilization. If PAS ARR ID is equal to “1”, the entry will also normally be spaces. When it is not, it must reflect by PAS NBR the active duty unit that will absorb the USAFR unit at the time of mobilization. This data item does not apply when PAS ARR ID is equal to “2”. See AFI 38-101, Chapter 4, for proper guidance and character placement when updating Orgn Det Nbr OL.

Record Type Selection:

Curr Rcd

22

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Figure 2.13. TIC Z11 Confirm or Project Unit Deactivation. ROUTINE/APPLICATION - Confirm or Project Unit Deactivation (Z11) 1) PURPOSE/PROCESS: Used to confirm or project unit deactivations. This application will update the TIC, Org Scty Class, Effective Date, Class Rsn, and Dir Rcd Stat fields and generate an information message. 2) ROLES/RESPONSIBILITIES: Each MAJCOM PAS Manager is responsible for updating Z11 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: In the TIC field, enter Z11 (or press the LOV and select Z11 and press OK). Enter data in the fields as discussed below. NOTE: PI-PAS-DIR-RCD-STAT must equal 10, 30, or 40. T-PAS-MAJCOM-ID must match PI-PAS-MAJCOMID. Effective Date: Enter new date In DD-MMM-YYYY format (new date must be greater than the current date). Org Scty Class: Select From LOV Class Rsn: Select From LOV Once you have entered the update data, press the Save icon. You will get the following message: “Process will automatically update the Dir Rcd Stat to “80”, “41”, or “51”and update Effective Date, Org Scty Class, and Class Rsn fields. Press OK to acknowledge message. You will get a Save message. 5) MISCELLANEOUS: If projecting a unit deactivation against a PAS Code in RCD-STATUS 10, it does not build a projected segment. Instead, it updates the current area with a PAS-EFF-DATE and puts the record in RCDSTATUS 80. Transaction projects unit deactivations in projected area if deactivation is 2 or 3 projection. Once the EFF-DATE is reached, the PAS record changes to RCD-STATUS 81 and remains on the file for 120 days. If Z11 is used with a past EFF-DATE, the record automatically goes into RCD-STATUS 81 and the PAS Code remains on file for 120 days from EFF-DATE. Data items updateable by this TIC ITEM

VALIDATION

Effective Date Org Scty Class Class Rsn

Valid date (DD-MMM-YYYY) AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

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Figure 2.14. TIC Z19 AFPC Use Only. ROUTINE/APPLICATION - AFPC Use Only (Z19) 1) PURPOSE/PROCESS: This application will change any attribute of the PAS Record. 2) ROLES/RESPONSIBILITIES: The USAF PAS Manager is the only authorized user of this TIC 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the appropriate radio button to select the occurrence you wish to process Z19 action against. Enter new data in the appropriate fields. Save the record. 5) MISCELLANEOUS: Data items updateable by this TIC No Restrictions Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

24

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Figure 2.15. TIC Z24 Add/Change PAS-AF-Man-Pt-Code & PAS Base-Gp-Code. ROUTINE/APPLICATION - Add/Change PAS-AF-MAN-PT-CODE & PAS BASE-GP-CODE (Z24) 1) PURPOSE/PROCESS: This process will update the TIC, PAS AF Man Pt Code, PAS Base Gp Code, and Overseas Tour Length Combination Code fields. 2) ROLES/RESPONSIBILITIES: AFPC Assignments PAS Manager (HQ AFPC/DPAAS2) has update responsibility for Z24 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the appropriate Rcd Type radio button. Enter the update information in the fields below. TIC: Select Z24 from LOV. PAS AF Man Pt Code: Select from LOV. PAS Base Gp Code: Select from LOV. Overseas Tour Length Combination Code: Select from LOV NOTE: The “Overseas Tour Length Combination Code” is commonly known as the “Tour Type Code”. Press the Save icon. The following information message will appear: "This Process will update the TIC, PAS AF Man Pt Code and PAS Base Gp Code fields." Press OK to acknowledge the message. The message window will close. On the lower left corner of the screen, the following Save message will appear: “FRM-40400: Transaction complete: 3 records applied and saved." 5) MISCELLANEOUS: Data items updateable by this TIC ITEM

VALIDATION

PAS AF Man Pt Code PAS Base Gp Code Overseas Tour Length Combination Code

AF_PAS_AF_MAN_PT_CODE AF_PAS_BASE_GROUP_CODE

Record Type Selection:

AF_TOUR_LENGTH Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.16. TIC Z25 Confirm or Project a Change of Host MAJCOM ID and Parent PAS. ROUTINE/APPLICATION - Confirm or Project a Change of Host MAJCOM ID and Parent PAS (Z25) 1) PURPOSE/PROCESS: This update will change the value in the Dir Rcd Stat field and create a new Projected record with the updated values displayed in the TIC, Effective Date, Host MAJCOM, and Parent PAS Nbr fields. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager has update responsibility for Z25 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the appropriate radio button to select the occurrence you wish to process Z25 action against. For this example we will select Curr Rcd radio button. Enter information in the fields below. TIC: Enter Z25 (or select from the LOV) Effective Date: DD-MMM-YYYY (value must be greater than current date). Host MAJCOM: Enter new value (or select a new value from the LOV). Parent PAS Nbr: Enter new value (or select a new value from the LOV). Press the Save icon. On the lower left corner of the screen, the following message will appear: “FRM-40400: Transaction complete: 3 records applied and saved." Note the new value now stored in the Dir Rcd Stat field. Click on the1st Proj radio button. The TIC, Effective Date, Host MAJCOM, and Parent PAS Nbr fields should contain the values updated in the Curr Rcd. 5) MISCELLANEOUS: NOTE: Data items updateable by this TIC ITEM

VALIDATION

Effective Date Parent PAS NBR Host MAJCOM

Valid date (DD-MMM-YYYY) Must be alpha/numeric (must be valid PAS NBR from LOV) AF_PAS_MAJCOM_ID

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

26

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Figure 2.17. TIC Z30 Add/Change ADSN. ROUTINE/APPLICATION - Add/Change PAS ADSN (Z30) 1) PURPOSE/PROCESS: Transaction will update Accounting & Disbursing Station Number (ADSN) on the PAS Master File. 2) ROLES/RESPONSIBILITIES: The USAF PAS Manager or DFAS updates all Z30 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on Curr Rcd. Enter data in the fields below. TIC: Enter Z30 (or select it from the LOV). ADSN: Enter a new 4-digit numerical value (for example,"4433"). Press the Save icon. The following information message will appear: "This Process will update the ADSN field. "Press OK to acknowledge the message. The message window will close and the following Save message will appear on the lower left side of the screen: “FRM-40400: Transaction complete: 3 records applied and saved." 5) MISCELLANEOUS: Data items updateable by this TIC ITEM

VALIDATION

ADSN

Must be numeric

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.18. TIC Z36 Change or Project a Change in Security Classification and/or Reason. ROUTINE/APPLICATION - Change or Project a Change in Security Classification and/or Reason (Z36) 1) PURPOSE/PROCESS: This process will change the existing security classification or reason for classification or both on a unit or to project such action on a unit. Data updated: PAS-ORG-SCTY-CLASS and PAS-CLASSRSN. 2) ROLES/RESPONSIBILITIES: USAF PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Transaction PAS-NBR must match PAS-NBR in the PAS Master File. Transaction MAJCOM must match PAS-MAJCOM-ID in the PAS Master File. Transaction EFF-DATE must match PAS-EFFDATE in the PAS Master File. For this example, it must be a current record with CLASS-RSN other than “Y.” With cursor in "NAME" field, select "Query, Enter" from Menu Bar or press "F7" function key. Type in uppercase letters name of unit you are processing Z36 action against, for example: S43IFRDQ%. Select "Query, Run" from Menu Bar or press "F8" function key. Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the "CURR RCD" radio button. Record values are populated. Move the cursor to the "TIC" field. Type "Z36" in the TIC field or (click on LOV button, then select "Z36" and press the "OK" button) or double click on the selection. The new value "Z36" is displayed in the "TIC" field. Move the cursor to the "Effective Date" field and type in a new value that is less than or equal to Current Date. The new value is displayed in the "Effective Date" field. Move cursor to the "Class Rsn" field and enter the value as "Y". The new value is displayed in the "Class Rsn" field. Move the cursor to the "Org Scty Class" field and enter "U" as the new value. The new value is displayed in the "Org Scty Class" field. Click on "Save" icon on the Tool Bar. Information message appears, "This process will automatically: 1-Update Org Scty Class and Class Rsn from the transaction. Press the "OK" button to acknowledge message. Message window closes. On the lower left side of the screen, the message, “FRM-40400: Transaction complete: 3 records applied and saved" appears. Note Org Scty Class and Class Rsn are updated with new values. Press "OK" button. The "Additional Organization Information" multiple records window closes and you are returned to the "Organization" window. Select "Action" from Main Menu and click on "Close Form" from Submenu. Return to Navigator Window. 5) MISCELLANEOUS: Before inputting this transaction, determine exactly what the desired end results are. If the intent is to change the security classification or classification reason or both in the occurrence you are focused in, you must enter an Effective Date equal to date already stored in that occurrence. If the intent is to project a new classified occurrence, you must enter an Effective Date greater then date currently stored in that occurrence. A good rule to follow: Don‟t use a date different then currently stored date to change the security classification or classification reason or both of an existing segment and always use a date greater then currently stored date to project a new classified segment. The PAS system does not allow an unclassified segment to follow one that is classified. For example, the first projection cannot be unclassified if the current area is classified. NOTE: If projecting a change in security classification or reason, then the PAS-CLASS-RSN must equal “F.” To change a security classification reason effective immediately, then any PAS-CLASS-RSN code may be used. Data items updateable by this TIC ITEM Effective Date Org Scty Class Class Rsn

VALIDATION Valid date (DD-MMM-YYYY) AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

3rd Proj

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Figure 2.19. TIC Z37 Confirm or Project Unit Redesignation and/or MAJCOM-ID Change. ROUTINE/APPLICATION - Confirm or Project Unit Redesignation and/or MAJCOM-ID Change (Z37) 1) PURPOSE/PROCESS: To confirm or project a unit redesignation and/or the reassignment (transfer) of a unit from one MAJCOM to another. This process updates values in any of the following fields: Orgn Nbr, Orgn Kind, Orgn Type, Orgn Nomen Abrv, Det Nbr, Oper Loc Nbr, Orgn Det Nbr 01, Org Scty Class, Class Rsn, PAS ARR ID, JCS Unit Descriptor, Pers Svc Ind, Endpoint Nbr, Unit Type Code, PAS PD Prec Cat, PAL 2nd, PAL 3rd, PAS MUG, PAS Sub Cmd ID, Servicing MAJCOM, Host MAJCOM, CCPO, & RPF fields. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Record status must be 10. INPUT-SOURCE-ROUTING must match T-PASMAJCOM-ID. With cursor in "NAME" field, select "Query, Enter" from Menu Bar or press "F7" function key. Type in name of unit, in uppercase letters, you are processing the Z37 action against. For example: RJ0JGBBB%. Select "Query, Run" from Menu Bar or press "F8" function key. Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the "Curr Rcd" radio button. Form is populated with the record's values. Note the value in the Dir Rcd Stat field is "10.” Move the cursor to the "TIC" field. Type "Z37" in the TIC field or (click on LOV button, then select "Z37" and press the "OK" button) or double click on the selection. The new value "Z37" is displayed in the "TIC" field. Move the cursor to the "Effective Date" field and type in a new value greater than Current Date minus 30 days. The new value is displayed in the "Effective Date" field. Move the cursor to the "Det Nbr" field and enter a new 4-digit value. The new value is displayed in the "Det Nbr" field. Move the cursor to the "Oper Loc Nbr" field and enter a new 4-digit value. The new value is displayed in the "Oper Loc Nbr" field. Move the cursor to the "Orgn Det Nbr OL" field and enter a new 4-digit value. The new value is displayed in the "Orgn Det Nbr OL" field. Move the cursor to the "PAS MAJCOM" field and select a new value from the LOV button on the Tool Bar that matches your Responsibility login, example "0V' for HQ AFSOC PAS MANAGER. The new value is displayed in the "PAS MAJCOM" field. Move the cursor to the "CCPO" field and select a new value from the LOV button on the Tool Bar or type in a new value. The new value is displayed in the "CCPO" field. Click on "Save" icon on the Tool Bar. Information message appears, "This process will automatically: 1-update Effective Date in Curr Rcd from the transaction 2-update the Dir Rcd Stat in the Curr Rcd and 1st Proj to "30" 3create a 1st Proj record from the transaction." Press the "OK" button to acknowledge message. Message window closes. Form message “FRM-40400: Transaction complete: 3 records applied and saved" appears. Note the new values in the "Effective Date" and Dir Rcd Stat field. Click on "1st Proj" radio button. Form is populated with the record's values. Note the values previously updated in the Curr Rcd are stored in the TIC, Effective Date, Det Nbr, Oper Loc Nbr, Orgn Det Nbr OL, PAS MAJCOM, and CCPO fields. Press "OK" button. The "Additional Organization Information" multiple records window closes and you are returned to the "Organization" window. Select "Action" from Main Menu and click on "Close Form" from Submenu. Return to Navigator Window. 5) MISCELLANEOUS: If transaction builds first projection, the PAS-EFF-DATE is updated in the current record. If the goal is to transfer the PAS Code to a new MAJCOM, then the transaction must be input by the gaining MAJCOM PAS Manager using the new MAJCOM-ID as the input source routing. Data items updateable by this TIC

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Figure 2.19. Continued. ITEM

VALIDATION

Effective Date Orgn Nbr Orgn Kind Orgn Type Det Nbr Oper Loc Nbr Orgn Det Nbr Ol Org Scty Class Class Rsn PAS ARR ID JCS Unit Descriptor Pers Svc Ind Endpoint Nbr Unit Type Code PAS PD Prec Cat PAL 2nd PAL 3rd PAS MUG PAS Sub Cmd ID Parent PAS NBR PAS MAJCOM Host MAJCOM CCPO RPF

Valid Date (DD-MMM-YYYY) Must be numeric AF_PAS_ORGANIZATION_KIND AF_PAS_ORGANIZATION_TYPE Must be numeric Must be alpha/numeric Must be alpha/numeric AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON AF_PAS_ARR_ID AF_JCS_UNIT_DESCRIPTOR AF_MIL_PERSONNEL_SERVICE_IND Must be numeric (or „888‟ if not applicable) Must be alpha/numeric Must be “00” through “25” Must be alpha/numeric Must be alpha/numeric AF_PAS_MUG Must be alpha/numeric Must be valid PAS NBR from LOV AF_PAS_MAJCOM_ID AF_PAS_MAJCOM_ID AF_PERSONNEL_ADMINISTRATION Must be “00” or “96”

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

30

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Figure 2.20. TIC Z38 Confirm or Project Unit Move and/or Change of MAJCOM-ID and/or Change of Servicing MPF-NBR. ROUTINE/APPLICATION - Confirm or Project Unit Move and/or Change of MAJCOM-ID and/or Change of Servicing MPF-NBR (Z38) 1) PURPOSE/PROCESS: This process will confirm or project a unit move and/or reassignment (transfer) of a unit from one MAJCOM to another and/or change of servicing MPF. Data updates: Projects new PAS-RCD-COND, PAS-EFF-DATE, PAS-DIR-RCD-STAT, PAS-MPF-NBR, PAS-MAJCOM-ID, PAS-ORG-SCTY-CLASS, PASCLASS-RSN, MIL-PERS-SVC-IND, PAS-SUB-CMD-ID, PAS-INSTL-LOC-IND, PAS-ARR-ID-AUTH, PAL-2ND, PAL-3RD, PAS-MUG, PAS-RPF-ID, HOST-MAJCOM-ID, SVCG-MAJCOM-ID, JCS-UNIT-DESCRIPTOR, PASCPF-NBR, PAS-PD-PREC-CAT, PAS-OS-TR-LGTH-COMB, UNIT-TYPE, PARENT-PAS-NBR, TIC, PAS-SVCMET-MPF-NBR, PAS-ZIP-APO-CODE-NATL, and END-POINT-NBR. 2) ROLES/RESPONSIBILITIES: MAJCOM PAS Manager is responsible for updating this information. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Record Status must be 10, 20, 30, 32, 40, or 42. INPUT-SOURCE-ROUTING must match T-PAS-MAJCOM-ID. If transaction builds first projection, the PAS-EFF-DATE is updated in the current record. Transaction must be input by gaining MAJCOM PAS Manager, using the new MAJCOM-ID as the input source routing. When using this transaction, all data items stated in the transaction title must be changing. For this example: Must have a Curr Rcd and "Dir Rcd Stat" must be "10". User signs on as PAS Manager other than the PAS MAJCOM stored in the Curr Rcd, and updates the PAS MAJCOM with his associated ID. User selects PAS MAJCOM equal to his login, example "0V" for HQ AFSOC PAS MANAGER. With cursor in "NAME" field, select "Query, Enter" from Menu Bar or press "F7" function key. Type in name of unit you are attempting to process Z38 action against, in uppercase letters, For example: S40MGBCB%. Select "Query, Run" from Menu Bar or press "F8" function key. The Queried record is displayed. Click on "Others" button. "Additional Organization Information" multiple records window opens. Click on the "Curr Rcd" radio button. Form is populated with the record's values. Note the value in the Dir Rcd Stat field is "10.” Move the cursor to the "TIC" field. Type "Z38" in the TIC field or (click on LOV button, then select "Z38" and press the "OK" button) or double click on the selection. The new value "Z38" is displayed in the "TIC" field. Move the cursor to the "Effective Date" field and type in a new value greater than Current Date minus 30 days. The new value is displayed in the "Effective Date" field. Move the cursor to the "JCS Unit Descriptor" field and select a new value from the LOV button from the Tool Bar. The new value is displayed in the "JCS Unit Descriptor" field. Move the cursor to the "Pers Svc Ind" field and select a new value from the LOV button from the Tool Bar. The new value is displayed in the "Pers Svc Ind" field. Move the cursor to the "Unit Type Code" field and enter a new 5-digit value. The new value is displayed in the "Unit Type Code" field. Move the cursor to the "PAS MAJCOM" field and select the new value from the LOV button on the Tool Bar that matches your Responsibility login, example "3I" for HQ ARPC PAS MANAGER. The new value is displayed in the "PAS MAJCOM" field. Move the cursor to the "MPF Nbr" field and select "S5" from the LOV button on the Tool Bar or type the value in. The new value is displayed in the "MPF Nbr" field. Move the cursor to the "CCPO" field and select a new value from the LOV button on the Tool Bar or type in a new value. The new value is displayed in the "CCPO" field. Click on "Save" icon on the Tool Bar. Information message appears, "This process will automatically: 1-update Effective Date in Curr Rcd from the transaction; 2-update the Dir Rcd Stat in the Curr Rcd and 1st Proj to "30"; 3create a 1st Proj record from the transaction." Press the "OK" button to acknowledge message. Message window closes. Form message “FRM-40400: Transaction complete: 3 records applied and saved" appears. Note the new values in the "Effective Date" and Dir Rcd Stat fields.

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Figure 2.20. Continued. Click on "1st Proj" radio button. Form is populated with the record's values. Note the values previously updated in the Curr Rcd are stored in the TIC, Effective Date, JCS Unit Descriptor, Pers Svc Ind, Unit Type Code, PAS MAJCOM, MPF NBR, and CCPO fields. Press "OK" button. The "Additional Organization Information" multiple records window closes and you are returned to the "Organization" window. Select "Action" from Main Menu and click on "Close Form" from Submenu. Returns to Navigator Window. Click on the "Responsibility Icon (the black hat)" on the Toolbar. Responsibilities Window will appear. 5) MISCELLANEOUS: Data items updateable by this TIC ITEM

VALIDATION

Effective Date Org Scty Class Class Rsn PAS ARR ID JCS Unit Descriptor Pers Svc Ind Endpoint Nbr Unit Type Code PAS PD Prec Cat PAL 2nd PAL 3rd PAS MUG PAS Sub Cmd ID Parent PAS NBR Overseas Tour Length Combination ZIP/APO PAS MAJCOM Host MAJCOM Installation Location Indicator MPF NBR MET CCPO RPF

Valid Date (DD_MMM_YYYY) AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON AF_PAS_ARR_ID AF_JCS_UNIT_DESCRIPTOR AF_MIL_PERSONNEL_SERVICE_IND Must be numeric (or „888‟ if not applicable) Must be alpha/numeric Must be “00” through “25” Must be alpha/numeric Must be alpha/numeric AF_PAS_MUG Must be alpha/numeric Must be valid PAS NBR from LOV AF_HR_PERD_CODES Must be numeric AF_PAS_MAJCOM_ID AF_PAS_MAJCOM_ID AF_DYLOC_CODE AF_PERSONNEL_ADMINISTRATION AF_PERSONNEL_ADMINISTRATION AF_PERSONNEL_ADMINISTRATION Must be “00” or “96”

Record Type Selection:

Curr Rcd

1st Proj

2nd Proj

32

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Figure 2.21. TIC Z98 Reactivate an Existing Deactivated or Historical Status Record. ROUTINE/APPLICATION - Reactivate an Existing Deactivated or Historical Status Record (Z98) 1) PURPOSE/PROCESS: Add/Change PAS Master File 2) ROLES/RESPONSIBILITIES: The USAF PAS Manager at HQ AFPC/DPDOPM is responsible for updating Z98 transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Updates: All data items are updated. Click on the Curr Rcd radio button. Enter update information in the fields below. Press the Save icon. The following information message will appear: "This process will automatically delete "all" Projections.” Press OK to acknowledge the message. The message window will close and the following message will appear on the lower left side of the screen: “FRM-40400: Transaction complete: 3 records applied and saved." This action should update new values in the specified fields of the Curr Rcd, automatically set the ADSN field to “0000,” and delete any PAS projection records 5) MISCELLANEOUS: NOTE: Only the USAF PAS Manager is allowed to add a record to the PAS Master File with this transaction. When this transaction is input, the transaction must find a matching PAS-NR in the PAS Master File and the PI-PAS-DIR-RCD-STAT must equal 81 or 99 (Not End Dated). MAJCOM PAS Managers must contact HQ AFPC/DPDOPM to request update of this transaction. Data items updateable by this TIC All data items except PAS NBR, Dir Rcd Stat, Scty Class Hi Flag, Servicing MAJCOM, Transitory Data Items or Display Items are updateable. ITEM

VALIDATION

TIC EFFECTIVE DATE ORGN NBR ORGN KIND ORGN TYPE DET NBR OPER LOC NBR ORGN DET NBR OL ORG SCTY CLASS CLASS RSN PAS ARR ID

Enter “Z98” Valid date (DD-MMM-YYYY) Must be numeric AF_PAS_ORGANIZATION_KIND AF_PAS_ORGANIZATION_TYPE Must be numeric Must be alpha/numeric Must be alpha/numeric AF_PAS_ORGAN_SECURITY_CLASS AF_PAS_CLASSIFICATION_REASON AF_PAS_ARR_ID (Must equal “A”, “B”, “0”, “1”, “2”, or “3”) AF_JCS_UNIT_DESCRIPTOR AF_MIL_PERSONNEL_SERVICE_IND Must be numeric (or „888‟ if not applicable) Must be alpha/numeric Must be “00” through “25” Must be alpha/numeric (Note 3) Must be alpha/numeric Must be alpha/numeric AF_PAS_MUG Must be alpha/numeric Must be alpha/numeric Must be alpha/numeric (Note 5)

JCS UNIT DESCRIPTOR PERS SVC IND ENDPOINT NBR UNIT TYPE CODE PAS PD PREC CAT AD SUB CMD ID PAL 2ND PAL 3RD PAS MUG PAS SUB CMD ID GAINING MAJCOM PAL ASSOC PAS NBR

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Figure 2.21. Continued. PARENT PAS NBR OVERSEAS TOUR LENGTH COMBINATION ZIP/APO PAS MAJCOM HOST MAJCOM INSTALLATION LOCATION INDICATOR MPF NBR MET CCPO RPF AMPF AMET

Must be valid PAS NBR from LOV AF_HR_PERD_CODES Must be numeric AF_PAS_MAJCOM_ID AF_PAS_MAJCOM_ID AF_DYLOC_CODE AF_PERSONNEL_ADMINISTRATION AF_PERSONNEL_ADMINISTRATION (Note 1) AF_PERSONNEL_ADMINISTRATION Must be “00” or “96” AF_PERSONNEL_ADMINISTRATION (Note 4) AF_PERSONNEL_ADMINISTRATION (Note 2)

NOTES: 1. 2. 3. 4.

5.

Entry cannot equal “ZZ” if PAS ARR ID is equal to “A” or “B”. Required entry if PAS ARR ID is equal to “1” or “2” and value cannot equal “ZZ”. Otherwise, leave blank. Optional entry if PAS ARR ID is equal to “1” or “2”. Otherwise, leave blank. Leave blank if PAS ARR ID is equal to “0” or “3”. Otherwise, entry is mandatory. If PAS ARR ID is equal to “1” and ASSOD PAS NBR is unequal to spaces, enter the value of the active duty MPF servicing the unit identified in ASSOD PAS NBR. Under all other conditions, field will be programmatically updated. If PAS ARR ID is equal to “0” or “3” entry will usually be spaces. When it is not, the entry must reflect by PAS NBR the USAFR unit that will be absorbed at the time of mobilization. If PAS ARR ID is equal to “1” the entry will also normally be spaces. When it is not, it must reflect by PAS NBR the active duty unit that will absorb the USAFR unit at the time of mobilization. This data item does not apply when PAS ARR ID is equal to “2”.

Record Type Selection:

Curr Rcd

34

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Figure 2.22. TIC Z99 Accelerate Historical Status. ROUTINE/APPLICATION - Accelerate Historical Status (Z99) 1) PURPOSE/PROCESS: To Accelerate Historical Status on a deactivated PAS. 2) ROLES/RESPONSIBILITIES: Only the USAF PAS Manager at HQ AFPC/DPDOPM is responsible for updating Z99 PAS transactions. 3) NAVIGATION PATHS: From the Navigator, follow the steps in paragraph 2.1.1 for accessing the Organization form and selecting a PAS record for update. 4) UPDATE PROCEDURES: Click on the Curr Rcd button. Enter Z99 in the TIC field or select it from the LOV and press OK. Press the Save icon. The following information message will appear, "This Process will delete Current record and all projections". Press OK to acknowledge message. The message window will close and the message: "FRM-40400: Transaction complete: 3 records applied and saved" will appear on the lower left side of the screen. Press the OK button on the Additional Organization Information multiple records window. The window will close and you will return to Organization window. 5) MISCELLANEOUS: NOTE: Record status must be 81. Data items updateable by this TIC None (Dir Rcd Stat will be programmatically changed to 99) Record Type Selection:

Curr Rcd

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Figure 2.23. Refresh/Synchronization, Delete & Detail Record Layouts. DELETE RECORD LAYOUT: FIELD NAME: “DEL” FILLER PAS_NBR FILLER PAS_ACTIVE_FLAG DATE_FLAG DOCTOC

RECORD POSITION, FIELD SIZE: 1,3 4,26 30,4 34,101 135,1 136,11 ('DD-MON-YYYY') 147,17 ('DD-MON-YYYYHH24MI')

DETAIL RECORD LAYOUT: FIELD NAME: ORGANIZATION_ID PROJECTION_TYPE TIC DIR_RCD_STAT EFFECTIVE_DATE PAS_NBR ORGN_NO ORGN_KIND ORGN_NOMEN_ABRV ORGN_TYPE DET_NO OPER_LOC_NO ORGN_DET_NO_OL ORG_SCTY_CLASS CLASS_RSN PAS_ARR_ID JCS_UNIT_DESCRIPTOR PERS_SVC_IND ADSN SCTY_CLAS_HI_FLAG ENDPOINT_NUMBER UNIT_TYPE_CODE PAS_PD_PREC_CAT AD_SUB_CMD_ID PAL_2ND PAL_3RD AF_MAN_PT_CODE BASE_GP_CODE PAS_MUG PAS_SUB_CMD_ID GAINING_MAJCOM_PAL ASSOC_PAS_NR PARENT_PAS_NBR PAS_MAJCOM HOST_MAJCOM SERVICING_MAJCOM PAS MET CCPO RPF

RECORD POSITION, FIELD SIZE: 1,5 6,8 14,3 17,2 19,11 30,4 34,4 38,3 41,18 59,2 61,4 65,4 69,4 73,1 74,1 75,1 76,1 77,1 78,4 82,1 83,3 86,5 91,2 93,1 94,2 96,2 98,1 99,1 100,1 101,1 102,2 104,4 108,4 112,2 114,2 116,2 118,2 120,2 122,2 124,2

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Figure 2.23. Continued. FIELD NAME: AMPF AMET TOUR_TYPE_CODE INSTALLATION_LOCATION_IND FILLER ZIP_CODE FLAG_FIELD (DUTY_HIST) FILLER DOCTOC UIC (UNIT-ID-CODE)

RECORD POSITION, FIELD SIZE: 126,2 128,2 130,1 131,4 135,1 136,9 145,1 146,1 147,17 ('DD-MON-YYYY:HH24MMSS') 164,6 (Used by DoD Resources in lieu of the PAS_NBR)

Figure 2.24. MPES Location Detail Record, Record Layout.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

MPES LOCATION (DETAIL RECORD)

UNCLASSIFIED

FIELD NAME

RECORD POSITIONS

TYPE/CLASS

SPECIAL INSTRUCTIONS

INSTALLATION_LOC_INDICATOR INSTALLATION_LOC_NAME INSTALLATION_KIND COUNTRY_STATE CNTRY_STATE_ABRV MAJCOM_ASG_AREA ZIP_CODE CNTRY_CODE RECORD_STATUS EFFECTIVE_DATE DEPENDENT_RESTRICTION GRADE_RESTRICTION LAST_UPDATE_DATE

1-4 5-21 22-24 25-26 27-31 32 33-42 43-44 45-46 47-55 56 57-66 67-75

4X 17X 3A 2X 5X 1N 10N 2N 2N 9D 1X 10X 9D

1 = CONUS; 2 = Overseas

DD-MON-YY

DD-MON-YY

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Figure 2.25. MPES Organization Detail Record, Record Layout.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

MPES ORGANIZATION (DETAIL RECORD)

Variable (UNCLASS thru SECRET)

FIELD NAME

RECORD POSITIONS

TYPE/CLASS SPECIAL INSTRUCTIONS

PAS_NBR PROJECTION_TYPE ORGN_NO ORGN_KIND ORGN_TYPE DET_NO OPER_LOC_NO EFFECTIVE_DATE MAJCOM PAS_SUB_CMD_ID DIR_RCD_STAT MPF_NBR RPF_NBR CPF_NBR HOST_MAJCOM PARENT_PAS_NBR ASSOC_PAS_NBR PAS_ARR_ID CNTRY_STATE ORG_SCTY_CLASS CLASS_RSN PAS_PD_PREC_CAT MET_NBR JCS-UNIT-DESCRIPTOR AMET_NBR GAINING_MAJCOM_PAL AMPF_NBR AD_SUB_CMD_ID UNIT_TYPE_CODE INSTALLATION_LOCATION_IND PAL-2ND PAL-3RD ZIP_CODE LAST_UPDATE_DATE DATE_TO

1-4 5 6-9 10-12 13-14 15-18 19-22 23-31 32-33 34 35-36 37-38 39-40 41-42 43-44 45-48 49-52 53 54-55 56 57 58-59 60-61 62 63-64 65-66 67-68 69 70-74 75-78 79-80 81-82 83-91 92-100 101-109

4X 1N 4N 3X 2X 4N 4N 9D 2X 1A 2N 2X 2X 2X 2X 4X 4X 1X 2X 1A 1A 2N 2N 1A 2X 2X 2X 1X 5X 4X 2X 2X 9N 9D 9D

DD-MON-YY

DD-MON-YY DD-MON-YY

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Figure 2.26. DCAPES PAS Transaction, Record Layout.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

DCAPES PAS TRANSACTION (See Note 1)

Variable (UNCLASS thru SECRET)

FIELD NAME

RECORD POSITIONS

TYPE/CLASS SPECIAL INSTRUCTIONS

FORMAT-TYPE SUBSYSTEM-CODE PTI INPUT-SOURCE-ROUTING TOC SEQUENCE-NUMBER PAS-DIR-RCD-STAT PAS-NR PAS-MPF-NR PAS-MAJCOM-ID PAS-MAJCOM-ASG-AREA PAS-INSTL-LOC-INDCTR PAS-CNTRY- DATE-STATE PAS-ORGN-NO PAS-ORG-KIND PAS-ORGN-TYPE PAS-ORGN-DET-NO-OL DET-NO OPER-LOC-NO PAS-ORGN-NOMEN-ABRV PAS-INSTL-LOC-NAME PAS-INSTL-KIND PAS-CNTRY-STATE-ABRV PAS-ARR-ID-AUTH PAS-SUB-CMD-ID PAS-OS-TR-LGTH-COMB PAS-ORG-SCTY-CLASS PAS-CLASS-RSN MIL-PERS-SVC-IND PAS-EFF-DATE PAS-PTI FILLER HOST-MAJCOM-ID PAS-RPF-ID FILLER PAS-CPF-NR FILLER PAS-MUG PAS-AF-MAN-PT-CODE PAS-BASE-GP-CODE

1 2-3 4-6 7-10 11-14 15-16 17-18 19-22 23-24 25-26 27 28-31 32-33 34-37 38-40 41-42 43-46 47-50 51-54 55-72 73-89 90-92 93-97 98 99 100 101 102 103 104-109 110-112 113 114-115 116-117 118-122 123-124 125-128 129 130 131

1N 2A 3X 4X 4X 2N 2N 4X 2X 2X 1N 4A 2X 4N 3X 2A 4X 4X 4X 18X 17X 3X 5X 1X 1X 1A 1A 1A 1X 6N 3X 1X 2X 2X 5X 2X 4X 1X 1X 1X

Value "1" Value "PP" Note 2 Note 3 Value "00"

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Figure 2.26. Continued.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

DCAPES PAS TRANSACTION (See Note 1) (CONTINUED)

Variable (UNCLASS thru SECRET)

FIELD NAME

RECORD POSITIONS

TYPE/CLASS SPECIAL INSTRUCTIONS

PAS-JT-DPT-AGCY-ID PAL-2ND PAL-3RD PAS-RCD-COND FILLER SVCG-MAJCOM-ID JCS-UNIT-DESCRIPTOR FILLER PAS-SVC-MET-MPF-NR PAS-PD-PREC-CAT PAS-ZIP-APO-CODE-NATL FILLER UNIT-TYPE PARENT-PAS-NR AD-SVC-MET-MPF-NR GNG-MAJCOM-PAL AD-MPF-NR AD-SUB-CMD-ID ASSOD-PAS-NR FILLER PAS-SEQ-ID

132-134 135-136 137-138 139 140 141-142 143 144 145-146 147-148 149-157 158-163 164-168 169-172 173-174 175-176 177-178 179 180-183 184-203 204-205

3X 2X 2X 1N 1X 2X 1X 1X 2X 2N 9N 6X 5X 4X 2X 2X 2X 1X 4X 20X 2N

Value "1"

Note 4

NOTES: 1. This record is built from the "current area" of the PAS Master File. 2. Value is "Z0D" if the reason for generation is a PAS delete action. Otherwise, value will be "ZAC." 3. Positions 7 and 8 are blank and value "09" is in positions 9 and 10. 4. "PO-PAS-RCD-COND" is in position 204 and "0" in position 205.

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Figure 2.27. DCAPES PAS Transaction, Record Layout, Projected Change.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

DCAPES PAS TRANSACTION (See Note 1)

Variable (UNCLASS thru SECRET)

FIELD NAME

RECORD POSITIONS

TYPE/CLASS SPECIAL INSTRUCTIONS

FORMAT-TYPE SUBSYSTEM-CODE PTI INPUT-SOURCE-ROUTING TOC SEQUENCE-NUMBER PAS-DIR-RCD-STAT PAS-NR PAS-MPF-NR-PROJ PAS-MAJCOM-ID-PROJ PAS-MAJCOM-ASG-AREA-PROJ PAS-INSTL-LOC-INDCTR-PROJ PAS-CNTRY-STATE-PROJ PAS-ORGN-NO-PROJ PAS-ORG-KIND-PROJ PAS-ORGN-TYPE-PROJ PAS-ORGN-DET-NO-OL-PROJ DET-NO-PROJ OPER-LOC-NO-PROJ PAS-ARR-ID-AUTH-PROJ PAS-ORG-SCTY-CLASS-PROJ PAS-CLASS-RSN-PROJ FILLER PAS-RCD-COND-PROJ PAS-SUB-CMD-ID-PROJ MIL-PERS-SVC-IND-PROJ PAS-PTI-PROJ HOST-MAJCOM-ID-PROJ PAS-MUG-PROJ PAS-OS-TR-LGTH-COMB-PROJ PAS-EFF-DATE-PROJ PAS-INSTL-LOC-NAME-PROJ PAS-INSTL-KIND-PROJ PAS-CNTRY-STATE-ABRV-PROJ PAS-ORGN-NOMEN-ABRV-PROJ PAS-ZIP-APO-CODE-NATL-PROJ PAS-RPF-ID-PROJ

1 2-3 4-6 7-10 11-14 15-16 17-18 19-22 23-24 25-26 27 28-31 32-33 34-37 38-40 41-42 43-46 47-50 51-54 55 56 57 58 59 60 61 62-64 65-66 67 68 69-74 75-91 92-94 95-99 100-117 118-126 127-128

1N 2A 3X

Value "1" Value "PP" Note 2 Note 3

4N Value "00" 2N 4X 2X 2X 1N 4A 2X 4N 3X 2A 4X 4X 4X 1X 1A 1A 1X 1N 1X 1X 3X 2X 1A 1A 6N 17X 3X 5X 18X 9N 2X

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Figure 2.27. Continued.

RECORD LAYOUT FILE TITLE/ID

RECORD TITLE

SECURITY/SENSITIVITY

DCAPES PAS TRANSACTION (See Note 1) (CONTINUED)

Variable (UNCLASS thru SECRET)

FIELD NAME

RECORD POSITIONS

TYPE/CLASS SPECIAL INSTRUCTIONS

PAL-2ND-PROJ PAL-3RD-PROJ UNIT-TYPE-PROJ PARENT-PAS-NR-PROJ FILLER PAS-SVC-MET-MPF-NR-PROJ PAS-PD-PREC-CAT-PROJ SVCG-MAJCOM-ID-PROJ JCS-UNIT-DESCRIPTOR-PROJ PAS-CPF-NR-PROJ AD-SVC-MET-MPF-NR-PROJ GNG-MAJCOM-PAL-PROJ AD-MPF-NR-PROJ AD-SUB-CMD-ID-PROJ ASSOD-PAS-NR-PROJ FILLER PAS-SEG-ID

129-130 131-132 133-137 138-141 142 143-144 145-146 147-148 149 150-151 152-153 154-155 156-157 158 159-162 163-203 204-205

2X 2X 5X 4X 1X 2X 2N 2X 1X 2X 2X 2X 2X 1X 4X 41X 2N

Note 4

NOTES: 1. This record is built from the three projected areas of the PAS Master File. 2. Value is "Z0D" if the reason for generation is a PAS delete action. Otherwise, value will be "ZAC". 3. Positions 7 and 8 are blank and "09" is in positions 9 and 10. 4. PO-PAS-RCD-COND 2, 3, or 4, as the case may be, is in position 204 and "0" in position 205.

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Figure 2.28. Wrapper Records Initiating Personnel Actions. WRAPPER CALLS FLAG TEAM (S) TO SEND TO Consummation of MPF Change 1 ET Projected MPF Change 2 UT AMS/AIMS Consummation Installation Location Chg 3 RS Projected Instal Location Chg 4 RS Projected Deactivation 5 RS UT AMS/AIMS Consummation Deactivation 6 RS TIC Z03 GRD/RSV 7 UT (Mobilization of ANG & USAFR Units) TIC Z04 GRD/RSV 8 UT (Limited Unit Mobilization/Cancellation) TIC Z05 GRD/RSV 9 UT (Mobilization of Associate USAFR Units) Remarks: FLAGS 1 thru 6 are generated via the automatic actions process. FLAG 3 is also generated via TIC Z01 against the current occurrence only FLAGS 7, 8, 9 via on-line TICs as stated above

Attributes Passed to Wrapper Calls (Flags 1-9): FLAG 1

2

(MPF_ID change consummation) - Old PAS-MPF-NR, Old PAS-MAJCOM-ID, Old PAS-NR, (Old PAS Code) PAS-EFF-DATE, New PAS-MPF-NR, New PAS-MAJCOM-ID, New PAS-NR (New PAS Code) (MPF_ID projected to change within 90 days) - Old PAS-MPF-NR, Old PAS-MAJCOM-ID, Old, PASNR, (Old PAS Code) PAS-EFF-DATE, New PAS-MPF-NR, New PAS-MAJCOM-ID, New PAS-NR (New PAS Code)

3

(Installation Location change consummation) - Old PAS-MPF-NR, Old PAS-MAJCOM-ID, Old PAS-NR, (Old PAS Code) Old Installation Location, PAS-EFF-DATE, New Installation Location

4

(Installation Location projected to change within 90 days) - Old PAS-MPF-NR, Old PAS, MAJCOM-ID, Old PAS-NR, (Old PAS Code) Old Installation Location, PAS-EFF-DATE, New Installation Location (Deactivation is projected within 90 days) - Old PAS-MPF-NR, Old PAS-MAJCOM-ID, Old PAS-NR, (Old PAS Code) Old Installation Location, PAS-EFF-DATE (Deactivation consummation) - Old PAS-MPF-NR, Old PAS-MAJCOM-ID, Old PAS-NR, (Old PAS Code) Old Installation Location, PAS-EFF-DATE (Z03 is input) - PAS-MPF-NR, PAS-MAJCOM-ID, PAS-NR, (Curr PAS Code) PAS-EFF-DATE, PASMPF-NR-GAIN, PAS-MAJCOM-ID-GAIN, PAS-NR-GAIN, RET-SEP-EFF-DATE-PROJ, DOS, RESRV-AD-REASON, TDY-PLAN-NR-AND-SUF-1ST (Z04 is input) - PAS-MPF-NR, PAS-MAJCOM-ID, PAS-NR, (Curr PAS Code) CURR-DATE, LIMMOB-EFF-DT, LIM-MOB-EXP-DT, RESRV-AD-REASON, TDY-PLAN-NR-AND-SUF-1ST (Z05 is input) - PAS-MPF-NR, PAS-MAJCOM-ID, PAS-NR, (Curr PAS Code) PAS-EFF-DATE, PASMPF-SEP-ACC, PAS-MAJCOM-SEP-ACC, PAS-NBR-SEP-ACC, RET-SEP-EFF-DT, DOS, RESRVAD-REASON, TDY-PLAN-NR-AND-SUF-1ST

5 6

7 8

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Table 2.1. Data Which May or May Not be Extracted From a Classified Segment of a PAS Record and be Treated as Unclassified. R U L E 1

A

B

C

If the Data Item is (see notes 1 and 2) PAS-DIR-RCD-STAT

and the PAS-CLASS-RSN is All except “Y”

2

PAS-ADSN

All

then the Data Item may not be extracted and treated as unclassified. be extracted and treated as unclassified.

3 4 5 6 7 8

PAS-MPF-NR PAS-MAJCOM-ID PAS-NR PAS-MAJCOM-ASG-AREA PAS-INSTL-LOC

9

PAS-CNTRY-STATE

B OR E A, C, D, OR F

B OR E

10 11 12

PAS-ORGN-NO

13

PAS-ORG-KIND

A OR E

14

PAS-ORG-KIND

B, C, D OR F

15

PAS-ORG-TYPE

A OR E B, C, D OR F

16

17

A OR E B, C, D OR F

PAS-ORGN-DET-NO-OL

A OR E B, C, D OR F

18

19 20

DET-NO

21 22

OPER-LOC-NO

23

PAS-ORGN-NOMEN-ABRV

not be extracted and treated as unclassified. (See notes 3 and 4.) not be extracted and treated as unclassified. (See notes 3 and 5.) be extracted and treated as unclassified. not be extracted and treated as unclassified. (See notes 3 and 6.) be extracted and treated as unclassified. not be extracted and treated as unclassified. (See notes 3 and 6.) Be extracted and treated as unclassified. not be extracted and treated as unclassified. (See notes 3 and 6.) be extracted and treated as unclassified. not be extracted and treated as unclassified. (See notes 3 and 5.)

A OR E

be extracted and treated as unclassified.

B, C, D OR F

not be extracted and treated as unclassified. (See notes 3 and 6.) not be extracted and treated as unclassified. (See notes 3 and 7.)

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Table 2.1. Continued. R U L E 24

A

B

If the Data Item is (see notes 1 and 2)

and the PAS-CLASS-RSN is A OR E

25 26

PAS-INSTL-LOC-NAME

B OR E A, C, D OR F

27

PAS-INSTL-KIND

B OR E A, C, D OR F

28

PAS-CNTRY-STATE-ABRV

B OR E A, C, D OR F

29

30

PAS-ARR-ID-AUTH

All

31 32 33 34

PAS-SUB-CMD-ID PAS-OS-TR-LGTH-COMB PAS-ORGN-SCTY-CLASS PAS-CLASS-RSN

All except “Y”

35

MIL-PER-SVS-IND

All

36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53

PAS-EFF-DATE PAS-PT1 PAS-AUTO-ACT-IND HOST-MAJCOM PAS-RPF-ID PAS-CPF-NR PAS-ACTION-CODE PAS-MUG PAS-AF-MAN-PT-CODE PAS-BASE-GP-CODE PAL-2ND PAL-3RD PAS-RCD-COND SVCG-MAJCOM-ID JCS-UNIT-DESCRIPTOR PAS-SVC-MET-MPR-NR PAS-PD-PREC-CAT PAS-ZIP-APO-CODE-NATL

B OR E

C then the Data Item may be extracted and treated as unclassified. not be extracted and treated as unclassified. (See notes 3 and 7.) be extracted and treated as unclassified. not be extracted and treated as unclassified. (Notes 3 and 6.) be extracted and treated as unclassified. not be extracted and treated as unclassified. (notes 3 and 6.) be extracted and treated as unclassified.

not be extracted and treated as unclassified. (notes 3 and 6.) be extracted and treated as unclassified.

be extracted and treated as unclassified.

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Table 2.1. Continued. R U L E 54 55

UIC

56 57 58 59 60 61 62 67

UNIT-TYPE PARENT-PAS-NR AD-SVC-MET-MPF-NR GNG-MAJCOM-PAL AD-MPR-NR AD-SUB-CMD-ID ASSOD-PAS-NR END-POINT-NR

A

B

C

If the Data Item is (see notes 1 and 2)

and the PAS-CLASS-RSN is A, C, D OR F All

then the Data Item may not be extracted and treated. be extracted and treated as unclassified.

NOTES: 1. The data items appear in the "current area" of the record in the PAS Master File. While some PAS files will not contain all of the data items listed, the logic for extraction shall, nevertheless, prevail for the data items that are in such files. 2. If extracting from the "projected areas" of a PAS record, the same logic shall be followed for the corresponding data items. 3. The governing directives for some documents may permit unclassified publication of a classified unit's attributes. When this table and such directives conflict, the governing directives take precedence. The PAS System recognizes that officials in positions of authority may deem it permissible to display the true attributes of classified units in an unclassified mode. (Paragraph 1.9 clearly states the PAS System position on this matter.) 4. In the PDS, this field is filled with "XPQF" or "XPQE" in the computerized personnel records, extract tables, output products, and so forth. 5. In the PDS, this field is filled with "UN" in the computerized personnel records, extract tables, output products, and so forth. 6. In the PDS, this field is filled with "*" in the computerized personnel records, extract tables, output products, and so forth. 7. In the PDS, this field is filled with "DATA MASKED" in the computerized personnel records, extract tables, output products, and so forth.

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Table 2.2. Determining the Proper Occurrence to Focus on for Data Entry. R U L E 1

A

B

If the Transaction Builds a first projection (see notes 1 , 3, and 5)

then the Focus must be on The Curr Rcd (This tells the system to move the corresponding data items in the current area of the master record to the first projected area, except for those updated from the transaction). 1st Proj (This tells the system to move the corresponding data items in the first projection of the master record to the second projected area, except for those updated from the transactions). 2nd Proj (This tells the system to move the corresponding data items in the second projection of the master record to the third projected area, except for those updated from the transaction). The value of this data item currently residing in that portion of the record you are focused on, that is “Curr Rcd” if the current area is changing “1st Proj” if the first projection is changing, “2nd Proj” if the second projection is changing and “3rd Proj” if the third projection is changing.

2

Builds a second projection (see notes 1, 3, and 5)

3

Builds a third projection (see notes 1, 3, and 5)

4

Changes existing portions of the master record (see notes 2, 3, and 5)

NOTES: 1. TICs Z03, Z25, Z36, Z37, and Z38 will build Projected Record Condition table segments. 2. TIC Z11 will build a Projected Record Condition only if another projection already exists. Otherwise, the change is stored in the current record segment. Regardless of PRC, current record status will indicate projected deactivation. 3. TICs Z00, Z01, Z06, Z24, Z30, and Z36 will change data items in existing segments of the master record. 4. If TIC is Z36 and transaction is building a classified projection (rules 1, 2, or 3), PAS-CLASS-RSN must always equal "F." Further, pay special attention to the Eff Date that you enter. If the intent is to change an existing security classification of a unit, the date entered must equal the date already stored in the occurrence you are focused on. Should the intent be to project a unit as being classified at some future date, the date entered must be greater than the date currently stored in the occurrence you are focused on and greater than current date. Any PAS-CLASS-RSN may be used to update the occurrence you are focused on, subject only to the stipulation that the system does not permit an unclassified part of the PAS record to follow a classified part (see NOTE following paragraph 1.8.2). 5. See Figure 2.4 for a complete breakdown of Record Status (R/S) Codes. The R/S also helps determine which occurrence to concentrate on.

GLENN R. RATTELL, Colonel, USAF Director, Personnel Data Systems