2015 HR/Payroll Calendars  Campus Data Entry Deadline: This is the deadline for campus units to originate actions for a specific pay period. The time between the campus  data entry deadline and the central office approval deadline is used for actions to move through the approval workflow, allowing time for  questions and clarifications if needed.

 

TIM Admin Deadline: For biweekly payrolls, this is the deadline for SPA timecards to be signed off. For the monthly payroll, this is the deadline  for EPA leave payouts to be entered in TIM for terminations effective in that calendar month.  Central Office Approval Deadline: This is set in conjunction with the payroll lockout and represents the deadline for actions to be approved  through to Payroll for a specific pay period. Once the payroll lockout begins, additions and changes cannot be made for that pay period.  Payroll Lockout: The goal of a payroll lockout is to prevent users from changing current information on an employee that would affect a record  that is being processed in the current payroll (either biweekly or monthly). The lockout is done during the final steps of processing payroll and is  lifted after payroll is confirmed. While actions can be originated and approved during the lockout, they will be held at the Integration Broker.  When the lockout is lifted, those actions will write to the system. We have found that employees who are paid on both the monthly and  biweekly payrolls may have all actions stop at the Integration Broker during any lockout period – not just those for the specific payroll that’s  locked out. Typically, the InfoPorte check register will have preliminary information available 1‐2 business days after the lockout begins (for  example, for a Friday lockout, the check register should show preliminary paycheck data on Monday).   Payroll Confirm: This is the back‐office process that Payroll runs in the system to provide the final paycheck calculation. Confirm is run at the end  of the payroll lockout; once payroll is confirmed, the lockout is lifted. Typically, the InfoPorte check register will have final information the day  after payroll is confirmed (for example, for a Tuesday confirm, the check register should show final paycheck data on Wednesday).  CA Lockout: This is the back‐office Commitment Accounting process that is run to ensure the correct distribution of payroll actuals. During this  lockout, no new ePARs can be originated or worked, and the link to the ePAR Home Page will be unavailable for both Finance and HR users.  New Hire TIM Deadline: This is the deadline for campus units to have hire actions approved in ConnectCarolina to ensure the new hire can code  time in TIM. New hire actions should be originated and approved in ConnectCarolina before the employee starts work. If for some reason that  has not occurred, the action must be approved in ConnectCarolina by 3 p.m. on Friday in the week the employee starts work in order for the  employee to be available in TIM for the initial pay cycle. The effective date of the new hire action is the first date of employment and the first  date that the employee can enter hours in TIM. (Not shown on calendars.)   

~ March 2015 ~

◄ February

Sun

1

Mon

2

Tue

3

April ►

Wed

4

Thu

5

B17 Payroll confirm/ lockout ends B17 7-11 p.m. CA lockout

8

9

10

16

17

11

12

29

23

24

18

19

14

20

21

B19 Campus data entry B18 Payday M09 TIM Admin deadline deadline

25

26

M09 noon Central office B19 TIM Admin approval deadline/ deadline Payroll lockout

M09 Payroll confirm/ lockout ends M09 7-11 p.m. CA lockout

B19 noon Central Office approval deadline/ Payroll lockout

30

31

Notes:

B19 Payroll confirm/ lockout ends B19 7-11 p.m. CA lockout

M09 Payday

**Times are by the end of the day, unless otherwise noted.

13 B18 noon Central Office approval deadline/ Payroll lockout

B18 Payroll confirm/ lockout ends B18 7-11 p.m. CA lockout M09 Campus data entry deadline

22

Sat

7

B17 Payday B18 Campus data entry deadline

B18 TIM Admin deadline

15

Fri

6

27

28

~ April 2015 ~

◄ Mar 2015

Sun

Mon

Tue

May 2015 ►

Wed

1

Thu

2

Fri

3

B19 Payday B20 Campus data entry deadline

5

6

7

8

9

B20 TIM Admin deadline

12

13

14

26

20

21

M10 TIM Admin deadline

B21 TIM Admin deadline M10 noon Central office approval deadline/Payroll lockout

27

28

HOLIDAY

10

11

B20 noon Central Office approval deadline/Payroll lockout

15

B20 Payroll confirm/ lockout ends B20 7-11 p.m. CA lockout

19

Sat

4

22

29

B21 Payroll confirm/ lockout ends B21 7-11 p.m. CA lockout

**Times are by the end of the day, unless otherwise noted.

16

17

M10 Campus data entry deadline

B20 Payday B21 Campus data entry deadline

23

24

M10 Payroll confirm/ lockout ends M10 7-11 p.m. CA lockout

B21 noon Central Office approval deadline/Payroll lockout

30

Notes:

M10 Payday

18

25

~ May 2015 ~

◄ Apr 2015

Sun

Mon

Tue

Jun 2015 ►

Wed

Thu

Fri

1

Sat

2

B21 Payday B22 Campus data entry deadline

3

4

5

6

7

B22 TIM Admin deadline

10

11

12

24

18

19

B23 TIM Admin deadline M11 TIM Admin deadline

B23 noon Central Office approval deadline/Payroll lockout M11 noon Central Office approval deadline/Payroll lockout

25

26 HOLIDAY

31

9

B22 noon Central Office approval deadline/Payroll lockout

13

14

B22 Payroll confirm/lockout ends B22 7-11 p.m. CA lockout B23 Campus data entry deadline M11 Campus data entry deadline

17

8

15

16

B22 Payday

20

21

22

23

B23 Payroll confirm

27

M11 Payroll confirm M11 and B23 Lockout ends M11 and B23 7-11 p.m. CA lockout

Notes:

**Times are by the end of the day, unless otherwise noted.

28

29 B23 Payday M11 Payday B24 Campus data entry deadline

30

~ June 2015 ~

◄ May 2015

Sun

Mon

1

Tue

2

Jul 2015 ►

Wed

3

Thu

4

B24 TIM Admin deadline

7

8

9

15

16

10

11

28

22

23

M12 TIM Admin deadline – 5pm

B25 Payroll confirm/lockout ends B25 7-11 p.m. CA lockout M12 noon Central Office approval deadline/Payroll lockout

29

30

12

13

B24 Payday B25 Campus data entry deadline

17

18

B25 TIM Admin deadline M12 Campus data entry deadline

21

Sat

6

B24 noon Central Office approval deadline/Payroll lockout

B24 Payroll confirm/lockout ends B24 7-11 p.m. CA lockout

14

Fri

5

19

20

B25 noon Central Office approval deadline/Payroll lockout

24

25

26

B26 Campus data entry B25 Payday deadline M12 Payroll confirm/lockout ends M12 7-11 p.m. CA lockout

Notes:

M12 Payday B26 TIM Admin deadline

**Times are by the end of the day, unless otherwise noted.

27