It is important to note that this job description is a guide to the work you will be required to undertake. It may change from time to time to meet the needs of the service. It does not form part of your contract of employment Job Description for the post of:

Payroll Team Leader EHA1034-0615 The post-holder will be: Accountable to:

Director of Finance

Reporting to:

Payroll Manager

Accountable for:

Payroll Team (currently 6 staff)

We are seeking a Payroll Team Leader to enhance and maintain the payroll service of a highly effective payroll operation. The successful candidate will manage the Payroll Team and be responsible for processing over 3,000 employees, ensuring that all staff are paid accurately and on time. The post holder will be responsible for providing an innovative, pro-active, business-focussed, high-quality, customer service which is aligned to the strategic aims of the University and will have full responsibility for ensuring that correct payments are made, payroll are balanced and appropriate information is provided to our pension schemes, HMRC and other statutory bodies. You should possess a substantial track record in a payroll team leader position in a complex organisation and possess excellent communication and staff management skills. A detailed knowledge of an integrated payroll system, taxation and national insurance legislation and substantial experience in using a complex computerised payroll system involving all aspects of payroll are essential. You will have extensive experience in managing a team, overseeing monthly payrolls and payroll project work. You will also be conversant with pension auto-enrolment legislation, RTI and have experience of Local Government, TPS and USS pension schemes. The Post The post holder will report principally to the Payroll Manager and will be responsible for the following duties and responsibilities: Main duties and responsibilities 

To demonstrate effective leadership skills, in managing the processing of data for the monthly payrolls and expenses. Effectively managing the workloads of the team to ensure an efficient and effective payroll service of consistently excellent quality.

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To oversee the balancing of the monthly payrolls and along with the Payroll Manager be responsible for third party payments including HMRC payments, pension contributions and court orders. Ensuring all payments are made by the statutory deadlines.

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To lead on the provision of information for the payroll team on statutory legislation, TAX, NI and statutory payments and deductions ensuring compliance with HMRC and other statutory legislation.

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To maintain up to date and comprehensive documented procedures on payroll processes. To providing training to ensuring that all members of the payroll team are fully conversant with statutory legislation and new processes and procedures.

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To lead on projects to develop and implement key changes, responsible for reengineering processes and procedures to provide an effective and efficient payroll processing team. Working with the Payroll Manager to ensure implementation of the Payroll Action Plan including online services.

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To proactively manage and develop the payroll team ensuring that they receive regular feedback on performance and behaviours. To proactively enable talent, initiative and creativity and ensure staff have the opportunity to develop and also to proactively address any aspect of under-performance.

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Working with the Payroll Manager, covering and delegating duties to ensure effective management of workloads and staffing resources within the team to ensure delivery of service excellence across the whole Payroll service.

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To engage, motivate and encourage personal professional development of team members, through effective performance reviews, personal development plans ensuring all objectives and ‘smart’ aligned with the delivery of the Finance Service plan.

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To work with the Payroll Manager to ensure collaborative working. To ensure that overall service provision is excellent, that quality management processes are in place and that all documentation or communications produced are accurate, professional and appropriate.

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To lead on the provision of consistent guidance to managers and staff on pay related matters. Including providing all staff groups with relevant and accurate information on payroll legislation including PAYE, pension auto enrolment, and our three occupational pension schemes (the Teachers' Pension Scheme, the Local Government Pension Scheme, and USS).

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To develop and deliver an innovative services that provides excellence to customers, that is clearly recognised as professional and adds value to the University.

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To liaise and network with HR, faculties and services and external organisations to gain insight and knowledge that may enhance our processes and procedures and the payroll service.

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To assist with the design and development of the payroll webpages. Ensuring content is current and relevant information is provided.

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To be a positive and collaborative member of the Finance Service Team.

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To undertake any other duties as deemed appropriate as required by the Payroll Manager.

In addition to the above all Edge Hill University staff are required to: 

Adhere to all Edge Hill's policies and procedures, including Equality and Diversity and Health and Safety

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Respect confidentiality: all confidential information should be kept in confidence and not released to unauthorised persons

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Undertake appropriate training and development as required

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Participate in Edge Hill's Performance Review and Development Scheme

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Adhere to Edge Hill University's environmental policy and guidelines and undertake tasks in a sustainable manner

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Demonstrate excellent Customer Care in dealing with all customers

Salary:

Grade 6, Points 23-26 £25,513 - £27,864 per annum

Hours:

36¼ hours per week

It is expected that the post holder will work flexibly according to the on-going demands of the job and the responsibilities at this level. Candidates should note that shortlisting will be based on information provided on the application form with regard to the applicant's ability to meet the criteria outlined in the Person Specification attached. Interview date: 12th August 2015.

PERSON SPECIFICATION

Payroll Team Leader EHA1034-0615 CRITERIA: Applicants should provide evidence of their ability to meet the following criteria:

Essential

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Qualifications Educated to A level / BTEC or equivalent standard Degree / CPP Diploma in Payroll Management or equivalent experience Experience and Knowledge Significant Payroll experience, working in a Team Leader position within Higher Education, public sector or large complex environment Considerable experience of processing and balancing large monthly payrolls, ensuring adherence to payroll legislation. Experience of successfully managing payroll projects. Significant experience of leading and managing a team with demonstrable ability to successfully manage, motivate and engage staff to deliver a professional business focused Payroll service Demonstrable understanding and experience of working with HMRC, occupational pension schemes (LGPS TPS and USS) and other statutory bodies Demonstrable experience of general ledger accounts, balancing and reporting and third party payments. Demonstrable understanding of pension autoenrolment legislation and RTI legislation.

Desirable

*Method of assessment (I/A/T/P)

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Abilities/Skills Demonstrate the use of technology to provide an effective and efficient payroll service. Able to demonstrate a strategic solution focussed analytical approach to problem solving that is adapted to the needs of the customer and the continued success of the organisation and to role model professional and positive behaviours Ability to highly effectively plan and organise service delivery and to be responsive to business needs particularly in a changing/uncertain environment. Able to work effectively on own initiative displaying flexibility, innovation and proactivity, prioritising effectively when under pressure to ensure that multiple and sometimes conflicting deadlines are met. Outstanding communication and relationship building skills with a strong customer and business focus. Able to display excellent attention to detail and highly developed analytical skills, clear logical thinker with astute decision making skills. Excellent written communication skills with the ability to produce clear, concise and articulate reports, policy and business documents Competence in the use of IT including Excel and Word. The ability to use technology to record, collate, analyse and present meaningful management information Other An understanding of the importance of Diversity and support for Edge Hill's Equality and Diversity Policy Demonstrable commitment to continuous personal development

Desirable

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*Method of Assessment (I-Interview, A-Application, T-Test, P-Presentation) Please note that applications will be assessed against the Person Specification using this criteria.