MINUTES OF A REGULAR COUNCIL MEETING HELD IN CITY HALL COUNCIL CHAMBERS 20399 DOUGLAS CRESCENT, LANGLEY BC MONDAY, MAY 6, 2013 AT 7:00 PM Present:

Mayor Fassbender, Councillors Arnold, Hall, James, Martin and Schaffer F. Cheung, Chief Administrative Officer D. Leite, Director of Corporate Services R. Thompson, Fire Chief K. Hilton, Director of Recreation, Culture and Community Services G. Minchuk, Director of Development Services and Economic Development G. Vlieg, Director of Engineering, Parks & Environment G. Flack, Deputy Director of Corporate Services C. Mushata, Manager of Legislative Services Public – 18 Press – 2

Mayor Fassbender introduced the recently appointed Board of Directors of the Langley 2014 BC Seniors Games Society. President Vice President

Milt Kruger Michael Jackstien

Administration Director Ceremonies Director Communications Director Friends of the Games Director Medical Services Director Promotions Director Protocol Director Registration & Results Director Security Director Special Events Director Sport Director Transportation Director

Gordon Zacher Susan Magnusson To be confirmed Anton Donkers Marlyn Graziano Leah Chevallier Howie Vickberg John Jones Gary Bass Carly Davies Tom Watson John Cameron

Mayor Fassbender advised that the Langley Lions delegation has been postponed.

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MINUTES a) Motion #13/064 MOVED BY Councillor James SECONDED BY Councillor Schaffer THAT the minutes of the public hearing meeting held on April 22, 2013 be adopted as circulated. CARRIED b) Motion #13/065 MOVED BY Councillor Schaffer SECONDED BY Councillor James THAT the minutes of the regular meeting held on April 22, 2013 be adopted as circulated. CARRIED

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PETITIONS AND DELEGATIONS a) Craig Whyte, CA, BDO Canada LLP Audit Report The Director of Corporate Services provided a brief explanation of the 2012 audit report and Mr. Whyte advised that the City has received a clean audit report. Motion #13/066 MOVED BY Councillor James SECONDED BY Councillor Arnold a) THAT Council approve the 2012 Consolidated Financial Statements. b) THAT City Council authorize the transfer of $1.1 million from the Future Police Cost Reserve to the Equipment Replacement Fire Department Reserve. CARRIED

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b) Local Government Awareness Day Recognition Dwayne Melendez, Nicomekl Elementary – “Saving Energy” contest winner Gord Schoberg, Fortis BC – LGAD sponsor Chris Eitzen, McDonalds – LGAD sponsor Mayor Fassbender and Councillor James congratulated the contest winner and thanked the sponsors for their participation in Local Government Awareness Day.

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RECEIVING OF COMMITTEE MINUTES AND REPORTS None

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SPECIAL COMMITTEES None

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SELECT COMMITTEES Advisory Planning Commission None Parks and Environment Advisory Committee None Public Safety Advisory Committee None Recreation, Culture and Public Art Advisory Committee None

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MAYOR’S REPORT Upcoming Meetings Regular Council – May 13, 2013 Regular Council – June 10, 2013 -

Televised

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Engineering Update – Gary Vlieg, Director of Engineering, Parks & Environment - Crack sealing program is underway. - Completing water main flushing. - McBurney Plaza revitalization is underway. - Summer banners are being installed. - Installing locking lids on the electrical junction boxes. - Water Parks will open on May 24th. - Hanging baskets will arrive on May 23rd. - Bedding plants will start being planted on May 27th. - Night paving on Fraser Highway between 56 Avenue and Production Way – tentatively scheduled for next week, weather dependent for 2-3 nights. - 192 Street – 50 Avenue/Colebrook to 52 Avenue in Surrey is closed for a minimum of 10 weeks for the Roberts Bank Rail Corridor project. Recreation Update – Kim Hilton, Director of Recreation, Culture & Community Services - The Langley Walk was a huge success with great participation – thank you to staff and volunteers. - The Heart & Stroke Foundation Big Bike event took place today and will take place again on Monday, May 13 starting and finishing at the Cascades Casino. - May 25 is the 3rd Annual Arts, Culture and Heritage Open House from 1 to 4 pm at Douglas Park. - Tri-it Triathlon on June 23 at Al Anderson Memorial Pool & City Park. - Cookie Monster Preschool only has a few spaces left. - Al Anderson Memorial Pool opens on Friday, May 10.

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ADMINISTRATIVE REPORTS b) 2012 Council Remuneration & Financial Information Act Reference: Report to Council dated April 29, 2013 Report No.: 13-031 File No.: 1880.00 Motion #13/067 MOVED BY Councillor Martin SECONDED BY Councillor James 1. THAT the Report on Council Remuneration and Expenses as required by Section 168 of the Community Charter be adopted. CARRIED

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Motion #13/068 MOVED BY Councillor Martin SECONDED BY Councillor Schaffer 2. That the Statement of Financial Information as required by the Financial Information Act be adopted. CARRIED c)

Corporate Vote – Request for Information Reference: Report to Council dated April 30, 2013 Report No.: 13-029 File No.: 4200.00 Motion #13/069 MOVED BY Councillor Martin SECONDED BY Councillor Schaffer THAT Council receive this report for information. CARRIED

d) Smoking Regulation Amendment Bylaw No. 2913 Reference: Report to Council dated May 6, 2013 Report No.: 13-027 File No.: 3900.00 Motion #13/070 MOVED BY Councillor James SECONDED BY Councillor Hall THAT Council endorse in principle the proposed Smoking Regulation Bylaw Amendment No. 2913 and direct the Corporate Officer to forward the bylaw to Fraser Health for approval. BEFORE THE QUESTION WAS CALLED A roundtable discussion ensued with members noting various concerns. Motion #13/071 MOVED BY Councillor Martin SECONDED BY Councillor James THAT Council postpone the report for additional information from staff. CARRIED

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BYLAWS a) Bylaw 2871 First, second and third reading of a bylaw for the regulation of highways traffic within the City of Langley. Motion #13/072 MOVED BY Councillor James SECONDED BY Councillor Martin THAT the bylaw cited as the “Highway and Traffic Regulation Bylaw, 2013, No. 2871” be read a first time. THAT the bylaw cited as the “Highway and Traffic Regulation Bylaw, 2013, No. 2871” be read a second time. THAT the bylaw cited as the “Highway and Traffic Regulation Bylaw, 2013, No. 2871” be read a third time. CARRIED

b) Bylaw 2910 First, second and third reading of a bylaw to amend fees in the Municipal Ticket Information System. Motion #13/073 MOVED BY Councillor Hall SECONDED BY Councillor Martin THAT the bylaw cited as the “Municipal Ticket Information System Bylaw, 2011, No. 2846, Amendment No. 3 Bylaw, 2013, No. 2910” be read a first time. THAT the bylaw cited as the “Municipal Ticket Information System Bylaw, 2011, No. 2846, Amendment No. 3 Bylaw, 2013, No. 2910” be read a second time. THAT the bylaw cited as the “Municipal Ticket Information System Bylaw, 2011, No. 2846, Amendment No. 3 Bylaw, 2013, No. 2910” be read a third time. CARRIED

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c) Bylaw 2911 Final reading of a bylaw to amend the Financial Plan for 2013 – 2017. Motion #13/074 MOVED BY Councillor James SECONDED BY Councillor Martin THAT the bylaw cited as the “Financial Plan 2013 – 2017 Bylaw, 2013, No. 2908, Amendment No. 1 Bylaw No. 2911” be read a final time. CARRIED with Councillors Hall and Schaffer opposed.

d) Bylaw 2914 First and second reading of a bylaw to amend the 2012 – 2016 Financial Plan Bylaw. Motion #13/075 MOVED BY Councillor James SECONDED BY Councillor Schaffer THAT the bylaw cited as the “Financial Plan 2012 – 2016 Bylaw, 2012, No. 2876, Amendment No. 2 Bylaw, 2013, No. 2914” be read a first time. THAT the bylaw cited as the “Financial Plan 2012 – 2016 Bylaw, 2012, No. 2876, Amendment No. 2 Bylaw, 2013, No. 2914” be read a second time.

CARRIED with Councillor Hall opposed.

COMMITTEE OF THE WHOLE MEETING Motion #13/076 MOVED BY Councillor James SECONDED BY Councillor Martin THAT Council resolve into Committee of the Whole. CARRIED with Councillor Hall opposed. 1.

Financial Plan 2012 – 2016 Amendment Bylaw

The Director of Corporate Services advised that the amendment is required to reflect the full amortization expense of the tangible capital assets and approve

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the over expenditure in the Garbage and Recycling and Transfer to Reserve expenditures. Mayor Fassbender invited the public to comment on the proposed bylaw amendment. NIL Motion #13/077 MOVED BY Councillor Martin SECONDED BY Councillor James THAT the Committee of the Whole rise and report at 8:10 p.m. CARRIED with Councillor Hall opposed.

REGULAR COUNCIL MEETING e) Bylaw 2914 Third reading of a bylaw to amend the 2012 – 2016 Financial Plan Bylaw. Motion #13/078 MOVED BY Councillor Martin SECONDED BY Councillor James THAT the bylaw cited as the “Financial Plan 2012 – 2016 Bylaw, 2012, No. 2876, Amendment No. 2 Bylaw, 2013, No. 2914” be read a third time. BEFORE THE QUESTION WAS CALLED In response to a question, the Director of Corporate Services advised that the bylaw had been advertised in the local newspaper notifying residents of the opportunity to provide comment on the bylaw. Councillor Hall stated that he disagrees with the process of the bylaw given that the public has not had an opportunity to learn about the bylaw amendment prior to public input. THE QUESTION WAS CALLED and same was CARRIED with Councillor Hall opposed.

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MOTIONS AND NOTICES OF MOTION

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CORRESPONDENCE a) Township of Langley Support to defer capital gains tax File No. 0472.00 Motion #13/079 MOVED BY Councillor Martin SECONDED BY Councillor James THAT Council send a letter of support to the Federation of Canadian Municipalities. b) BC Water & Waste Association Drinking Water Week – May 13 – 19, 2013 File No. 0250.00 c) World Oceans Day Canada World Oceans Week – June 1 – 8, 2013 File No. 0250.00 d) Public Works Association of BC National Public Works Week – May 19 – 25, 2013

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UNFINISHED BUSINESS

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NEW BUSINESS Pearl of Africa Baseball Tournament – Councillor Arnold advised that a Langley baseball team recently travelled to Uganda to play a team that was unable to attend the World Championship. The Governor General will be presenting some of the organizers with a Caring Canadian Award. Langley Walk - On behalf of Councillor Wallace, Councillor Schaffer thanked all of the organizers and volunteers of the Langley Walk with a special mention to PriceSmart Langley for providing oranges, water and volunteering their staff. Youth vs. City Council Cook-Off - Councillor Martin thanked PriceSmart staff for contributing the food for the Council/Youth cooking competition last week. Langley’s Got Talent - Mayor Fassbender provided highlights of the Rotary Event Langley’s Got Talent held this past weekend.

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ADJOURNMENT: 8:30 p.m.

________________________ MAYOR

Certified Correct: cm

_______________________________ CORPORATE OFFICER