MANITOU SPRINGS CITY COUNCIL REGULAR MEETING AGENDA Manitou Springs City Council Chambers City Hall, 606 Manitou Avenue

MANITOU SPRINGS CITY COUNCIL REGULAR MEETING AGENDA Manitou Springs City Council Chambers City Hall, 606 Manitou Avenue Mayor At-Large At-Large At-La...
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MANITOU SPRINGS CITY COUNCIL REGULAR MEETING AGENDA Manitou Springs City Council Chambers City Hall, 606 Manitou Avenue

Mayor At-Large At-Large At-Large Ward 1 Ward 2 Ward 3

COUNCIL Marc A. Snyder Gary L. Smith Donna Ford Randy R. Hodges Becky Elder Coreen Toll (Mayor Pro Tem)

Term Expires

Nicole Nicoletta

Jan. 2, 2018

NOVEMBER 17, 2015

Jan. 5, 2016 Jan. 5, 2016 Jan. 5, 2016 Jan. 5, 2016 Jan. 5, 2016 Jan. 2, 2018

7:00 P.M.

THE CITY COUNCIL MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. PUBLIC COMMENT ON NON-AGENDA ITEMS (Please limit comments to two-three minutes) - This time is reserved for members of the public to make a presentation to City Council on items or issues that are not scheduled on the agenda. As a general practice, the City Council will not discuss/debate these items nor will City Council make any decisions on items presented during this time; rather they may refer the items to staff for follow up. F. CONSENT CALENDAR 1. Warrants 2. Approval of the Minutes of the November 3, 2015 Regular City Council Meeting 3. Approval of the Minutes of the November 10, 2015 Special City Council Meetings 4 Approval of a Noise Variance for a Wedding from 9am-10pm on Saturday, August 6, 2016 in Mansions Pavilion- Kristy Lewis, Applicant 5. Approval of a Special Event from 10:00 a.m. – 2 p.m. in Memorial Hall on Wednesday, November 26, 2015, for the Thanksgiving Day Community Meal – Salvation Army (Lt. Peter Oliver), Applicant 6. Approval of a Special Event from 10:00 a.m. – 2 p.m. in Memorial Hall on Friday, December 25, 2015, for the Christmas Day Community Meal – Salvation Army (Lt. Peter Oliver), Applicant 7. Approval of a Request to Hang a Banner over CDOT Right-of-Way from Saturday, Thursday, December 10 – Thursday, December 24, 2015 (or from December 10-17, 2015 if there is a Conflict with Another Request) for the Drive Smart Event – Manitou Springs High School Student Council (Monique Heiniger), Applicant G. FLOOD MITIGATION REPORT The City of Manitou Springs does not discriminate on the basis of disability. Reasonable accommodation will be provided to ensure equal access to information by all people. Individuals who would like to request auxiliary aids or services should contact City Clerk Donna Kast at (719) 685-2554 or [email protected] to discuss specific needs (e.g., interpreters, sign language, or readers for the sight impaired).

H. CITY ADMINISTRATOR REPORT I. NEW BUSINESS 1. Resolution No. 4515, a Resolution of Acknowledgment and Appreciation of Jim Young – Open Space Advisory Committee Citizen of the Year 2. Community Market Presentation 3. Approval of Event Sponsorship for All City Costs Associated with the Thanksgiving Day Community Meal – Salvation Army (Lt. Peter Oliver), Applicant 4. Approval of Event Sponsorship for All City Costs Associated with the Christmas Day Community Meal – Salvation Army (Lt. Peter Oliver), Applicant 5. Request by Businesses in the 00 Block of Ruxton Avenue for Restriction of On-Street Parking to Two Hours 6. Discussion Clarifying Recent Modifications to Ruxton Ave/Barr Trail Lot Parking Polices J. HEARINGS 1. CU 1508 – Conditional Use to Operate a Business in General Residential Zone – 448 El Paso Boulevard – Kalyn Garner on behalf of Hoity Toity Fine Lotions, LLC, Applicant K. OTHER NEW BUSINESS 1. Approval of an IGA with the Crystal Park Metropolitan District for Automatic Aid for Fire Protection and Emergency Services 2. Resolution No. 4415, a Resolution Delegating Authority to Amend the Police Manual of the City of Manitou Springs Police Department 3. Ordinance No. 3915, an Ordinance Amending the Zoning Ordinance of the City of Manitou Springs, Colorado – 1st reading 4. Ordinance No. 4415, an Ordinance Adopting and Enacting Amendments to the 2011 Edition of the Pikes Peak Regional Building Code – 1st reading 5. Ordinance No. 4515, an Ordinance of the City of Manitou Springs, Colorado, Amending Title 18 of the Manitou Springs Municipal Code to Include Provisions for a Redevelopment Overlay District within the Urban Renewal Authority (URA) Boundaries of the Commercial Zoning District; Adding Definitions to Section 18.60.010; Amending Section 18.08.060(B) Permitted Uses in the Commercial Zone and Amending Section 18.64.020 Development Standards Table 2 – 1st reading 6. Ordinance No. 4615, an Ordinance Adopting the Annual Budget and Appropriating Funds for Fiscal Year 2016 and Amending the Annual Budget for Fiscal Year 2015 – 1st reading L. MAYOR’S REPORT M. RECEIVE OR ACT ON COUNCIL CORRESPONDENCE N. CITY COUNCIL LIAISON REPORTS O. FINANCE DIRECTOR REPORT P. PLANNING DIRECTOR REPORT Q. EXECUTIVE SESSION 1. An Executive Session Pursuant to Section 5.1(c) of the Manitou Springs City Charter to Hold a Conference with the City Attorney to Receive Legal Advice on Pending Litigation or Imminent Court Action. The Following Additional Details are Provided for Informational Purposes: To Discuss Pending Litigation or Imminent Court Action.

The City of Manitou Springs does not discriminate on the basis of disability. Reasonable accommodation will be provided to ensure equal access to information by all people. Individuals who would like to request auxiliary aids or services should contact City Clerk Donna Kast at (719) 685-2554 or [email protected] to discuss specific needs (e.g., interpreters, sign language, or readers for the sight impaired).

R. FUTURE AGENDAS • November 24, 2015 – Special Meeting • December 1, 2015 – Regular Meeting • December 8, 2015 – Worksession • December 15, 2015 – Regular Meeting

ADJOURN

Additional Packet Items: Pool Report

The City of Manitou Springs does not discriminate on the basis of disability. Reasonable accommodation will be provided to ensure equal access to information by all people. Individuals who would like to request auxiliary aids or services should contact City Clerk Donna Kast at (719) 685-2554 or [email protected] to discuss specific needs (e.g., interpreters, sign language, or readers for the sight impaired).

City of Manitou Springs

Page:

Check Register - With Invoice Description

Report Criteria: Report type: Invoice detail Check.Type={} "Adjustment" Check

Check

Vendor

Issue Date

Number

Number

Invoice Payee

Description

Number

Void/ManUSURED ON TilE CERTIFICATE OF INSURANCE. Applicant Signatur~~!

,

. ek KrameriuS MalOr Prem tarv for BusinesS

I\lisional Secre

Dab::

.

II

").

16

Application is: DDenied For City U,e Only:

DGranted D Partially Granted - Detail(s):

Signature of City representative:

Dote:

Page i 2

City of Manitou Springs Application for Use of Memorial Hall Note' One event per appl1cntion

,I

Name Of Applicant:

Applicant Phone Number:

Th9 SalvaUon Asmy. a Calif corp. locally The Salvation Army af El Paso Counly locally 719-636-3891

Applicant Addrcs: . Locally 910 Yuma SI

City:

I,

Applicant E-mail: peter,[email protected],org cell 520·256-4048

Applicant is responsible for setup and cleanup, including trash. Name / Type of Event:

Thanksgiving Day Community Dinner

Z,p Coue: B0909

Colorado Sprlngs

Alternate tontact information:

[email protected]

cell 719-433·2569

Time 7 t ofevell!: am 0

Date of

11/26/2015 Event: Description of usc of facility:

5 pm

Estimate # of People To Attend:

Thanksgiving Clnner for the Community

500 peoplelapprox 400 chairs needed

Is this for an organization that is Governmental. Quasi-Go\·cmmcntal. Religious, Charilabtc~ Fraternal, or Non-Profit'! ONa ~Yc'S-Name&typcofOrg: If Yes - Request to ReducdWaivc: f-'acilily Usc FCl:s'! 0 No I!J Yes (Application I(1eSS

Date:

II d.-

IS

o Partially Granted - Required Fee o Partially Granted - Required Fcc ________ o Partially Granted - Required Fee

"The City Council does NOT waive Insurance ik[]uiremcnts. Security Ikoosits. Excise Taxcs. etc_~. Date:

Signature of City represcntativr:;

Page I. 2

~~ IRS O~JlOrllll~11t of the Treasury 'Itm'" tnlrrn31 IttH"U~ Su\'lc:c

P.O. Box 2508, Room 4010 Cincinnati OH 45201

In reply refer to: 4077567774 July 17, 2015 LTR 4168C 0 94-1156347 000000 00 00032556 BODC: TE

THE SALVATION ARMY TERRITORIAL HEADQUARTERS " TERRY 0 HUGHES 180 E OCEAN BLVD LONG BEACH CA 90802-4709 002848

Employer Identification Number: 94-1156347 Person to Contact: K GLEASON Toll Free Telephone NUMber: 1-877-829-5500 Dear Taxpayer: This is in response. to your June IS, 2015, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(03) of the Internal Revenue Code in a determination letter issued in June 2011. Our records also indicate that yoU are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a) (1) and 170(b) (1) (A) (1). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable prOVisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.govleo for information regarding filing requirements. Spe~ifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011.

4077567774 July 17, 2015 LTR 416BC 0 94-1156347 000000 00 00032557 THE SALVATION ARMY TERRITORIAL HEAOQUARTERS Yo TERRY 0 HUGHES 180 E OCEAN BLVD LONG BEACH CA 90802-4709

If you have any Questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours,

Jeffrey L. Cooper Director, EO Rulings

& Agreement

r

1'"""\

0 YTD Period 12

YTO Period 12

2013

2014

Actual

Actual

CSPG·Chrlstmas Prolram Rollin, 12 Months 3/14-2/15 Actual

YTD Period 12

2015 Budget

YTD Period 12 2016 Budset

$20.00 $20.00 INTERMOUNTAIN (5) INTERMOUNTAIN (5)

$12,577.00

$0.00

$15,000.00

$10,000.00

$4,077.00 $8,500,00

$0.00 $0,00

$5,000.00 $10,000.00

$5,000.00 $5,000.00

405X Glfts-ln·Klnd (300) 0015-320·515-4052-()()'000 CMAS - Gilt In Kind

$10,590.00

$10,590.00

$114,861.65 $114,861.65

$120,571.50 $120,571.50

$118,000.00 $118,000.00

S 118,000.00 $118,000.00

4609 Special Appeals Appropriations (360) 0015-320·515-4609·01-000 CMAS - Approp From Special Appeals

$35,791_94 $35,791.94

$24,980.31 $24,980.31

$954.25 $954,25

$30,243_12 $30,243.12

$0.00 $0.00

4600 Assoclated Orllnbatlons (420) 0015-32().515·4610-00-000 (MAS - Aeeroeriations from Women's Awe GROSS INCOME BEFORE APPROPRIATIONS 8000 ProfessIonal Fees (1350)

$1,000.00 $1,000.00 $47,401.94 $1,951,50 $1,951.50

$0.00

$0.00

$0.00

$0.00

$152,418.96 $0.00

$121.525.75 $0.00

$163,243.12 $0.00

$128,000.00 $0.00

$5,252.16 $3,356.18 $1,461.80 $23.14 $411.04

$8,735.18 $60.27 $2,663,88

$6,888.84 $2,811.33 $139.76

$8,864.00 $200,00 $2,664.00

$5,390.00 $250.00 $140,00

$6,011.03

$3,937 ,75

$6,000.00

$5,000,00

8500 Equipment/Furnishings (1530) 0015-320-515-8514·02-000 CMAS - Purch. Equip Other (under $10,000)

$0.00 INTERMOUNTAIN (5)

$179.99 $179.99

$0.00 $0,00

$0.00

$0.00

8600 Printed Miiterl.ls (1560)

$0,00 INTERMOUNTAIN (5) INTERMOUNTAIN (5)

$345.22 $345.22

$622,00 $622.00

$500,00

$500.00

$500.00

$500,00

$2,408.48 $4 ,09 $1,636.82 $552.00 INTERMOUNTAIN (5) $215.57

$1,442.58 $336,97 $572.53 $502.20 $30,88

$5,383.25 $0,00 $143 ,20 $5,240,05 $0.00 $0.00

$2,166.08 $100.00 $1,500.00 $466.08

$1,243.50 $100,00 $500,00 543.50

$100.00

$100.00

$6,319.85 $6,319.85

$7,243.04 $7,243 ,04

$5,801_10 $5,801.10

$7,243_00 $7,243,00

$7,243.00

$20,877.95

$15,137.69

$8,745.98

$22,710.00

$8,800.00

4100 Contributions (90)

0015-320-515-4101-00-000 CMAS - Contributions - Holiday Oinne,. 0015-320-515-4151-00-000

(MAS - Desig. Contribution - Portfolio

0015-320-515-4151-28-000

CMAS - Desig. Contrib. Portfolio - Holiday Dinners

0015-320-515-8010-00-000

(MAS - Other Professional Fees

8100 Supplies (1380) 0015-320-515-8104-00-000

CMAS - Food Purchases

0015-320-515-8106·01-000 CMAS - Office Supplies 0015-320-515-8111-00-000 (MAS - Miscellaneous Supplies (Flowers etc) 0015·320·515-8112.1JO.OOO CMAS - Other Supplies

0015· 32D-515-8601.1JO.OOO CMAS - Printed Materials OOl5-32()"SlS-8601-02-QOO CMAS - P(omotional Materials 8700 Transportation/Meals (1590) 0015-32()'515·8701-00-ooo CMAS -local Transportation & Meals 0015-32()'515-8702-00·ooo CMAS - S.A. Vehicle· Operating Costs 0015-32()'515-8704.1JO.OOO CMAS - SA Vehicle - Insur.nce 0015-32()'515-8713-00-000 CMAS - SA Vehicle - Other OOlS-32()"SlS-8714-00·000 CMAS - Employee/Volunteer Mileage Payments 8800 Conf/Counclls/Speclal Meetlnls(1620) 0015·32().515-BB04·00.ooo CMAS - Meetings· Food & Beverage Costs 8900 Specific Assistance To Individuals (1650)

$7,243.00

r >:I 0015-320-515·8916-01-000 0015-320-515-8916-12-000

(MAS - Comm Holiday Dinners

(MAS - Finl Assist - Seasonal- Toys & Gifts

0015-32Q.515-8916-13·000 CMAS - Chri,tma, Food Ba,ket> 0015-32Q.515-8916-15-000 (MAS - Finl Assist - Seasonal Other

89.9 GIK Specific Assistance To Individuals (1110) 0015-32Q.515·8919-01-000 CMAS · fin. As,I,t. - Sea, - GIK - Food 0015-320-515-8919-05-000

r--.

f'.

(MAS - Fin . Assist. - Seas - GIK - Clothing

0015-32Q.515-8919-13-000 CMAS - fin . As,i,t. - Sea, - GIK - Toy, 0015-320-515-8919-16-000 (MAS - Fin , Assist. - Seas - GIK - Misc. 9100 Awards & GranU (1710)

0015-32Q.515-9111-00-000 (MAS - Christmas Gifts/Parties 9691 Indirect! Alene'( Support Service (1950) 0015-32Q.515-9692-OQ.000 (MAS - Support Service to Headquarters

$11.101.50 $4.276.45 $5,500.00 INTERMOUNTAIN (5)

$12.208.02

$6.973.18

$2,929.67

$1,772.80

$10,590.00 $5,810.00 INTERMOUNTAIN (5) INTERMOUNTAIN (5) $4,780.00

$115,821.65 $27,645.00

$120,571.50 $16,221.50

$22,679.61 $65.497.04

$0.00 INTERMOUNTAIN (5) $2.00 $2.00

$12.210.00 $2.000.00 $5,500.00 $3,000.00

G~ $2.000.00 $0.00 $1.800.00

$37,710.00 $66,640.00

$118,000.00 $40,000.00 $3,00000 $25,000.00 $50,000.00

$118,000.00 $40,000.00 $3,000.00 $25,000.00 $50,000.00

$2,255.91 $2,255.91

$0.00 $0.00

$2,260.00 $2,260.00

$1,500.00 $1,500.00

$1,257.70 $1,257.70

$0.00 $0.00

$1,500.00 $1,500.00

$1,000.00 $1.000.00

$960.00 (5 114.861.65 ) $27,645.00

$0.00 (5120.571.50) $16,221 50

522.679.61 $65,497.04

537.71000 $66.640.00

$0.00 (5118,000.00) $40.000.00 53,000.00 $25,000.00 $50,000.00

$0.00 ($118,000 00) $40.000.00 $3.000.00 525.000.00

$153,378.96

$148,012.67

$163,243.08

$143,676.50

GU( RC\liew Net GIK (Should be zero) (2460)

0015-320-515·4052-00-000 (MAS - Gift In Kind 0015-320-515 ·8919-01-000 (MAS - Fin, Assist. - SCilS - GIK - Food 0015-320-515-8919-05-000

(MAS Fin, AS5ist. - Se.1S - GIK - Clothing

00\5-320-515-8919-13-000 (MAS · Fin . Assist. . SeilS· GIK· Toys 0015-320-515· 8919-16-000 (MAS · Fin , Assist .. Seas · GIK · Misc.

GROSS EXPENSES BEFORE ALLOCATIONS

$0.00 ($10,590.00) $5.810.00 INTERMOUNTAIN (5) INTERMOUNTAIN (5) $4,780.00 $47,401.94

550,000.00

MEMO DATE:

November 11, 2015

TO:

City Council

FROM:

Rick Parsons, City Clerk

SUBJECT:

Approval of Event Sponsorship for All City Costs Associated with the Christmas Day Community Meal – Salvation Army (Lt. Peter Oliver), Applicant __________________________________________________________________________________________

The applicant is requesting sponsorship for all city costs associated with the Christmas Day Community Meal. The following is the cost breakdown: Hall Rental:

$300.00

Special Event Fee:

$28.00

Total:

$328.00

City of Manitou Springs Application for Sponsorship for Event ·..

Note' One c\'enl per application

,"~~"

Name Of Applicant:

Re!ation to Organization (President. Coordinator. de ... ):

Lt Peter Oliver

Assistant Officer

Applicant Addre..:;s:

City:

Locally, 910 Yuma SI

Zip Code:

Colorado Springs

80909

Applicant Phone Number.

Applicant Email:

Locally, Lt Peter Oliver 520-256-4048

[email protected]

Name ofOrganization

Type ofOrg.mization (Government. non-profil, clrnritablc. cle.•. )

The Salvation Army. a Calif corporation. focally The Salvation Army 01 EI Pa50 Co

f-=-._.

Otganizntion Address:

Non-profit

Locafly, 910 Yuma St

I

..-.

City:

Zip Code:

Colorado Springs

80909

Organization Contact Person &. relation to Organization (if difTerenl from Applica~t):

Alternative contact; Dirk Lambert, Bus. Administrator for The Salvation Army of EI Paso County , Organization Conlael Phone # (if different f",m Applicnnt): I

IOrganization Contact Email (ifdiIT...m from Applie,nl):

Locally, 719-433-2569 [email protected]]vationarmy,org Attach necessary suuDortinl! documents [e.g.: SOUc)(3) Certificate. etc._l Datc ofEvcnt:

I

Actual time of Event (start & end time.):

Friday 12125115

1Oam - 2pm

Dmcs{s) and lirncs(s) (start & end limes) for which

pcrml~sion

7am-5pm Applicant is rcqu~Ling (check all that applies):

I

Proposed location orEvent:

Memorial Hall

is requested including setup and cleanup:

o Sponsorship

o Fcc Reduction

~ FecWaiver

Name I Type ofEvcl1t:

Purpose of Event:

Christmas Day Community Dinner

Feed the Community, any who choses to attend, a Christmas Day meal at no charge

E"ilimatcd number of participants:

500

I

Estimated number of spectators:

\ Stagi ng Area: I,

Starting: Location:

...-

Finish Location:

Proposed Route: (Attach map with orooosed roule) City Services :0 Traffic Control Requested: Park rental:' services

o

I I

o Fire EMSo Other··

o Strct..1 Swc=t:ping

o Barricades

Is this the first time this event has ensued'! ~ No

o Yes

w

Anach organwuion"s proposed budget ror the current year. Attach ornanjz:l,tion~s"proooscd bud"j!'L't for the current ::icnr AND financial statements from IJrC"liiOU5 VCOU

WilIlhl.'TC be animals or vehicles in the event'!

~NO y",

Sl'lC1::ir;" 11.

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