Microsoft PowerPoint 2010 Handout Objectives

1. Workspace Layout a. New Slide b. Ribbon c. Quick Access Tool Bar d. Office Button 2. Design Layout a. Themes b. Shapes c. Smart Art d. Charts e. Images 3. Animation a. Custom Animations b. Transitions and Sound Transition c. Auto-Advance Slide 4. Slide Show a. Play slide b. Pause Slide Show Presentation c. Pen options 5. Printing a. Print: Slides, Handout, and Quick Printing b. Print Preview

Overview: Microsoft PowerPoint is a presentation program by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system. PowerPoint is used as a visual aid by business people, educators, students, and trainers.

1. Workspace Layout This is the view that first opens in PowerPoint; it's called Normal view. You work here to create slides. There are three main areas of Normal view:

1. The slide pane is the big area in the middle. You work directly on the slide in this space. 2. On the slide, the boxes with the dotted borders are called placeholders. Here's where you type your text. Placeholders can also contain pictures, charts, and other non-text items. 3. On the left are small, or thumbnail, versions of the slides in your presentation, with the one you're working on highlighted. This area is the Slides tab, and you can click the slide thumbnails here to navigate to other slides, once you add them. 4. In the bottom area is the notes pane, where you type the notes that you'll refer to while you present. There's more room for the notes than shows here.

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a. New Slide To insert a New Slide go to Home Tab, then under the Slides Group click on the New Slide drop down menu. From here you can select slides with diverse placeholders’ templates, or you can select from blank.

b. Ribbon The Ribbon is the strip of buttons across the top of the main window. On the PowerPoint Ribbon you will find access to anything the program has to offer. You no longer have to hunt endlessly through many menus and sub menus to find the command you want. Commands are located in logical places.

c. Quick Access Tool Bar The Quick Access Toolbar is located right next to the Office button at the top left of the PowerPoint 2007 screen. This toolbar contains buttons for a few of the most commonly used tasks in PowerPoint. However, it is customizable. Add buttons for the tasks that you perform most often, to speed up creating your presentations.

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d. The File Tab In Microsoft Office 2010, the File tab has replaced the Microsoft Office Button included in the 2007 Microsoft Office or the File menu that was in some 2007 Microsoft Office system programs and in Microsoft Office 2003 and earlier.

When you click the File tab, you see the same basic commands that were available after you click the Microsoft Office Button or on the File menu in Microsoft Office 2003 and earlier. These basic commands include, but are not limited to, Open, Save, and Print.

2. Design Layout a. Themes On the Design Tab under the themes area there templates you can use for your presentation. They work in a similar way as the design templates in earlier versions of PowerPoint. A really nice feature of the design themes is that you can immediately see the effect reflected on your slides, before making your decision.

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b. Shapes On the Insert Tab you can add shapes on which you can add and customize Once you click on the inserted Shape a New Tab will appear called the Format Tab under the Drawing Tool Category, were you can customize the Shape. Note: New tabs will appear when you click under inserted items.

Smart Art On the Insert Tab you’ll also find Smart Art graphics, which offer some additional visual interest and can also help make your concepts clearer, by showing the relationships between your points. c. Charts Clicking the Chart icon on any content type of slide in PowerPoint opens the Insert Chart dialog box. Once you have chosen the chart type, Microsoft Excel 2007 will open as well. A split window will show the chart in one window and the Excel window will show sample data for the chart. Making changes to the data in the Excel window will reflect those changes in your chart.

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d. Images You can find the Images group in the Insert Tab where you can either Insert Pictures from your desktop files and Clip Art collection of art that comes with the program.

Once you click on the clip Art the search clip art Tab will appear.

Once selected a picture a format tab will appear and also circle edges where you can resize picture a rotate them.

3. Animation Animations in Microsoft PowerPoint refer to the way that items, such as text boxes, bullet points or images move onto a slide during a slide show. There are two types of animations available in PowerPoint Preset Animation Schemes, that affect all of the content on a slide, and Custom Animations, that allow you to apply a variety of animation effects to individual items on a slide.

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Advanced Animations To add an advanced animation, click on the object first and then click on Advanced Animation on the Animation Tab. Then an Animation Side menu will appear. Just Add Animation. You’ll now you have an animation on the object because you’ll see a number. Depending on the number of animations you use in an object more numbers will appear.

a. Transitions and Sound Transitions The Transitions will help to move to the next slide smoothly. Animations are one of the finishing touches to a presentation. Wait until you have the slides edited and arranged in the preferred order before setting animations. You’ll see a star on a slide when it has a Transition. As Well you may insert Sound On your slides.

. b. Auto-Advance Slide In here you have the option to time your presentation or click to advance to the next slide.

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4. Slide Show a. Play slide To view the slides, go to Slide Show / From Beginning.

This is how your show is viewed.

To go to the previews slide, Right click / Preview. b. Pause Slide Show Presentation To Black-out the presentation, press b on the keyboard. This is mostly used when you need to ask question during a presentation.

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Press b again to go back to your presentation. c. Pen options To write live on your View Show, right click on the View Show, select Pointer Options / Highlight.

Start underlining or emphasizing different parts on your text or pictures.

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5. Printing There are few ways you can print your presentation, first go to File Button / Print.

a. Print What Option To print one slide for page, select slides under Print What selection. To print more than one page, select Handout under the same Print What selection, and select how many pages you like to print for page under Slides per page Option.

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b. Print Preview In Here you can perform the other printing options from above while you see the changes in a view mode.

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