Karting (New South Wales) Incorporated. Board Meeting Minutes Monday 24th October 2016 State Office Meeting Opened: 12.12pm Attendance: Directors Derek Ferry Arthur Mortimer Peter O’Neill Russell Grimson Max Laybutt Craig Sargent Apologies: Directors Paul Hull

Appointed Officers Karen Newton

Appointed Officers Trish Maastricht Graeme Abbott Phil Middleton

Item 1. Declaration of Pecuniary interests Pecuniary interests noted. Item 2. Previous Minutes Motion: Accept previous minutes –12th September 2016 Moved Arthur Mortimer Seconded Peter O’Neill Motion Carried Item 3. Report on Postal Votes Postal vote KNSWPV/16-02 - Canberra TDF application approved and submitted to KA. Page 1 of 6 X:\Board\Minutes\2016\Board Minutes 24th October 2016.doc

Business arising from Board Meeting – 12th September 2016 Item 4. Appointment of Director Members Services Southern Zone Motion: Craig Sargent appointed as Director Moved Peter O’Neill Seconded Arthur Mortimer Motion Carried Item 5. State Championships for 2017 Proposed by CEO Finalisation of the following items: Entry Fee - $195, $45 to be payable to KNSW which includes permit fees, state championship income and TDF. Tyre Pooling – No tyre pooling. Classes – Cadet 9, Cadet 12, KA4 Junior Light, KA4 Junior Heavy, KA3 Junior, KA3 Light, KA3 Heavy, Tag Light, Tag Heavy Order of Rounds – Round 1 Orange, Round 2 Tamworth and Round 3 Wollongong. Trophies – First to third by each hosting Club. First to third for State Champions by KNSW and Blue Plate to State Champions by KNSW. Advertising – To be by mailchimp, facebook and the website. Stickers – To be provided by KNSW. Prize Pool – TBA Series Officials – Awaiting advice from the Official’s panel. Motion: The above be confirmed. Moved: Arthur Mortimer Seconded: Peter O’Neill Motion Carried Item 6. Officials Training Conference on 21st and 22nd January 2017 Update to be provided by Director Strategic Services. Venue booked at Penrith Panthers for 21st and 22nd January 2017. Start time 10.30 on Saturday and finish time is lunch time Sunday. Attendee list a work in progress.

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Item 7. Train the Trainer Programme Update to be provided by Director Strategic Service on the three train the trainer conferences scheduled for 2017. Work in progress, dates to be set once the 2017 calendar is finalised. Item 8. Friday Participation Restrictions on Juniors at State Championships Update to be provided by State Secretary and Board Chairman/CEO on communications with KA regarding restrictions on junior drivers at State Championship rounds. The three rounds of the State Championships will be held in the School holidays. Item 9. Sponsor for State Championships 2017 Board Chairman/CEO to provide an update on his investigation into sponsorship for the 2017 State Championships. Work in progress. Item 10. Industry Members Director Industry Services to provide a report on the Industry Members afternoon tea. To be rescheduled. Item 11. Forbes Kart Club Membership with KNSW State Secretary to provide update on Forbes Kart Club’s membership with Karting NSW. Advise the Club and the SKC of the outcome in due course. State Office to request a copy of each Clubs current certificate of incorporation. Item 12. Member Protection Information Officer Peter O’Neill and Donna Foster are now registered with Sport and Recreation and will work on the policies. Noted. Item 13. TDF - The responsibilities and requirements of Karting NSW for any TDF Application. Proposed by Director Financial Services Director Financial Services to discuss guidelines with KA and draft a state policy for TDF applicants. Page 3 of 6 X:\Board\Minutes\2016\Board Minutes 24th October 2016.doc

Discussion to take place at February 2017 SKC meeting on KNSW’s exposure. Item 14. Calendar Proposed by Director Members Services Central Zone Discussion on 2017 Calendar. Director Members Services Central Zone to convert the calendar to the normal format and submit to the Board. In the meantime, Clubs to be requested to submit their calendar dates in for 2017. Item 15. Officials Training Proposed by Director Strategic Services Establishment of the Officials Training Redevelopment Committee consisting of Bob Baker (Chairman), Trish Maastricht (NSW Officials Co-ordinator) and Phil Middleton (Qualified Workplace Trainer), in accordance with cl 10.8 of the constitution.’ Motion: Committee to be appointed as above. Moved: Peter O’Neill Seconded: Arthur Mortimer Motion: Carried Item 16. KNSW Tribunal Chairperson Proposed by Director Strategic Services Motion: The Director Strategic Services recommends Steve King be appointed as the KNSW Tribunal Chairperson. Moved: Arthur Mortimer Seconded: Peter O’Neill Motion: Carried with one abstention Item 17. North Shore Kart Club - Officials Proposed by Director Strategic Services We request the Chairman of the KNSW Officials Training Committee at his discretion to invite Club representatives. Moved: Arthur Mortimer Seconded: Peter O’Neill Page 4 of 6 X:\Board\Minutes\2016\Board Minutes 24th October 2016.doc

Motion Carried Late Agenda Items Item 18. Approval for late agenda items. Motion: The Board agrees to accept the late agenda items. Moved Arthur Mortimer Seconded Russell Grimson Motion Carried Item 19. Sport Development Grants 2016/17 Work in progress by Director Strategic Services. Item 20. Legal Enquiry Hi Karen I have been speaking with Melissa Rees who has kindly referred you as someone who might be able to assist us. We are a legal consulting business who assist lawyers with locating experts for cases they are running and the provision of expert reports. We have a current enquiry whereby our legal client is acting for a NSW based company Prokart Pty Ltd t/as Wollongong City Raceway (in liquidation). There was an incident whereby the Plaintiff in the case alleges she suffered personal injuries on 26 June 2011 while using a go-kart. Specifically, she alleges that while she was on the track “the wheel of the Plaintiff’s go-kart clipped the wheel of another go-kart, causing the go-kart to flip over and roll. The Plaintiff was ejected out of the gokart and suffered serious injury. The plaintiff is alleging various forms of negligence around safety on the day, details of which we would be happy to send through. We are hoping to locate someone with the requisite expertise and experience who could review this case and provide an independent expert opinion. Is there anyone you are aware of in NSW who might be able to assist with consulting in this matter? Alternatively any points in the right direction are appreciated. We look forward to hearing from you. Kind regards Page 5 of 6 X:\Board\Minutes\2016\Board Minutes 24th October 2016.doc

Kerry Jones Director Strategic Services to draft a response to Kerry Jones. General Business Junior Sprockets Program Director Industry Services and Director Members Services Central Zone to draft correspondence to the Junior Sprockets Program participants. Meeting Closed 3.56pm

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