Specification Number: 2015-8 ERATE YEAR 17 (2014-2015) REQUEST FOR PROPOSAL CICS CONSORTIUM Basic Maintenance of Internal Connections E-Rate Form 470 Applicant Identifier: FY17-470-CICS-C2 Reference # CICS 2015 – Basic Maintenance – Jackson Campus - 8 Form 470 Application Number: 421960001227589

Issue Date: February 24, 2014

The Chicago International Charter School (CICS) Consortium is seeking proposals on behalf of the CICS Jackson campus to provide E-Rate eligible products and services for the 2014-2015 funding year. This request for proposal is to provide basic maintenance for the following location: School Name

Address

CICS-Jackson 315 Summit Road Rockford, IL 61107

Service Provider Criteria and Proposal Requirements: CICS expects each Service Provider to make themselves thoroughly familiar with the rules and regulations of the ERATE program. Proposals must be received on or before March 24, 2014 Proposals received after this date will be disqualified. Proposals should be sent by email to the following address: [email protected]       

Vendor must have a valid SLD Service Provider Identification Number [SPIN] and never have been suspended or debarred from the E-Rate program. Vendor must have a valid FCC Registration Number. Any potential bidder found to be in Red-Light Status will be disqualified from participation in the bidding process and will be considered non-responsive. All services must be provided solely by a single vendor, no subcontracting will be allowed without prior written approval of CICS. Vendor must provide a certificate of liability insurance Vendor must be licensed to operate in the state of Illinois Descriptions of products and services should provide sufficient line item detail, and be submitted in a suitable format, for use as Form 471, Item 21 attachments, without the need for subsequent modification by the applicant.

Failure to document all of the above qualifications in the proposal will result in a disqualification of the proposal.

Additional Requirements  Vendors must bid on the entire scope of work.  No subcontracting will be allowed without prior written approval of CICS.  In the event of questions during the E-Rate application review process the successful Vendor is expected to reply to questions associated with their proposal within three days. Term of Contract: The Contract shall commence July 1, 2014 and end June 30, 2017. CICS shall have the option to extend the Contract for two (2) additional one-year periods under the same terms, conditions and prices contained within the Contract. CICS reserves the right to extend or abbreviate the Contract period if such extension or abbreviation is necessary to make the Contract term coincide with the “funding year” or “implementation period” as defined by the Universal Service Administrative Company (“USAC”).

Pricing and Contracts  Prices must be held firm for the duration of the contract period ending June 30, 2017 including the voluntary extensions. 

Basic Maintenance shall be billed and paid only for actual hours worked and cannot be based on annual subscription or insurance that is payable upfront regardless of whether services are not used.

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Vendors are requested to proposed both routine and break-fix maintenance for listed equipment. Routine basic maintenance configuration changes and break-fix refers to replacement and repair of failed equipment and parts.

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All contracts entered into as a result of this RFP will be contingent upon the receipt of the funding award notification from the Universal Service Administrative Company (“USAC”), and/or the Schools and Libraries Division (“SLD”).

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The winning vendor should not start work or incur expenses until explicitly notified to do so in writing by CICS; notification of award is not in itself authorization to start work. No work can begin and no expenses can be incurred prior to July 1, 2014.

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CICS has a right but not the obligation to cancel or reduce the scope of any project for which E-Rate funding is denied or reduced. For multi-year contracts or contracts with voluntary renewals, these rights apply to each successive funding year independently.

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CICS reserves the right to deny any or all proposals associated with this RFP, even with SLD funding approval.

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Please include in your proposal you firm’s willingness to seek reimbursement through SPI.

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No change orders will be allowed for the work resulting from this posting.

Proposer’s Instructions

Basic Maintenance should include:  Repair and upkeep of eligible hardware  Wire and cable maintenance components  Basic technical support  Configuration changes  Vendor response must break down the bid with the following parameters: o Hourly Rate o Monthly and Annual Costs per type of device o Erate Eligible Costs and E-Rate Ineligible Costs o Percentage of E-rate Eligibility if not 100%. Vendor can add lines as necessary

Proposals Format The Vendor’s proposal should, at a minimum, include the following: 1. Provide your Vendor Name, Illinois Business License Number, FCC Registration Number, Address, Certificate of Insurance and SPIN. 2. Provide the Date of Submittal to this RFP 3. Provide a profile of the business organization, resources, capabilities and experience with the equipment included in this service request. 4. Provide a description of similar E-Rate installations and/or service contracts 5. Provide a description of similar experience with other charter and/or public schools 6. Provide information relating to your company’s manufacturer certifications 7. Provide information regarding your management capabilities 8. Provide information regarding personnel qualifications. 9. Provide a brief discussion on your experience with ERATE including any support for Selective Reviews, PIA Challenges and Appeals involving Service Provider issues 10. Provide a minimum of three (3) client references 11. Provide a cost proposal in the format provided as represented as Appendix A. 12. Provide a description of the statement of work and how the Proposers intends to deliver the services including maintenance tasks per device type on a monthly basic, service levels, responses times and staffing available to the CICS.

Bid Evaluation CICS will evaluate all complete proposals using the following factors and weights. Please note that in accordance with ERATE requirements, price is the primary factor. Factor

Price Completeness of Proposal (How well does the plan meet CICS needs) Prior track record with ERATE Prior experience in K-12 setting providing similar services References/Reputation Management and Personnel Qualifications

Weight

25% 20% 20% 15% 10% 10% 100%

Additional Information and Addenda Questions or requests for clarification of this RFP should be sent to the bid submission email address, [email protected]. Answers to questions of general interest from qualified vendors may be posted on the web site www.chicagointl.org/erate, and should be considered to be formal addenda to this RFP. This may occur from time to time during the bidding period; please be sure to check back periodically while preparing your proposal.

Attachment: Appendix A Appendix A - Specification 2015-8 Cost Proposal

Scope of Work CICS is inviting proposals to provide basic maintenance of eligible internal connections for the breakout of equipment listed below. Manufacturer

QTY

Manufacturer Part Number

Description

Switches and Components 1 Cisco 8 Cisco 4 Cisco 6 Cisco 4 Cisco 10 Cisco 10 Cisco 480 Tripp Lite 12 Tripp Lite 12 Tripp Lite 8 Tripp Lite

WS-X45-Sup7-E AFP-10G-SR= GLC-SX-MM WS-C2960S-48FPD-L WS-C2960S-48TD-L C2960-STACK CAB-STK-E0.5M= N201-007-BL SCRABLEDUCT2UHD N820-03M N201-002-WH

Cisco Core Chassis Supervisor Module CAT4500 E-Series Cisco 10GBase SFP+Module Cisco 1000Base-SX SFP Module Cisco Ethernet Switch 48-Port POE+ Cisco Ethernet Switch 48-Port POE Cisco Stacking Module Cisco Stack Cable 0.5 Meter CAT6 UTP Patch Cable 7' Blue 2U High Capacity Horizontal Cable Manager 3M 10GB Duplex MMF 50/125 0M3 Fiber Cable CAT6 2FT Patch Cable

2 Nortel

NTBB41FG-LN

Refurbished 016 Fiber Stantion Expansion Cards

1 2

ASA5510-K8 A3L980B07-BLU-S

Cisco ASA 5510 VPN/Firewall 7FT CAT 6 Snagless Patch Cable RJ45M/RJ45M BLUE

AH-ERATE-121-FCC

Aerohive HiveAP 121 802.11a/b/n Access Points

SUA2200RM2U

APC Smart-UPS 2200VA USB & Serial RM 2U 120V

Phone System Firewall

Wireless Access Points 45 UPS 2 Primary Domain Controller Server 1

Power Edge 2970 Dell server

virtual Server, DC included

GE SFP~ LC CONNECTOR 48 PORT CAT 5 802.3AF W/POE POWER SUPPLY - 1300W REDUNDANT POWER SUPPLY-1300W CATALYST 2960 48 10/100/1000 CATALYST 4507 CHASIS; CAT4500 1000BASE-SX SHORT WAVELENGTH SMART UPS 2200VA 2U RACK MOUNT CATALYST 4000~GIGABIT ETHERNET CATALYST 400 SPRVSR @PLUS Smart Pro 1000VA 2U 120V Line Interactive UPS Plug Type NEMA 5-15P Receptacles 6 x MENA 5-15 Smart Online 2200VA 2U 120V Online Double-Conversion UPS Plug Type NEMA 5-20P Receptacles 6 x NEMA 5-15/20R 2 Post Rack/Wall Mount

2900 Series SW. SX Transceiver 48 port blade with PoE

Miscellaneous 1 1 1 1 2 1 6 1 1 1

GLC-SX-MM= WS-X4548-GB-RJ45V PWR-C45-1300ACV PWR-C45-1300ACV/2 WS-C2960G-48TC-L WS-C4506-E WS-G5484 SUA2200RM2U WS-X4306-GB WS-X4013+

1 Tripp Lite

SMART1000RM2U

3 Tripp Lite 4 Tripp Lite

SU2200RTXL2UA 2POSTRMKITWM

4 T/SFP LAN Base Image E-Series 6-Slot Chassis 4500 Ser.SW GBIC - Multi. Only Module~ 6-Port GBIC (IOS)~2GE~ Console (RJ45)

Appendix A Appendix A - Specification 2015-8 Cost Proposal Please download the file.