Supervisor: Pat Hohl Clerk: Mike Dolan Treasurer: Jason Negri Trustees: Bill Hahn Annette Koeble Chuck Menzies Jim Neilson

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax

HAMBURG TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING Hamburg Township Hall Board Room Tuesday, January 17, 2017 7:00 p.m. AGENDA 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

11. 12. 13.

Call to Order Pledge to the Flag Roll Call of the Board Call to the Public Correspondence Consent Agenda Approval of the Agenda Presentation – Livingston County Building Department – Services provided Unfinished Business: A. DPW Wage Adjustment – Jonny Sharp B. Re-Appoint Kathy Haag – Parks & Recreation Committee Current Business: A. Schedule Joint Meeting – Township Board/Planning/ZBA B. Lakeland Trail Pedestrian Bridge Deck Replacement C. Budget Process D. Appoint Jeff Muck – Parks & Recreation Committee E. Election Coordination Agreements for School Elections F. Payment Approval – BJ’s Heating and Cooling G. Payment Approval – DuBois Cooper H. Payment Approval – ESRI I. Payment Approval – Michigan Municipal Workers Compensation Call to the Public Board Comments Adjournment

(01173.004) (12152.022) (10141.016) (01173.005) (01173.006) (01173.007) (01173.008) (01173.009) (01173.010) (01173.011) (01173.012) (01173.013)

Pledge to the Flag

NO CORRESPONDENCE

Supervisor: Pat Hohl Clerk: Mike Dolan Treasurer: Jason Negri Trustees: Bill Hahn Annette Koeble Chuck Menzies Jason Negri

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax

HAMBURG TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING Hamburg Township Hall Board Room Tuesday, January 17, 2017 7:00 p.m. CONSENT AGENDA

1. 2. 3.

Approval of the Minutes A. Township Board Regular Meeting Minutes – January 3, 2017 B. Township Board Special Meeting Minutes – January 10, 2017 Bills/Vendor Payable List (A&B) Department/Committee Reports A. Personnel Committee minutes Nov. 17, 2016 B. ZBA meeting minutes June 6, 2016

(01173.001) (01173.002) (01173.003)

FAX 810-231-4295 PHONE 810-231-1000

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139

HAMBURG TOWNSHIP BOARD OF TRUSTEES Regular Meeting Hamburg Township Hall Board Room Tuesday, January 3, 2017 2:30 p.m. 1.

Call to Order Supervisor Hohl called the meeting to order at 2:30 p.m.

2.

Pledge to the Flag

3.

Roll Call of the Board Present: Hohl, Dolan, Negri, Hahn, Koeble, Neilson Absent: Menzies Also Present: Daniel Mabis, Township Counsel; Patricia Hughes, Deputy Clerk; John Jackson, McKenna and Associates

4.

Call to the Public Sarah Bennett, 10582 Livingston St., addressed the Board regarding the Crossing at Lakelands Trail development. She stated the residents adjacent to the development are not convinced that enough has been done to ensure that their residential roads won’t be used by the apartment complex. She stated she is concerned with safety on Washington Street. She stated the Master Plan calls for a walkable community and she would like to see sidewalks installed, along with repairs made to the streets. She requested that a safety engineer review the plan, and determine the need for a left hand turn lane on M-36. She requested that the sanitary pump station be moved away from adjacent residential homes.

5.

Correspondence Clerk Dolan reviewed Correspondence received from Ann Arbor SPARK, in support of the Crossing at the Lakelands Trail development.

6.

Approval of the Consent Agenda Motion by Negri, supported by Dolan, to approve the Consent Agenda as presented. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED

7.

Approval of the Agenda Motion by Hohl, supported by Neilson, to approve the Agenda as amended, adding 8.C. Appointment to Board of Review, 9.F. Donation to Parks & Recreation and 9.G. Closed Session – Cell Tower Lease. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED

8.

Unfinished Business 08162.007

Planning & Zoning – The Crossing at Lakelands Trail – Final CPUD

John Jackson reviewed the project to date, and the conditions as moved by the Planning Commission and as outlined in the Zoning Administrator’s memo dated January 3, 2017.

Hamburg Township Board of Trustees Regular Meeting January 3, 2017 Page 2

Negri stated he would like to address the concerns raised during Call to the Public. He asked if the left turn lane was feasible. John Jackson stated the left turn lane is not warranted at this time, but ultimately will be up to MDot. Pacheco stated the concerns over the pump station have been addressed by the developer. Negri asked about available ADA units. Mr. Nunez, representing developer, stated that the amount of ADA units exceed the requirement. Motion by Hohl, supported by Koeble, to approve the final site plan for The Crossing at Lakelands Trail, a 208 unit apartment complex with a club house, to be developed at the property formerly known as Hamburg Elementary, based on the plans received December 5, 2016, along with the revised lighting plan as presented, and with the 7 contingencies as described: 1. Finalization of landscaping plan which addresses tree replacement, street trees, and vegetation species / placement, landscaping walls, and mechanical screening. 2. All building unit signage to be pin-mounted with individual cast letters / numbers, black in color. 3. The site plan shall be revised to include a note which states: “As future development occurs adjacent to the subject site and a connection is deemed appropriate by the Planning Commission, appropriate connections must be provided.” 4. Breakaway bollards shall be installed at the East Washington Street entrance until Washington and Livingston Street are resurfaced. The Township shall request that any improvements to these streets include sidewalks along one side if possible. The Washington Street access point shall be opened and the breakaway bollards shall be removed by January 1, 2021 regardless of any roadway improvements. 5. In the Development Agreement, between the developer and the Township, wording shall be included that will dedicate a curb to curb easement in perpetuity that includes Trailway Blvd, West and East Washington and Crossing Lane (this easement will be dedicated to any government entity that may now and in the future control the roadways and wishes to except the easement and make the roadways public). Wording shall also be included that all through traffic on the site has open access along Trailway Blvd, West and East Washington or Crossing Lane either from current development to the west and north or future developments to the south or east. 6. The applicant shall submit sufficient information regarding the pump station to address all the engineering consulting comments. The applicant should provide the pump capacity, total dynamic head, and odor details as indicated in the November 22, 2016 letter from the township engineering consultant. In addition the developer shall also work with the township engineer with any odor control measures requested on the pump station. 7. Michigan Department of Transportation and Livingston County Water Authority approval of the project will be required prior to issuance of a land use permit. The request to MDOT for the access to and from M-36 shall include a turn lane on Trailway Blvd to M-36. Roll Call Vote:

Hohl – Y, Dolan – Y, Negri – Y, Menzies – absent, Hahn – Y, Neilson – Y, Koeble - Y MOTION CARRIED

Pacheco stated the development agreement is being drafted and will be submitted to Township Board for approval after review. Hahn requested project updates as the complex is developed. 12162.006

Assessing – Board of Review Appointment

Motion by Negri, supported by Neilson, to appoint Donn Nelson to the Board of Review for a 2-year term effective until 12/31/18. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED

Hamburg Township Board of Trustees Regular Meeting January 3, 2017 Page 3

10092.005

Finance Control Book – November 2016 Updates

Motion by Negri, supported by Hahn, to receive and file the November 2016 Finance Control Book, and to direct the Treasurer to post it to the website. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 9.

Current Business 01171.004

Resolution - Planning & Zoning – Text Amendment 16-004 - HERB

Pacheco reviewed the Planning & Zoning Text Amendment 16-004, which replaces any reference to HERB with the option that the Planning Commission, Zoning Administrator and Township Board can hire a sub-contractor to perform an environmental review should they deem it necessary. Motion by Negri, supported by Koeble to approve Zoning Text Amendment 16-004 as provided in the packet. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 01171.005

Resolution - Planning & Zoning – Text Amendment 16-005 Accessory Structures

Pacheco reviewed the Planning & Zoning Text Amendment 16-005, which clarifies language for Accessory Structures for properties that abut a water body. Motion by Negri, supported by Koeble, to approve the Zoning Text Amendment 16-005 as provided in the packet. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 01171.006

Planning & Zoning – Sign Policy Discussion

Pacheco stated signage on Township property is a policy issue, and he suggested a policy be drafted. He stated Zoning can’t regulate based on content. Motion by Hohl, supported by Koeble, to direct the Township Attorney to work with the Township Supervisor and Zoning Administrator to draft a policy to address use of Township owned property for display of temporary signage, with special consideration to Township entities and Non-profits. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 01171.007

Resolution – Brighton School District 2017 Tax Collection

Negri moved the Resolution, supported by Neilson, for the 2017 Tax Collection on behalf of Brighton School District. Roll Call Vote: Hohl – Y, Dolan – Y, Negri – Y, Menzies – absent, Hahn – Y, Neilson – Y, Koeble - Y MOTION CARRIED 01171.008

Payment Approval – Kemira – Invoice #9017526106

Motion by Hohl, supported by Dolan, to approve the Kemira invoice #9017526106, dated December 6, 2016, in the amount of $8,712.95. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 01171.011

Parks & Recreation – Private Donation – Greg Attwood

Hohl provided background on proposal by Greg Attwood to install an adult work-out station in Manly Bennett West, and has provided funding to do so. He is interested in Bob White Beach being linked to the backside of West Park.

Hamburg Township Board of Trustees Regular Meeting January 3, 2017 Page 4

Motion by Dolan, supported by Hahn, to accept the donation from Greg Attwood, in the amount of $70,000 and directed Parks and Recreation to move forward on the planning and execution of the project. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED

10.

01171.009

Information

Information on the Livingston County Senior Nutrition Program was presented in packet. 11.

Call to the Public A call was made with no response.

12.

Board Comments There were no Board comments made.

13.

Closed Session Motion by Hohl, supported by Negri, to go into Closed Session, to discuss Employee Review and Cell Tower Lease which could have a significant financial impact on the Township. Roll Call Vote: Hohl – Y, Dolan – Y, Negri – Y, Menzies – absent, Hahn – Y, Neilson – Y, Koeble - Y MOTION CARRIED Closed Session: 3:55 p.m. Opened Session: 4:07 p.m. Motion made in Open Session: 12161.018

Closed Session - Cell Tower Lease

Motion by Hahn, supported by Koeble, to direct the Township Supervisor to proceed as discussed in Closed Session. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 01171.010

Closed Session – Employee Review – Clerk Department

Motion by Dolan, supported by Hohl, to authorize Catt Pryde to work from home up to 16 hours per week through June 30, 2017, due to special circumstances. Voice Vote: AYES: 6, ABSENT: 1 (Menzies) MOTION CARRIED 14.

Adjourn Meeting Motion by Negri, supported by Hahn, to adjourn meeting. Voice Vote: AYES: 7

MOTION CARRIED

Meeting adjourned at 4:08 p.m. Respectfully submitted,

____________________________ Debra Henneman Recording Secretary

____________________________ Mike Dolan Township Clerk

FAX 810-231-4295 PHONE 810-231-1000

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139

HAMBURG TOWNSHIP BOARD OF TRUSTEES Public Input for 2017 Road Improvement Program Hamburg Township Hall Board Room Tuesday, January 10, 2017 7:00 p.m. 1.

Call to Order Supervisor Hohl called the meeting to order at 7:00 p.m.

2.

Pledge to the Flag

3.

Roll Call of the Board Present: Neilson, Hohl, Dolan, Koeble, Hahn Absent: Negri, Menzies Also Present: Livingston County Road Commission Managing Director Mike Craine, Livingston County Commissioner of District 6 Bob Bezotte, Livingston County Commissioner of District 8 Dennis Dolan, Livingston County Road Commission Chief Engineer Jodie Tedescoe.

4.

Call to the Public A call was made for comments other than about roads, and there was no response.

5.

Correspondence Clerk Dolan presented 2 items of correspondence related to the roads, an email from Janet Morgan, and an email from Richard and Donna Brown.

6.

Approval of the Agenda Motion by Neilson, supported by Koeble, to approve the Agenda as presented. Voice Vote: AYES: 5, ABSENT: 2 (Negri, Menzies) MOTION CARRIED

7.

Unfinished Business 05134.008

Public Input session for 2017 Road Improvement Program

Supervisor Hohl introduced the members of the Livingston County Road Commission as well as the Livingston County Commissioners who were present. The topic of discussion for the meeting will be how the road repairs will be prioritized now that the millage has passed. Mike Craine presented the history to date regarding the roads in Hamburg Township over the last 20 years and explained the process by which roads were selected for repair each budget year. Hohl stated if anyone is interested in seeing the supporting documents developed over the last few years relating to road concerns, to contact him and he would be happy to provide copies of all of the data he has. He reviewed the process to follow for Call to the Public. Open Public Comment – 7:20 p.m

Hamburg Township Board of Trustees Special Meeting January 10, 2017 Page 2

Neil Mackey, 8760 Tamarack Dr., Brighton, MI addressed the Board. He stated his priority road is Winans Lake Road from the roundabout to Chilson. He stated he would also like the Road Commission to roll the cold patch after it is put down. Lex Kinter, 8474 Scotia, Pinckney, MI addressed the Board. He represents the Rush Lake Property Owners Association and stated their priority road is Rush Lake Rd. He questioned Mike Craine on drainage improvements and why the County would mill off structure if there is plenty of asphalt base. David Flowers, 3230 Rush Lake Rd, Pinckney, MI addressed the Board. He stated his priority road is Rush Lake Rd. He stated the current conditions are a danger to kids when cars dodge the potholes, and provided pictures to the Board of the conditions. Judy Urban, 8720 Tamarack Dr., Brighton, MI addressed the Board. She stated her priority road is Tamarack Drive. She stated their requests for repairs have been turned down many times over 20 years. Her second priority would be Winans Lake Rd. Bob Jones, 10898 Hamburg Rd., Hamburg, MI 48139 addressed the Board. He stated his priority road is Hamburg Rd. He also requests that 25 MPH signs by the horse farm be installed as traffic currently drives by his house at 50/60 MPH. Walter Sebastian, 9920 Curie, Lakeland, MI addressed the Board. He stated his priority road is Kress Rd. He stated that the condition of the road puts wear and tear on the fire/public safety vehicles. He suggested making the lanes wider to protect the sides of the board from damage. He stated a bicycle path would help. Sandy Taylor, 6837 Kestrel Ridge Rd, Brighton, MI addressed the Board. She stated her priority road is Winans Lake Rd. from Chilson to the Roundabout. She stated people cross the yellow line because of potholes, and had $1,500 worth of damage to her vehicle because of the conditions. Randy Schires, 8700 Tamarack Dr, Brighton, MI addressed the Board. He stated his priority road is Winans Lake Rd., along with his personal road Tamarack Dr. He asked when the smaller streets will get attention. Duane Morris, 2585 Swarthout Rd., Pinckney, MI addressed the Board. He stated his priority road is Hamburg Rd. south of town and Winans Lake Rd. from Chilson to the roundabout. He stated his own road is fine. Anne Riggs, 10461 Kress Rd., Pinckney, MI addressed the Board. She stated her priority road is Kress & Cordley Lake on the sharp curve. She stated cars end up in her front yard trying to avoid potholes. Christie Wagner, 10388 Cedarvale Lane, Pinckney MI addressed the Board. She stated her priority road is Kress & Cordley Lake, and feels it should be at the top of the list for repairs. She suggested it be made wider and a bike path be included. Mary Serino, 3389 Habitat Trail, Pinckney, MI addressed the Board. She stated her priority road is Kress & Cordley Lake. She concurs the road should be widened. Jeff Rhoades, 9194 Eagle Run, Brighton, MI addressed the Board. He stated his priority road is Winans Lake Rd. He recommends starting at Chilson and working east if the entire stretch can’t be done at one time. He stated Hamburg Rd. is in bad shape also. Rick Beaudin, 9676 Zukey Dr., Pinckney, MI addressed the Board. He stated he conducted a Facebook Survey and shared the responses he received for roads the following roads: • Kress – 52 • Rush Lake Rd – 29 • Hamburg Rd – 20 • Winans Lake Rd – 15

Hamburg Township Board of Trustees Special Meeting January 10, 2017 Page 3

•

Road to Happiness – 1

Matthew LaViola, 2898 Masters Ct., Pinckney, MI addressed the Board. He is representing the West Pointe Woods Homeowners Association (which has a total of 43 homes) and stated their priority road is Rush Lake Rd. He stated out of town guests have also commented on the rough condition of the road. Jim Gardner, 9601 Kress Rd., Pinckney, MI addressed the Board. He stated his priority road is Kress Rd. He provided the Board members with a 3 page memo of suggestions for Kress Rd. to be attached to the minutes. Sarah Bennett, 10582 Livingston, Hamburg, MI addressed the Board. She stated her priority is to do Hamburg Rd, along with Livingston, Washington and Stone street in the Village of Hamburg last, in order to allow the village time to adjust to the increased traffic anticipated from the Crossing at Lakelands Trail development. Larry Gauthier, 5099 Lisch Drive, Whitmore Lake, MI addressed the Board. He stated his priority road is Hamburg Rd. He asked how the Board plans on prioritizing the order of roads to be repaired and if there would be a Citizens Committee formed. Linda Wozniak, 4810 Downing Dr., Lakeland, MI addressed the Board. She stated her priority road is Kress Rd. first, then Hamburg Rd. She stated the current conditions are an embarrassment. Kim Briscoe, 10041 Pearson, Lakeland, MI addressed the Board. He stated his priority road is Kress Rd. Shannon Destrampe, 2736 Masters Court, Pinckney, MI addressed the Board. He stated his priority road is Rush Lake Rd., which is nearly impassable in spring. Cheryl Jensen, 8669 Pebble Creek Dr., Pinckney, MI addressed the Board. She stated her priority road is Rush Lake Rd., and she is concerned with the safety of pedestrians. Tim Little, 4288 Cordley Lake Rd., Pinckney, MI addressed the Board. He stated his priority road is Kress Rd. He suggested asking Police patrol officers for their input on which roads were in the worst need of repair. He stated he hopes a contractor other than who was used on M-36 a few years ago will be used. Rick Beaudin, 9676 Zukey Dr., Pinckney, MI addressed the Board. He stated the County and Road Commissioners should make-up for Hamburg Township being short-changed over the years. He stated Hamburg Township has the largest population in Livingston County. Peggy Pietras, 3252 Rush Lake Rd., Pinckney MI addressed the Board. She stated her road priority is Rush Lake Rd., and then Kress. She echoes what Rick Beaudin just said, nothing was done in the last year. Dale Rogers, 10132 Ogemaw, Pinckney, MI addressed the Board. He stated his road priority is Kress Rd. He stated he is part of the Log Acres subdivision off Cordley Lake Rd., which has about 50 homes. Shell Mullett, 4654 Downing Dr., Pinckney, MI addressed the Board. She stated her road priority is Kress Rd. She stated trucks do damage and make her house shake. She stated she had 3 alignments to her car last year. Charles Hansen, 10035 Pearson, Pinckney, MI addressed the Board. He stated his road priority is Kress Rd. He stated he would not bicycle on Kress Rd. Nancy Dickman, 10497 Hamburg Rd., Pinckney, MI addressed the Board. She stated her road priority is Hamburg Rd. She wondered if there would be weight restrictions placed once roads are repaired.

Hamburg Township Board of Trustees Special Meeting January 10, 2017 Page 4

Eric Schaufele, 8402 Scotia Rd., Pinckney, MI addressed the Board. He stated his road priority is Rush Lake Rd. He suggested focusing on experiencing speed limits and load limits. Paul Lichau, 11666 Pleasant View, Pinckney, MI addressed the Board. He stated his road priority is Pleasant View, which is the only entrance into his sub-division and is in very bad condition.

Donald Mullett, 4654 Downing Drive, Pinckney, MI addressed the Board. He stated his road priority is Kress Rd. He hopes that the County and State can come up with matching funds. Dennis Wysocki, 10027 Margaret Dr., Pinckney, MI addressed the Board. He asked how Pettys road got done. Who paid? Charlotte Jones, 10047 Pearson, Pinckney, MI addressed the Board. She stated her road priority is Kress Rd. Bonnie Swanson, 11463 Lauderdale Ct., Pinckney, MI addressed the Board. She agrees with matching funds and agrees with Mr. Lichau that the entrance to Pleasant View needs fixing. Gary Parsons, 2585 Signature Circle, Pinckney, MI addressed the Board. He advised Recording Secretary that his road priority is Rush Lake Rd. Janet Morgan addressed the Board by email. She stated her road of priority is Kress Rd. Richard & Donna Brown addressed the Board by email. They stated their road priority is Hamburg Rd. from M-36 to Old Hamburg Rd. 8.

Call to the Public No other public comments were made.

9.

Board Comments Hohl stated that we have numerous sub-divisions in the Township that arranged to have a single hauler for waste, which would help with the weight concerns on the road. He stated that potholes should be reported, and he will help facilitate those calls to the County or State. He stated there are sub-divisions that have agreed to tax themselves to have their road fixed. He suggested that perhaps some partnerships could be looked at moving forward between Township, County and the Residents. Dolan stated the sub-divisions that have public roads would be the ones that could be included. He stated the single-hauler waste service will be important to reduce wear and tear on the roads. Hahn stated that the County will be providing matching funds, which will provide more money for projects moving forward. Koeble thanked the residents for coming out and sharing their concerns.

10.

Adjourn Meeting Motion by Dolan, supported by Hahn, to adjourn meeting. Voice Vote: AYES: 5, ABSENT: 2 (Negri, Menzies) Meeting adjourned at 8:21 p.m.

MOTION CARRIED

Hamburg Township Board of Trustees Special Meeting January 10, 2017 Page 5

Respectfully submitted,

____________________________ Debra Henneman Recording Secretary

____________________________ Mike Dolan Township Clerk

No Information In Packet

10405 Merrill Road  P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000  Fax: 810.231.4295 www.hamburg.mi.us

01/12/17 To: Hamburg Township Board From: Tony Randazzo Re: DPW Wage Adjustment Jonny Sharp has recently passed the Class “C” Wastewater licensure exam. In order to recognize his achievement and the extra value he is providing to Hamburg Township, I recommend that we increase Mr. Sharp’s hourly rate from $19.00 to 21.50 per hour and it be made retroactive to December 26th, 2016. This is consistent with the raise that we gave other employees when they passed the same exam and keeps his pay at a competitive level. This also fulfills one of our department goals, which is the continued development our own employees.

Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)222-1124 www.hamburg.mi.us

EXCERPT FROM PARKS AND RECREATION COMMITTEE MEETING MINUTES To the attention of: Hamburg Township Board of Trustees Re: Draft Parks & Recreation Minutes Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Parks & Recreation Committee: Date of Meeting: November 22, 2016 Board Members Present: Dolan, Haag, Auxier, Koeble, Neilson, Hoskins Board Members Absent: Bennett Non-Voting Members Present: Henneman Non-Voting Members Absent: Duffany, Miller, Hogrebe, Williamson Text of Motions: Motion by Neilson, supported by Hoskins, to recommend extension of Kathy Haag’s term to match the remainder of the members-at-large and expire January 1, 2018. VOICE VOTE: Ayes: 6, Absent: 1 (Bennett) MOTION CARRIED I, DEBRA HENNEMAN, Hamburg Township recording secretary to the Parks & Recreation Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular Meeting of the Parks & Recreation Committee. Date:

January 11, 2017

DEBRA HENNEMAN HAMBURG TOWNSHIP RECORDING SECRETARY

1

No Information In Packet

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

01/11/17

To: Hamburg Township Board From: Tony Randazzo Re: Lakeland Trail Pedestrian Bridge Replacement

Last summer, the four bridges on the Lakeland Trail in Hamburg Township were inspected by Chuck Dennison, Manager of the Pinckney Rec Area, and Steve Krzesicki, PE, Engineer, State Trail Division of the DNR while accompanied by Pat Hohl. Most of the bridges were in good shape. However, the inspection revealed that the decking on the bridge that is 375 ft. to the east of Kress Rd. is failing and should be replaced in the near future. An RFP was sent out a month ago to select a contractor for the work. Winter is an ideal time to perform this job because pedestrian traffic is lower on the trail and more contractors are available. We received four bids for this project ranging from $6,850.00 to $25,200.00. I recommend that the Township Board select Brighton Building Company, Inc. to perform the work for this project as their bid was the lowest for the RFP. In addition to that, we’ve worked with them in the past and are confident they can perform this job to our satisfaction.

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

Bid Request: January 11th, 2017 2:00 P.M.

Bid Tabulation for Lakelands Trail Pedestrian Bridge Replacement Brighton Building Co., Inc. P.O. Box D Lakeland, MI 48143 (810) 602-3565

Contractor Information:

Work to be Completed

Supreme Deck PO BOX 51668 Livonia, MI 48151 (313) 242-1000

Bridge Decking and Rail Removal: Contractor shall

$

2,000.00

$

1,050.00

Construction of New Decking and Rails: Contractor

$

4,050.00

$

16,250.00

$

400.00

$

750.00

Clean-Up of Construction Area: Contractor shall be

$

400.00

$

500.00

Contractor Notes/Information: All work must be completed by March 10th, 2017

Payment Terms: Upon final inspection approval by Livingston County Building Department (LCBD).

provide a dumpster or other method to dispose of the existing bridge decking/railing, including all labor and tools needed to complete the work. Shall provide all labor, tools and hardware to construct New 48 ft. x 14 ft. bridge deck with hand railing. Hardware shall include all bolts, nuts, screws, etc. to properly construct project. Township shall provide all lumber. Final decking and railing shall be sanded with splinters, Popped nails and other hazards removed from surfaces.

Permits: The Contractor shall be responsible for any

Land Use and/or Building permits required for the bridge replacement project. Responsible for the clean-up of all construction debris and materials from the site once the work is completed.

Total Bid Price for Project:

$

Page 1 of 2

6,850.00

Payment Terms: 50% deposit due at beginning and 50% upon completion. $1,000 discount in paid in full upfront. $

18,550.00

Bid Request: January 11th, 2017 2:00 P.M.

Bid Tabulation for Lakelands Trail Pedestrian Bridge Replacement Deck Expressions 10233 Braden Rd. Byron, MI 48418 (248) 867-3785

Contractor Information:

Work to be Completed Bridge Decking and Rail Removal: Contractor shall

Michigan Decking, L.L.C 10081 Colonial Industrial Dr. South Lyon, MI 48178 (248) 905-1492

$

3,696.00

$

3,696.00

$

9,576.00*

$

17,472.00

Permits: The Contractor shall be responsible for any

$

475.00

$

1,344.00

Clean-Up of Construction Area: Contractor shall be

$

$

2,688.00

Contractor Notes/Information: All work must be completed by March 10th, 2017

Payment Terms: 50% deposit due before start and 50% upon final inspection.

provide a dumpster or other method to dispose of the existing bridge decking/railing, including all labor and tools needed to complete the work.

Construction of New Decking and Rails: Contractor

Shall provide all labor, tools and hardware to construct New 48 ft. x 14 ft. bridge deck with hand railing. Hardware shall include all bolts, nuts, screws, etc. to properly construct project. Township shall provide all lumber. Final decking and railing shall be sanded with splinters, Popped nails and other hazards removed from surfaces. Land Use and/or Building permits required for the bridge replacement project. Responsible for the clean-up of all construction debris and materials from the site once the work is completed.

Total Bid Price for Project:

*Included in construction costs.

$

Page 2 of 2

13,747.00

Payment Terms: Net 30 days.

$

25,200.00

FAX 810-231-4295 PHONE 810-231-1000 www.hamburg.mi.us

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139

A GREAT PLACE TO GROW

DATE:

January 13, 2017

FROM:

PAT HOHL, SUPERVISOR

TO:

DEPARTMENT HEADS and TOWNSHIP BOARD

RE:

2017/2018 BUDGET PROCESS

Budget adoption schedule for the 2017/2018 budget. DATE

PROCEDURE

February 1st

Informational Meeting for Dept. Heads (during Dept. Head Meetings)

On or Before March 10th

Goals and Objectives to Supervisor

March 13th to 17th

Discuss Goals & Objectives with Supervisor

March 21st

Board Strategic Planning Meeting

April 1st

Performance Reviews Completed

April 7th

Budget Requests to Supervisor/Rabb

April 10th thru 14th Tuesday, May 16th May 17th to31st June 6th June 20th

xc: Board of Trustees

Discuss budget requests with Supervisor Draft Budget to the Board – Board meets for Budget Work Session Supervisor and Rabb Make final budget revisions – Budget in Board packet Budget Public Hearing, 4 pm Final Budget to Board for adoption during Regular Board Meeting

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax

Supervisor: Pat Hohl Clerk: Mike Dolan Treasurer: Jason Negri Trustees: Bill Hahn Annette Koeble Chuck Menzies Jim Neilson

1/12/2017 To: Township Board From: Mike Dolan Ref:

Parks and Recreation Committee Appointment

An opening exists on the parks and recreation committee for a citizen at-large position. Deby and I met with Mr. Jeffrey Muck who previously expressed interest with serving on this committee. We were impressed with Mr.Mucks knowledge of parks and recreation at this level and his knowledge of Hamburg Townships parks system and programs. Mr. Muck and his wife have lived in Hamburg Township since 2000 and are regular users of the Lakelands Trail. He experience includes being the current director of parks and recreation for the City of Novi, previous director of recreation for Huron Valley Schools, and was the program director for SELCRA from 2000-2017. I ask that you support Jeffrey Muck’s appointment to the parks and recreation committee with a term expiring January 1, 2019.

Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Allen Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies Phil Semprevivo

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax

MEMORANDUM Date: January 9, 2017 To: Hamburg Township Board of Trustees From: Pat Hughes, Deputy Clerk Subject: Election Coordination Agreements for School Elections General Ledger #: Not applicable for this agenda topic Number of Supporting Documents: Five (5) supporting documents (one for each of the school districts) This is a request to authorize the Hamburg Township Clerk to “opt-in” to conduct the in-county and/or out-county school district elections for the Pinckney, Brighton, Dexter, Livingston Educational Service Agency (LESA), and Washtenaw Intermediate School Districts by passing the following motion: Sample Motion: Move to authorize the Clerk to “opt-in” and sign the School District Election Coordinating Committee Agreements to conduct the in-county and/or out-county school district elections for Pinckney, Brighton, Dexter, Livingston Educational Service Agency (LESA), and Washtenaw Intermediate School Districts. Election arrangements made by participating in the School District Election Coordinating Committee Meetings are binding on the participating jurisdictions for at least 4 years after the report is filed, and each jurisdiction continues to be bound until an altered report is filed. Since 2005 it has been our practice to conduct school elections at our polling locations for the Pinckney, Brighton, Dexter, and LESA and Washtenaw Intermediate School Districts.