WARREN COUNTY BOARD OF EDUCATION

Regular Board Meeting Agenda Packet

July 9, 2007 Closed Session – 6pm Regular Session – 7pm Warren County Schools Central Office

WARREN COUNTY BOARD OF EDUCATION Warren County Schools Central Office July 9, 2007 Closed Session – 6pm Regular Meeting – 7pm Agenda 1.

Opening of Meeting 1.1 1.2

Establishment of a Quorum and Call to Order Moment of Silence

2.

Closed Session

3.

Approval of the Agenda

4.

Consent Agenda 4.1

5.

Approval of Minutes: June 11, 2007 Regular Scheduled Board Meeting

Special Recognitions 5.1 5.2 5.3

Best Attendance for Ninth School Month (Evans) Most Improved Attendance for Ninth School Month (Evans) Healthy Carolinians of Warren County Plaque Presentation (Lewis)

6.

Call for Public Comments

7.

Information Items 7.1 7.2 7.3 7.4

8.

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Warren County Board of Education Legislation (Spain) 2007 Summer School Progress Report (Jefferies) Cooling Tower at Warren County Middle School Update (Evans) Financial Report for Fourth Quarter (July 2006 to June 2007 (Ginn)

10 12 15 16

Action Items 8.1 8.2 8.3 8.4 8.5 8.6 8.7

Budget Amendment #3 Correction for 2006-2007 Fiscal Year (Ginn) Child Nutrition Bids for Bread, Ice Cream and Chemicals (Green) Child Nutrition Bids for Food and Supplies (Green) E-Rate Project: First Contract for Re-cabling (Withrow) E-Rate Project: Second Contract for Network Equipment & Installation (Withrow) E-Rate Project: Third Contract for Voice Over Internet Protocol (Withrow) E-Rate Project: Cooling Units, Phones and Call Managers (Withrow)

20 24 25 26 33 39 46

8.8

Memorandum of Understanding with Vance-Granville Community College for Warren New Tech High School (Spain) 8.9 Capital Outlay Expansion Budget for 2007-2008 Fiscal Year (Spain) 8.10 Current Expense Expansion Budget for 2007-2008 Fiscal Year (Spain) 8.11 Personnel Report (Mason)

9.

Board Chairperson’s Comments 9.1 9.2 9.3 9.4

NSBA Southern Conference: July 12-14, 2007, San Antonio, Texas NCCOSA Summer Law Conference: July 27-28, 2007, Atlantic Beach, NC Board/Management Team Retreat: August 8-10, 2007, Sheraton Chapel Hill Board Meeting: August 13, 2007, 6pm Closed Session, 7pm Regular Meeting

10. Superintendent’s Comments 11. Adjournment

50 65 67 69

Minutes Warren County Board of Education June 11, 2007 The Warren County Board of Education met on Monday, June 11, 2007, at 7pm at the central administrative office for the regular June meeting. Members present were: Mr. Cooper, Dr. Grady, Mr. Jones, Mrs. Lassiter and Mrs. Scott. Item #1: Mr. Cooper announced the establishment of a quorum and called the meeting to order. Mr. Cooper asked for a moment of silence. Item #2: At 5:30pm on motion by Mrs. Lassiter, which was seconded by Dr. Grady, and duly carried by unanimous vote, the Board approved convening in closed session to discuss confidential or privileged information and/or confidential student matters including student transfer requests as allowed under General Statutes 143-318.11(a)(1), to discuss legal matters or potential legal matters as allowed under General Statutes 143-318.11(a)(3), to discuss negotiating the price for the acquisition of real property as allowed under General Statutes 143-318.11(a)(5) and to discuss personnel qualifications, competence, performance, character or fitness as allowed under General Statutes 143-318.11(a)(6). Item #3: At 6:50 pm on motion by Mrs. Lassiter, which was seconded by Dr. Grady and duly carried by unanimous vote, the Board approved reconvening in open session and continuing the session during the latter portion of the regular meeting. Item #4: Mr. Cooper called for approval of the agenda. On motion by Mrs. Lassiter, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the agenda. Item #5: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the consent agenda items #4.1 minutes of May 11, 2007 regular Board meeting with noted corrections and 4.2 minutes of May 29, 2007 work session/business meeting with noted corrections. Also approved as a part of the consent agenda were items # 8.1 Breakfast and Lunch Meal Prices for 2007-2008 School Year, 8.3 Overnight Field Trip Request, 8.11 Audit Contract, 8.12 Establishing Pay Dates for 2007-2008 School Year and 8.14 School Board Attorney Term of Service Renewal. Item #6: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the following meal prices for the 2007-2008 school year. Meal prices have not increased in the district since 2000. This increase is based on rising food costs, labor costs, equipment costs, indirect costs and the new nutrition policy. Breakfast Complimentary: PK – Grade 12 A La Carte: Adults

Lunch – Full Price $1.25: PK – Grade 5 $1.50: Grade 6 – Grade 12 A La Carte: Adults

Lunch – Reduced Price $0.40: PK – Grade 12

Item #7: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the following overnight field trip request contingent upon the state of the nation at the time of the trip: Agriculture students and Future Farmers of America Club members approved to attend the State Future Farmers of America Convention at North Carolina State University in Raleigh, North Carolina on June 19-21, 2007. 1

Item #8: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved Dixon Hughes Certified Public Accountants to serve as the independent auditor for the district for the 2006-2007 school year. There will be a nominal fee increase from 2005-2006. Item #9: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the pay schedules for 12-month employees, 11-month employees, 10-month employees, bus drivers and miscellaneous pays for the 2007-2008 school year. Item #10: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the renewal of the legal counsel and service of Lewis A. Thompson, III as Board Attorney for the period July 1, 2007 through June 30, 2009. The monthly retainer fee for Mr. Thompson remains at $125. Item #11: The Board of Education recognized the following: NC School of Science and Mathematics:

Ashley Herring

Accepted

WCHS

Emily Robertson

Accepted

WCHS

North Carolina Project Suc-seed :

Hardy Copeland Ashley Herring

Finalist Semi-finalist

WCHS WCHS

Summer Ventures in Science & Mathematics:

Jamisha Twitty Olivia Richardson

Finalist Alternate

WCHS WCHS

Ambassador-Hugh O’Brian Youth Leadership: Jamisha Twitty Emily Robertson

Finalist Alternate

WCHS WCHS

Gates Millennium Scholarship:

Elizabeth Qua Lynch

Winner

WCHS

London Scholarship:

James Fields

Winner

WCHS

May Stellar Performer:

Ken Rhodes Harold Williams

Maintenance Department Transportation Department

Lights of Character Coordinators:

Shelia Robertson Stephanie Alston Jackie Cozart Audrey Davis Della Humphrey Michelle Jones Erica Daves Teresa Gwyn Patricia Boyd Gracie Davis

Hawkins Mariam Boyd Northside Northside South Warren South Warren Vaughan WCMS WCHS Central Office

Bus Driver Award:

Lucille Hargrove

WCMS/WCHS

Best Attendance-Eighth School Mo.:

95.79% Attendance

Mariam Boyd

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Most Improved Attendance-Eighth Mo.: .49% Increase

Mariam Boyd

Supt. Student Advisory Committee:

WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS WCHS

2006-2007 Retirees:

Mary Arrington Carolyn Cooper Sylvia Jones Audrey Davis Yvonne George Marilyn Lesak

2007-2008 Teacher of the Year:

Brittany Anstead Samantha Ayscue Zachary Bender Craig Bullock Brodie Dunham Tieshae Fleming Kitrail Hargrove Faith Hedgepeth Erica Holmes Walter Hundley Torrey Hunt Brenden Jiminez Angel Jones Ashley Koonce Clifton Lesak Lauren Lesak Dynesha Perry Brandon Reams Roland Reaves Olivia Richardson Emily Robertson Janelle Ross Chalis Sledge Ebony Somerville Rodney Stevenson EC Teacher Tots ‘N Teens Director Teacher Assistant Guidance Counselor Induction Specialist Elementary Teacher Teacher of the Year First Runner-Up Second Runner-Up Participant Participant Participant Participant

WCMS WCHS Northside Northside District-wide Vaughan

Anthony Herndon Chelsa Jennings Shena Royster-Davis Ethel Alston Marion Barnes Lane Elkin Johnny Williams

30 yrs., 7 mos. 30 yrs., 1 mo. 31 yrs. 30 yrs. 22 yrs., 7 mos. 30 years WCMS Mariam Boyd South Warren Northside Hawkins Vaughan WCHS

Item #12: Dr. Spain recognized and welcomed Bill Davis, Warren County Commissioner, to the meeting. Item #13: Mr. Cooper asked if there were any public comments. There were none. Item #14: The Board received information from Dr. Spain and Katherine Brooks regarding the Learn and Earn early college high school initiative. Ms. Brooks is the Early College Program Director with the North Carolina New Schools Project, which along with the North Carolina Department of Public Instruction heads up this project. She has met with the school district staff and representatives from

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Vance-Granville Community College (VGCC) to discuss this project. This initiative was launched in response to the changing workforce needs in North Carolina. Learn and Earn early college high schools provide an academically rigorous, college-prep course of study with the goal of ensuring that all students graduate with a high school diploma and two years of university transfer credit or an associate degree within five years. Dr. Spain stated that the district has applied for a planning grant to establish a Learn and Earn school in partnership with VGCC. If approved, this school would be located at the Warrenton Campus of VGCC. The students that would be targeted for the Learn and Earn school would be those that have a low socio/economic background and those that will be first generation college students. This type of school has also proven to be effective for students who do not desire to attend a traditional high school. Dr. Spain will keep Board members informed of the progress with this initiative. Item #15: The Board received information from Dr. Spain regarding high school reform initiatives. The Department of Public Instruction (DPI) requires all Leandro (DSSF) school districts to institute high school reform. DPI, in conjunction with the North Carolina New Schools Project (NSP), provides technical assistance to school districts in exploring reform models. High schools have not changed significantly in the past 100 years, but the structures of work and society have dramatically changes. Thematically-focused high schools are now being developed to provide educational opportunities for students. The high school reform initiatives will be developed in phases. Phase I planned for the 20072008 school year includes the opening of Warren New Tech High School, selecting ninth grade transition interventions, whole school reform planning, Warren Early College planning, refining the College Foundation of North Carolina (CFNC) activities and implementing the America’s Choice® school design. Phase II planned for the 2008-2009 school year includes opening the Warren Early College high school, implementing Career Academy I, implementing all ninth grade interventions and continuing implementation of CFNC activities. During the 2009-2010 school year, Phase III will be put into operation by implementing Career Academy II, reviewing and modifying all reform initiatives and finalizing full implementation of the CFNC model. The goal of high school reform is to prepare students for success in college, to provide more educational opportunities for students and to increase academic achievement. An expected outcome of these reform models will be the return of students to the public schools. The Warren County Commissioners will be asked to partner with the school district to assist in implementing these high school reforms since this will be an investment for the county and for economic development. Item #16: The Board received information regarding the Healthy Policy Information Report from Mrs. Hilliard. In accordance with Warren County Board of Education Policy #6140, the Warren County Schools’ School Health Advisory Council met throughout the 2006-2007 school year assessing the wellness needs of Warren County Schools. Accomplishments and needs of the district are outlined in the Student Wellness Policy Annual Report. This report is made in accordance with State Board of Education Policy #HSP-S-000. Item #17: The Board received information on the E-Rate Project from Dr. Withrow. The Universal Service Administrative Company (USAC) Schools and Library Division (SLD) approved the district’s requests for E-Rate funding for network re-cabling for all schools, switching equipment and extending phone service to classrooms. The approved project cost is $1,746,183.90 of which the SLD has agreed to fund $1,501,718.20. The SLD requires school districts to pay a portion of the cost of approved projects. In this instance, the district is expected to pay $244,465.70. This project will place additional electrical and cooling requirements to support the new equipment and some of the equipment to support the phone system is not E-Rate eligible. These additional charges will cost the district $39,611.27, which is the district’s 14 percent match.

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The total cost to the district for this project is $284,076.97. The district received reimbursement for E-Rate eligible expenses for the previous school year that totaled $104,035. This reimbursement will be applied to the cost of this project which will bring the amount due to $180,041.97. This item will be brought to the July Board meeting and the Superintendent will recommend approval of this project with the needed funds coming from the Public Schools Capital Fund which will not require a county match. Item #18: On motion by Mrs. Scott which was seconded by Dr. Grady and duly carried by unanimous vote, the Board approved the Title I application for the 2007-2008 school year. Each school will have a Title I pre-kindergarten classroom at each elementary school in this district. The focus for Title I will be early literacy and math with a goal to increase the rate of grade level proficiency in reading and math, as well as increasing student achievement in all subject areas. Item #19: On motion by Mrs. Lassiter which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the graduation requirements for the Warren New Tech High School. Students attending WNTHS are still held accountable for the 28 units required for graduation by the local School Board. In addition, WNTHS students will be completing a service learning internship of 50 hours during the junior year and taking a curriculum centered around college coursework during their senior year. According to the State Board of Education, schools that operate under the North Carolina New Schools Project are not held to the same “seat time” standards per course as traditional, comprehensive high schools which allows for more course opportunities during the year and flexible scheduling. Further information will be provided to the Board regarding the requirements to be a sophomore, junior and senior at WNTHS. Item #20: On motion by Mr. Jones which was seconded by Mrs. Scott and duly carried by unanimous vote, the Board approved the additional Huskins class offerings. Additional classes to be offered at WCHS include CJC 111 Introduction to Criminal Justice and CJC 122 Community Policing. Additional classes to be offered at WNTHS include ACA 115 Success and Study Skills and CIS 111 Basic PC Literacy. Item #21: On motion by Mrs. Lassiter which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the revisions and updates to Policy #5530-Promotion and Retention of Students. This policy revision is the result of staff members exploring ways to reduce the number of dropouts, especially at the ninth grade level. The revision not only addresses the dropout issue, but updates the policy and aligns it with current state policy revisions. In order to be promoted from ninth to tenth grade, English I has been deleted as a mandatory requirement with the necessary six credits remaining the same. Item #22: On motion by Mrs. Lassiter, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the Ninth Grade Transition Plan. The school district has worked with Dr. Parrish to develop nine strategies for a Ninth Grade Transition Program which will be implemented for the upcoming ninth grade class. Item #23: On motion by Dr. Grady, which was seconded by Mrs. Lassiter and duly carried by unanimous vote, the Board approved the Academically and/or Intellectually Gifted Fourth Generation Plan for 20072010. This plan has been expanded to six goals and 18 objectives. Highlights of these goals and objectives include cognitive abilities testing in grades three and six, student and program monitoring, staff development on gifted student education, parent and community involvement, as well as developing and implementing appropriate service options to match student needs. Item #24: On motion by Mr. Jones, which was seconded by Dr. Grady and duly carried by unanimous vote, the Board approved American Advantage for Student Athletic and Voluntary Plans for the 2007-

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2008 school year. This company provides coverage for volunteers while at school and coverage for school sponsored field trips that have school chaperons. Students and staff members can purchase this coverage for $12 for single option, $22 for double option, and $33 for triple option. Twenty-four hours a day coverage can be purchased for $55 for single option, $90 for double option, and $140 for triple option. The Athletic Plan for Warren County High School is available on the single option for $11 per athlete. This plan is also available for Warren County Middle School on the single option for $5.25 per athlete. Item #25: On motion by Mr. Jones, which was seconded by Mrs. Scott and duly carried by unanimous vote, the Board approved the Budget Resolution for the 2007-2008 fiscal year. This resolution will be amended once the allocation is received from the Warren County Commissioners. Item #26: On motion by Mr. Jones, which was seconded by Mrs. Scott and duly carried by unanimous vote, the Board approved the Budget Amendment #3 for 2006-2007 fiscal year. Item #27: Mr. Cooper made the following announcements: • • • • •

NCSBA Special Issue Seminars: June 25-27, 2007, Kitty Hawk, NC NCSBA Policy Conference: June 28-29, 2007, Kitty Hawk, NC Board Meeting: July 9, 2007, 6pm Closed Session, 7pm Regular Meeting NSBA Southern Conference: July 12-14, 2007, San Antonio, Texas NCCOSA Summer Law Conference: July 27-28, 2007, Atlantic Beach, NC

Item #28: Dr Spain made the following comments: • • •

The Commencement Exercises on June 9, 2007 were very nice. Summer School will begin for students on June 19, 2007. The Board/Management Team Retreat is set for August 8-10, 2007. Mrs. Lassiter suggested holding the Retreat in the county and utilizing local merchants since they are asked to make donations to the schools.

Item #29: At 10pm on motion by Mrs. Lassiter, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved continuing the closed session. Item #30: At 10:36pm on motion by Mrs. Lassiter, which was seconded by Dr. Grady, the Board approved reconvening in open session. Item #31: On motion by Mrs. Scott, which was seconded by Mr. Jones and duly carried by unanimous vote, the Board approved the Personnel Report. Contracts not extended, resignations, a retirement, transfers and a vacancy list were presented for information and acknowledged. Employment Melanie Burnette, Compliance Specialist for Exceptional Children, District-wide, effective 07/02/0707/31/07 Tracie Campbell, School Administrative Assistant, WNTHS, effective 07/01/07 Michelle Hedgepeth, Child Nutrition Data Entry, District-wide, effective 07/02/07-09/28/07 Carol Henderson, Job Coach for Exceptional Children, WCHS, effective 07/01/07-08/10/07 Mary Ann Johnson, Vocats Coordinator, WCHS, effective 06/15/07-06/29/07 Lucy B. Jones, Transition Specialist for Exceptional Children, WCHS, effective 06/18/07-08/17/07 Elise McCaffrey, Elementary Teacher, Northside, effective 08/20/07

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Rhonda Mushaw, Registrar/Attendance Administrative Assistant, WNTHS, effective 07/01/07 Christina Skinner, Media Coordinator, Mariam Boyd, effective 08/20/07 Christine Steverson, Child Nutrition Data Entry, District-wide, effective 07/02/07-09/28/07 Employment-Summer School, effective 06/18/07-07/27/07 Barbara Alston, Child Nutrition Assistant, WCHS Ethel Alston, Grade 2 Teacher, Northside Stephanie Alston, Kindergarten Teacher, Northside Brenda Bullock, Clerical, WCHS Tracey Burchette, Child Nutrition Assistant, WCHS Gail Cooper, Elementary Media Coordinator, Northside Jacqueline Cozart, Grade 2 Teacher, Northside Hermenia Davis, Child Nutrition Assistant, Northside Jackie Davis, Child Nutrition Assistant, Northside Gloria Dunston, Child Nutrition Assistant, WCHS Phyllis Durham, Teacher Assistant, Northside Jeffrey Evans, Computer Skills Teacher, WCHS Karen Fleming, Middle Grades Math Teacher, WCHS Deborah Foster, Reading First Coach, Northside Juanita Green, Teacher Assistant, Northside Teresa Gwyn, Secondary Guidance Counselor, WCHS Lorraine Hardy, Child Nutrition Manager, Northside Michael Hawkins, Grade 5 Teacher, Northside Mary Henderson, Grade 5 Teacher, Northside Della Humphrey, Elementary Guidance Counselor, Northside Chelsa Jennings, Grade 1 Teacher, Northside Nicole Jones, Teacher Assistant, Northside Elsie Kearney, Clerical, Northside Elaine Leet, Grade 1 Teacher, Northside DeAnna Lewis, Middle Grades Language Arts Teacher, WCHS Patricia London, English I Teacher, WCHS Maria Lopez, ESL Teacher, Northside Arnetta Lucas, Grade 6 Reading Teacher, WCHS Connie Palmer, Teacher Assistant, Northside Dakisha Perry, Grade 3 Teacher, Northside Orlinda Perry, Grade 3 Teacher, Northside Mattie Pearl Simes, Kindergarten Teacher, Northside Maria Rivas, ESL Teacher, Northside Annie Skipwith, Grade 8 Reading Teacher, WCHS Rebecca Solomon, Teacher Assistant, Northside Deloris Somerville, Grade 5 Teacher, Northside Carl Stevens, ESL Teacher, Northside Clara Thompson, Elementary Administrator, Northside, Carolyn Walker, Grade 7 Teacher, WCHS Gwendolyn White, Secondary Media Coordinator, WCHS Janet Wright, Child Nutrition Manager, WCHS Joann Wright, Teacher Assistant, Northside Extra Duty Assignments John Hudgins, Athletic Director, WCHS, effective 07/01/07-06/30/08 William Overby, Head Boys and Girls Soccer Coach, WCHS, effective 06/15/07

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Jason Schlafer, Tennis Coach, WCMS, effective 03/01/07 Wanda Thompson, Head Volleyball Coach, WCHS, effective 07/01/07-12/30/07 Contracts Not Extended Melissa Alwine, Elementary Teacher, South Warren, effective 06/14/07 Vanessa Nettles, Pre-K Teacher, Hawkins, effective 06/14/07 Tia Williams, Health/Physical Education Teacher, WCHS, effective 06/14/07 Resignations Brian Barrett, Principal, South Warren, effective 06/30/07 Bonnie Schlupp, Elementary Teacher, Northside, effective 06/14/07 Anita Towns, Pre-K Teacher, Hawkins, effective 06/14/07 Tami Turner-Keyser, Social Studies Teacher, WCHS, effective 06/14/07 Retirement Audrey Davis, Guidance Counselor, Northside, effective 06/30/07 Transfer Lori Szerensci, from South Warren to Science Teacher at WCMS, effective 08/20/07 Transfers from Hawkins Educational Center, effective 08/20/07 Marion Barnes, Pre-K Teacher, Vaughan Yulanda Baskett, Pre-K Teacher Assistant, Northside Mary Boone, Pre-K Teacher Assistant, Mariam Boyd Mattie Boyd, Pre-K Teacher Assistant, Northside Debbie Brannock, Exceptional Children Pre-K Teacher Assistant, Mariam Boyd Diariece Jones, Pre-K Teacher, Mariam Boyd Rachel Lindsey, Exceptional Children Pre-K Teacher, Northside Sheila Robertson, Exceptional Children Pre-K Teacher Assistant, Northside Sheila Seward, Pre-K Teacher, Northside Linda Shearin, Pre-K Teacher Assistant, South Warren Glenda Watson, Pre-K Teacher Assistant, Vaughan Emma Williams, Elementary Teacher, Northside Vacancies Slot #6503, Alternative Program, Teacher Slot #6511, Alternative Program, Teacher Slot #7501, Mariam Boyd, Media Coordinator Slot #1001, Mariam Boyd/South Warren, Health/Physical Education Teacher Slot #3106, Northside, Elementary Teacher Slot #7003, Northside, Guidance Counselor Slot #1039, South Warren, Elementary Teacher Slot #1042, South Warren, Elementary Teacher Slot #1045, South Warren, Elementary Teacher Slot #1048, South Warren, Elementary Teacher Slot #1050, South Warren, Elementary Teacher Slot #1123, WCMS, Business Education Teacher Slot #1042, WCMS, Exceptional Children Teacher Slot #4020, WCMS, Exceptional Children Teacher Slot #4024, WCMS, Exceptional Children Teacher Slot #4026, WCMS, Exceptional Children Teacher

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Slot #7009, WCMS, Guidance Counselor Slot #1107, WCMS, Language Arts Teacher Slot #1252, WCMS, AIG/Language Arts Teacher Slot #1109, WCMS, Math Teacher Slot #2120, WCMS, Receptionist Slot #1129, WCMS, Science Teacher Slot #1110, WCMS, Social Studies Teacher Slot #1071, WCHS, English Teacher Slot #4030, WCHS, Exceptional Children Teacher Slot #1066, WCHS, Science Teacher Slot #1064, WNTHS, Social Studies Teacher WNTHS, Science Teacher Slot #2014, District-wide, Induction Specialist/ILT Coordinator Slot #6512, District-wide, Positive Behavior Support Coordinator Slot #1147, District-wide, Math Instructional Support Leader Slot #1145, District-wide, Science Instructional Support Leader Slot #1146, District-wide, Social Studies Instructional Support Leader Slot #6507, District-wide, Social Worker Slot #2701, District-wide, Web Programmer/Technician Bus Garage, Part-time Mechanic WCHS, Girls Tennis Coach Item #32: On motion by Mr. Jones, which was seconded by Dr. Grady and duly carried by majority vote, the Board approved supplements for principals of new themed high schools according to student population as listed below: Population of New Themed High Schools Less than or equal to 100 students 101 to 200 students 201 to 300 students 301 to 400 students 401 to 500 students Over 500 students

Supplement $2,500 $3,000 $3,500 $4,000 $4,500 $5,000

Mr. Jones, Dr. Grady, Mrs. Scott and Mr. Cooper voted in favor of the motion. Mrs. Lassiter opposed the motion. Item #33: On motion by Mrs. Lassiter, which was seconded by Dr. Grady and duly carried by unanimous vote, the meeting was adjourned.

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Meeting Date July 9, 2007 Item Title:

Warren County School District

Agenda Item No. 7.1

BOARD AGENDA ITEM

Warren County Board of Education Legislation

Prepared by: Dr. Ray V. Spain

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: This item is provided for information.

Supporting Information: On February 27, 2007, the Board of Education approved a resolution requesting legislation confirming that members of the Board are to be elected from townships. To be eligible for election to the Board from a district and to be eligible to serve as a member of the Board representing a district, a person must reside in the district. However, all eligible voters of the county shall vote on the members from all five districts. The resolution also confirmed that newly elected members of the Board take office 30 days after certification of the election results. Effective beginning with those members elected in 2012, the terms of new elected members of the Board begin 30 days after the certification of the results of the election. The term of office of members elected in 2008 expires at that time. This act was read three times in the legislature and ratified on May 17, 2007. A copy of session law 2007-50 is attached.

x

See additional information attached

Funding Source:

Recommended Action: Action Consideration x

Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

10

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Meeting Date July 9, 2007 Item Title:

Warren County School District

Agenda Item No. 7.2

BOARD AGENDA ITEM

2007 Summer School Progress Report

Prepared by: Ms. Jefferies

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: This item is provided for information.

Supporting Information: The following information gives an update for the 2007 Summer School program for Warren County Schools.

x

See additional information attached

Funding Source:

Recommended Action: Action Consideration x

Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

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Warren County Schools Summer School 2007 Update

Northside Elementary School Session I Remediation (Reading and Math) June 18-July 27 (Staff) June 19-July 25 (Students)

Administrator: Clara Thompson Grades 1,3,5, LEP (Limited English Proficiency) Number of Students: Number of Teachers: Number of Teacher Assistants:

122 15 3

Session II Enrichment July 5-July 26 (Staff) July 9-July 25 (Students) Grades K, 2 Projected students: Number of Teachers: Reading Coach:

75 7 1

Special Programs Summer Scholars (Warren Family Institute) Number of students:

100

Rising Stars Youth Development July 9-13 Number of students

20

Grand Total (Students)

317

13

Warren County High School June 18-July 27 (Staff) June 19-July 25 (Students) Administrator:

Dennis Snead

Number of students: Number of Teachers/Lab Facilitators: Courses offered:

335 20

Reading Remediation Grades 6, 7, 8 (Retest Grade 8 only) Math Remediation Grades 6, 7, 8 (Retest Grade 8 only)

English I: Remediation and Retest Algebra I: Remediation and Retest Credit Recovery: Algebra IA – Algebra IB Earth and Environmental Science English I Introduction to Math Geometry English I EC World History Earth Science Physical Science Civics and Economics English II Algebra I EC English III

Number of students completing Credit Recovery

Essential Math Algebra II Pre-Calculus US History Chemistry English IV French I Psychology Biology Tech Math I & II Competency Reading Computer Skills

32

SEMAA Summer Program Various students attend per school district.

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Meeting Date July 9, 2007 Item Title:

Warren County School District

Agenda Item No. 7.3

BOARD AGENDA ITEM

Cooling Tower at Warren County Middle School Update

Prepared by: Mr. Evans

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: This item is provided for information.

Supporting Information: The cooling tower for Warren County Middle School has been ordered by the contractor, Jeff Hargett Mechanical. The equipment is scheduled to be shipped on August 9, 2007. The contractor will do the most preliminary on-site work he can before demolition of the existing cooling tower so that the air conditioner can be kept on as long as possible. Work should be complete when school opens for the 2007-2008 school year.

See additional information attached

Funding Source:

Recommended Action: Action Consideration x

Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

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Meeting Date July 9, 2007 Item Title: Prepared by:

Warren County School District

Agenda Item No. 7.4

BOARD AGENDA ITEM

Financial Report for Fourth Quarter (July 2006 to June 2007) Ms. Ginn

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: This item is provided for information.

Supporting Information: A financial report has been prepared on a program basis for the period of July 1, 2006 through June 30, 2006. Based on these periods, Warren County Schools should have expended approximately 75 to 100 percent of funds for most programs.

x

See additional information attached

Funding Source:

Recommended Action: Action Consideration x

Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

16

17

18

19

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.1

BOARD AGENDA ITEM

Item Title: Budget Amendment #3 Correction for 2006-2007 Fiscal Year Prepared by: Ms. Ginn

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve Budget Amendment #3 Correction for 2006-2007 fiscal year.

Supporting Information: Attached are sheets that detail the Budget Amendment #3 Correction for 2006-2007 fiscal year.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

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21

22

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Warren County School District

Meeting Date July 9, 2007

Agenda Item No. 8.2

BOARD AGENDA ITEM

Item Title: Child Nutrition Bids for Bread, Ice Cream and Chemicals Prepared by: Mrs. Green

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve product bids for the 2007-2008 school year as follows: • Bread Flowers Baking Company • Ice Cream Hershey Creamery Company • Chemicals US FoodService Supporting Information: Bids for bread, ice cream and chemicals that will be used in Warren County Schools’ cafeterias during the 2007-2008 school year were opened on June 22 and June 25, 2007. The Superintendent recommends that the Board award bids to the vendors listed above submitting the overall lowest bid meeting the specifications. Listed below are the companies who also submitted bids: Bread: Ice Cream: Chemicals:

Flowers Baking, Merita/Interstate Brands Dennis Foods, Hershey, Maola, Pet, Us FoodService Ecolab, Fisher Environmental, Maintenance Supply, US FoodService

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

24

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.3

BOARD AGENDA ITEM

Item Title:

Child Nutrition Bids for Food and Supplies

Prepared by:

Ms. Green

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve for the period August 1, 2007 to January 1, 2008 the food and supply bid submitted by US FoodService.

Supporting Information: The Superintendent recommends that the Board award bids to the vendors listed above submitting the overall lowest bid meeting the specifications. Listed below are the companies who also submitted bids that were opened on June 22, 2007 and June 25, 2007. Food and Supplies: Handi Clean, Henderson Fruit and Produce, Ecolab, US FoodService

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

25

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.4

BOARD AGENDA ITEM

Item Title:

E-Rate Project: First Contract for Re-cabling

Prepared by:

Dr. Withrow

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve paying the required $125,059.78 match by using the $104,035 E-Rate reimbursement from the school year 2005/2006 and requesting $21,024.78 from the Public Schools Capital Fund [PSCF]. Supporting Information: The Universal Service Administrative Company [USAC] Schools and Library Division [SLD] approved the District’s requests for E-Rate funding for network re-cabling for all schools, switching equipment, and extending phone service to classrooms. The projects have three contracts and require phones, call managers and additional electrical circuits and cooling equipment to be provided by the District. The 1st contract provided is for re-cabling all schools and the Central Office, excluding Hawkins. Three vendors submitted bids to re-cable our facilities, they were 4Front Systems, Alphanumeric Systems and CNIC. The vendor that the staff is recommending is CNIC. The cost for the re-cabling project is $893,284.15. The SLD agreed to fund the project in the amount of $768,224.37. The District is responsible for providing matching funds in the amount of $125,059.78 which is 14% of the total cost for the re-cable project. The Superintendent recommends that the District pay the required $125,059.78 match by using the $104,035 E-Rate reimbursement from the school year 2005/2006 and requesting $21,024.78 from the Public Schools Capital Fund [PSCF]. The $21,024.78 PSCF capital fund request does not require a county match for technology use. Attached is the contract and bid sheet from the vendor. x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

26

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Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.5

BOARD AGENDA ITEM

Item Title:

E-Rate Project: Second Contract for Network Equipment and Installation

Prepared by:

Dr. Withrow

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve paying the required $89,203.96 by requesting the $89,203.96 from the Public Schools Capital Fund [PSCF]. Supporting Information: The Universal Service Administrative Company [USAC] Schools and Library Division [SLD] approved the District’s requests for E-Rate funding for network re-cabling for all schools, switching equipment, and extending phone service to classrooms. The projects have three contracts and require phones, call managers and additional electrical circuits and cooling equipment to be provided by the District. The 2nd contract provided is for network equipment and installation to support the re-cable project. Three vendors submitted bids to network equipment; they were 4Front Systems, Alphanumeric Systems and Stormwood. The vendor that the staff is recommending is Stormwood. The cost for the network equipment and installation project is $637,171.12. The SLD agreed to fund the project in the amount of $547,967.16. The District is responsible for providing matching funds in the amount of $89,203.96 which is 14% of the total cost for the re-cable project. The Superintendent recommends that the District pay the required $89,203.96 by requesting the $89,203.96 from the Public Schools Capital Fund [PSCF]. The $89,203.96 PSCF capital fund request does not require a county match for technology use. Attached is the contract and bid sheet from the vendor.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

33

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38

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.6

BOARD AGENDA ITEM

Item Title:

E-Rate Project: Third Contract for Voice Over Internet Protocol (VOIP)

Prepared by:

Dr. Withrow

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve paying the required $30,202.01 by requesting the $30,202.01 from the Public Schools Capital Fund [PSCF]. Supporting Information: The Universal Service Administrative Company [USAC] Schools and Library Division [SLD] approved the District’s requests for E-Rate funding for network re-cabling for all schools, switching equipment, and extending phone service to classrooms. The projects have three contracts and require phones, call managers and additional electrical circuits and cooling equipment to be provided by the District. The 3rd contract provided is for the Voice Over Internet Protocol [VOIP] project. Two vendors submitted bids to provide VOIP; they were 4Front Systems and Stormwood. The vendor that the staff is recommending is Stormwood. The cost for the network equipment and installation project is $215,728.63. The SLD agreed to fund the project in the amount of $185,526.62. The District is responsible for providing matching funds in the amount of $30,202.01 which is 14% of the total cost for the re-cable project. The Superintendent recommends that the District pay the required $30,202.01 by requesting the $30,202.01 from the Public Schools Capital Fund [PSCF]. The $30,202.01 PSCF capital fund request does not require a county match for technology use. Attached is the contract and bid sheet from the vendor.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

39

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45

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.7

BOARD AGENDA ITEM

Item Title:

E-Rate Project: Cooling Units, Phones and Call Managers

Prepared by:

Dr. Withrow

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve funding the $34,611.27 by requesting the $34,611.27 from the Public Schools Capital Fund [PSCF].

Supporting Information: The Universal Service Administrative Company [USAC] Schools and Library Division [SLD] approved the District’s requests for E-Rate funding for network re-cabling for all schools, switching equipment, and extending phone service to classrooms. The projects have three contracts and require phones, call managers and additional electrical circuits and cooling equipment to be provided by the District. Mariam Boyd, Warren County High School and South Warren will require cooling units to support the re-cable and Voice Over Internet Protocol [VOIP] projects. Joe Mustian, Maintenance Director, estimates the cost for the cooling units to be approximately $8,0000.00. The phones for the classrooms and call managers to direct the calls are not E-Rate eligible. The vendor that is being recommended to provide the VOIP system, Stormwood, submitted a quote for this equipment. The cost for the phones and call managers is $12,611.27. Each school and the Central Office will require additional electrical circuits to support the re-cable and VOIP projects. Joe Mustian, Maintenance Director, estimates the cost for the additional circuits to be approximately $14,000.00. The additional items to support the re-cable and VOIP projects total $34,611.27. The Superintendent recommends that the District pay the $34,611.27 by requesting the $34,611.27 from the Public Schools Capital Fund [PSCF]. The $34,611.27 PSCF capital fund request does not require a county match for infrastructure use. Attached is the quote from the vendor. x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

46

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49

Meeting Date July 9, 2007 Item Title:

Warren County School District

Agenda Item No. 8.8

BOARD AGENDA ITEM

Memorandum of Understanding with Vance-Granville Community College

Prepared by:

Dr. Ray V. Spain

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve the Memorandum of Understanding with Vance-Granville Community College for Warren New Tech High School.

Supporting Information: Slated to open in August 2007, Warren New Tech High School is in need of a facility capable of meeting both space and technological requirements for initial start up. The Memorandum of Understanding (MOU) provides specific responsibilities of both parties effective July 1, 2007 through June 30, 2008. Please note that on Attachment A, 2a has a strikethrough as VGCC has agreed to waive this tuition cost. With the exception of this strikethrough, this document is essentially the same as shared earlier.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

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64

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.9

BOARD AGENDA ITEM

Item Title: Capital Outlay Expansion Budget for 2007-2008 Fiscal Year Prepared by:

Dr. Ray V. Spain

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve the Capital Outlay Expansion Budget projects for the 2007-2008 fiscal year. Supporting Information: The school district requested $657,500 from the County Commissioners for the Capital Outlay Expansion Budget for the 2007-2008 fiscal year. The actual amount received from the Commissioners was $294,000. The administrative staff has reviewed and suggested the items that the Board consider expending these allocated funds on as listed on the attached sheet.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

65

66

Meeting Date July 9, 2007

Warren County School District

Agenda Item No. 8.10

BOARD AGENDA ITEM

Item Title: Current Expense Expansion Budget for 2007-2008 Fiscal Year Prepared by:

Dr. Ray V. Spain

Approved by: Dr. Ray V. Spain

Date: July 6, 2007

Recommendation: The Superintendent recommends that the Board approve Current Expense Expansion Budget projects for the 2007-2008 fiscal year.

Supporting Information: The school district requested $489,293 from the County Commissioners for the Current Expense Expansion Budget for the 2007-2008 fiscal year. The actual amount received from the Commissioners was $177,326. The administrative staff has reviewed and suggested the items that the Board consider expending these allocated funds on as listed on the attached sheet.

x

See additional information attached

Funding Source:

Recommended Action: x

Action Consideration Information

Warren County School District Other:Date Meeting July 15, 2004 Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

67

68

Meeting Date July 9, 6, 2007 2006 Item Title:

Warren County School District

Agenda Item No. 8.11 8.1

BOARD AGENDA ITEM

Personnel Report

Prepared by: Dr. Mason

Approved by: Dr. Ray V. Spain

Date:

July 6, 2007

Recommendation: The Superintendent recommends that the Board approve the Personnel Report as presented.

Supporting Information: The personnel report is presented for approval. A vacancy list, along with any applicable transfers, resignations and retirements, is provided as information.

x

Attachment-Board Members Only

Funding Source:

Recommended Action: x

Action Consideration Information Other:

Superintendent:

Estimated Cost: Board Member Cooper Grady Jones Lassiter Scott

Motion

Second

Aye

Nay

Abstain

Other

69