Global Mobility Services GMS Gateway

Long Term and Short Term International Assignment Initiation User Guide for HR & Managers

LT - ST User Guide Scope • High Level Process map : p 3 • Initiator (Staffing or HRG) Navigation guide : p 4 - 13 • All users – Notifications, Status Updates & How to access your task : p 14 - 17 • HR Owner / SBU HRVP / SBU CFO / SBG HRVP : How to Approve or Reject an Initiation : p 18 – 19 • Home HR task in the dashboard : p 20 • HRG - Revise or Cancel an Initiation : p 21 - 22 • Support contacts : p 23

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LT/ST Initiation High Level Work Flow Submit an Assignment or Assignment Extension request through GMS Gateway HR/Manager consults with RMC Contact on the assignment request

HR/Manager submits requests & provides Business Justifications (if required)

External Service Providers assign SPC and provide Cost Projection

RMC reviews & approves the request

Business Approvals 1. HR Owner

3. SBU CFO

2. SBU HRVP Manager enters Data onto MDA

5. SBG HRVP

Agree and Sign LOU RMC/GMS reviews & approves LOU

Home HRG reviews, signs & uploads LOU

Employee reviews, approves and signs LOU

* Relocation provider coordinates employee signature * Assignment starts when work permit and permanent residency are granted

End-to-end process Honeywell Confidential

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Accessing the GMS Gateway Tool Access GMS Gateway Via: • Inside Honeywell  Comp, Benefits & Career Development  Global Mobility Services  GMS Gateway, OR • https://www51.honeywell.com/gmsgateway/login.do OR • https://inside.honeywell.com/hrcommunity/secure/hrs/hrsGlobalMobilityServices.htm HRS Quick Links  GMS Gateway

Login with LDAP User Name and Password

Login with LDAP user name and password

System enforces security, data privacy & data integrity Honeywell Confidential

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Navigating the GMS Gateway Tool

• Click on International Mobility Program • About GMS • Mobility Policies • Contacts

• My Tasks • Archived Requests • Saved Requests (not yet submitted) • Requests In Progress • View All Requests • View All Domestic Pre Decision Requests

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Initiation – Short or Long Term Assignment

View brief description of mobility policies

2 entry points for Initiating LTST Request

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Initiator – Home Country Data If “Yes” is selected you will be prompted to enter Employee EID : data will be pulled from PeopleSoft based on EID Sensitive information WILL NOT be displayed, e.g. DOB, Marital Status , Salary, Band etc.

Auto-populated fields from PeopleSoft

Required fields are marked with * (System doesn’t allow initiator to proceed unless all the required information is provided) If “No” is selected you will need to enter Employee home country details

Capability to: a draft for later the data on the current page Honeywell Confidential

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Initiator – Host Country Data

Select the destination country; if the country is not in the list, please enter the country

Select the city, or closest city If host city is not in the drop down list for that country please enter the city

Hyperion code is 6 digits. It is the accounting code where costs will be charged. Click on the hyperlink for reference or check with your financial contacts. Honeywell Confidential

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Initiator – Host Country Data

Legal entity name and address are required for legal compliancy

HR Owner can be the same as Home or Host HRG, or a different HR. HR Owner is responsible for the assignment initiation and the first business approval after the Initiation is submitted.

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Initiator - Relocation Data

It is critical that you provide dependant names, relationship, birth dates and that you advise if any dependents will stay at home as it impacts calculation of estimated costs.

This is the estimated start date. Actual start will be entered when the assignment is approved, LOU signed, and employee enters country with work permit and permanent residency is granted.

Due to data privacy policy, the Initiation request will not proceed if the employee is not aware of his personal data being shared with external vendors.

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Initiator – Situational Data

Depending upon the personal situation the employee is entitled to some support such as language training course

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Initiator – Comments

Anything special in the assignment please include it here. The comment will be highlighted to Global Mobility Services contact for review. Honeywell Confidential 12

Initiator – Review & Submit For some SBG / SBU Business justification is required; upload it here.

Review request details prior to clicking

You can keep track of the process using the employee name or this transaction number Honeywell Confidential 13

All Users - Notifications 1.

You might receive an email notification from [email protected] a.

If your name is in the “To” line, you are the next task owner

b.

If your name is in the “Cc” line, the notification is for your information only

2.

To complete the Task, Login to GMS Gateway using the hyperlink in the email notification

3.

Go to “My Tasks”

4.

Review the request & complete the action item

From: [email protected] [mailto:[email protected]] To: HR Owner Subject: ACTION NEEDED : Approve Long Term document(s) for John Smith that have been prepared Importance: High

Global Mobility Gateway LT International Assignment Cost Projection for John Smith from UK to France has been prepared. ACTION REQUIRED: Please login to Global Mobility Gateway to download, review the Cost Projection and approve the request. Upon your approval, the relocation request and the Cost Projection will be submitted to SBU VP HR for approval. GMS Gateway transaction ID is . Thanks and Regards, Global Mobility Gateway

Click on the hyperlink to access GMS Gateway

Email Notification Sent to the Next Task OwnerHoneywell Confidential

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All Users - Personal Tasks in the Dashboard Click on My Tasks under “My GMS Dashboard”

Click on the Request ID link to view and complete the task

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All Users - Status Updates – Requests in Progress

Click on Requests in Progress under “My GMS Dashboard”

Click on View Details to check current status Click on Request ID to view request details

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All Users - Status Updates – Requests in Progress

Current status Next Action Owner

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Approver : HR owner - My Tasks in the Dashboard Expand to review more details online

HR owner has the option to add up to 5 additional approvers before SBU HRVP’s Enter approver’s EID and click

Click on the hyperlink to download documents, such as: • Cost Projection • Business Justification, etc • HR Form (request details) • Letter of Understanding

Business Justification is required for Aero; if not provided during initiation, then click to upload Business Justification “Approve” Cost projection or select “Revise Request”. It is mandatory to add a comment Honeywell Confidential 18

Approver - SBU HRVP / SBU CFO / SBG HRVP My tasks Expand to review more details online

Download/Review Cost Projections & Business Justification

Approve or Reject with comments

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Home HRG – My task : Sign and Upload LOU

4. Select the document to be uploaded from your local drive

3. Click on Browse

1. Download LOU 2. Offline : Review and sign LOU, scan it, save it in your pc

5. Upload signed LOU If you Reject it means LOU will be sent for revision

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HRG – Revise (step 1) or Cancel an Assignment Cancelation / Revision is only available for Request in Progress. 1. Click on “Request in Progress”

2. Click on the Request ID for the assignment you want to Cancel / Revise

Review the Request Details 3. Click or < Revise >

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HRG - Revise an Assignment – step 2 1. Click on View All Request

2. Select search by Request type and / or Request status

3. Click on the transaction ID showing “Requested for revision”

Request details are available for revision

The request goes into 'Saved Requests' for the change to be made. When resubmitted a new transaction ID number is created Honeywell Confidential 22

Gateway and GMS Support Contacts For Navigation & Access Support: • • • •

Email : [email protected] Direct Dial : +91 8026588360;ext=56558 (Krishnamurthy, Sheetal) Direct Dial : +91 8026588360;ext=56502 (N.R, Pavamana) Direct Dial : +91 8026588360;ext=71638 (Iyyanar, Revathi)

For GMS Support: SBG

SIRVA RMC

RMC Email

Honeywell Account Manager

Alex Wall

[email protected]

Amelia Russo

Pamela Patterson

[email protected]

Amelia Russo

All All except HTS, HTS

Pamela Patterson

[email protected]

Michelle Durkin

Diane Benson

[email protected]

Michelle Durkin Pankaj Bhatia

PMT

All

Diane Benson

[email protected]

Michelle Durkin

TS

All

Alex Wall

[email protected]

Amelia Russo

ACS

AERO Corp

Note:

SBU ECC HLS HPS ACS HBS HSM HSG S&C

ALL SBGs - all IPRs into India, Australia and New Zealand are managed by Pankaj Bhatia Honeywell Confidential 23