Getting Started: Microsoft Word 2007

Produced by the Humboldt Unified School District Information Services Department

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Welcome This Getting Started guide was designed to help the staff of Humboldt Unified School District get acquainted with Microsoft Office Word 2007. For information on how to search for self help, please refer to page 6. Should you need to put in a technology helpdesk request, please email [email protected], or call 759-5020.

Contents: Getting Comfortable ................................................................................................ Page 2 The Office Button .................................................................................................... Page 3 The Quick Access Toolbar....................................................................................... Page 4 The Ribbon............................................................................................................... Page 5 The Help Button....................................................................................................... Page 6 How to Determine What a Button Does .................................................................. Page 7 Cross Reference Table File Menu ..................................................................................................... Page 8 Edit Menu..................................................................................................... Page 8 Insert Menu .................................................................................................. Page 9 Format Menu................................................................................................ Page 9 Tools Menu .................................................................................................. Page 10 Table Menu .................................................................................................. Page 11 Window Menu ............................................................................................. Page 12

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Getting Comfortable As you may have already noticed, Word 2007 has a different look and feel from Word 2003. It is essential that you understand the various “areas” within Word 2007. Each of these sections will be described in more detail in the following pages.

The Office Button The Ribbon The Quick Access Toolbar The Help Button

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The Office Button Think of the Office button the same way you would the File menu in Word 2003, here you will find basic file manipulation commands. By default, when clicked the Office button displays recently opened documents to the right.

If you hover your curser (don’t click) over any of the buttons to the left, additional options will appear to the right. Below I have hovered over Print.

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The Quick Access Toolbar The Quick Access Toolbar is located just to the right of the Office button and is an ideal place to store the buttons you will use the most.

By default the Quick Access Toolbar shows the Save, Undo, and Redo buttons, however if you click on the drop down arrow just to the right, you can customize it to fit you needs.

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The Ribbon The Ribbon is designed to replace the menus and toolbars of Office 2003. The goal of the Ribbon is to keep commands up front so that they are easy to access as you work.

If you would like a cross reference guide to understand where the commands in the Office 2003 file menus have moved to within the ribbon, please refer to pages 8 – 12. As you may have noticed, some sections of the ribbon (the paragraph section, for example) have a triangular icon in the lower right hand corner, clicking this will bring up additional menu options. For example, clicking the triangle in the paragraph section brings up the classic paragraph options window.

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The Help Button Lets face it, nobody can know everything. When you need assistance with Word 2007, click the Help button in the upper right hand corner, just below the close button. When you click the Help button a window will appear with links to common Word 2007 tasks, as well as a search field to help you find answers to specific questions.

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Tip: If you are unsure what a particular button does, hover your curser over it (don’t click) and a description of the buttons’ function will appear. In the example below, I have hovered over the Chart button on the Insert tab.

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Translating Word 2003 Menus to Word 2007 Below are a few tables that will describe the location of various functions from Word 2003, along with their new location in Word 2007. A keyboard shortcut is also provided. File Menu Word 2003 Location

Word 2007 Location

File > New File > Open File > Close

Office Button > New Office Button > Open Office Button > Close Office Button > Save or Quick Access toolbar > Save icon Office Button > Save As Page Layout > Page Setup (click dialog box launcher for more options) or Office Button > Print > Print Preview > Page Setup (click dialog box launcher for more options)

File > Save File > Save As File > Page Setup

File > Print Preview File > Print File > Recently Used Documents

Office Button > Print > Print Preview Office Button > Print Office Button > Recent Documents

Keyboard Shortcut Ctrl-N Ctrl-O Ctrl-W Ctrl-S F12 In Word 2003: Alt-F, U In Word 2007: Alt-P, SP Alt-Ctrl-I Ctrl-P Alt-F

Edit Menu Word 2003 Location Edit > Undo Edit > Redo Edit > Cut Edit > Copy Edit > Office Clipboard

Word 2007 Location Quick Access toolbar > Undo icon Quick Access toolbar > Redo icon Home > Clipboard > Cut Home > Clipboard > Copy Home > Clipboard dialog box launcher

Keyboard Shortcut Ctrl-Z Ctrl-Y Ctrl-X Ctrl-C In Word 2003: Ctrl-C, Ctrl-C In Word 2007: Alt-H, F, O

Edit > Paste Edit > Paste Special

Home > Clipboard > Paste Home > Clipboard > Paste > Paste Special

Ctrl-V In Word 2003: Alt-E, S In Word 2007: Alt-E, S or Alt-Ctrl-V

Edit > Paste as Hyperlink Edit > Select All Edit > Find Edit > Replace Edit > Go To

Home > Clipboard > Paste > Paste as Hyperlink Home > Editing > Select > Select All Home > Editing > Find Home > Editing > Replace Home > Editing > Find > Go To

Alt-E, H

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Ctrl-A Ctrl-F Ctrl-H Ctrl-G

Insert Menu Word 2003 Location Insert > Break Insert > Page Numbers

Insert > Date and Time Insert > AutoText

Word 2007 Location Insert > Pages > Page Break Insert > Header & Footer > Page Number or Header & Footer Tools > Design > Header & Footer > Page Number Insert > Text > Date & Time or Header & Footer Tools > Design > Insert > Date & Time Insert > Text > Quick Parts

Keyboard Shortcut Alt-I, B Alt-I, U

Alt-I, T In Word 2003: Alt-I, A In Word 2007: Alt-N, Q Alt-I, F

Insert > Field

Insert > Text > Quick Parts > Field or Header & Footer Tools > Design > Insert > Quick Parts > Field

Insert > Symbol

Insert > Symbols > Symbol

In Word 2003: Alt-I, S In Word 2007: Alt-I, S or Alt-N, U

Insert > Comment Insert > References

Review > Comments > New Comment All Reference commands are now located under the References ribbon tab. All Picture commands are located under Insert > Illustrations, with the following exceptions: WordArt is located in Insert > Text > WordArt "

Alt-Ctrl-M In Word 2003: Alt-I, N In Word 2007: Alt-S In Word 2003: Alt-I, P In Word 2007: Alt-N

Insert > Picture

Insert > Text Box

From Scanner or Camera is not included in Word 2007 " Insert > Text > Text Box

Insert > File Insert > Object Insert > Bookmark Insert > Hyperlink

Insert > Text > Object > Text from File Insert > Text > Object Insert > Links > Bookmark Insert > Links > Hyperlink

In Word 2003: Alt-I, X In Word 2007: Alt-N, X Alt-I, L Alt-I, O Alt-I, K Ctrl-K

Format Menu Word 2003 Location Format > Font

Format > Paragraph

Format > Bullets and Numbering

Word 2007 Location Home > Font (click dialog box launcher for more options) Home > Paragraph (click dialog box launcher for more options) or Page Layout > Paragraph (click dialog box launcher for more options) Home > Paragraph > Bullets icon or Home > Paragraph > Numbering icon or

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Keyboard Shortcut Ctrl-D

Alt-O, P

In Word 2003: Alt-O, N In Word 2007: Alt-O, N or Alt-H, N/U

Office Button > Word Options > Customize > All Commands > Bullets and Numbering

Format > Borders and Shading

Home > Paragraph > Shading icon or Home > Paragraph > Arrow next to the most recently used command: a border command or Horizontal Line, Draw Table, View Gridlines, or Borders and Shading

Format > Columns

Page Layout > Page Setup > Columns

Format > Tabs

Home > Paragraph dialog box launcher > Tabs

Format > Change Case

Home > Font > Change Case icon

Format > AutoFormat

Office Button > Word Options > Customize > All Commands > AutoFormat

Format > Styles and Formatting Format > Reveal Formatting Office Button > Word Options > Customize > All Commands > Reveal Formatting

Home > Styles

In Word 2003: Alt-O, B In Word 2007: Alt-O, B or Alt-H, B/H

In Word 2003: Alt-O, C In Word 2007: Alt-O, C or Alt-P, J Alt-O, T In Word 2003: Alt-O, E In Word 2007: Alt-O, E or Alt-H, 7 Alt-Ctrl-K or Alt-O, A

Alt-O, S

Alt-O, V

Tools Menu Word 2003 Location Tools > Spelling and Grammar Tools > Research Tools > Word Count Tools > AutoSummarize Tools > Track Changes Tools > Compare and Merge Documents Tools > Letters and Mailings

Word 2007 Location Review > Proofing > Spelling & Grammar

Keyboard Shortcut F7

Review > Proofing > Research Status bar > Words or Review > Proofing > Word Count Office Button > Word Options > Customize > All Commands > AutoSummary Tools Review > Tracking > Track Changes

Alt-Click

Review > Compare > Compare

Mailings

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Ctrl-Shift-G Alt-T, U Ctrl-Shift-E In Word 2003: Alt-T, D In Word 2007: Alt-T, D or Alt-R, M, C In Word 2003: Alt-T, E In Word 2007: Alt-M

Tools > Macro Tools > Templates and Add-Ins Tools > AutoCorrect Options Tools > Customize

View > Macros > Macros or Developer > Code > Macros Developer > Templates > Document Template Office Button > Word Options > Proofing > AutoCorrect Options Office Button > Word Options > Customize

Tools > Options

Office Button > Word Options

In Word 2003: Alt-T, M In Word 2007: Alt-W, M Alt-T, I Alt-T, A In Word 2003: Alt-T, C In Word 2007: Alt-F, I, C In Word 2003: Alt-T, O In Word 2007: Alt-T, O or Alt-F, I

Table Menu Word 2003 Location

Table > Draw Table

Table > Insert > Table Table > Insert > Columns, Rows, Cells

Word 2007 Location

Keyboard Shortcut

Home > Paragraph > Borders icon > Draw Table or Insert > Tables > Table > Draw Table or Table Tools > Design > Draw Borders > Draw Table Insert > Tables > Table > Insert Table Table Tools > Layout > Rows & Columns

In Word 2003: Alt-A, W In Word 2007: Alt-A, W or Alt-N, T, D

In Word 2003: Alt-A, I, T In Word 2007: Alt-A, I, T or Alt-N, T In Word 2003: Alt-A, I, choose addl. letter In Word 2007: Alt-J, L, choose addl. letter

Table > Delete > Table, Columns, Rows, Cells

Table Tools > Layout > Rows & Columns > Delete

In Word 2003: Alt-A, D, choose addl. letter In Word 2007: Alt-J, L, D, choose addl. letter

Table > Select > Table, Column, Row, Cell

Table Tools > Layout > Table > Select

In Word 2003: Alt-A, C, choose addl. letter In Word 2007: Alt-J, L, K, choose addl. letter

Table > Merge Cells Table > Split Cells Table > Split Table Table > Table AutoFormat Table > AutoFit

Table Tools > Layout > Merge > Merge Cells Table Tools > Layout > Merge > Split Cells Table Tools > Layout > Merge > Split Table Table Tools > Design > Table Styles

In Word 2003: Alt-A, M In Word 2007: Alt-A, M or Alt-J, L, M In Word 2003: Alt-A, P In Word 2007: Alt-A, P or Alt-J, L, P In Word 2003: Alt-A, T In Word 2007: Alt-A, T or Alt-J, L, Q In Word 2003: Alt-A, F In Word 2007: Alt-J, T, S In Word 2003: Alt-A, A In Word 2007: Alt-J, L, F In Word 2003: Alt-A, H In Word 2007: Alt-A, H or Alt-J, L, J In Word 2003:: Alt-A, V, X In Word 2007: Alt-A, V, X or Alt-N, T, V In Word 2003: Alt-A, V, B In Word 2007: Alt-A, V, B or Alt-J, L, V

Table > Heading Rows Repeat Table > Convert > Text to Table Table > Convert > Table to Text

Table Tools > Layout > Cell Size > AutoFit Table Tools > Layout > Data > Repeat Header Rows Insert > Tables > Table > Convert Text to Table Table Tools > Layout > Data > Convert to Text

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Table > Sort Table > Formula

Home > Paragraph > Sort or Table Tools > Layout > Table > Sort Table Tools > Layout > Table > Formula

Table > Hide/Show Gridlines

Table Tools > Layout > Table > Hide/Show Gridlines

Table > Table Properties

Table Tools > Layout > Table > Properties or Table Tools > Layout > Cell Size > Properties

In Word 2003: Alt-A, S In Word 2007: Alt-A, S or Alt-J, L, S, O In Word 2003: Alt-A, O In Word 2007: Alt-A, O or Alt-J, L, U, L In Word 2003: Alt-A, G In Word 2007: Alt-A, G or Alt-J, L, T, G In Word 2003: Alt-A, R In Word 2007: Alt-A, R or Alt-J, L, O

Window Menu Word 2003 Location Window > New Window Window > Arrange All Window > Compare Side by Side with Window > Split/Remove Split Window > Currently Open Documents

Word 2007 Location

Keyboard Shortcut

View > Window > New Window View > Window > Arrange All View > Window > View Side by Side View > Window > Split/Remove Split View > Window > Switch Windows

Alt-W, N

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Alt-W, A Alt-W, B Split: Alt-Ctrl-S Remove Split: Alt-Shift-C In Word 2003: Alt-W In Word 2007: Alt-W, W