Intermediate © Microsoft Word 2007

Class Learning Objectives By the end of class, students should be able to perform the following tasks in a Microsoft Word document:

1. Create Bulleted and Numbered Lists 2. Add Clip Art 3. Add Borders, Lines, & Shading to an Object 4. Add Tables 5. Change Margins & Spacing 6. Insert Page Numbers 7. Understand and Use Word’s Advanced Editing Tools

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Ribbon Review Microsoft Word Ribbon Microsoft Office 2007 uses a visual tool called the ribbon to display all of the commands that are used to edit a document. Tabs are used to view the different groups on the ribbon and the groups contain all of the commands that you will use in Word.

The Home tab contains the most commonly used commands in word and is where most of the formatting options we learned about in the introduction class are found.

Creating Bulleted & Numbered Lists Create a Numbered List 1. Type the number “1”, a period, a space, and the text of the first list item. Press Enter on your keyboard. 2. Word will recognize that you are typing a numbered list and begin the next line with “2.” Continue pressing Enter at the end of each item and Word will automatically continue the count down to the next line. 3. After the last item on your list, press Enter twice and word will end the numbered list. Create a Bulleted List 1. Type an asterisk * and a space, and the text of the first list item. Press Enter. 2. Type the rest of the list, pressing the Enter key at the end of each list item. 3. After the last item on your list, press Enter twice and word will end the bulleted list. Converting Paragraphs into a List 1. Select the paragraph(s) you wish to turn into a list by clicking and dragging over the paragraphs until they are highlighted.

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2. Click either the Numbering command or the Bullets command in the Paragraph group of the Home tab.

Bullets

Numbering

Formatting Bulleted and Numbered Lists 1. Select the list that you want to format. 2. Click on the downward pointing arrow on the right side of the Bullets or Numbering command in the Paragraph group. 3. Choose the numbering or bulleting style changes that you want from the list of options. 4. The style changes are immediately applied to your list.

Adding Illustrations Inserting an Illustration 1. Click the location your document where you would like to place the illustration. 2. Click on the Insert tab. 3. Click on Picture, Clip Art, or another form of Illustration in the Illustration group. 4. Search on your computer or in the gallery for the illustration that you would like to insert. 5. Once you find the illustration you want to insert, click on it once. The Illustration will be inserted into your document next to the cursor. Resizing an Illustration 1. Click on the illustration until boxes (called handles) appear in the corners. 2. Rest your pointer on one of the corner handles and it should turn into a double headed arrow that looks like this . Click, hold, and drag on the handle until the clip art is the desired size as indicated by the dashed line that moves with your cursor. 3. Release the mouse button. The illustration will now be the new size.

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Moving an illustration 1. Click on the middle of the clip art until the handles appear. 2. Position your mouse over the center of the illustration and it should appear like this . Click, hold, and drag it to where you would like it placed using the dashed line that appears as a guide. 3. Release the mouse button. The shape will now appear in the new location in the document.

Adding Borders, Lines, & Shading Adding Borders to Paragraphs 1. Select the paragraph that is to have the border. 2. - Click the downward pointing arrow on the right side of the Border command in the Paragraph group on the Home tab. Select a border style and you are done. - OR To make more advanced changes like altering the line style, color, or width, select Borders and Shading that appears beneath the border style selections and the Borders and Shading dialogue box will open, allowing you to change these settings. 3. If you would like to add a color background to the bordered area, click on the Shading tab in the Borders and Shading dialogue box and select a fill color. 4. Click on OK. Preview Area No Border

Border Styles

Line button

Line Style

Line Color

Line Width

Adding Horizontal Lines Adding horizontal lines between major sections of your document can help to separate them out and make the entire document easier to follow.

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To add a horizontal line to your document: 1. Position the cursor on the line you want to place a horizontal line beneath. 2.

Click the downward pointing arrow on the right side of the Border command in the Paragraph group on the Home tab. Select Horizontal Line from the list of options.

3.

The horizontal line will appear beneath the currently selected line of text.

Removing Borders and Lines To remove a border: 1. Select the paragraph that is to have the border. 2. Click the downward pointing arrow on the right side of the Border command in the Paragraph group in the Home tab. Select No Border from the list of options. To remove a horizontal line: 1. Select the horizontal line that you wish to remove by clicking on it. Like any other illustration, handles will appear when it is selected. 2. Press the “Delete” key on the keyboard.

Adding Tables To insert a table into your document: 1. Click in your document where you would like the table inserted. 2. Click on the Insert tab. 3. Click the Draw Table command in the Table group. 4. Type in the number of columns and rows needed. 5. Click OK. Word will insert the table into the document. Entering Information into a Table 1. Click in the first box of the table. 2. Type the desired text. 3. Click in the next box of the table and type the desired text. 4. Complete these steps until finished.

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Adding Columns or Rows 1. Click in one of the table boxes. 2. Click the Insert command for the area of the table where you want the rows or columns inserted. These commands can be found in the Table group on the Layout tab.

Changing Margins & Spacing Changing the Page Margins 1. Click on the Page Layout tab. 2. - Click on Margins in the Page Setup group, and choose a preset margin layout from the list. - Or choose Custom Margins at the bottom of the list to open the Page Setup dialogue box and set your margins manually. 3. If using the Page Setup dialogue box, click on the OK button on the bottom right corner of the window to apply your changes.

Margin Settings

Preview Margins OK

Adjusting Line Spacing Word single-spaces between lines and text by default and automatically adjusts line heights to accommodate various font sizes and graphics. To increase the spacing between lines a document: 1. Select the text in the document to be altered. To select the whole document, in the Editing group on the Home tab, click on the Select command and click Select All. 2. On the Home tab under the Paragraph group, click the Line Spacing button. 3. A group of selections will appear. Click on the spacing size that you want to apply to the selected text.

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Inserting Page Numbers 1. Click on Insert tab on the Ribbon. 2. Click on Page Number on the Header & Footer tab. 3. From the list of options, select the location on the page where you would like the page numbers to appear. OK

Advanced Editing Tools Finding and Replacing Text 1. On the Home tab, click the Find command in the Editing group. The Find and Replace dialogue box will appear. 2. Click the Replace tab, click in the “Find What” field, and type the text that you would like to search for in your document. 3. Click in the “Replace With” field and type the text that you would to replace the found text with. 4. Click on Replace to replace each instance of the searched for text on a case by case basis or click Replace All to replace all instances of the searched for text with the replacement text. 6. Click “Cancel” to close the dialog box when finished. Replace Find What Replace With

Researching 1. Click on the Review tab 2. In the Proofing group select the Research command 3. Type text into the Search box and choose a research tool from the drop down box below it to look up information in several online and built in research tools.

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Using Word Help Accessing Microsoft Word’s Help Feature If you have a question about Word that you need answered right away, you might want to consult Microsoft Word 2007’s built in help feature. You can access this feature in Word by pressing the F1 key on your computer keyboard. From there you can click on a help topic or search for one using Word’s help search box located near the top of the Word Help window.

Help Search Box

Help Topics

For Further Reading and Learning To find a book on Microsoft Word, search the library’s catalog using “Microsoft Word” as a subject. Learn more about upcoming classes on the library's event’s calendar at http://www.lfpl.org/events.htm or in our monthly Computer Learning Center brochure.

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